THE BUSINESS OF BUILDINGS WEDNESDAY, SEPTEMBER 14 AND THURSDAY, SEPTEMBER 15, 2022 PIER 36 / 299 SOUTH STREET, NEW YORK, NY 10002 ON MANHATTAN’S LOWER EAST SIDE
2 BUILDINGSNY EXHIBITOR MANUAL KEY DATES AND DEADLINES [3] REGISTRATION [4] BOOTH DISPLAY RULES [5] SHOW SERVICES [6] BOOTH FURNISHINGS AND UPGRADES [7] SETUP AND TAKE DOWN DETAILS [8] SHIPPING [9] SECURITY AND INSURANCE [11] INTELLECTUAL PROPERTY PROCEDURES [12] FIRE DEPARTMENT REGULATIONS [13] SHOW LOCATION [14] APPENDIX: SHOW SERVICES INFORMATION AND FORMS [15]
SHOW
EVENT INFORMATION & REGISTRATION SUPPORT BOOTH(646)inquiry@BuildingsNY.com8493517GRAPHICS&FURNISHING UPGRADES Las Vegas Expo / Complete Show Services (CSS) 702exhibitorservices@lvexpo.com2486200extension602
EXHIBITOR SET-UP
Tuesday, September 13, 2022 2:00 PM 6:00 PM Wednesday, September 14, 2022 7:00 AM 9:30 AM SHOW DATES AND TIMES
ordering of all booth upgrades through CSS by Monday, August 29, 2022 for discount pricing. If not using CSS provided labor or your own employees to set up, submit Work Authorization Form, Third Party Authorization Form and provide Certificate of Insurance before Monday, August 29, 2022 (See Page 6) Register your booth staff by Wednesday, August 31, 2022. More information on the process will be provided shortly. EXECUTIVE CLUB Have business contacts that you would like to attend BuildingsNY? Provide target attendee contact name, company name, email and phone number to inquiry@BuildingsNY.com and we will work to engage them to participate in our Executive Club program. LOCATION Pier 36 299 South Street New York, NY 10002 CONTACTS
KEY DATES If you plan a custom booth build, plans must be submitted prior to inquiry@BuildingsNY.com by Tuesday, September 6, 2022 for Completeapproval.
Wednesday, September 14, 2022 10:00 AM 5:00 PM Thursday, September 15, 2022 10:00 AM 4:00 PM EXHIBITOR MOVE OUT Thursday, September 15, 2022 4:00 PM 7:00 PM All freight must be cleared from the facility by 7:00 PM
KEY
3 KEY DATES AND DEADLINES
AGE RESTRICTIONS
• 10x20 booth receives 8 employee passes
Pre registration is REQUIRED for anyone who is attending BuildingsNY. This includes all exhibitor booth staff Please register all of your attendees no later than Wednesday, August 31, 2022 More information on the specific registration process will be provided shortly. If you have any issues with registration, please contact Inquiry@BuildingsNY.com
• 5x10 booth receives 2 employee passes
• 10x10 booth receives 4 employee passes
EXHIBITOR EMPLOYEE PASS ALOTMENT
REGISTRATION
No one under 18 years of age, including infants, will be admitted to AdmissionBuildingsNY.to the exhibits, conference and special events requires a show badge that can be obtained at the Registration area. A photo ID is required.
• 20x20 booth receives 16 employee passes
Your booth size defines the number of employee passes that you will receive for the show. We have some flexibility to offer additional passes; please contact BuildingsNY to discuss your specific needs. You are, however, responsible to manage the number of employees present in your booth at all times to limit overcrowding and ensure a welcoming space for show attendees.
▪ Aerosol cans for display purposes must be empty. Spray painting is not permitted within any areas of Pier 36.
DISPLAY SPACE
▪ Everything you bring must fit in the exhibit footprint provided. You may not have any items outside of the booth or protruding into the hallways. This is a fire code requirement and you must remove any items that are not fully contained within your allotted booth footprint.
▪ All booth changes / enhancements (anything outside of the basic booth package - props, signage, furniture, etc.) must by preapproved by BuildingsNY at least one month in advance of the show date.
▪ BuildingsNY provides basic booth name signage. All additional signage items you want to bring must be pre approved and completely contained (including vertically) within your booth
▪ No helium balloons or drones are allowed inside of the venue.
▪ All booths at BuildingsNY must meet the minimum requirements for neatness and tidiness. BuildingsNY management is entitled to insist on changes to the booth design in this regard. Exhibits that cause a disruption to the event because of their appearance, smell, noises, vibrations, or similar properties, and particularly because they pose a serious hazard or inconvenience to other exhibitors or visitors, or to the exhibits of other exhibitors, must be removed should BuildingsNY show management make such a request. If the exhibitor fails to comply immediately with our request, the latter shall be entitled to remove the exhibits in question at the expense and risk of the exhibitor, or to shut down the exhibitor’s booth without being held liable in any way for claims against it by the exhibitor.
▪ Pop up Signage is allowed as long as it is fully contained within your exhibit footprint and does not pose a safety risk to attendees or exhibitors. BuildingsNY reserves the right to request all items deemed to pose such a risk be removed from the booth space at any time
- No amplified sounds - No outside food or drink No smoking or e cigarettes - No stickers applied to any furnishing, wall or flooring - No helium balloons No animals (other than registered service animals with appropriate paperwork) - No load out before 4:00 PM on Thursday, September 15th
5 BOOTH DISPLAY RULES
PROHIBITED ITEMS
▪ Any on site changes to booth, regardless of the change, will result in a fee of $1.00 per square foot based on your contracted booth size. I.e. 10x10 = $100, 10x20 = $200. Changes include fixture swaps, wall take down, booth changes, etc. You can avoid this fee completely by making sure that you have preapproved all changes. Please contact inquiry@buildingsny.com if you want to make any pre show changes to your booth package or to check on your current package. On-site change fees are incremental to additional booth rental fees for any changes into a larger booth.
▪ You may not stick anything to the furnishings, drape, flooring There will be a minimum $100 charge per damaged item.
▪ You may not attach anything to the provided draped walls.
▪ All components of your display should be less than 8 feet tall. Exceptions can be considered for custom builds as long as they do not detract from the exhibits of other nearby exhibitors. Preapproval must be obtained by contacting inquiry@buildingsny.com for all graphic walls and/or exceptions to height policy.
6 SHOW SERVICES
The contractor hired by the exhibitor must provide a certificate of insurance with at least the following limits prior to the event:
The CSS Exhibitor Services department is available to assist you with all of your show needs, including any questions you may have prior to, during, and post show. You may reach them at 702‐248‐6200 ext. 602 during the hours of 11:00 AM to 7:00 pm Eastern Time Monday through Thursday, or email them at exhibitorservices@lvexpo.com.
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LABORYoucan hire CSS to support any of your loading and unloading needs for the show in accordance with local union labor requirements Contact CSS to learn more about any of their show services exhibitorservices@lvexpo.com or 702‐248‐6200 ext. 602
BuildingsNY is partnering with Las Vegas Expo / Complete Show Services (CSS) to help you at the show including, but not limited to: General shipping On site labor and equipment Warehouse to booth material handling Booth to office box shipping (and vice versa) Additional Furniture or carpet rentals
You can also visit the Exhibitor Services Desk at the show.
• Comprehensive General Liability not less than $1,000,000 with respect to injuries to any person in one occurrence; $2,000,000 with respect to injuries to more than one person in any one occurrence; and $500,000 with respect to damage of property;
EMPTY STORAGE
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Important details including pricing, policies and necessary forms can be found in the appendix of this document as well as online in the CSS portal. You will be automatically set up with access to the online ordering service with CSS to simplify your arrangements. If you prefer, you can complete and email the relevant forms found in the appendix.
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Provided they are covered by your company’s workers compensation insurance, you may bring your own employees to do the work for your company, or you can hire appropriate union workers from an approved labor provider. Workers compensation insurance must be in the minimum amount as required by state law. Your workers’ safety is your company’s sole responsibility; by exhibiting you are confirming that all of your labor will be covered by your insurance and that your company will indemnify BuildingsNY from all losses directed at your employees. If the people building and setting up your booth are not your employees, they must be a part of one of the appropriate New York City union organizations. If you choose to bring your own contractor you must complete the Work Authorization Form, Third Party Authorization Form and provide Certificate of Insurance before Monday, August 29, 2022. Forms can be submitted online (https://lvexpo.com/css-eac-registration/) or email completed forms to exhibitorservices@lvexpo.com.
CSS can store your empty boxes and crates at no charge during the show. Once you are finished setting up, please visit the Exhibitor Service Desk to obtain empty storage stickers. Labeled containers will be picked up periodically and stored during the show. At the close of the show, the empty containers will be returned to the booth in random order. Depending on the size of the show, the empties may not be immediately available at the close of the show and all efforts will be made to quickly return them to you. Empties will not be accessible during the show.
• Worker's Compensation Insurance, including employee liability coverage, in a minimum amount not less than $1,000,000 of individual and/or aggregate coverage, and naming AZTQ Corporation, BuildingsNY Show Management and Exhibitor as additional insured.
ADDITIONAL FURNISHINGS
10’x20’ and larger booth packages are available. Please speak with your sales manager to discuss additional options. Should you want to use a custom booth and not the standard package please contact inquiry@BuildingsNY.com. If you have questions about which booth package you have purchased, please email inquiry@BuildingsNY.com
• One (1) 42” high pedestal table
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ENHANCEMENTS TO STANDARD BOOTH We recognize the need for individuality in how you present your brand and your product. In addition to the standard components provided for your booth, you can arrange for additional or alternative furnishings and other upgrades.
Your area will be carpeted, have a booth ID Sign with your company name and will include the following components:
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• Two (2) barstools
7 BOOTH FURNISHINGS AND UPGRADES
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Standard and custom furniture orders completed prior to Monday, August 29, 2022 will receive discounted rates
A broad selection of additional standard furniture, accessories, carpeting, and services can be ordered from Las Vegas Expo / Complete Show Services. You can find the full catalogue of additional booth furniture and accessories along with the price list and order forms in the online ordering portal. Selected items and pricing can be found in the appendix of this document.
• One (1) Wastebasket
50 SF AREAS 8’ high black back drape
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ELECTRICAL Individual electrical service in your booth can be arranged using the electrical form from the Appendix. Basic 15 Amp service is available for $500 if arranged by September 5, 2022. Any later orders are subject to a 50% surcharge. If you have larger electrical needs, please contact inquiry@BuildingsNY.com to discuss customized options. WIFI There is no general WIFI coverage available in the property. If you require dedicated WIFI servicing for your exhibit, please contact inquiry@BuildingsNY to discuss options and ordering process.
FURNISHED 10X10 BOOTHS 8’ high black back drape and 3’ high black side drape One (1) draped 6’ table Two (2) folding chairs One (1) Wastebasket UNFURNISHED 10X10 BOOTHS 8’ high black back drape and 3’ high black side drape One (1) Wastebasket
GRAPHICS AND SIGNAGE CSS has the capabilities to provide you with high quality digital graphic reproduction. Capabilities include four‐color, photo‐quality, high‐resolution digital printing of virtually any size for banners, signage, exhibit graphics on a variety of substrates. All signage and graphics are subject to approval by BuildingsNY by email to inquiry@buildingsny.com.
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HAND CARRY POLICY
Exhibitors may hand carry exhibit materials as long as they adhere to the following rules. The exhibitor must carry the materials by hand or as wheeled luggage. The use of carts or dollies is NOT permitted.
▪ You must bring all trash created during set up to the trash bins on the show floor. Do not leave trash sitting in your booth.
Please note: for safety reasons, no one under 18 years of age will be allowed on the show floor during set up days and everyone must be in closed toe shoes.
▪ There is no booth fabrication allowed on site at BuildingsNY.
▪ Everyone must be completely finished setting up by 9:30 AM on September 14th Any booth not occupied by this time will be considered abandoned and may be reassigned. Exhibitors arriving after this time may be given alternate space, if available, and may incur additional costs. Absolutely no shipment, equipment or material may be brought onto the show floor during show hours.
UNION LABOR The local union has jurisdiction through a labor agreement with all contractors for the installation, dismantling and repair of all exhibits. This work includes wall coverings, floor coverings, pipe & drape, painting, hanging signs and decorative material, and the erection of platforms used for exhibit purposes. To secure labor for any of these tasks please engage CSS using the appropriate forms from the Appendix or the on line ordering Localsystem.Union
BOOTH SET UP Tuesday, September 13, 2022 from 2:00 PM 6:00 PM Wednesday, September 14, 2022 from 7:00 AM 9:30 AM
The Teamsters Union has jurisdiction over the handling of materials that are transported into and out of the exhibit hall.
TAKE DOWN Exhibitors may take down their display and load out on Thursday, September 15, 2022 from 4:00 PM 7:00 PM All freight must be cleared from the facility by 7:00 PM on September 15st If you leave the show floor during the load out period before completing tear down, it is absolutely imperative that you notify CSS Exhibitor Services so that your booth contents will not be disturbed or discarded. BuildingsNY or CSS will not be held responsible for any booth contents that become missing or damaged during the move out.
