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American University Athletics 2013-2014

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Table of Contents

AU Athletics Department Directory............... 5 Student-Athlete Support Program...................... 7 Services Provided by the Student-Athlete Support Program............................................ 8 Individual Meetings & Guided Study (Proactive Monitoring Program)................... 8 Individual Tutoring............................................ 8 Excusal Letters for Team Competition.............. 8 Priority Registration........................................... 9 Referral to University Services.......................... 9 Academic Integrity Code................................... 9 Student Development Programming............ 10 Freshman and Transfer Orientation Program (TALONS)................................................... 10 Leadership Development Series...................... 10 Career Development & Professionalism.......... 10 Senior Etiquette Dinner.................................... 10 NCAA Eligibility Guide................................. 10 NCAA Guidelines............................................ 10 NCAA Academic Standards............................ 11 Important Phone Numbers - NCAA Eligibility..... 12 Ethical Conduct................................................ 12 Responsible Conduct....................................... 12 Refusal to Grant a Transfer Release................ 13 Athletic Financial Aid Awarding Process........ 14 Decision to Not Renew Athletic Financial Aid..... 15 Athletic Financial Aid Appeal Process............ 15 Student-Athlete Employment....................... 16 Cancellation/Gradation of Financial Aid......... 17 Designated Sport Administrators..................... 17 Athletic Grant-In-Aids.................................. 18 Tuition.............................................................. 18 Room (Housing).............................................. 18 Board (Meal Plan)............................................ 18 Fees.................................................................. 18 Special Course and Fees (I.E. Science Lab, Photography, Etc.)....................................... 18 Books............................................................... 18 Athletic Financial Aid Awarding Process........ 18 Decision to Not Renew Athletic Financial Aid..... 19 Athletic Financial Aid Appeal Process............ 20 Important Phone Numbers - Scholarship Renewal....................................................... 21 Commercial Endorsements.............................. 21 Extra Benefits................................................... 21 American University Athletics Grant-In-Aid Agreement.......................... 22 Statement of Acceptance.................................. 24 Patriot League Academic Standards & Code of Conduct........................................ 25 Patriot League Code of Conduct...................... 25 Patriot League Responsibilities and Procedures................................................... 26 Patriot League Standards................................. 27 Statement Requirement of Coaches................. 27 2

Specific Requirements of Athletic Administrators and Institutional Staff Members............................................. 28 Contest Statement............................................ 28 Patriot League Award of Good Sporting Conduct........................................................ 28 Patriot League Sportsmanship Awards............ 28 Patriot League Male and Female Sportsmanship Award................................. 29 Patriot League Award of Good Sporting Conduct........................................................ 29 Award of Leadership and Character Nomination Form........................................ 29 Rights and Responsibilities of Student Athletes........................................................ 29 Responsible Conduct....................................... 30 General Responsibilities.................................. 30 Athletic Conduct Responsibilities.................... 30 University Policy: Hazing................................ 31 University Policy: Discrimination and Sexual Harassment Policy........................... 32 Athletics Department Life Skills Programs...... 37 SAAC - Student-Athlete Advisory Committee..... 38 SAAC Executive Committee........................... 40 SAAC Team Representatives.......................... 40 Student-Athlete Welfare................................ 40 Commitment to Student-Athlete Welfare........ 40 Expectations of American University Student-Athletes.......................................... 40 American University Student-Athlete Exit Interview...................................................... 41 Value of Athletic Experience........................... 41 Time Demands................................................. 41 Concerns Related to the Administration of the Student-Athlete’s Sport......................... 42 Proposed Changes in Intercollegiate Athletics....................................................... 42 Office of Athletics Communications Policy & Procedure Guidelines................ 43 Mission Statement............................................ 43 Athletics Website: www.aueagles.com............ 43 Statistics Policy................................................ 43 American University Athletics - Video and Social Media Policy for Student-Athletes........43 Interview Policy............................................... 44 Crisis Policy..................................................... 45 Interview Suggestions...................................... 45 Athletic Training Facilities.............................. 47 Athletic Training Room Hours (Academic Year)......................................... 47 Student-Athlete Responsibilities...................... 47 Athletic Injury Insurance Policy...................... 48 Request for an Outside Provider / 2nd Opinions...................................................... 51


