RESIDENCE HALL CLOSING INFORMATION
IF YOU ARE MOVING OUT OF CAMPUS HOUSING OR SWITCHING ROOMS ON CAMPUS… PREPARING YOUR ROOM FOR CHECK OUT
Make sure that the floor is “broom clean,” that all surfaces are wiped down, that all original furniture is in the room, and that you have removed all of your belongings. The light should be turned out, air set to low and curtains open (except for the terrace level). Trash should be brought to the trash location designated on your floor. Any items left in the room will be considered abandoned and may be disposed.
CHECK OUT PROCEDURES
You have two options available to you for check out: 1. Express Check Out – The easiest way to check out. Simply return your keys to the desk and sign your Room Inventory Form. By electing this option, you waive your right to appeal any damage charges that may be assessed to your room. 2. Standard Check Out – By electing standard check out, you will have an RA physically go to your room with you and walk you through the check out process. Consult with your RA to set up an appointment prior to your departure or go to the desk and request this at check out.
In addition to being responsible for Common Area Damages (see below), you are also responsible for Room Damage Charges. These are damages to your room as determined by a staff member upon your check out. Damages not previously noted on your Room Inventory Form will be billed to your account in late May and a copy of the damages will be sent to your AU email address. If you choose Express Check Out, you cannot appeal these charges. If you Check Out by Appointment, you may appeal the charges at the time of your check out and upon receiving your University bill up until mid-June. You may find details of these common area charges here: http://www.american.edu/ocl/housing/vandalism.cfm
Unreturned keys (both mail and room) will result in charges ranging from $100-$120. We do NOT accept keys mailed to the University after check out. Sending them via the mail will NOT absolve you of any charges.
LATE DEPARTURES (LEAVING AFTER MAY 8 @ NOON) GRADUATING SENIORS MUST APPLY IF THEY WISH TO STAY UNTIL MONDAY MAY 13 AT NOON. IT IS NOT AUTOMATIC.
Anyone wishing to stay after the close of the halls (May 8) must request a late stay through the Housing and Dining Programs website. Graduating Seniors, those with a formal role in graduation ceremonies, and summer students will be approved. Those with other reasons will be treated on a case-by-case basis. The deadline for approval is Friday, April 19th. A sign indicating that you will be staying late will be placed on your door by a Housing & Dining Programs staff member.
AU Students have the opportunity to live in Summer Student Housing between May 12 and August 10. All AU Summer Students will live together in Anderson Hall. Students wishing to stay for summer housing should have applied through the Housing & Dining Programs website. Students staying over the summer will all move to their summer assignments on Sunday, May 12th between 1:00 pm – 9:00pm.
MAIL AND PACKAGES Mail service will end on Tuesday, May 7th.
To ensure proper delivery of mail make sure that your address is updated with the registrar’s office. You may also check this on the my.american portal. Remember to have your mailing addresses changed with individual magazines and companies. Refer to the email sent by Mailing Services for more information.
VENDOR SERVICES AND PICK-UP
RAs will have the most up-to-date pick up information at Floor Meetings. Micro-Fridge (Contracted through MyFridgeRental.com) – MicroFridges should be defrosted and then placed outside of your room door for pick up on the following days: Main Campus – May 6 & 7, Tenley Campus – May 8. See www.MyFridgeRental.com for instructions and the most up-to-date pick up information. Lofts – Leave your lofts in the room for pick-up.
UPS provides storage and delivery services for students in our residence halls. Requests for storage should go through austorage.com. For those of you who have requested storage, you may bring your boxes to the tunnel area outside the UPS Store. If you need assistance in moving your boxes, visit this area for help. (If you are using a vendor other than UPS Summer Storage, you must make your own arrangements and escort this vendor at all times).
TEXT BOOK BUY-BACK
Sell back your books May 1 – May 7 AU Campus Store – Butler Pavilion, 2nd Floor Entrance Hours of Operation: Wed 5/1 & Thurs 5/2, 9am-6pm; Fri 5/3, 9am-4pm; Sat 5/4 & Sun 5/5, 10am-4pm; Mon 5/6 & Tues 5/7, 9am-6pm
TRUNK ROOM HOURS
Individual RAs will post their trunk room hours and procedures for accessing the trunk room. We cannot guarantee access outside of these hours.
COMMON AREA DAMAGE CHARGES
These are damages to common areas of the hall and floor that are posted online (http://www.american.edu/ocl/housing/vandalism.cfm). These charges will be reviewed at your floor meetings and posted on your floor. If no one accepts responsibility, these will be evenly distributed to all residents and charged to your account. You cannot appeal these charges after the end of the year.
For information on how to donate lightly used, unwanted items including clothing, small furniture, kitchen appliances, and unopened food to local charities please see www.american.edu/projectmoveout
SUNDAY APRIL 28
MANDATORY FLOOR MEETINGS
QUIET HOURS BEGIN AT 11PM
STUDENTS ARE REQUIRED TO LEAVE 24 HOURS AFTER THEIR LAST FINAL
HALLS CLOSE ON Wednesday, MAY 8 at NOON THOSE APPLYING FOR LATE STAY
GRADUATING SENIORS WILL AUTOMATICALLY BE APPROVED, BUT STILL MUST APPLY
HALLS CLOSE ON MONDAY, MAY 13 at NOON