If your full time company personnel are utilized to set your exhibits, they must carry company identification such as an ID badge, medical identification card or payroll stub. This rule is to ensure compliance to union jurisdiction and prevent use of any workers hired from a non-union agency. Employees are not permitted to set up any Gem Walls or Hard Wall Exhibits.
SET UP RULES
8
SET UP AND TAKE DOWN DETAILS
If you need more time to set up, please contact inquiry@buildingsny.com. All set up requests will be handled on a case by case basis. Wristbands are required for entry and can be obtained at the registration desk located outside the show floor entrance You may also contact Complete Show Service’s Exhibitor Services Department for assistance on any questions you may have pertaining to material handling at (702) 248‐6200 or email at: exhibitorservices@lvexpo.com.
The use of tools other than hand powered screwdrivers and wrenches must be done by local union labor. No painting, no power tools, no saws, no hammers, etc. can be used by exhibitors.
▪ CSS has storage space for empty cartons, etc. Please go to their service desk on the show floor for more information. Any boxes, salesmen’s cases, crates, pallets, or any packing or shipping materials cannot be left anywhere in your booth or in the show venue. All of these things must be removed during set up times (by you or by CSS) and is not to return until the night of take down after the show closes.
jurisdiction does not cover the placement of your products on display, the opening of cartons containing your products, nor the performance, testing, maintenance or repairs of your machinery or products.
Shipment directly to the venue is not recommended and cannot be received in advance of the show set up. Shipments sent directly to Pier 36 must arrive on Tuesday, September 13th between 2:00 PM and 5:00 PM and you must be there to receive them Any shipments arriving outside of this window will not be accepted by the property.
ADVANCE SHIPMENTS
A passenger vehicle is defined as a car, pick up truck or van designed primarily for passenger use and no larger than a Ford Econoline van.
Details and fees can be found in the appendix or on the CSS online ordering portal.
DIRECT TO VENUE SHIPMENTS
Arrangements for pick‐up by other carriers is the responsibility of the exhibitor. You must notify your carrier of the approved move out times. In the event your selected carrier fails to arrive during the designated timeframe, the shipment will be rerouted to LVE at the exhibitor's expense and neither BuildingsNY nor LVE shall be held liable for any cancellation penalties or additional costs that may occur.
After materials are packed, labeled, and ready to be shipped, complete an Outbound Material Handling Form at Exhibitor Services on the show floor. Each shipment must have a completed form and all pieces must be labeled individually. Shipments without forms will incur additional charges and be returned to the CSS warehouse.
BuildingsNY is not responsible for shipping your items to the show. Advance shipments can be received at the CSS Advance Warehouse beginning on Monday, August 15, 2022. All items shipped via CSS will be placed directly into your booth by CSS personnel on September 13, 2022 prior to set up. Materials handling charges apply. Additional details and rates can be found in the appendix or on the CSS online ordering system. All shipments are required to have certified weight tickets and only crated, skidded or boxed materials will be accepted; no pad wrapped shipments. No COD or collect shipments will be accepted at the warehouse.
Shipments should arrive on business days from Monday, August 15, 2022 through Monday, September 12, 2022 for standard receiving rates. Warehouse receiving hours are Monday Friday from 8:00 AM to 4:30 PM excluding holidays This is the recommended shipping Shipmentsoption.arriving before Monday, August 15, 2022 will incur an additional storage fee, and shipments arriving after 4:30 PM on Monday, September 12, 2022 will incur Late to Warehouse rates.
USE THE WAREHOUSE DELIVERY LABEL ON PAGE 10 FOR ADVANCED SHIPMENT
9
INBOUND SHIPPING INFORMATION
OUTBOUND SHIPMENTS
Exhibitors may deliver exhibit materials in their personally owned vehicle (POV) to the Pier 36 parking lot during Load in hours. To qualify, you must deliver your items in a passenger vehicle and your entire load must weigh less than 200 pounds and be able to be hand carried through the main facility entry, not the loading dock
EXCESSIVE TRASH AND BOOTH ABANDONMENT
Charges may include Installation & Dismantle Labor, Forklift/Rigging Labor, and/or Dumpster Fee.
SHIPPING
BuildingsNY and CSS are not able to track and follow up on any packages sent in this manner and cannot be held responsible for items which are lost, stolen or delayed.
PERSONALLY-OWNED VEHICLES
Any excessive trash which consists of display materials, carpet, padding, crates and/or pallets will be disposed of and charged both a handling fee and disposal fee during exhibitor move in. Excessive booth materials and/or literature left in the booth at the end of the published exhibitor move out that is not labeled for an outbound shipment will be considered abandoned and deemed as trash. The exhibitor will be charged for the removal and disposal of these items.
Box Trucks, Cube Trucks, U Haul/Ryder trucks or other large rental vans or any vehicle with a trailer do not qualify for the POV/Hand Carry process and must hire a Teamster and cart to unload the vehicle. If you choose not to wait for a teamster and cart, you will still be charged the applicable Material Handling rates for facility access with a minimum fee of $150.00.
Please use this BLUE shipping lable for all shimpemnets going to the CSS warehouse in advance of the show. Late fees apply to any items received after 3:00 PM on Monday, September 5h. Items must be received by 3:00 PM on Monday, September 12th to be delivered to the show.
Please use the RED shipping label below for shipments direct to the show site. Advance shipments can not be received by the venue and may be lost. DO NOT send items to this location if you cannot confirm that delivery will only be betwee the hours of 2:00 and 6:00 PM on Tuesday, September 13th . .
ADVANCED SHIPMENT TO WAREHOUSE – HIGHLY PREFERRED APPROACH
10 SHIPMENTLABEL
SHOW SITE SHIPMENTS – DELIVERY CAN ONLY BE TUESDAY, SEPTEMBER 13th from 2:00 – 6:00 PM
▪ Exhibitor understands that BuildingsNY and the venue do not maintain insurance covering Exhibitor’s property, and it is the sole responsibility of Exhibitor to obtain such insurance. All Exhibitors must maintain property insurance covering Exhibitor’s property on an “all risk” basis at all times, including, without limitation, when (as applicable) property is stored on the show floor.
INSURANCE / LOSSES
ADDITIONAL SECURITY BuildingsNY is not responsible for items lost or stolen from your booth. We provide security that watches the venue overnight. If you would like to book additional security for your booth, please contact the BuildingsNY team at Inquiry@BuildingsNY.com. If you have valuable or one of a kind, irreplaceable items, we highly recommend that you remove them from your booth and take them with you when you leave the venue.
▪ Pier 36/Basketball City and their parent subsidiaries and affiliates and their officers, directors, agents and employees
▪ Exhibitors must maintain workers compensation insurance for employees participating in BuildingsNY, as required by law. Failure to comply with the insurance requirements does not relieve exhibitor of its indemnification obligations
▪ AZTQ Corporation and BuildingsNY 206 Roadhouse Boulevard, Newmarket, ON L3X 3K6 and 1451 West Avenue Suite 5018, Bronx, NY, 10462
SECURITY / INSURANCE POLICIES
▪ Certificates of insurance must be available on site during the show and must be furnished by exhibitor if requested.
▪ Show management does not bear any responsibility for damage to Exhibitor’s property or for lost shipments either coming in or going out of the venue, pre-show warehouse or for moving costs. Damage to inadequately packed property is Exhibitor’s own responsibility. If Exhibitor’s products to be exhibited and/or display materials fail to arrive, Exhibitors are still responsible for the total contract fee for BuildingsNY booth space.
11
SECURITY AND INSURANCE
Exhibitors need to maintain commercial general liability (CGL) insurance coverage including blanket contractual liability and personal injury coverage with a minimum liability of $1,000,000 covering bodily injury (including death), personal injury, and property damage liability with extraterritorial Ifcoverage.yourexisting coverage does not meet these requirements or does not cover you while in the US, we can help you engage show specific insurance to provide necessary coverage for the PLEASEshow.
NOTE: Exhibitor’s CGL insurance must name the below as additional insured:
IP ISSUES Show Management respects the Intellectual Property (“IP”) rights of others and expects all exhibitors to do the same. In connection with the exhibitions managed by AZTQ Corporation, the following points apply:
9. Exhibitors claiming ownership of IP Rights that are allegedly being infringed by another exhibitor agree to follow the IP
3. The role of Management is strictly to try to protect the integrity and peace of the Venue/Exhibition and to preserve the Exhibition environment in a manner to allow all exhibitors the opportunity to receive the benefit of their exhibits.
4. Management will cooperate and act consistently with any duly issued court order, writ, judgment or injunction against an exhibitor. In so acting, Management is a neutral party and Management’s presence during service of any court issued documents during the Exhibition is strictly for the purpose of carrying out Management’s responsibility to try to protect the integrity and peace of the Exhibition.
7. Management reserves the right to ask an exhibitor, against whom another exhibitor has raised a complaint of infringement of Federally recognized IP rights, to produce appropriate documentation reflecting the right or license of the exhibitor to display and market any complained of product(s) or material(s).
6rights..Management may take steps which, in its sole discretion, are believed reasonable and appropriate to try to achieve an accommodation and/or resolution of IP rights issues between exhibitors.
2. Management is not and will not become an enforcement agent or representative relating to the alleged intellectual property rights of any exhibitor.
1. Management is not and will not act as an arbiter of the existence of valid and subsisting rights in intellectual property of a complaining exhibitor.
5. Management will acknowledge existing Federally recognized rights (such as U.S. Patents, U.S. Trademark Registrations and U.S. Copyright Registrations) where proof of the current validity of these rights is provided by the Exhibitor/IP Rights Holder to Management, and will assist in communicating those asserted rights to another exhibitor alleged to be in violation of these
8. Management will, when it is deemed reasonable and appropriate in its sole discretion, ask (and possibly insist) that an exhibitor remove items or materials from that exhibitor’s booth only where the asserted Federal rights, after being shown to Management to be currently subsisting, clearly cover the items or materials of the alleged infringing exhibitor in the reasonable judgment of Management.
We respect the Intellectual Property (“IP”) rights of all of our exhibitors and take these matters very seriously. Please review this document in its entirety and follow the procedures outlined below so that we may efficiently and effectively manage any issues that arise.
10.Procedures.Management shall designate for the Exhibition/ Venue site an IP Ombudsperson who shall have the authority to deal with intellectual property issues arising at the Show on behalf of Management, consistent with the IP Procedures.
12 IP ISSUES & PROCEDURES
▪ Oilcloth, tar paper, sisal paper, nylon, orlon and certain other plastic materials cannot be made flame retardant and are prohibited.
▪ Table coverings must be flame retardant treated unless they lay flat, with an overhang no greater than 6”.
• Materials for handouts must be limited to a one day supply and must be neatly stored within the booth. Literature on display shall be kept limited to reasonable quantities. Reserve supplies shall be kept in closed containers and stored in a neat and compact manner.
▪ ALL MATERIALS USED IN CONSTRUCTION AND DECORATION OF AN EXHIBIT MUST BE CERTIFIED AS FLAME RETARDANT.
▪ Designated “no freight” aisles must be maintained clear of crates and exhibit materials during exhibitor set-up and take down. These aisles are required for emergency access throughout the hall and to expedite freight and empty crate moving
• Cube tap adapters are prohibited (Uniform Fire Code 85.107). Multi plug adapters must be UL approved and have built-in overload protection. Connectors must not be used to exceed their listed ampere rating.
▪ Chairs, easels, signs and demonstration areas shall not be placed beyond booth areas into aisles.
▪ A certificate of flame resistance shall be available for review by the fire marshal or on file with the fire marshal for all decorative materials.
• No drilling, sawing, or mixing of chemicals or paints can be done inside the building.
COMBUSTIBLES
▪ All empty cartons or crates must be labelled and removed for storage or they will be removed as trash. Crates or raw flammable materials are not to be used as exhibit supports.
• Electrical work under carpets must be done, or supervised by, the official contractor’s electricians. All wiring on the floor must be Type “SO” cord, insulated to qualify for “extra hard usage”, must be No. 12AWG or larger, and must be protected against injury. All temporary wiring must be accessible and free from debris and storage materials.
• Flammable or combustible liquids and compressed gas cylinders, including LPG, are prohibited inside of buildings except as approved by the fire safety office. Flammable thinners, solvents and paints, including aerosol cans are strictly prohibited within the building. Flammable gases, i.e.: butane, propane, natural gas; are subject to prior approval. Compressed gas cylinders cannot be stored inside the building. After show hours, gas cylinders must be removed from the show floor and stored outside or off‐site.
OBSTRUCTIONS
FLAME RETARDANT TREATMENT
• All storage must be kept clear of electrical wiring in the spaces behind the booth wall or behind any display.
▪ ALL EXITS AND AISLES MUST BE KEPT CLEAR AND UNOBSTRUCTED. Aisles designated on approved show floor plans shall be kept clean, clear and free of obstructions at all times.
ELECTRICAL
• All 110 Volt extension cords shall be grounded three wire, #14 or larger AWG copper wire. Connectors must not be supported by cords. Two wire, “Zip Cords” are not permitted other than factory installed appliance connectors; these may not exceed (6) feet in length and must be UL approved with built in over‐load protectors.