Travel Procedures.......................................... 52 Intentional Overdose..................................... 52 Eating Disorders / Disordered Eating.............. 54 Suicide.............................................................. 57 Pregnancy......................................................... 58 Pre-Existing Psychological Disorders.............. 60 Heat Management Strategies........................... 61 Lightning Policy.............................................. 64 Methicillin-Resistant Staphylococcus Aureus (MRSA)........................................... 65 Athletic Training Room Rules......................... 66 Emergency Action Plan................................... 67 Emergency Action Plan Jacob’s Field............................................... 73 Banned Stimulant Medication Reporting Guidelines.................................................... 73 Concussion Management Plan (Traumatic BrainInjuries TBI)......................... 75 Department of Athletics Mild Head Injury Take Home Instructions.............................. 77 Appendix A: Banned Drug Classes.............. 90 Appendix B: Consent to Participate in American University’s Drug Awareness Program.................................. 91 Department of Athletics................................... 91 2013-2014 Consent to Participate in Drug Awareness Program..................................... 91 Appendix C: Drug Testing Reasonable Suspicion Notification Form..................... 92

Department of Athletics................................... 92 Reasonable Suspicion Notification Form........ 92 Appendix D: Drug Testing Notification Form...................................... 93 Department of Athletics................................... 93 2011-2012 Drug Testing Notification Form.... 93 Appendix E: Self Referral Program............. 94 Department of Athletics................................... 94 Appendix F: Drug Testing Roster................ 95 Appendix G: Corrective Actions Dates of Competition................................. 96 Equipment Operations and Services............ 97 Apparel and Equipment................................... 97 Issue and Return of Apparel............................ 97 Removal From a Team (Voluntary or Involuntary).......................... 97 Retention of Apparel and Equipment at the End of Collegiate Participation................... 97 Bill for Equipment and Apparel....................... 97 Athletic Laundry Procedures........................... 98 Towels.............................................................. 98 Strength and Conditioning............................ 98 Athletic Awards.............................................. 99 Varsity Letters.................................................. 99 Senior Student-Athlete Award....................... 100 Barbara J. Reimann Post Graduate Scholarship................................................ 100 Recreational Sports and Fitness................. 100 Intramural Programs...................................... 100

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Dear Eagle Student-Athletes, Welcome back for the 2013– 2014 academic year. As a new member of the Eagle Family, I’m tremendously excited to get another year underway. It’s a special honor for me to serve as your Director of Athletics and Recreation. My job is to nurture an environment where each one of you can reach your full potential. As you know, American University is a special place and affords you opportunities that can only be found at a select few institutions. Your part of the bargain is to always conduct yourself with the character and integrity expected of an American Eagle student-athlete. Remember, your behavior is not only a reflection on yourself, but your family, your team and our institution as well. It’s a privilege to be able to put on the American University uniform each and every day--please, never forget that. Last year you experienced great success both in and out of the classroom. Through hard work and dedication, you earned numerous Patriot League honors, all the while maintaining over a 3.3 GPA! This can only happen if you’re focused on both sides of the student-athlete equation and when our upperclassmen serve as role models and mentors to our underclassmen. I thank you for that. The enclosed manual is provided to you as a comprehensive source outlining your responsibilities as an American University student-athlete. It is the responsibility of every student-athlete to read this manual thoroughly and be familiar with its contents. However, should you ever have questions, please feel free to contact your coaches, my staff, or me directly. We are all part of the Eagle team, and your success on the field, in the classroom, and in the community is our primary goal. Welcome back. If you see me walking around campus, please introduce yourself to me....I look forward to meeting each of you! GO EAGLES! Dr Billy Walker Director of Athletics and Recreation

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AU ATHLETICS DEPARTMENT DIRECTORY Administrative Staff TITLE Director of Athletics Associate AD / SWA Sr, Associate AD / Business Operations & Administration Associate AD / External Affairs Administrative Assistant Business Assistant Business Coordinator

NAME Billy Walker

E-MAIL walker@american.edu

PHONE (202) 885-3001

Athena Argyropoulos aargy@american.edu

(202) 885-3024

Josephine Harrington finamore@american.edu

(202) 885-3006

David Bierwirth

david.bierwirth@american.edu (202) 885-3025 (202) 885-3001

Kathryn Mirance Firku Dinka

tortoric@american.edu fdinka@american.edu

(202) 885-3043 (202) 885-3086

Jessica Hegmann

hegmann@american.edu

(202) 885-3046

Eric Schneider

eschneid@american.edu

(202) 885-3039

Nancy Yasharoff

yasharof@american.edu

(202) 885-3079

Katie Mattern

mattern@american.edu

(202) 885-3030

Compliance Associate AD / Compliance Compliance Assistant

Sports Communications Associate AD / Communications Assist Director/ Communications Athletic Communications Assistant

Mike Gambardella gambarde@american.edu

(202) 885-3032

Sales, Marketing, & Promotions

Assistant AD/ Marketing, & Corp Robert Sherman rsherman@american.edu Partnerships Assistant Director Malinda Morawetz morawetz@american.edu of Marketing Assistant Director of Athletics Matt Goff goff@american.edu Development

(202) 885-3075 (202)885-2617 (202) 885-3104

Academic Support

Assistant Dir., Student Athletes, Maureen Breslin Academic Support Center Counselor, Student Ashley Rozendaal Athletes Assistant Counselor, Kailey Corken Student Athletes

breslin@american.edu

(202) 885-3890

ashleyr@american.edu

(202) 885-3185

corken@american.edu

(202) 885-3057

Equipment & Facility Operations Head Equipment Johnathan Katona Manager Assistant Equipment Peter Murray Manager

jkatona@american.edu

(202) 885-3061

pmurray@american.edu

(202) 885-3060 5


Director of Athletic Facilities & Operations Facilities Manager Operations Manager Operations Manager