• No storage of any kind is allowed behind booths or near electrical service. Materials necessary to the exhibit must be stored within the exhibit. Electrical cords and connectors must be accessible.
▪ All fire hose racks, fire extinguishers and emergency exits must be visible and accessible at all times. This includes fire protection equipment located within exhibits. Exits and exit signs must not be covered by drapes or obscured from view by exhibit component.
13 FIRE DEPARTMENT REGULATIONS
▪ Fabrics must be certified as flame retardant or a sample must be available for testing. Materials that cannot be treated to meet requirements, may not be used.
DIRECTIONS BY SUBWAY: F Train to East Broadway: Take Rutgers St./Madison St. exit from station Walk east on Rutgers Street towards the water. Turn left on South Street heading north. Once you approach the Dept of Sanitation (on your right), Pier 36 is adjacent on the north side of the building. Additional mass transit options:
From FDR Drive Southbound: FDR Drive South to Exit 3, towards South St/Manhattan Bridge. Stay straight to go onto FDR Drive. FDR Drive becomes South Street. Pier 36 is located at the intersection of South Street and Montgomery Street.
We are pleased to host the 2021 BuildingsNY at Pier 36 on the East River in the Lower East Side of Manhattan. Please navigate to the location using 299 South Street, New York, NY 10002; summary information follows.
• F, J, M, Z to the Delancey Street/Essex Street station (15 min walk)
From FDR Drive Northbound: South Street north (under the FDR highway), past the South Street Seaport (do not go on the FDR Drive). Continue north on South Street (under the Manhattan Bridge, Pathmark on your left), until you see the Department of Sanitation on your right. At the next intersection (South Street and Montgomery Street), turn right at the light for Pier 36. The entrance for the FDR north will be directly in front of you at the light.
• B, D to the Grand Street Station (20 min walk)
PARKING During set-up (Tuesday, September 13th) and break-down (Thursday, September 15th) periods a limited amount of parking is available at Pier 36 for unloading of hand carried goods from personal passenger vehicles and reloading post show. Pier 36 parking is only available to exhibitors for active loading/unloading Showonly. day parking is available for a fee and first come/ first served during show days. Alternate public parking options during show dates can be found nearby. All truck/van/U Haul/box truck deliveries need to be coordinated with Complete Show Services to ensure availability of appropriate union labor to receive and transport your goods.
DIRECTIONS BY CAR: Please use 299 South Street, New York, NY 10002 for all car services and navigation.
14
SHOW LOCATION – PIER 36
• M22, M15 and M9 bus
DIRECTIONS BY FERRY: NYC Ferry South Brooklyn Route to Corlears Hook Ferry Landing. Walk two blocks along the East River toward downtown to Pier 36.
15 APPENDIX: CSS ORDERING INFORMATION, PRICING, AND FORMS
The pages that follow have additional important details and ordering forms from the BuildingsNY furnishing, shipping, materials handling and more to help you understand what products and services you will require to operate your exhibit at BuildingsNY.
Booth ExhibitingNumber:Company Name: Contact
Amps Single Phase $500 $750
If you arranged for of your contract no further action is required. If you have any your please email Chris@buildingsny.com for confirmation. Name: 15 If your electrical needs exceed the basic drop, please contact inquiry@buildingsny.com so we can support creation of a custom package. Please enter an “X” in the
electrical service at the time
APPLICATION FOR IN BOOTH ELECTRICAL SERVICE BuildingsNY September 14 15, 2022 Pier 36/299 South Street, New York, NY 10002
questions about
power
desired location for electrical service BACK OF AISLEBOOTH
Notice to exhibitors: This rate includes only the bringing in of power lines to the booth and primary connection of these lines to a piece of equipment that is already wired in the booth. Should wiring connections beyond the primary connection be required to permit operation and demonstration of equipment, such wiring can be completed at a rate based on time and materials. To avoid delay in installation all equipment should be tagged and wired with full information as to the kind of current, voltage phase, cycle, horsepower, etc. ready for connections. Under no circumstances should anyone but a licensed Pier 36 electrician make any electrical connections. Wall, column and permanent utility outlets are not a part of your booth space and may not be used by exhibitors. All flexible cords must be 3 wire unless part of an assembly which has been specifically approved. Electrical code requires that any extension cord in a booth have mechanical protection from abrasion. Pier 36 reserves the right to refuse hook up of any electrically unsound equipment. Authorized Customer Signature Date
Billing Email:PhoneAddress:Number: Advance Order On site Order Total Quantity Price Quantity Price
exhibitor
order or status
If you do not have insurance, or you would rather not use your own insurance, (similar to when you rent a car – so that claims would not be filed against your policy), we have set up a program with Rainprotection Insurance through which, you can purchase compliant insurance instantly online for only $84
Benefits of using this program: No – Rainprotection’s policy has no deductible. Should there be a claim, will will not go up since you would not need to submit a claim on policy. will not need to forth with broker adding additional insureds and U.S.A.
making your insurance compliant with show requirements • Coverage for exhibitors who do not have an existing policy • Coverage for international exhibitors whose insurance will not cover them in the
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NON USA EXHIBITORS When filling in your company information it will ask for a phone number and address. Please use the following: Address - 299 South St. New York NY 10002 Phone Number - (800) 528-7975 After reading the above information, if you still decide to use your own insurance, please make it compliant and then submit a copy to: Info@agendashow.com
As a standard requirement for all our show exhibitors, it is necessary for you to carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate. Insurance Coverage is not optional
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Are you worried about lost, stolen, or damaged merchandise? We also offer Equipment/Merchandise/Display Insurance All exhibitors are strongly urged to obtain full-coverage temporary insurance for their merchandise and displays while in transit and while at the exposition. Please complete and return the Enrollment Form below: Click Here for the Instant Equipment Insurance Enrollment Form
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This insurance must be in force during the lease dates of the event, September 13-15, 2022, naming AZTQ Corporation (1451 West Avenue Suite 5018, Bronx, NY 10462) as the certificate holder. The following must be named as additional insured: AZTQ Corporation and Pier 36 Rainprotection Insurance Program
Exhibitor Services Manual BuildingsNY 2022 Pier 36 New York, NY September 14 - 15, 2022 1
on on Tuesday, September 13, 2022 Wednesday, September 14, 2022 Show Hours Show Hours Exhibitor Move Out 5:00 PM 4:00 PM 7:00 PM 10:00 AM 10:00 AM 4:00 PM Wednesday, September 14, 2022 Thursday, September 15, 2022 Thursday, September 15, 2022 ALL FREIGHT CARRIERS MUST CHECK IN WITH LAS VEGAS EXPO BY: ALL FREIGHT MUST BE CLEARED FROM THE FACILITY BY: IMPORTANT:Eachexhibitormaybeginteardownimmediatelyaftertheshowcloses.Ifyouleavetheshowfloor,itisabsolutelyimperative thatyounotifyLVEExhibitorServicessothatyourboothcontentswillnotbedisturbedordiscarded.LVEwillnotbeheldresponsibleforany booth contents that become missing or damaged during the move out. 6:00 PM Thursday, September 15, 2022 7:00 PM Thursday, September 15, 2022 SHOW DATES ENDDESCRIPTION TIME 6:00 PMExhibitor Setup Exhibitor 9:00Setup AM 2:00 PM 7:00 AM START DAYTIME OF WEEK & DATE booth will consist of: HALL FLOORING Standard Carpet is Included OneWastebasket OneIdentification Sign One42" High Pedestal Table TwoBarstools Each FURNISHED 5' X 10' BuildingsNY 2022 September 14 ‐ 15, 2022 Pier 36 SHOW INFORMATION We are pleased that LAS VEGAS EXPO has been selected as your Official Service Contractor. Our goal is to make sure your participation is a success. BACK WALL DRAPE COLOR Black SIDE RAIL DRAPE COLOR Black booth will consist of: BOOTH EQUIPMENT 6' Table Skirted Black TwoSide Chairs Each FURNISHED 10' x 10' BOOTH EQUIPMENT HALL FLOORING Standard Carpet is Included OneWastebasket OneIdentification Sign One SUBMIT FORMS TO: Las Vegas Expo ‐ 4075 East Post Road, Las Vegas NV 89120 ‐ PH: 702.248.6200 FX: 702.248.4113 ‐ www.lvexpo.com ‐ exhibitorservices@lvexpo.com 2
Overtime will be charged on all shipments handled after 4:30pm and weekends. Material shipped direct to the facility will be turned over to LVE and incur additional charges. The Payment Authorization Form must be completed and submitted to LAS VEGAS EXPO prior to shipping. 6:00 PM All shipments are required to have certified weight tickets Crated, skidded or boxed materials only No pad wrapped shipments will be accepted at the Allwarehouse inbound shipments must be sent to the warehouse No COD or collect shipments Must submit payment authorization form with all orders Monday, September 5, 2022 WAREHOUSE RECEIVING DEADLINE Monday, September 12, 2022 SHOWSITE SHIPMENTS SHOWSITE RECEIVING DAY/DATE Tuesday, September 13, 2022 END STARTTIME TIME 2:00 PM LVE/CSS PERSONAL OWNED VEHICLES Exhibitorsmaydeliverexhibitmaterialsintheirpersonallyownedvehicle(POV),aslongastheyadheretotheruleslistedontheHandCarryPolicy form included in this manual. Note:Shippingtoshowsitemaycauseadelayingettingyourfreighttoyourbooth.Receivingisbasedonthetimethedriverarrivesandthe numberofdeliveriesaheadofthem.Itisadvisedthatyousendyourshipmentsinadvancetothewarehousetoreceivetheminatimely manner at the show. Do not consign shipments to the receiving facility. All shipments must be consigned c/o Las Vegas Expo BuildingsNY 2022 299 South Street, New York, NY 10002 All information must be provided on the shipping labels. Please use the show site labels enclosed. Do not ship your materials to arrive prior to the dates above. SHOW NAME COMPANY ADDRESS BOOTH # C/O Pier 36 SHOW INFORMATION CONTINUED BuildingsNY 2022 September 14 ‐ 15, 2022 Pier 36 ALL SHIPMENTS ARE REQUIRED TO HAVE CERTIFIED WEIGHT TICKETS WAREHOUSE SHIPMENTS Ifexhibitmaterialisshippedtothefacility,thefacilitywillturnitovertoLASVEGASEXPOfordistributiontoyourbooth.Thiswillresult in material handling and late charges from LAS VEGAS EXPO in addition to facility charges. ADDRESS 2701 16th St, Building B North Bergen, NJ 07047 WAREHOUSE RECEIVING BEGINS Monday, August 15, 2022 WAREHOUSE RECEIVING HOURS MONDAY ‐ FRIDAY 7:30AM ‐ 3:00PM EXCLUDING HOLIDAYS MATERIAL HANDLING CHARGES APPLY ON ALL SHIPMENTS STANDARD RECEIVING RATE DEADLINE WAREHOUSE SHIPPING ADDRESS: All information must be provided on the shipping labels. Please use the warehouse labels enclosed. SHOW NAME BOOTH # COMPANY C/O LVE/ABF BuildingsNY 2022 SHOW SITE SHIPPING ADDRESS: TeamstersUnionhasjurisdictionoverthehandlingofmaterialsthataretransportedintoandoutoftheexhibithall.Exhibitorsmaytransport exhibit materials as long as they adhere to the rules listed on the Hand Carry Policy form included in this manual. HAND CARRY POLICY SUBMIT FORMS TO: Las Vegas Expo ‐ 4075 East Post Road, Las Vegas NV 89120 ‐ PH: 702.248.6200 FX: 702.248.4113 ‐ www.lvexpo.com ‐ exhibitorservices@lvexpo.com 3
BuildingsNY 2022 September 14 ‐ 15, 2022 Pier 36 WELCOME LETTER SUBMIT ORDERS TO: exhibitorservices@lvexpo.com or fax to 702-248-4113 4
We look forward to serving you!
Sincerely, LAS VEGAS EXPO Dear Exhibitor, Las Vegas Expo Complete Show Services is pleased to have been selected by Show Management as your Official Service Contractor to ensure that your show participation is successful.
The exhibitor manual contains IMPORTANT information and order forms on the wide variety of services offered. Please review this manual carefully to determine which products and services will be necessary for your exhibit. Be sure to return the completed forms promptly to take advantage of discount pricing. You may receive discounts of up to 30% on many decorating items and services on orders placed by the discount deadline dates. Please see order forms for applicable deadline dates.
LAS VEGAS EXPO requires payment in full at the time services are requested. Purchase Orders are not considered advance payment. Payments may be made by wire transfer or credit/debit cards. VISA, Discover, MasterCard, and American Express are accepted. A credit card authorization form is enclosed for your convenience as a credit/debit card on file is required. The card will be used for all services provided at this show and for any outstanding balances. All materials are on a rental basis only and remain the property of LAS VEGAS EXPO.
It is our mission to provide you with a seamless planning process, a supporting infrastructure, and to be a reliable information resource that will result in the successful execution of your event. Our Exhibitor Services department is available to assist you with all of your needs, including any questions you may have prior to, during, and post show. You may reach us at 702 248 6200 ext 602 during the hours of 10:30 am ‐ 7:00 pm (EST) Monday through Friday, or email us at exhibitorservices@lvexpo.com. You can also visit our Exhibitor Services Desk at show site.
ADDRESS ZIP ZIP ORDER RECAP TAX Signer authorizes agent/employees to sign off and create order for the company. DISCOUNT PRICE STANDARD PRICE SERVICE FURNITURE ACCESSORIES CARPET BOOTH # CITY CONTACTPHONE COMPANY NAME CLIENT NAME STATE BuildingsNY 2022 September 14 ‐ 15, 2022 Pier 36 PAYMENT AUTHORIZATION Please complete the information requested and return payment in full with your order forms. Purchase Orders are not considered advance payment. You may choose to pay by credit card, wire transfer or money order; however, we require that your credit card information remain on file with Las Vegas Expo. Any additional balances or charges for outbound freight, labor or miscellaneous items not paid, will be charged to your credit card account where applicable. Discount pricing applies only to orders received with full payment prior to the deadline date. Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options & Policy and Terms and Conditions statements contained herein. CONVENIENCE FEE ‐ All orders paid with a credit card will incur an additional non refundable 3% fee. The security code can be found on the front of your Amex or on back of your Visa, Discover and MasterCard. EMAIL FAX CREDIT CARD AUTHORIZATION DISCOVER VISAMASTERCARD AMERICAN EXPRESS ACCOUNT NUMBER EXPIRATION DATE SECURITY CODE REQUIRED CARDHOLDER'S BILLING ADDRESS (IF DIFFERENT FROM ABOVE) CITY STATE CARDHOLDER'S SIGNATURE* X_________________________________________________________________ CARDHOLDER'S NAME (PLEASE PRINT) OTHER EXPO SERVICES LABOR ESTIMATED MATERIAL HANDLING SIGNS CLEANING All credit card information will be kept on file to be used for future shows and all outstanding balances. If you suspect you have potential errors on your charge card you have 60 days after the error appeared on your statement to contact us. You must notify us of the potential errors in writing. Damage to rental items outside of normal wear and tear could result in exhibitor charges for replacement. *By signing, I agree to the Terms and Conditions located on www.lvexpo.com as well as contained within this manual. CONVENIENCE FEE ‐ All orders paid with a credit card will incur an additional non refundable 3% fee. TOTAL (If received by deadline) TOTAL PACKAGE RENTAL BOOTH SUBMIT ORDERS TO: exhibitorservices@lvexpo.com or fax to 702-248-4113 5
Silver $110.00 $143.00 $145.00 $189.00 $165.00 $214.50 TABLE ROUND 36"W x 30"H TABLE ROUND 36"W x 42"H $160.00 $208.00 $80.00 $104.00 $95.00 $123.50 $65.00 $84.50 $85.00 $110.50 $95.00 $123.50 Pier BuildingsNY36 2022 BOOTH # DISCOUNT DEADLINE 8/29/2022 STANDARD PRICE COMPANY NAME TOTAL FURNITURE ORDER September 14 ‐ 15, 2022 QTY *SELECT SKIRT COLOR ‐ If no skirt color is selected the designated show color will be provided. The Payment Authorization Form must be submitted with this order. No credit will be given after close of event on items or services ordered but not received. CANCELLATION POLICY $43.00 $55.90 $48.00 $62.40 $65.00 $84.00 $85.00 $109.00 $90.00 $117.00 $110.00 $143.00 $135.00 $175.50 $105.00 $136.50 $130.00 $169.00 $60.00 $78.00 $75.00 $97.50 Royal Blue White Black Beige RedNavy Gold CHAIRS TABLES COUNTER TABLES CAFÉ SIDE CHAIR ARM CHAIR STOOL COUNTER HEIGHT 4'L x 30"H x 24"W TABLE SKIRTED* 6'L x 30"H x 24"W TABLE SKIRTED* 8'L x 30"H x 24"W TABLE SKIRTED* 4'L x 30"H x 24"W TABLE UNSKIRTED 6'L x 30"H x 24"W TABLE UNSKIRTED 8'L x 30"H x 24"W TABLE UNSKIRTED 4'L x 42"H x 24"W COUNTER SKIRTED* 6'L x 42"H x 24"W COUNTER SKIRTED* 8'L x 42"H x 24"W COUNTER SKIRTED* 4'L x 42"H x 24"W COUNTER UNSKIRTED 6'L x 42"H x 24"W COUNTER UNSKIRTED 8'L x 42"H x 24"W COUNTER UNSKIRTED $96.00 $124.80 Items cancelled after the discount deadline date will be charged at 50% of ordered price. 4th SIDE TABLE SKIRT* 4th SIDE COUNTER SKIRT* RISER FOR TABLE TOP 4'L x 14"H RISER FOR TABLE TOP 6'L x ACCESSORIES14"H COLOR GreenTeal Burgundy SUBMIT ORDERS TO: exhibitorservices@lvexpo.com or fax to 702-248-4113 6
4"6"8" FT No credit will be given after close of event on items or services ordered but not received. Silver Black White Items cancelled after the deadline date will be charged at 50% of ordered price. *SELECT DRAPE COLOR ‐ If no drape color is selected, the designated show color will be provided. CANCELLATION POLICY The Payment Authorization Form must be submitted with this order. $21.00 $27.30 $25.00 $32.50 6' ‐ 10' TELESCOPIC ROD (NO DRAPE) ACCESSORIES $137.00 $202.80 $34.00 8' UPRIGHT POLE W/BASE (NO DRAPE) 12'‐16' UPRIGHT POLE W/BASE (NO DRAPE) $45.00 $58.50 $78.00 $101.40 $145.00 $188.00 $145.00 $188.00 8' HIGH DRAPE* PER LN. FT. AT 10' INCREMENTS $15.00 $19.50 GRID HOOKS (CHOOSE SIZE BELOW) $6.00 $8.00 $78.00 GRID 2' x 8' WASTEBASKET EASEL BAG RACK GARMENT RACK WATERFALL CLOTHING RACK 4 ‐ ARM LITERATURE RACK (FREE STANDING) SIGN HOLDER 22" x 28" TACKBOARD 6' x 4' HORIZONTAL TACKBOARD 4' x 6' VERTICAL $40.00 $52.00 $17.00 $22.00 $78.00 BuildingsNY 2022 September 14 ‐ 15, 2022 Pier 36 COMPANY NAME BOOTH # QTY ADDITIONAL FURNISHINGS ORDER DISCOUNT DEADLINE STANDARD PRICETOTAL 8/29/2022 $101.40 $92.00 $120.00 $130.00 $169.00 $101.40 $105.00 $156.00 $26.00 GRID 2' x 8' WITH LEGS 16" WATERFALL ARM FOR GRID SUBMIT ORDERS TO: exhibitorservices@lvexpo.com or fax to 702-248-4113 7
$201.50 10' x 20' $310.00 $403.00 DISCOUNT 3.00$ STANDARD 4.00$ CUSTOM SIZES ‐ 100 sqft increments LENGTHWIDTH TOTAL SQ FT TOTAL SQ FT BuildingsNY 2022 September 14 ‐ 15, 2022 Pier 36 COMPANY NAME BOOTH # STANDARD CARPET LENGTH QUANTITY DISCOUNT DEADLINE STANDARD PRICETOTAL 8/29/2022 10' x 10' CARPET ORDER $155.00 10' x 30' $465.00 $604.50 COLOR RedBlueBlackGrayTealBurgundy Ifyouordercarpetbutnocolorisselectedabove,blackcarpetwillbeinstalled.Ordersofmultiplerunsofcarpetdonotinclude seaming and exact color match is not guaranteed. TOTAL SQ FT TOTAL SQ FT DISCOUNT 4.00$ STANDARD 5.20$ COLOR Red Black EmeraldBurgundySilky Beige Blue SeaSilver MoonSlateWhite PLUSH 26oz 10' x 10' $250.00 $325.00 10' x 20' $500.00 $650.00 10' x 30' $750.00 $975.00 CUSTOM SIZES ‐ 100 sqft increments LENGTHWIDTH ULTRA PLUSH 10' x 10' $450.00 $585.00 10' x 20' $900.00 $1,170.00 10' x 30' $1,350.00 $1,755.00 CUSTOM SIZES ‐ 100 sqft increments LENGTHWIDTH $4.10 *100 Square Feet Minimum Order TOTAL SQ FT TOTAL SQ FT DISCOUNT 5.00$ STANDARD 6.50$ CANCELLATION POLICY Items cancelled after the discount deadline date will be charged 50% of ordered price. Items cancelled after show move‐in begins will be charged 100% of ordered price. No refunds on custom or plush carpet orders.No credit will be given after close of event on anything ordered but not received. COLOR RedBlack Khaki Sand Graphite IndigoMidnight ShadowSky Blue White ACCESSORIES PADDING PER SQ FT* $1.30 $2.05 VISQUEEN PER SQ FT* $0.65 $0.80 DOUBLE PADDING PER SQ FT* $2.60 SUBMIT ORDERS TO: exhibitorservices@lvexpo.com or fax to 702-248-4113 8
● ● 3,001 and above How to Calculate Porter Service?# of Show Days X Rate _______= Total 2 2 2 SHOW DAYS SELECT BOOTH SIZE per day 345.00$ per day No credit will be given after close of event on anything ordered but not received. Removal of excessive items left in booth at the close of show will be charged per man hour to remove and possible dumpster fees. Removal of adhesive materials or stickers on the show floor will be billed per man hour for removal. CANCELLATION POLICY Services cancelled after the discount deadline date will be charged 50% of ordered price. Services cancelled after show move‐in begins will be charged 100% of ordered price. Porter Service does NOT include wiping down of booth. Please bring cleaning concerns to our attention onsite. LVE will be unable to address the concern after the close of the show. Includes emptying of wastebaskets in your exhibit area in two hour intervals during show hours. ADDITIONAL CHARGES WILL APPLY FOR THE FOLLOWING: PORTER SERVICE ORDER Porter Service does NOT include vacuuming. PORTER SERVICE PORTER SERVICE DISCOUNT DEADLINE STANDARD PRICE TOTAL RATES ARE PER SHOW DAYS 8/29/2022 1,001 to 3,000 square feet per day 235.00$ per day Up to 1,000 square feet per day 200.00$ per day BOOTH CLEANING ORDER AVAILABLE SERVICES (Minimum 100 sq.ft.) DISCOUNT DEADLINE Rate Per sq.ft. STANDARD PRICE Rate Per sq.ft. TOTAL BOOTH SQ FT* (Minimum 100 sq.ft.) TOTAL 8/29/2022 VACUUMING **How to Calculate Total?Total Booth Sq Ft x Rate = Total ONE TIME VACUUMING PRIOR TO SHOW OPEN $0.70 $0.85 X * = ** DAILY VACUUMING PRIOR TO EACH SHOW DAY $1.20 $1.60 X *= __________ ** *How to Calculate Booth Sq Ft? Length X Width________ = Total Booth Sq Ft BuildingsNY 2022 September 14 ‐ 15, 2022 Pier 36 COMPANY NAME BOOTH # BOOTH CLEANING & PORTER SERVICE ORDER SUBMIT ORDERS TO: exhibitorservices@lvexpo.com or fax to 702-248-4113 9
L XW = sq. Ft. sq. Ft. Las Vegas Expo will not offer any refunds on graphics ordered and produced. X RATE = ECO BOARD* ULTRA BOARD* OTHER PLEASE CONTACT OUR GRAPHIC DEPARTMENT FOR PRICE QUOTES ON GRAPHICS OVER 80 sq. Ft. ELECTRONIC FILE NAME MATERIAL (Choose Below) FOMECORPVC $13.00 $17.00 6mm SINTRA 1/4" PLEXIGLAS FOMECOR SIGN 24" x 36" ‐ single sided FOMECOR SIGN 28" x 44" ‐ single sided APPLICATION PMS COLOR PLEXIGATORFOAM MATERIALDISCOUNT PRICESTANDARD PRICE File conversion, retouching, cloning or color correcting may incur additional labor charges. VINYL BANNER $8.00 $12.00 FLOOR DECALS STANDARD PRICE $16.00 $ 20.00 $18.00 $ 22.00 $275.00 $358.00 COMPANY NAME BOOTH # Round sq. Ft. to next whole increment DEADLINE GRAPHICSDATE: & SIGNS 8/29/2022 Minimum order $50.00 Double sq. Ft. for double sided graphics DIGITAL GRAPHICS 3/16" FOMECOR $14.00 $ 18.00 MATERIAL (Per s/f)DISCOUNT PRICE $30.00 $36.00 3mm SINTRA *Theproductofferedhasrecycledcontentorhaseco friendlyattributesandis100%recyclableaccordingtothemanufacturer's specifications. $72.00 $94.00 Fileconversion,retouching,cloningorcolorcorrectingmayincuradditionallaborcharges.Printreadygraphicsarerequired.Artwork must match the size requested. See below for graphic guidelines. SPECIAL INSTRUCTIONS STANDARD SIZES STANDARD GRAPHIC SIZES QTY DISCOUNT DEADLINE STANDARD PRICETOTAL 8/29/2022 FOMECOR w/Easel Back 12" x 18" ‐ single sided $45.00 $58.00 FOMECOR SIGN 22" x 28" ‐ single sided $52.00 $68.00 FOMECOR SIGN w/Base 38" x 87" ‐ single sided Las Vegas Expo has the capabilities to provide you with the finest digital graphic reproduction available. Capabilities including four color, photo quality, high resolution digital printing of virtually any size for banners, signage, exhibit graphics on a variety of substrates. BuildingsNY 2022 September 14 ‐ 15, 2022 Pier 36 RESOLUTION ‐ 600dpi MINIMUM (1200dpi Recommended) COLOR MODE ‐ CMYK (Before submitting your artwork to us, please make sure you convert the color mode to CMYK.) FORMAT TIFF,flattened(WerequiretheuseofflattenedTIFFsforallartwork.)PLEASEBEADVISED FAILURETOADHERETOTHESE REQUIREMENTSMAYPRODUCEUNPREDICTABLERESULTSTHATMAYORMAYNOTBECORRECTABLE. FORTHISREASON,WEWILL CONVERT/ADJUST ANY NON .TIFF FILES TO MEET THESE REQUIREMENTS, AND BILL THE CUSTOMER AT A RATE OF $125.00/HR IMPORTANT! ‐ Please be 100% sure to convert ALL FONTS to OUTLINES! Do not send us font files to replace missing text. ARTWORK SUBMISSION REQUIREMENTS Itisourgoaltoprovideourcustomerswithaccurate,high qualitygraphicsandtradeshowsigns.Inordertoachievethisgoal,allartwork submittedtousforproductionmustmeetALLoftherequirementslistedbelow.Pleasesendanyquestions/concernsto: exhibitorservices@lvexpo.com SIZE/SCALE 10%ScalingFactorScaleyourfinishedartworksothat1" =0.1" (EXAMPLE:FORAHEADERTHATMEASURES 77.5"WX12”HINREALSIZE,THEGRAPHICFILEWILLBEDESIGNEDAT7.75"WX1.2" H)DONOTincludebleedsorgutters.DO include a die line for any router cuts needed. $103.00 $134.00 SUBMIT ORDERS TO: exhibitorservices@lvexpo.com or fax to 702-248-4113 10