Jordan Tobin

jtobin@american.edu

(202) 885-3074

James Stevens Emily Vail TBD

jsteven@american.edu vail@american.edu

(202) 885-3070 (202) 885-3071 (202) 885-3162

Coaching Staff TITLE

NAME

E-MAIL

PHONE

Men’s Basketball Head Coach

Mike Brennan

jajones@american.edu

(202) 885-3009

Associate Head Coach

Scott Greenman

greenman@american.edu

(202) 885-3012

Assistant Coach

Matthew Wolff

wolff@american.edu

(202) 885-3011

Assistant Coach

(202) 885-3209

Director of Men’s Basketball Operations

(202) 885-3010

Women’s Basketball  Head Coach

Matt Corkery

corkery@american.edu

Assistant Coach

(202) 885-3023 (202) 885-3019

Assistant Coach

Joshua Hutchinson jhutchin@american.edu

(202) 885-3051

Assistant Coach

Danielle Hemerka

(202) 885-3013

hemerka@american.edu

Graduate Manager

(202) 885-3083

Cross Country/Track & Field  Head Coach

Matt Centrowitz

mattc@american.edu

(202) 885-3026

Assistant Coach

Kerri Gallagher

kgallagh@american.edu

(202) 885-3077

Steve Jennings

sjennin@american.edu

(202) 885-3018

Associate Head Coach

Sarah Krombolz

sthorn@american.edu 

(202) 885-3085

Assistant Coach

Barb Weinberg

bweinber@american.edu

(202) 885-3084

Head Coach

Emma Wallace

ewallace@american.edu

(202) 885-3072

Assistant Coach

Colleen McCaffrey mccaffre@american.edu

(202) 885-3087

Head Coach

Todd West

twest@american.edu

(202) 885-3014

Associate Head Coach

Kris Hazard

hazard@american.edu

(202) 885-3044

Field Hockey  Head Coach

Women’s Lacrosse

Men’s Soccer

Assistant Coach

(202) 885-3183

Women’s Soccer

6

Head Coach

Anabel Jimenez

jimenez@american.edu (202) 885-3047

Assistant Coach

Megan Novak

novak@american.edu

Assistant Coach

TBD

(202) 885-3112 (202) 885-


Swimming and Diving Head Coach

Mark Davin

markdavin@american.edu (202) 885-3080

Assistant Coach Diving Coach

(202) 885-3081 John Barry

barry@american.edu

(202) 885-3082

Head Coach

Barry Goldberg

barryg@american.edu

(202) 885-3031

Assistant Coach

Ahen Kim

akim@american.edu

(202) 885-3036

Assistant Coach

Sarah Bernson

bernson@american.edu (202) 885-3647

Head Coach

Teague Moore

moore@american.edu

Assistant Coach

Kyle Borshoff

borshoff@american.edu (202) 885-3052

Assistant Coach

Pete Friedl

friedl@american.edu

(202) 885-3007

(202) 885-3056

Volleyball

Wrestling (202) 885-3066

Strength & Conditioning Strength & Conditioning Coach

Jake Patten

patten@american.edu

Asst. Strength & Conditioning Coach

Chris Tolzman

tolzman@american.edu (202) 885-3091

Head Athletic Trainer

Sean Dash

sdash@american.edu

(202) 885-3040

Assistant Athletic Trainer

Reilly Fisher

reillyf@american.edu

(202) 885-3034

Assistant Athletic Trainer

Jenna Earls

earls@american.edu

(202) 885-3041

Assistant Athletic Trainer

Holly Hewitt

hewitt@american.edu

(202) 885-3101

Assistant Athletic Trainer

Stephanie Schwertner

schwertn@american.edu (202) 885-3064

Rebecca Rosey

spirit@american.edu

Sports Medicine

Cheerleading Spirit Coordinator

(202) 885-3043

Student-Athlete Support Program The term “student-athlete” embodies the vision of the Department of Athletics at American University. Each student-athlete is a student first and an athlete second. Integrating achievements in the athletic arena with high academic standards is fundamental to the mission of the Department. The Student-Athlete Support Program, also known as “The Nest”, shares in this mission by fostering an atmosphere of academic achievement and personal development for all student-athletes. The Nest is a service of the Academic Support and Access Center. It promotes excellence, responsibility and initiative in achieving educational, athletic, personal and social goals. The emphasis is on the development of the total person. The support program is operated in such a manner as to take advantage of the rich resources and facilities provided by American University in pursuit of excellence.

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Services Provided by the Student-Athlete Support Program

The Nest staff offers academic support for all student-athletes, including assistance with academic skills, writing, time management and organizational skills. In addition, the Nest provides referrals to other campus offices as necessary.

Individual Meetings & Guided Study (Proactive Monitoring Program)

The Guided Study Program involves one 30-45 minute meeting each week with an academic counselor. The Nest staff will monitor academic progress and aid the development of study skills, such as time management and study strategies. Student-athletes must attend a weekly Guided Study session during any semester in which he/she earned less than a 2.50 for the previous semester and/or cumulative GPA. However, some coaches, in conjunction with The Nest staff, may require student-athletes to attend Guided Study sessions, regardless of GPA, if they feel that such meetings are in the student-athlete’s best interest. Student-athletes may also elect to attend Guided Study sessions on a voluntary basis.

Mandatory Study Hall

All first-year and transfer student-athletes are required to attend Study Hall for their first semester at American University. Student-athletes who successfully complete all the requirements of Study Hall, and achieve a cumulative GPA determined by The Nest staff and their coach will not be required to attend Study Hall during the following semester. Some coaches may require team members to attend Study Hall during the following semester, regardless of GPA, if they feel that continued attendance is in the student-athlete’s best interest. Study hall is staffed by Proctors and Attendance Takers. Both represent the Department of Athletics and are responsible for monitoring student-athletes during study sessions and enforcing study hall rules. As a courtesy to all those studying in the library and as a representative of the Athletic Department, student-athletes must exhibit exemplary behavior while attending study hall. The following rules apply to all student-athletes attending study hall in the Bender Library: 1. You must present your university identification card to the Attendance Taker when you check-in and check-out. 2. Study hall is for serious study only. You must bring appropriate study material to the library. 3. All Bender Library rules apply in full to student-athletes attending study hall. Study Hall Hours are as follow: Sunday- Thursday 2:00 p.m.-11:00 p.m.

Individual Tutoring

Requesting a tutor: To request a tutor in a particular subject matter, a student-athlete must contact their Nest sport-specific contact who will provide tutors’ contact information. Please be sure to request a tutor in advance, as it may not be possible to fill last minute requests. Scheduling a tutor: To schedule a tutoring session, contact the tutor and set up a time, date and meeting place. Payment of tutor: The Department of Athletics covers the charges for all the tutoring needs of the student-athletes. The student-athlete and the tutor must fill out the “Tutor Payment Form” together. Be sure that both parties sign the bottom of the “Tutor Payment Form,” otherwise the tutor will not be paid. The tutor is responsible for returning the completed “Tutor Payment Form” to the ASP office (Bender 206). The entire “Tutor Payment Form” must be complete in order for a tutor to be paid.

Excusal Letters for Team Competition

Student-athletes are expected to attend ALL classes while they are enrolled at American University. Students must provide the travel letter to each professor, so that the student is not penalized for excused absences. Excusal Letter Procedures: 1. At the beginning of each semester, an official “Excusal Letter” will be provided for you to give to each of your professors. You will also receive a “Travel Card.” 8


2. Upon receipt of your “Excusal Letter,” each professor must sign your “Travel Card” to verify that he/she has received your “Excusal Letter.” 3. After all of your professors have signed your “Travel Card,” return your “Travel Card” to the Nest. The Travel Card is due no later than 2 weeks after the first day of classes. Keep in mind that professors have no automatic way of knowing the difference between excused and unexcused absences from class. If you fail to provide each professor with the excusal letter and have each of them sign a travel card; you may suffer academic penalties. Finally, university policy states that faculty may not penalize student-athletes for absences due to athletic competition or travel. If a student-athlete is going to miss an exam due to an athletic contest and arrangements cannot be made with the professor or the department to make-up the exam, the Nest staff may proctor a make-up exam. The deadline for scheduling a make-up exam to be proctored is one week prior to the date that the exam is to be administered. Failure to comply with this timeline may result in inability of the Student-Athlete Support Program staff to proctor the exam. Periodically, student-athletes may have an athletic contest during final exams. It is the studentathlete’s responsibility to speak with the professor at the beginning of the semester to notify them of this possibility so that special arrangements can be made. . If you have any difficulties with your professors, please contact the Student-Athlete Support Program.

Priority Registration

American University recognizes that student-athletes have many time restrictions and considerations when planning their academic schedules. Therefore, student-athletes are permitted to register on the first day of registration provided they have no financial or other university restrictions. This privilege has been granted in order to allow student-athletes to set their academic schedules and eliminate any conflict with team practices and competitions. Students must follow all registration procedures set out by their academic unit before registering. Academic advisors assist students in obtaining a well-balanced education and in interpreting university policies and procedures. It is important for student-athletes to prepare for priority registration before it begins by meeting with their advisor and removing any stops on their account. Student-athletes who wait to register may face academic and athletic conflicts due to closed courses.

Referral to University Services

The Student-Athlete Support Program maintains close contact with various services of the university. Students with Attention Deficit Disorder and/or learning disabilities can take advantage of resources offered by the Academic Support and Access Center. Student-athletes who struggle with math and writing may be referred to seek the services of the tutoring labs provided by American University. The Counseling Center is also available to all students.

Academic Integrity Code

“The Academic Integrity Code for American University describes standards for academic conduct, rights and responsibilities of members of the academic community, and procedures for handling allegations of academic dishonesty. Academic dishonesty as defined by the Code includes, but is not limited to: plagiarism, inappropriate collaboration, dishonesty in examinations (in-class or take-home), dishonesty in papers, work done for one course and submitted to another, deliberate falsification of data, interference with other students’ work, and copyright violations.” (http://www.american.edu/american/registrar/AcademicReg/New/reg80.html) The Department of Athletics treats violations of the Academic Integrity Code very seriously. Student-athletes charged with violating the Academic Integrity Code are strongly encouraged to discuss the situation with a member of the Student-Athlete Support Program staff.

Academic Probation

An undergraduate student who fails to maintain the required 2.00 cumulative GPA may be placed on probationary status. Multiple semesters of academic probation can result in dismissal from the university. Students should refer to the Academic Regulations for more detail. A student-athlete on academic probation may be INELIGIBLE TO PARTICIPATE IN INTERCOLLEGIATE ATHLETICS. Academic probation carries other restrictions, which are outlined in the student handbook. 9


Student Development Programming In addition to academic support, the Student-Athlete Support Program provides life skills programming and individual growth opportunities for student-athletes.