ZIP ZIP EQUIPMENT HOURSSTRAIGHT TIMEOVERTIMEDOUBLE TIME TOTAL FORKLIFT w/operator 0 to 4,000 lbs $310.00 $465.00620.00$ If specific equipment is needed, please contact Exhibitor Services for a quote. If forklift w/operator is not utilized, there will be a fee of one hour per equipment w/operator ordered. COMPANY NAME BOOTH # TOTAL HOURS INSTALLATION 8/29/2022 LABORBEGIN DATESTART TIMESPECIAL EQUIPMENT# OF LABORERSEST. HOURS EA. EXHIBIT INSTALLATION & DISMANTLING INFORMATION DEADLINE DISPLAYDATE: LABOR ORDER ESTIMATED CHARGES HOURS COST PER HOUR TOTAL STRAIGHT TIME (ST) ‐ One Hour Minimum $186.40 DISMANTLING MINIMUM CHARGE FOR LABOR IS ONE HOUR. Time will be calculated to include gathering equipment, materials and travel to and from booth space. If your representative has not reported to the exhibitor services desk at the time the labor had been requested, or if ordered labor is not utilized, a one hour minimum will be charged for each man ordered. STRAIGHT TIME ‐ After 8:00 AM and prior to 4:30 PM Weekdays. OVERTIME ‐ Prior to 8:00 AM and after 4:30 PM weekdays, and weekends. DOUBLE TIME ‐ Holidays, or any job exceeding 12 work hours in one day. LABOR OVERTIME (OT) ‐ One Hour Minimum $279.60 DOUBLE TIME (DT) ‐ One Hour Minimum $372.80 LVE LABOR SUPERVISION FORM (NOTE: Your show site person is responsible for filling out Bills of Lading and Shipping Labels) FREIGHT IS BEING SENT TO ADVANCED WAREHOUSE OR SHOW SITE ADVANCED WAREHOUSE SHOW SITE SPECIAL INSTRUCTIONS SUPERVISION OKTOPROCEED(MUSTFILLOUTFORMBELOW): LasVegasExpowillsupervisethesetupofyourexhibit.Yourdisplaywillbeinstalledanddismantledper yourdrawingsandinstructions.Theexhibitorneednotbepresentforthisservice.A35%SupervisionFeewillbeaddedtotheinstallationanddismantle invoice, (Minimum $65.00). Your on site personnel will be responsible for turning in Bills of Lading and shipping labels. DO NOT PROCEED: The exhibitor will supervise the setup of their exhibit. Labor scheduled to begin other than 8:00 AM will be provided on a first come first serve basis. It is the exhibitors responsibility to request their labor at Exhibitor Services for all orders. NO SHOW CARRIERYES# OF SKIDS TO SHRINK WRAP PHOTO ATTACHED YESNO # OF CRATES SET UP PLANS IN CRATE # SET UP PLANS ATTACHED YES NO If not using our official show carrier, please fill out the below. FACILITY FLOORING YESNO CARRIER NAME PICK UP DATE LVE RENTED CARPET OWN CARRIERYES# OF SKIDS/CRATES TO BAND SELF CONTAINED UNIT YES YESNO CITY CARRIER PHONE PICK UP TIME CARPET SENT WITH SHIPMENT YESNO STATE CITY CONSIGNEE (Where your freight is being shipped to when the show closes) BILLING INFORMATION (Responsible party paying your carrier's shipping charges) CO. NAME CO. NAME BuildingsNY 2022 September 14 ‐ 15, 2022 Pier 36 Labor orders need to be placed in advance. Orders need to be sent in by the deadline date to ensure labor availability. Onsite orders will be handled on a first come first serve basis and upon availability. CONTACT CONTACT PHONE PHONE STATE SHOW BOOTH # SHOW ADDRESS ADDRESS LABOR ORDERED ON SITE WILL BE AT THE RATE OF: ST $260.96 OT $391.44 DT $521.92 SUBMIT ORDERS TO: exhibitorservices@lvexpo.com or fax to 702-248-4113 11
QUANTITY Shelves $40.00 REGULAR PRICE TOTAL 1 Meter Counter 8/29/2022 DISCOUNT DEADLINE $52.00 $2,528.50 Contact Exhibitor Services for Custom Booth Packages at 702.248.6200 or email us at exhibitorservices@lvexpo.com 20' Package $3,890.00 $5,057.00 Slat Wall 10' Package $125.00 $1,945.00 BOOTH # 20' Free Standing Display Silver Metals/Choice of Black, White or Gray Inserts 10' EXHIBIT RENTAL 20' EXHIBIT RENTAL DEADLINE8/29/2022RENTALDATE: EXHIBIT PACKAGES DISPLAY INCLUDES 10' Free Standing Display Silver Metals/Choice of Black, White or Gray Inserts COMPANY NAME DISCOUNT PRICE PleaseGRAYBLACK select a PANEL COLOR OPTION DISCOUNT PRICE STANDARD PRICE $5,057.00 $3,890.00 Carpet Gray Installation and Dismantle STANDARD PRICE $1,945.00 $2,528.50 3 Meter Header w/Company Name 2 Arm Lights 3 Shelves 4 Arm Lights 6 Shelves 1 Meter Counter OPTIONAL ‐ see additional price below Carpet Gray Installation and Dismantle Items cancelled after show move in begins will be charged 100% of the original price. All materials are to remain the property of Las Vegas Expo. OPTIONAL ACCESSORIES 2'$137.00 x 8' Grid $105.00 $225.00$292.00 $162.00 $55.00 Light$71.00 BuildingsNY 2022 September 14 ‐ 15, 2022 Pier 36 CANCELLATION POLICY Items cancelled after orders have been received will be charged 50% of the ordered price. HEADER If color selection is not made at time of your order, your booth will automatically have white panels. The colors at show site are subject to availability. Letteringwillbestandardblackcopy,backgroundwillbewhite.Besuretoclearlyshowspaces,upperandlowercase lettering. Logo is not included. HEADER COPY: Exhibits Do Not include Electrical Power or Electrical Labor. Electrical forms must be sent to the Electrical Contractor 1 Meter Counter OPTIONAL ‐ see additional price below WHITE 2 ‐ 3 Meter Header w/Company Name DISPLAY INCLUDES SUBMIT ORDERS TO: exhibitorservices@lvexpo.com or fax to 702-248-4113 12
https://www.completeshow.com/eacregistration/ We have selected the following Exhibitor Appointed Contractor(s) (EACs). The EAC has been notified that a General Liability Insurance Certificate is required by Show Management and must be received by Las Vegas Expo no later than deadline date. The contractor hired by the exhibitor must provide a certificate of insurance with at least the following limits: EAC COMPANY NAME Comprehensive General Liability not less than $1,000,000 with respect to injuries to any person in one occurrence; $2,000,000 with respect to injuries to more than one person in any one occurrence; and $500,000 with respect to damage of property; Worker's Compensation Insurance, including employee liability coverage, in a minimum amount not less than $1,000,000 of individual and/or aggregate coverage, and naming Show Management(Event Name) and Exhibitor as additional insured. SERVICES TO BE PROVIDED ADDRESS EAC CONTACT PERSON(S) STATE EAC COMPANY INFORMATION YES NO YES* All Exhibitors using an Exhibitor Appointed Contractor must return this form. THIS FORM & CERTIFICATE OF INSURANCE MUST BE RETURNED BY THE STATED DEADLINE DATE. DEADLINE8/29/2022WORKDATE: AUTHORIZATION BuildingsNY 2022 September 14 ‐ 15, 2022 Pier 36 NO EXHIBITING COMPANY PHONE LIMITSOFINSURANCE:Mustbethesameorgreaterthanrequiredbycontract.SeeTermsand Conditions located within this manual or online at www.lvexpo.com EMAIL Is this company authorized to order services on your behalf? Is this company responsible for charges incurred for the show? *If yes, both parties must complete and sign the Third Party form. CITY FAX ZIP PHONE BOOTH #(S) SUBMIT YOUR CERTIFICATE OF LIABILITY INSURANCE ONLINE: Iherebyauthorizethecompanynotedabovetoperformservicesonourbehalf.Further,theyhavebeenprovidedwithacopyoftheShow Rules and Regulations as noted in the Exhibitor Manual and agree to abide by the same. SIGN:PRINT: AUTHORIZEDREPRESENTATIVE:Mustbesigned(notstamped)byanauthorized representative of Producer CERTIFICATE OF LIABILITY INSURANCE PRODUCER: Insurance Agent/Broker who issues certificate. NAME OF INSURED: Must be the legal name of contracting party TYPESOFINSURANCE:Mustincludetypesrequiredbycontract.SeeOfficialServicesProvider Information in this Exhibitor Manual.) FORM OF COVERAGE: Must be “occurrence” form coverage NAMEADDITIONALINSUREDS:LasVegasExpo,Inc.(OfficialServiceProvider),<show organizername>(ShowManagement),<showname>(Show)and<facilityname>(Facility)as additional insureds on a primary and non contributory basis. CERTIFICATE HOLDER: Must be Las Vegas Expo, Inc POLICY EFFECTIVE DATE: Must be prior to or coincide with the first day of Exhibitor Move In POLICY EXPIRATION DATE: Must be on or after the last day of Exhibitor Move Out SUBMIT ORDERS TO: exhibitorservices@lvexpo.com or fax to 702-248-4113 13
ZIP CONVENIENCE FEE ‐ All orders paid with a credit card will incur an additional non refundable 3% fee. ZIP THIRD PARTY PAYMENT AUTHORIZATION THIRD PARTY'S CREDIT CARD EXHIBITING COMPANY NAME EXHIBITING COMPANY BOOTH # THIRDEMAIL PARTY CONTACT *By signing, I agree to the Terms and Conditions located within this manual. For your convenience, the above credit card information will be kept on file to be used for future shows and all outstanding balances. BuildingsNY 2022 September 14 ‐ 15, 2022 Pier 36 THIRD PARTY'S CREDIT CARD CHARGE AUTHORIZATION (INFORMATION MUST BE PROVIDED) DISCOVER VISAMASTERCARD AMERICAN EXPRESS ADDRESS CITY STATE By submitting this form I authorize Las Vegas Expo Complete Show Services to charge any additional amounts incurred by myself or my show representative, including material handling and/or labor charges. In the event the credit card provided declines, standard show site rate prevails and a $25.00 service charge will be added. CONVENIENCE FEE ‐ All orders paid with a credit card will incur an additional non refundable 3% fee. Damage to rental items outside of normal wear and tear could result in charges for replacement. If you suspect you have potential errors on your charge card you have 60 days after the error appeared on your statement to contact us. You must notify us of the potential errors in writing. CARDHOLDER'S NAME (PLEASE PRINT) ACCOUNT NUMBER EXPIRATION DATE SECURITY CODE REQUIRED The security code can be found on the front of your Amex or on back of your Visa, Discover and MasterCard. CARDHOLDER'S BILLING ADDRESS (IF DIFFERENT FROM ABOVE) CITY STATE BOOTH # THIRD PARTY COMPANY PHONE CARDHOLDER'S SIGNATURE* X Discount pricing applies only to orders received with full payment prior to the deadline date. See each form for their specified deadline date. SERVICES TO BE INVOICED TO THIRD PARTY SUBMIT ORDERS TO: exhibitorservices@lvexpo.com or fax to 702-248-4113 14
Based on incoming weight ‐ When move in and/or move out times are scheduled during overtime hours due to circumstances beyond the control of LAS VEGAS EXPO, any shipment delivered to, and/or picked up from show site, will be charged at an additional rate. See specifications below. Crated/boxed exhibit material received at show site. See Show Information for delivery deadline dates. Per 100lbs $ 30.00 Per 100lbs (The PAYMENT AUTHORIZATION FORM must accompany this form) 200 LBS MINIMUM ALL SHIPMENTS MUST BE PREPAID WITH CERTIFIED WEIGHT TICKETS. COLLECT SHIPMENTS WILL NOT BE ACCEPTED. MATERIAL HANDLING ADVANCE WAREHOUSE $ 134.50 Per 100 lbs $ $245.01 174.85 Per 100 lbs $ 245.01 Per 100 lbs SPECIAL HANDLING STANDARDLATE Per 100 lbs SPECIAL HANDLING Crated/boxed exhibit material received at warehouse prior to show move in, up to 30 days free storage and delivery to show site. LVE IT/LAS VEGAS EXPO does not accept PAD WRAPPED SHIPMENTS at advanced warehouse all rates are per shipment received. See Show Information for delivery deadline dates. TOTALS $ 55.00 SHOW WAREHOUSESITE SHOW WAREHOUSESITE $ 181.58 WAREHOUSE SHOW SITE RECEIVING LOCATION WEIGHTRATE PER SHIPMENT Overtime will be charged on all shipments handled after 4:30pm and weekends. OVERTIME 200 LBS MINIMUM INBOUND OUTBOUND OVERTIME FREIGHT (IN ADDITION TO INITIAL CHARGES) $ 30.00 Example: Shipment to the warehouse weighing 328 lbs. Rounded to the next 100 = 400, divided by 100 = 4 x $ 85.00 = $ 340.00 0 INSTRUCTIONS OVERTIME (OT) Formula for estimating freight between 25 lbs. and 200 lbs.: Round up to minimum 200 lbs. Example Only: Shipment to the warehouse weighing 89 lbs. Rounded to minimum of 200 lbs. at $85.00 per 100 lbs = minimum charge of $ 170.00 Formula to estimate charges over 200 lbs.: Number of lbs. Rounded to the next 100, divided by 100, x rate = estimated charges. SPECIAL HANDLING All shipping charges must be Allprepaid material handling rates include delivery to booth Material with no certified weights Materials with no pick points received Materials with no inbound documents Shipments arriving at the warehouse after move in will be late and will incur an additional delivery charge No collect shipments. Materials"COD" must arrive during published dates to avoid additional charges UPS, FedEx, USPS, loose, uncrated exhibit material, van line Any shipment delivered to, and/or picked up from show site prior to 8:00 AM or after 4:30 PM Monday through Friday, weekends and all holidays. This charge will apply on inbound and outbound shipments. Items received without documentation will be delivered without guarantee of piece count or condition. PER SHIPMENT RECEIVED WAREHOUSE ADDITIONAL PACKAGE WAREHOUSE FIRST PACKAGE SMALL PACKAGE SHOW SITE ADDITIONAL PACKAGE SHOW SITE FIRST PACKAGE WAREHOUSE SHOW SITE ESTIMATED TOTAL SMALL PACKAGES $ $65.00$45.0035.00 30% Late fee if received after deadline date Maximum weight per shipment is 25lbs. BuildingsNY 2022 September 14 ‐ 15, 2022 Pier 36 Per 100 lbs SHOW‐SITE $ 134.50 Per 100 lbs $ 174.85 Per 100 lbs $ 181.58 Per 100 lbs 200 LBS MINIMUM SPECIAL LATEHANDLING MATERIAL HANDLING SPECIAL HANDLING LATE COMPANY NAME BOOTH # STANDARDLATE SUBMIT ORDERS TO: exhibitorservices@lvexpo.com or fax to 702-248-4113 15
TO: TO: EXHIBITOR NAME EXHIBITOR NAME RECEIVING DATES WITHOUT LATE FEES RECEIVING DATES WITHOUT LATE FEES Monday, August 15, 2022 Monday, September 5, 2022‐ Monday, August 15, 2022 Monday, September 5, 2022‐WAREHOUSE DELIVERYWAREHOUSE DELIVERY EVENT: BuildingsNY 2022 C/O: LVE/ABF 2701 16th St, Building B C/O: LVE/ABF 2701 16th St, Building B North Bergen, NJ 07047 North Bergen, NJ 07047 BOOTH #: PIECES EVENT: BuildingsNY 2022 NO. OF PIECES BOOTH #: NO.OF SUBMIT ORDERS TO: exhibitorservices@lvexpo.com or fax to 702-248-4113
: ‐ : ‐BOOTH #: BOOTH #: NO.OFPIECESNO.OFPIECES EVENT: BuildingsNY 2022 EVENT: BuildingsNY 2022 Pier 36 299 South Street New York, NY 10002 Pier 36 299 South Street New York, NY 10002 EXHIBITOR NAME EXHIBITOR NAME C/O: LVE / CSS C/O: LVE / CSS TO: TO: CAN ONLY BE DELIVERED CAN ONLY BE DELIVERED Tuesday, September 13, 20222:00 PM6:00 PM 2:00 PM6:00 Tuesday,PM September 13, 2022 DIRECT TO SHOW SITEDIRECT TO SHOW SITE SUBMIT ORDERS TO: exhibitorservices@lvexpo.com or fax to 702-248-4113
BuildingsNY 2022 September 14-15, 2022 Pier 36 New York, NY 18
Exhibiting Company__________________________________Contact Name_________________________________ Title__________________________ Email____________________________________ Phone_____________________ DimensionsTotalPiecePickupCity____________________Address________________________________________Company_______________________________________State______Zip__________Date/Time________________________________CountandType_____________________________Weight_____________________________________(L)_________(W)_________(H)__________WouldyoulikeanArcBestTradeShowCoordinatorto contact you with a quote or information? YES NO Show Name _____________________________________ Booth DeliveryCity____________________AddressShowContractorNo._____________________________________________________________________________Dates_____________________________________________________________________________State______Zip__________Date____________________________________ResidentialPickupInsidePickupLiftgateDock ArcBest ® Trade Show Services 8401 McClure Drive • Fort Smith, AR • 72916 REQUEST FOR INFORMATION If you are faxing this form, please print a copy, complete the requested information, and then fax to (844) 718-7620. If you are completing electronically, you can either print and fax your request or click on the submit button to send your request to one of our Trade Show specialists. SHIPPER INFORMATION FREIGHT INFORMATION SHIP TO: Warehouse Show Site ADDITIONAL INFORMATION 800-654-7019 tradeshow@arcb.com | arcb.com 19
II. LIMITS OF LIABILITY & RESPONSIBILITY
Pier 36
Thesetermsandconditions,limitationsofliability,andtimelimitationsarebindingonallpartiesandtheirrepresentatives,includingExhibitorAppointedContractors,Installation&Dismantle personnel,aswellasagentsoftheparties.TheymaybechangedbyLASVEGASEXPOwithoutnotice.LASVEGASEXPOassumesnoliabilityinconnectionwithClient’suseandClient’s supervision of union labor provided by LAS VEGAS EXPO. Client agrees and understands that its employees and representatives attend the show site at their own risk.
Allchargesforservicesormaterialsaredueinadvanceoratthetimeoforder.Acreditcardonfileandauthorizationtochargeitisrequiredtoplaceanorder.Paymentmaybemadeby creditcard,check,orwiretransfer.AcreditcardonfilewithLASVEGASEXPOandauthorizationtochargeitisrequiredinordertopaybycheckorwiretransfer.Feesforcancellationofan ordercanrangeuptothefullamountoftheorder(upto100%)dependingonthepre eventworkalreadyperformed,setupcosts,andotherfactors.Anon refundabledepositwillbe required.
2)LASVEGASEXPOanditssubcontractorsshallnotbeliablefor:damageto,orlossof,piecesofart;fragileequipment;electronics;uncratedfreight;freightimproperlypackedor improperlylabeled;glassbreakage;concealeddamageasdeterminedbyLASVEGASEXPO;fordelaytouncratedfreightorfreightimproperlypackedorlabeled;orforordinarywearandtear whichoccursinthehandlingofthegoods.Clientshallpackageandlabelitemsproperlybeforegoodsaremovedorshipped;thisincludesmakingsurethatgoodsarepackedtowithstand transport using forklifts, dollies, and related equipment.
EXPO. BuildingsNY 2022 September 14 ‐ 15, 2022 SUBMIT ORDERS TO: exhibitorservices@lvexpo.com or fax to 702-248-4113 20
Clientwillbecheckedatthetimeofpick
Inordertoobtainadvancepricing,paymentmustbereceivedandacceptedbyLASVEGASEXPOpriortothedeadline.Aftertheconclusionoftheevent,LASVEGASEXPOwillmakeany adjustments to an invoice, if applicable. If Client tax the event to LAS VEGAS
is held, a sales tax exemption certificate must be submitted
is
7)LAS VEGAS EXPO and its subcontractors are not to be held liable for events of loss or damage to Client’s property; that is, LAS VEGAS EXPO does not insure the Client’s property against loss ordamage,nordoesitprovidefullreplacementvalueshouldlossordamageoccur.Insurance,ifany,shallbeobtainedbytheClient.AmountspayablebyLASVEGASEXPOunderthis ParagrapharebasedonthescopeoftheliabilityashereinsetforthandareunrelatedtothevalueoftheClient’sproperty.ProvisionsofthisparagraphshallapplyifClient’spropertyislost ordamagedthroughperformanceornonperformanceofservicesbyLASVEGASEXPOorfromthenegligenceofLASVEGASEXPO,itssubcontractors,ortheirrespectiveemployees.Ifsuch lossordamageoccurs,theliabilityofLASVEGASEXPOanditssubcontractorsshallbelimitedtoasumequalto$.30perpoundperarticle,withamaximumliabilityof$50.00peritemor $1,000.00 per shipment, whichever is less. This amount shall be considered Client’s agreed upon damages and exclusive remedy.
1)Theplacingofanorderforservices,equipment,transportation,shipping,ormaterialsbyaclientoranyagentoftheClientshallbeconstruedasanoffersubjecttoacceptanceand approvalofLASVEGASEXPOinitssolediscretion.UponparticipationofanyLASVEGASEXPOshoworevent,theClientanditsagentsshallbeboundbythetermsandconditionssetforthin Sections2through8belowandSections1thorough7inPartIII.Likewise,onceLASVEGASEXPOhasacceptedandapprovedtheClient’soffer,anyshipperconsigningordeliveringa shipment to LAS VEGAS EXPO or its subcontractors on behalf of Client shall be bound by the terms and conditions set forth in Sections 2 through 8 below and Sections 1 through 7 in Part III.
5)LASVEGASEXPOanditssubcontractorsshallnotbeheldresponsibleforanyloss,delay,ordamageduetoeventsbeyondtheirreasonablecontrolwhichcannotbeavoidedbythe exerciseofduecareandprudence,includingwithoutlimitation,strikes,labordisputes,lockoutsorworkstoppagesofanykind,fire,theft,windstorm,water,vandalism,actsofGod,failureof power or utilities, events of force majeure, actions or lack thereof of Client or other third parties, and the transportation of fragile items.
upfromtheboothandcorrectedwherediscrepanciesexist.Receivedgoodsmustbeaccompaniedbydocumentsshowingappropriatedetails,such asbillsofladingorsuitabledocumentsshowingunitcounts.Ifgoodsarenotaccompaniedbysuchdocumentsthereshallbenoguaranteeastothegoods’conditionorastothepiece count.
6)LASVEGASEXPOanditssubcontractorsshallnotbeliableforordinarywearandtearinthehandlingofmaterialsand/orequipment.LASVEGASEXPOshallnotberesponsiblefordamage to shrink wrapped items.
LIMITS OF LIABILITY & RESPONSIBILITY Servicesandgoodshaveseparate,specificformsthatapplytotheirorder.Clientmustreviewthespecificformthatisapplicabletotheorderedserviceormaterialsforadditionaltermsand conditionscontainedtherein.LASVEGASEXPOhasaseparateagreementwithtermsandconditionsthatapplytostorageofgoods.ClientshallreviewLASVEGASEXPO’sformthatpertains to the agreement for storage of goods for additional provisions that apply and authorize said form for the storage of any materials.
exempt in the state in which
8)LAS VEGAS EXPO will not be bound to honor any claim or action brought against LAS VEGAS EXPO or its subcontractors more than 60 days after the date of incident.