Freshman and Transfer Orientation Program (TALONS)

TALONS Workshop Series (Thinking And Learning Opportunities for New Student-Athletes) TALONS is designed to aid freshman student-athletes by addressing relevant topics in an interactive workshop format. These required workshops are designed to help first-year student-athletes understand and cope with academic, social, athletic, and personal pressures related to the transition from high school to college. The goal of the series is to provide new student-athletes with information and practical strategies to adjust to the increased demands and pressures of college academics, adapt to competitive NCAA Division I athletics, and develop life-long learning and personal development skills. During the fall semester, all first-year are required to attend the TALONS workshop series. Financial Literacy Program All second year student-athletes and new transfer students must complete the online Financial Literacy Program during the fall semester.

Leadership Development Series

All second year student-athletes are required to participate in the Leadership Development Series. The Leadership Development Series is part of the Patriot League Leadership Development Initiative.

Career Development & Professionalism

All juniors and seniors are encouraged to attend the Career Bootcamp before the start of the spring semester. This event incorporates the basics of career management from resumes, to interviews, to using social media for a job search. In addition to the Career Bootcamp, studentathletes are encouraged to use the resources of the Nest, as well as the Career Center and the Kogod Center for Career Development.

Senior Etiquette Dinner

All students in their final spring semester of eligibility are required to attend the Senior Etiquette Dinner. Nationally recognized protocol coach Michelle Patrick hosts the culmination of student development programming. Helping to ensure a successful transition from the classroom to boardroom, it is the final chance for student-athletes to connect with coaches and administrators to finely tune the soft skills that contribute to personal and professional success.

NCAA ELIGIBILITY GUIDE This guide will inform you of the pertinent rules and regulations that apply to student-athletes. These rules and regulations are created and enforced by American University, the Patriot League, and the National Collegiate Athletic Association (NCAA). This guide is by no means comprehensive, nor is it intended to be a complete inventory of all regulations of the involved organizations. This guide is meant simply to inform you of the most basic, most frequently asked questions about rules. It is the policy of American University and its Athletics Department to self-report all violations of NCAA and Patriot League rules. If you have direct knowledge of any violations it is your responsibility to either inform the institution’s Office of Compliance, your head coach, or another member of the Athletic Department Staff.

NCAA Guidelines

As a student-athlete, whether recruited or non-recruited, to be eligible to participate in the intercollegiate athletics program you must: 1. Be certified as an NCAA Division I eligible freshman or transfer student-athlete. 2. Be enrolled in at least a minimum full-time program of studies, be in good academic standing and maintain progress toward a baccalaureate or equivalent degree. 3. Not accept pay, or have accepted the promise of pay in any form for participation in your sport. 10


4. Not engaged in unethical conduct. 5. Not receive financial aid other than that authorized by the NCAA. 6. Not participate for more than four (4) seasons in one sport, unless granted a fifth season by the Patriot League. 7. Not accept non-permissible awards, extra benefits or excessive or improper expenses not authorized by NCAA legislation. Examples: • You may not keep or use athletic clothing as part of your personal wardrobe. • You may not make personal calls from an Athletic Department phone. • You may not ask a Department employee to type a paper unless you pay them at a going rate. • You may not use the photocopier for personal copies. • You may not use Athletic Department vans. • You may not borrow money from the Athletic Department or an Athletic Department staff member. 8. Not play for another team during the academic year, unless otherwise permitted by NCAA regulations. 9. Complete all required NCAA, University and departmental eligibility and consent forms, medical forms, and provide proper insurance information and take a physical exam.