3)Relativetoinboundshipments,theremaybealapseoftimebetweenthedeliveryofshipment(s)toaboothbyLASVEGASEXPOoritssubcontractorsandthearrivaloftheClient’s representativeatthebooth.Similarly,relativetooutgoingshipment(s),itispossiblethattherewillbealapseoftimebetweenthecompletionofpackingandtheactualpick upofmaterials from theboothfor loading ontoacarrier.Itisunderstoodthatduringsuchtimestheshipment(s)willbeleftintheboothunattended.Therefore,itisagreedthatLASVEGASEXPOandits subcontractorsarenotresponsibleforthelossordisappearanceof,ordamagetoanyitemsleftintheboothunattendedatanytime,orforloss,disappearance,ordamageoccurringduring thetimetheitemsaretransportedtodockandsubsequentlyacceptedbycarrier.Allbillsofladingcoveringoutgoingshipment(s)submittedtoLASVEGASEXPOoritssubcontractorsby
4)LASVEGASEXPOanditssubcontractorsshallnotbeheldliableforanydamageincurredduringthehandlingofequipmentrequiringspecialdevicestoproperlyload,placeorreload,unless advance notice has been given to LAS VEGAS EXPO in time to obtain the proper equipment.
I. TERMS AND CONDITIONS
Outstandingbalancesmustbepaidbytheendoftheshow.Alatechargeof1.5%permonthappliestoanyamountsnotsettledbeforetheendoftheevent.LASVEGASEXPOreservesthe righttoretainClient’sgoodsinappropriatecircumstancesforamountsduewhichhavenotbeensettled.Clientisresponsibleforallchargesinvolvedintherenderingofservicesormaterials inthetransactionwithLASVEGASEXPO,andforallamountsincurredinconnectionwiththetransactionwithLASVEGASEXPOwhichinvolvetheevent.Partiesagreethatthecreditcard providedtoLASVEGASEXPOmaybechargedforservices,materialhandling,labor,andforotherservicesandmaterialsrelatedtothetransaction,includingthoseprovidedbyanythird parties,representatives,oragentsoftheparties.Byplacinganorderonlineorotherwise,clientauthorizesLASVEGASEXPOtochargeitscreditcardandagreesthatLASVEGASEXPOmay chargethecreditcardprovidedtoLASVEGASEXPObyClientforanyservices,equipment,transportation,shipping,ormaterialsasdescribedandsetforthinthisParagraph.Clientauthorizes LASVEGASEXPOtochargeallamountstothecreditcardonfileforsaidmaterialsandservicesorderedbyClientorClient’srepresentativesaswellasforsaidmaterialsandservicesrendered to Client’s company.
** ** * * ** ** ** ** *
1)LASVEGASEXPOANDITSSUBCONTRACTORSSHALLNOTBELIABLETOANYEXTENTWHATSOEVERFORANYINDIRECT,SPECIAL,INCIDENTAL,ORCONSEQUENTIALDAMAGES,WHICH MAYINCLUDE,BUTARENOTLIMITEDTOANYACTUAL,POTENTIALORASSUMEDLOSSOFPROFITSORREVENUES,LOSSOFUSEOFEQUIPMENTORPRODUCTS,ORANYCOLLATERAL CLIENT TO EXHIBIT ITS
2)Clientagreesinconnectionwiththereceipt,handling,temporarystorageandreloadingofitsfreight,thatLASVEGASEXPOanditssubcontractorswillprovidetheseservicesasClient’s agentandnotasbaileeorshipper.IfanyemployeesofLASVEGASEXPOoritssubcontractorssignadeliveryreceipt,billofladingorotherdocument,thepartiesagreethatLASVEGASEXPO or its subcontractors will do so as the Client’s, and the Client shall accept the responsibility thereof.
MATERIALS. LIMITS OF LIABILITY & RESPONSIBILITY CONTINUED III. LIMITATION OF LIABILITY BuildingsNY 2022 September 14 ‐ 15, 2022 Pier 36
21
Clientshallholdharmless,protect,defend,andindemnifyLASVEGASEXPOandLASVEGASEXPO’ssubcontractors,itsemployees,agents,contractors,representatives,installationand dismantlepersons,personssupervisingunionlaborobtainedthroughLASVEGASEXPO,includingreasonableattorneyfeesandcourtcosts,forandagainsteveryclaim,demand,damage, causeofaction,suitorotherlitigation,withoutlimitandwithoutregardtothecauseorcausesthereoforthefaultofanyparty,onaccountoforstemmingfromeveryinstanceofbodily injury to persons, or loss or damage to property other than goods, arising from performance of services.
I,theClientherein,agreethatsubmittingmyorderonlineorotherwiseshallconstitutemyacceptanceof,andelectronicsignatureto,thisAgreement.Ihavereadandunderstandallofthe terms of this Agreement. By submitting this information to Las Vegas Expo, I hereby agree to, consent to, and authorize this Agreement and all of its terms.
7)TheClientagrees, in theeventofadisputewithLASVEGASEXPOoritssubcontractorsrelatedtoanylossordamagetoanyoftheClient’sfreightorequipment,thattheClientwillnot withholdpaymentinanyamountduetoLASVEGASEXPOforfreighthandlingservicesoranyotherservicesprovidedbyLASVEGASEXPOoritssubcontractorsasanoffsetagainstthe amountoftheallegedlossordamage.Instead,theClientagreestopayLASVEGASEXPOpriortothecloseoftheshowforallsuchchargesandfurtheragreesthatanyclaimtheClientmay have against LAS VEGAS EXPO or its subcontractors shall be pursued independently by the Client as a completely separate transaction to be resolved on its own merits.
ThetermsandconditionsofthisagreementandtransactionwithLASVEGASEXPOshallbeconstruedinaccordancewithandgovernedbytheapplicablelawsoftheUnitedStatesofAmerica andthelawsoftheStateofNevadawhereapplicable.AnyactionorproceedingagainstLASVEGASEXPOunderorinconnectionwiththisAgreementortransactionwithLASVEGASEXPO, or any of the forms or Contract Documents involving LAS VEGAS EXPO providing services or materials for the event, may be brought in the Courts of the State of Nevada, County of Clark. exhibitorservices@lvexpo.com or fax to 702-248-4113
6) Dry and Cold Storage Client stores products at its own risk. LAS VEGAS EXPO assumes no liability or responsibility for dry or cold storage.
3)LASVEGASEXPOanditssubcontractorsshallnotbeliableforshipmentsreceivedwithoutreceipts,freightbill,orspecifiedunitcountsonreceiptsorfreightbills.Suchshipmentswillbe delivered to booth without guarantee of piece count or condition.
COSTSTHATMAYRESULTFROMANYLOSSORDAMAGETOCLIENT’SMATERIALSORANYINJURYTOCLIENT’SPERSONNELWHICHMAYMAKEITIMPOSSIBLEORIMPRACTICALFOR
Besureyourfreightisinsuredfromthetimeitleavesyourplaceofbusinessuntilitisreturnedaftertheshow.ItissuggestedthatClientsarrangeallriskcoverage.Riderstoexistingpolicies canusuallydothis.Contactyourinsurancerepresentative.Also,besureyourliabilityinsuranceisineffectduringtransmitandreturnofyourfreight,duringstorage,andatshowsite.All transit claims will be referred to the common carrier.
5)Inordertoexpediteremovaloffreightfromtheshowsite,LASVEGASEXPOshallhavetheauthoritytochangedesignatedcarriers,ifassignedcarriersdonotpickupontime.Wherethe Clientmakesnodisposition,freightwillbetakentoawarehouseorforcedshippedonacarrierdeterminedbyLASVEGASEXPOandtheClientagreestoberesponsibleforpaymentcharges relating to such handling and shipping. LAS VEGAS EXPO assumes no liability as a result of such rerouting or handling.
4)Emptycontainerlabels will beavailableattheLASVEGASEXPOServiceDesk.AffixingthelabelsisthesoleresponsibilityoftheClientoritsrepresentative.Itisunderstoodthatthese labelsareusedforEmptyStorageonly,andLASVEGASEXPOanditssubcontractorsassumenoresponsibilityorliabilityforlossordamagetocontentswhilecontainersareinstorageorfor mislabeled containers.
SUBMIT ORDERS TO:
and tipping is not an accepted policy. Allcraftsmendealingwithexhibitorswilldosoinacourteousandprofessionalmanner.AllquestionsarisingwithregardtotheUnion’s jurisdiction or practices must be directed to the General Contractor and the Union.
TIMECOMPANYPERSONNELMAYSET:10X10,10X20,KNOWNASMOM&POPPOP UPS(NOGEM WALLS OR HARD WALL EXHIBITS MAY BE SET BY EXHIBITOR). LocalUnionjurisdictiondoesnotcovertheplacementofyourproductsondisplay,theopeningofcartonscontainingyourproducts,northe performance, testing, maintenance, or repairs of your machinery or products. 1.TheGeneralContractorhascompletecontroloftheloadingdockatalltimes;2.Exhibitorsmaynotleavevehiclesunattendedattheloading areas.Anyunattendedvehiclemaybetowed.3.Allmaterialsmustbehandledbythefreightdepartmentandsubjecttothepublished material handling prices. TheGeneralContractorhastheresponsibilityofreceivingandhandlingalltheexhibitmaterialsandemptycrates.Itistheirresponsibilityto manage docks and schedule vehicles for the smooth and efficient move in/move out of the trade. Show. Anexhibitormay“handcarry”merchandiseand“popups”only,providedtheydonotusematerialhandlingequipmenttoassistthem,suchas pushcarts,twoorfourwheeldolliesoranythingwithwheels.WhenanExhibitorchoosesto“handcarry”materialstheymustutilizethe"hand carrydoors".Theyarenotpermittedtoaccesstotheloadingdock/freightdoorareas.PleaseseetheHandCarryPolicycontainedinthiskitfor details. Exhibitors may deliver materials to the loading dock/freight doors in their own personnel vehicle with the following restrictions: SUBMIT ORDERS TO: exhibitorservices@lvexpo.com or fax to 702-248-4113 22
DEFINITIONOFEXHIBITSTHATFULL
FREIGHT HANDLING
TheGeneralContractorandI&DcompaniessignatorytothecontractorwithTeamstersLocalUnionrequiresthatexhibitorsdonottipits employeesbygivingmoney,merchandise,orotherspecialconsiderationforservicesrendered.Anyattemptstosolicitortakegratuitybyan employeeforanyservice,shouldbereportedimmediatelytoasupervisorofthecontractor.Contractedemployeesarepaidanexcellentwage,
LocalUnionhasjurisdictionthroughalaboragreementwithallcontractorsfortheinstallation,touch uppainting,dismantlingandrepairofall exhibits.Thisworkistoincludewallcoverings,floorcoverings,pipeanddrape,painting,hangingsignsanddecorativematerialfromthe ceiling, and the erection of platforms used for exhibit purposes. To secure labor, please utilize the labor form enclosed. Iffull timecompanypersonnelareutilizedtosettheirexhibits,theymustcarrypositivecompanyidentificationsuchasmedicalidentification card or payroll stub. This rule prohibits the utilization of workers hired from a non union agency or company. Local Unionhasjurisdiction through alaboragreementwiththeGeneralContractorfortheloadingandunloadingofalltrucks,trailers,and commonandcontactcarriersaswellasthehandlingofemptycratesandtheoperationofmaterialhandlingequipmentandanymechanical devicessuchasforklifts,palletjacks,hijackers,etc.TheLocalUnionalsohasthejurisdictionoftheunloading,uncrating,un skidding,leveling, painted, and assembly of machinery and equipment and the reverse process.
UNION JURISDICTION WORK RULES
GRATUITIES EXHIBIT LABOR
**ATTENTION** BuildingsNY 2022 September 14 ‐ 15, 2022 Pier 36
Tosimplifyshowpreparation,wearecertainyouwillappreciateknowinginadvancethatUnionLaborwillberequiredforcertainaspectsof your exhibit handling. To help you understand the show site work rules, we ask that you read the following.
SHOW SITE
14.MATERIALSFORHANDOUTSMUSTBELIMITEDTOAONE DAYSUPPLYANDMUSTBESTOREDNEATLYWITHINTHEBOOTH.Violatorswill benotifiedandifnotremovedbyshowopening,showdecoratorwillremoveandstoreatEXHIBITOR’SEXPENSE.Allstoragemustbekept clear of electrical cables or junction boxes.
15.FLAMMABLEORCOMBUSTIBLELIQUIDSAREPROHIBITEDINSIDEOFBUILDINGSEXCEPTASAPPROVEDBYTHEFIRESAFETYOFFICE. Flammable thinners, solvents and paints, including aerosol cans are strictly prohibited within the building.
13. ALLEMPTYCARTONS OR CRATESMUSTBELABELEDANDREMOVEDFORSTORAGEORTHEYWILLBEREMOVEDASTRASH.Cratesorraw flammable materials are not to be used as exhibit supports.