NCAA Academic Standards

An undergraduate student admitted to and enrolled in a degree program usually registers for (15) credit hours each semester so that the required minimum of 120 credit hours for the bachelor’s degree is completed in four years. The NCAA requires that the student-athlete: 1. Be enrolled in a minimum of 12 credit hours every semester, and may not drop below that at any time. 2. As a student-athlete, you must have successfully completed the required high school core curriculum and achieved the required SAT or ACT score. 3. As an upper class student-athlete, you must have successfully completed 24 credit hours during the preceding academic year and summer, with at least 18 credit hours completed during the fall and spring semesters. In addition, you must pass at least 6 credit hours toward your degree each semester. 4. Read and sign the NCAA Student-Athlete Statement, Student-Athlete Health Insurance Portability and Accountability Authorization/The Buckley Amendment Consent Form and the Drug Testing Consent Form. 5. By the beginning of the third year of enrollment at any college, including junior colleges and colleges outside the United States, the student-athlete must designate a major which will ultimately lead toward a baccalaureate degree. The major must be declared in writing through the Dean’s Office at the beginning of the 5th semester (usually the fall semester of the junior year). 6. After the designation of a major, the student-athlete must meet the required NCAA Progress towards Degree requirements. Those requirements are certified in writing by the Dean’s Office before the student-athlete is eligible for the next academic year. 7. Maintain a cumulative GPA of 2.0 or higher as designated by your major area. It is important that you choose your classes with the proper advisement, and that you do not indiscriminately drop and add courses. Use the Academic Support Program Staff, the Compliance Office and your academic advisors when you make a decision about your courses. You can render yourself ineligible if you are not taking the classes necessary to graduate in your declared major! 11


IMPORTANT PHONE NUMBERS – NCAA ELIGIBILITY

Jessica Hegmann, Associate Director of Athletics for Compliance Eric Schneider, Assistant Director of Athletics for Compliance Maureen Breslin, Coordinator of Student-Athlete Academic Support

202-885-3046 202-885-3039 202-885-3890

Ethical Conduct

In addition to stating its expectations of honesty and sportsmanship from each student-athlete, the NCAA outlines specific rules concerning conduct that will be considered contrary to its standards. According to NCAA bylaws, unethical conduct by a prospective or enrolled student-athlete may include, but is not limited to the following: 1. Refusal to furnish information relevant to the investigation of a possible NCAA violation of an NCAA regulation when requested to do so by the NCAA or the individual’s institution; 2. Knowing involvement in arranging for fraudulent academic credit, false transcripts or fraudulence in connection with entrance or placement examinations for a prospective or an enrolled student-athlete; 3. Participating in any way in gambling activities involving any intercollegiate or professional team or sporting event, or participating in any gambling activity that involves intercollegiate or professional athletics; 4. Use of banned drugs, both performance enhancing and recreational; 5. Engaging in any athletics competition under an assumed name or with intent otherwise to deceive; and 6. Dishonesty in evading or violating NCAA regulations.

Responsible Conduct

Student-athletes at American University are expected to conduct themselves in a manner that best represents their team and the institution while being productive members of both the campus and surrounding communities. It is their responsibility to exhibit behaviors that enable them to make the most of the academic and athletic opportunities afforded to them. Participation in athletics is a privilege, not a right; you are subject to NCAA, and Patriot League Rules and regulations. To earn and maintain that privilege, all student-athletes must adhere to the American University Student-Athlete Code of Conduct as well as the American University Student Code of Conduct. As American University’s most visible ambassadors, student-athletes are expected to uphold at all times high standards of integrity and behavior reflecting well upon themselves, their families, coaches, teammates and the Department of Athletics. Student Athletes are expected to: Abide by all rules and regulations of AU, the Patriot League and the NCAA. Failure to do so may result in suspension from the team or from the University through the Office of Judicial Affairs. Scholarship student-athletes risk having all or part of their financial aid revoked for violations of the code. A student-athlete may appeal disciplinary action if he/she believes his/her situation presents special circumstances by which the assigned sanctions to be imposed are manifestly unfair or there is significant evidence that would justify a different outcome (see Appeals process). Student-athletes as citizens of the American University and the surrounding community are expected to abide by Federal, District and State laws. It is expected that the behavior of student-athletes shall at all times reflect the high standards of honor and dignity that characterize participation in competitive sports at AU; student-athletes may be subjected to Athletic Department discipline for such acts that violate the Student-Athlete Code of conduct, regardless of where and when the acts are committed and regardless if any other disciplinary or legal action is taken against the student-athlete. In addition to obeying all federal, state and local laws, student-athletes shall not participate in any gambling activities involving intercollegiate or professional athletics. They shall not solicit or accept any bet, wager any item of tangible value or provide information to individuals involved in athletic gambling activities. 12