10.CUBETAPADAPTERSAREPROHIBITED(UNIFORMFIRECODE85.107).MULTI PLUGADAPTERSMUSTBEULAPPROVEDANDHAVEBUILT IN OVERLOAD PROTECTION. Connectors must not be used to exceed their listed ampere rating.
5.VEHICLESONDISPLAYMUSTHAVEFUELFILLERCAPSLOCKEDORSEALEDTOPREVENTESCAPEOFVAPORSANDTOAVOIDTAMPERING. Firecodestipulatesthatfuelinfueltanksshallnotexceed5gallonsor1/4oftankcapacity,whicheverisless.Batteriesmustbedisconnected. Auxiliarybatteriesnotconnectedtoenginestartingsystemmaybeleftconnected.Externaltransformersarerecommendedfor demonstration purposes. A fire extinguisher must be present, visible, and accessible at all times.
2.ALL EXITS AND AISLES MUST BE KEPT CLEAR AND UNOBSTRUCTED. No furniture, signs, easels, chairs, or displays may protrude into aisles.
3.DESIGNATED“NOFREIGHT”AISLESMUSTBEMAINTAINEDCLEAROFCRATESANDEXHIBITMATERIALSDURINGMOVE INANDMOVE OUT. These aisles are required for emergency access throughout the hall and to expedite freight and empty crate moving.
11.ELECTRICALWORKUNDERCARPETSMUSTBEDONE,ORSUPERVISED,BYTHEOFFICIALCONTRACTOR’SELECTRICIANS.Allwiringonthe floormustbeType“SO”cord,insulatedtoqualifyfor“extrahardusage”,mustbeNo.12AWGorlarger,andmustbeprotectedagainstinjury. Alltemporarywiringmustbeaccessibleandfreefromdebrisandstoragematerials.Hardbackedboothsmustbeatleast9inchesfromrear booth lines and 18 inches between hard walls.
FIRE & SAFETY REGULATIONS NOTICE:SMOKINGISPROHIBITEDINEXHIBITAREASDURINGMOVE INANDMOVE OUTDUETO THE ACCUMULATION OF COMBUSTIBLE MATERIALS. SUBMIT ORDERS TO: exhibitorservices@lvexpo.com or fax to 702-248-4113 23
8.ALL110 VOLTEXTENSIONCORDSSHALLBEGROUNDEDTHREEWIRE,#14ORLARGERAWGCOPPERWIRE.Connectorsmustnotbe supportedbycords.Twowire,“ZipCords”arenotpermittedotherthanfactoryinstalledapplianceconnectors;thesemaynotexceed(6)feet in length and must be UL approved with built in over load protectors.
7.VEHICLESINTHEBUILDINGFORUNLOADINGMUSTNOTBELEFTWITHENGINESIDLING.Exhaustgasespresentextremehazardstoworkers on catwalks. If the engine cannot be shut down, the vehicle must be removed from the building as quickly as possible.
9. COMPRESSEDGASCYLINDERS, INCLUDING LPG,AREPROHIBITEDUNLESSAPPROVEDBYFIRESAFETYOFFICE.Flammablegases,i.e.: butane,propane,naturalgas;aresubjecttopriorapproval.Compressedgascylinderscannotbestoredinsidethebuilding.Aftershowhours, gas cylinders must be removed from the show floor and stored outside or off site.
12.NOSTORAGEOFANYKINDISALLOWEDBEHINDBOOTHSORNEARELECTRICALSERVICE.Materialsnecessarytotheexhibitmustbestored withintheexhibit.Electricalcordsandconnectorsmustbeaccessibleandshallnotbecovered.Areasenclosedbysolidwallsandceilingsmust be provided with approved smoke detectors.
1.ALLMATERIALSUSEDINCONSTRUCTIONANDDECORATIONOFANEXHIBITMUSTBECERTIFIEDASFLAMERETARDANT.Fabricsmustbe certifiedasflameretardantorasamplemustbeavailablefortesting.Materialsthatcannotbetreatedtomeetrequirements,maynotbe used. A flame proofing certificate should be available for inspection.
4.ALLFIREHOSERACKS,FIREEXTINGUISHERSANDEMERGENCYEXITSMUSTBEVISIBLEANDACCESSIBLEATALLTIMES.Thisincludesfire protectionequipmentlocatedwithinexhibits.Exitsandexitsignsmustnotbecoveredbydrapesorobscuredfromviewbyexhibit components.
BuildingsNY 2022 September 14 ‐ 15, 2022 Pier 36
6.COMBUSTIBLEMATERIALSMUSTNOTBESTOREDBENEATHDISPLAYVEHICLES.Spacebeneathvehiclesmustbeclearandvisibleexceptfor permitted electrical supplies.
rules.
You
EachshipmentmusthaveacompletedLVEOutboundMaterialHandlingForminordertoshipmaterialsfromtheshow.Allpiecesmustbelabeledindividually.(You
Exhibitor Services.) After
turned in to
Exhibitor Services. Makearrangementswithyourdesignatedcarriertopickupyourshipmentattheaddressofthefacilitywheretheeventistakingplace.PleaserefertotheShow Informationpagesforthespecificdatesandtimes.Intheeventyourselectedcarrierfailstoshow,theshipmentwillbereroutedtothepreferredcarrieratthe exhibitor's expense. For
shipped, the completed LVE Outbound Material Handling Form
shipments Monday
FREQUENTLY ASKED FREIGHT QUESTIONS WHEN CAN I SHIP TO THE WAREHOUSE? will begin warehouse will receive through Friday 7:30 AM ‐ 3:00 PM. after the deadline date, however additional charges will be incurred. HOW DO I LABEL MY FREIGHT?
STRAIGHT TIME (ST): Monday through Friday between 8:00 AM and 4:30 PM, excluding holidays. (OT): Before 8:00 AM or after 4:30 PM, Monday through Friday and weekends, excluding holidays.
$150.00 $250.00 Ifyouchoosenottowaitforateamsterandcart,butdousefreightdoors,youwillstillbechargedtheapplicableMaterial Handling rates for facility access. Minimum charge $150.00
The label should include the exhibiting company, the booth number, the name of the event and addresses c/o LVE IT VEGAS. The specific shipping address for the warehouse is located on the Show Information page. It is best to label every carton on a skid with at least your company name and booth number. For your convenience we have provided labels in the exhibitor manual. WHAT HAPPENS TO MY EMPTY CONTAINERS DURING THE SHOW? must notify your carrier of the date and times of pick up. At the close of the show, the empty containers will be returned to the booth in random order. Depending on the size of the show, this process may take several hours. DO I SHIP MY MATERIALS AFTER THE CLOSE OF THE SHOW? can pick these items up at LVE materials are packed, ready to be must be LVE your convenience, the preferred show carrier will be on site to handle outbound
accepting freight 30 days prior to move in. The
HOW
labeled, and
material meets
CARRY POLICY TeamstersUnionhasjurisdictionoverthehandlingof materialsthataretransportedintoandoutoftheexhibit hall.Exhibitorsmayhandcarryexhibitmaterialsaslong as they adhere to the
PERSONAL VEHICLE & CART SERVICE RULES & FEES A personal vehicle (POV) is defined as a small passenger car. You must hire a teamster and cart to unload vehicle. Entire load must weigh less than 200 pounds to qualify for POV fees. Entire load must fit on one 2 1/2’ x 5’ cart. (Cart is supplied by LVE) Payment must be provided in advance or at the time of service. If your ALL the above Personal Vehicle rules the following fees will apply:
DOUBLE TIME (DT): All holidays BuildingsNY 2022 September 14 ‐ 15, 2022 Pier 36
transportation. SUBMIT ORDERS TO: exhibitorservices@lvexpo.com or fax to 702-248-4113 24
of
Toensuretimelyarrivalofyourmaterialsatshowsite,freightshouldarrivebythedeadlinedatelistedontheShowInformationpage.Yourfreightwillbeaccepted
$200.00 OVERTIME
IfthePOVfreightiscrated,skidded,requiresaforklift,orrequiresmorethanonetrip,MaterialHandlingchargeswillapply.SeeMaterialHandlingFormforassociated costs.
We
Exhibitorsmaydeliverexhibitmaterialsintheir personallyownedvehicle(POV),aslongasthey meetALLofthefollowingguidelines.Feeswill apply.
Pick up “Empty Labels” at Exhibitor Services. Place a label on each container. Labeled containers will be picked up periodically and stored during the show. YoumayalsocontactLASVEGASEXPO’sExhibitorServicesDepartmentforassistanceonanyquestionsyoumayhavepertainingtomaterialhandlingat(702)248 6200 or email at: exhibitorservices@lvexpo.com
HAND following The exhibitor must carry the materials by hand. The use of wheeled carts or dollies is NOT permitted. The exhibitor must use the front entrance; the freight doors are NOT allowed.
25
close of the show,
$300.00
SHIP MY MATERIALS AFTER THE CLOSE OF THE SHOW? EachshipmentmusthaveacompletedLVEOutboundMaterialHandlingForminordertoshipmaterialsfromtheshow.Allpiecesmustbelabeledindividually.(You can pick these items up at LVE Exhibitor Services.) After materials are packed, labeled, and ready to be shipped, the completed LVE Outbound Material Handling Form must be turned in to LVE Exhibitor Services. Makearrangementswithyourdesignatedcarriertopickupyourshipmentattheaddressofthefacilitywheretheeventistakingplace.PleaserefertotheShow Informationpagesforthespecificdatesandtimes.Intheeventyourselectedcarrierfailstoshow,theshipmentwillbereroutedtothepreferredcarrieratthe exhibitor's expense. For your convenience, the preferred show carrier will be on site to handle outbound transportation. Pick up “Empty Labels” at Exhibitor Services. Place a label on each container. Labeled containers will be picked up periodically and stored during the show. You mayalsocontactLASVEGASEXPO’sExhibitorServicesDepartmentforassistanceonanyquestionsyoumayhavepertainingtomaterialhandlingat(702)248 6200 or email at: exhibitorservices@lvexpo.com FREQUENTLY ASKED FREIGHT QUESTIONS WHEN
You must notify your of the At the the will be returned to the booth in Depending on the of this process may take several DO I CAN the deadline however additional charges will be incurred. HOW DO I LABEL MY FREIGHT? The label should include the exhibiting company, the booth number, the name of the event and addresses c/o LVE IT VEGAS. The specific shipping address for the warehouse is located on the Show Information page. It is best to label every carton on a skid with at least your company name and booth number. For your convenience we have provided labels in the exhibitor manual. WHAT HAPPENS TO MY EMPTY CONTAINERS DURING THE SHOW? VEHICLE CART SERVICE RULES A personal vehicle (POV) is defined as a small passenger car. You must hire a teamster and cart to unload vehicle. Entire load must weigh less than 200 pounds to qualify for POV fees. Entire load must fit on one 2 1/2’ x 5’ cart. (Cart is supplied by LVE) Payment must be provided in advance or at the time of service. If your material meets ALL of the above Personal Vehicle rules the following fees will apply: $150.00 Ifyouchoosenottowaitforateamsterandcart,butdousefreightdoors,youwillstillbechargedtheapplicableMaterial Handling rates for facility access. Minimum charge $150.00 STRAIGHT TIME (ST): Monday through Friday between 8:00 AM and 4:30 PM, excluding holidays. $225.00 OVERTIME (OT): Before 8:00 AM or after 4:30 PM, Monday through Friday and weekends, excluding holidays. DOUBLE TIME (DT): All The exhibitor must carry the materials by hand. The use of wheeled carts or dollies is NOT permitted. The exhibitor must use the front entrance; the freight doors are NOT allowed.
I SHIP TO THE WAREHOUSE? We will begin accepting freight 30 days prior to move in. The warehouse will receive shipments Monday through Friday 7:30 AM ‐ 3:00 PM. Toensuretimelyarrivalofyourmaterialsatshowsite,freightshouldarrivebythedeadlinedatelistedontheShowInformationpage.Yourfreightwillbeaccepted after
date,
date and times of pick up.
carrier
holidays BuildingsNY 2022 September 14 ‐ 15, 2022 Pier 36 HAND CARRY POLICY TeamstersUnionhasjurisdictionoverthehandlingof materialsthataretransportedintoandoutoftheexhibit hall.Exhibitorsmayhandcarryexhibitmaterialsaslong as they adhere to the following rules.
random order.
SUBMIT FORMS TO: Las Vegas Expo ‐ 4075 East Post Road, Las Vegas NV 89120 ‐ PH: 702.248.6200 FX: 702.248.4113 ‐ www.lvexpo.com ‐ exhibitorservices@lvexpo.com 26
& FEES Exhibitorsmaydeliverexhibitmaterialsintheir personallyownedvehicle(POV),aslongasthey meetALLofthefollowingguidelines.Feeswill apply.
hours. HOW
&
empty containers
size
the show,
IfthePOVfreightiscrated,skidded,requiresaforklift,orrequiresmorethanonetrip,MaterialHandlingchargeswillapply.SeeMaterialHandlingFormforassociated costs. PERSONAL