Your general student and academic responsibilities include: • Knowing, understanding, and following University Rules and Regulations as outlined in your Student Handbook and the Student-Athlete Handbook • Obeying all residence hall policies and regulations • Obeying all Federal, District, and State Laws • Maintaining yourself in top physical condition within accepted health standards • Striving to achieve your degree in four years, including meeting NCAA, Patriot League, and AU standards for satisfactory progress • Attending all scheduled classes and completing all academic assignments • Informing instructors ahead of time of all expected absences due to official athletic events • Taking proper care of equipment and athletic uniforms • Attending all scheduled practices unless excused by the coaching staff or in case of a class conflict • Abiding by all team, Athletic Department, Patriot League, and NCAA rules Your athletic conduct responsibilities include: • Treating officials and opponents with respect • Avoiding undue confrontation during athletic contests • Maintaining control during emotionally charged situations, including assisting teammates and colleagues who appear to be losing control • Reacting in a positive manner to an aggressive action by an individual or group (an opposing crowd, taunting by opponents, etc) Negative behavior which you are to refrain from includes, but is not limited to: • Physically abusing officials, coaches, opponents, spectators, teammates, classmates, boyfriends, girlfriends, or any other individual(s). • Publicly criticizing game officials, Patriot League and NCAA personnel, another institution’s student-athlete or personnel. • Grabbing equipment from officials or the media. • Inciting players or spectators to negative actions or to any behavior which insults game officials or opponents. • Using obscene or otherwise inappropriate language and gestures. • Engaging in negative recruiting by speaking poorly about another institution, its personnel, or its athletic program. American University will investigate violations of these Athletic Department Conduct guidelines and violations of the American University Code of Conduct, which is contained in your Student Handbook. The University may bring conduct charges against student-athletes whose behavior and actions warrant such charges.

Refusal to Grant a Transfer Release

A NCAA member institution that wishes to visit with an AU student-athlete about transferring to their institution is required by NCAA rules to obtain permission to contact the student-athlete and an agreement to release the student-athlete to transfer to that institution. These approvals are to be granted by the Director of Athletics (or designee). Student-athletes who wish to discuss the possibility of transfer to another NCAA member institution should first request a release from their head coach. This request must be in writing from the student-athlete. If denied, the student-athlete and the head coach should meet with the sport administrator. If the athletic department receives a written request from a student-athlete to permit another institution to contact the student-athlete about transferring, the institution shall grant or deny the request within seven business days of receipt of the request.  If the institution fails to respond to the student-athlete’s written request within seven business days, permission shall be granted by default and the institution shall provide written permission to the student-athlete. If the release is ultimately not granted, the student-athlete shall be provided with notification in writing that he or she, upon request, shall be provided with a hearing conducted by an institutional entity or committee outside of the athletics department. The institutional entity/committee’s decision is final. 13


Athletic Financial Aid Awarding Process

American University awards athletic financial aid (athletic scholarships or Grant-in-Aid (GIA) based on the recommendation of the head coach and pursuant to the rules of the NCAA, the Patriot League, and the University Financial Aid Office. The head coach recommends the financial aid offer to the Athletics Department by submitting the Grant-in-Aid Request Form. The head coach completes the applicable sections of the form and gives the form to the Associate Director of Athletics for Business Operations The Assistant Director of Compliance verifies that the prospective student-athlete (PSA) is eligible for a GIA and certifies that the head coach has submitted all recruiting paperwork for the PSA. The Associate Director of Athletics for Business Operations then verifies that the head coach has the proposed GIA money available in the scholarship budget. The Associate Director of Athletics for Business and the Assistant Director of will then sign the form. Upon approval by the Associate Director of Athletics for Business Operations and the Assistant Director of Compliance, the Business Assistant prepares the GIA form and sends it to the Director of Financial Aid. The Financial Aid Office enters the amount of the grant-in-aid into the financial system, making any adjustments to other sources of aid if necessary. The Director of Financial Aid then returns the Athlete’s Grant-In-Aid Agreement to the Athletics Department. It is then reviewed by the Associate Director of Athletics for Compliance/Internal Operations, and signs the GIA. The Business Assistant then sends the GIA to the student-athlete with a letter announcing the renewal of athletic financial aid no later than July 1 proceeding the academic year for which the student-athlete will receive the aid. The offer of a GIA is made in writing by the Director of Financial Aid and is valid for a period of fourteen (30) days from the date of issue. The offer of athletic financial aid is accepted when the student-athlete, and if necessary the parents or guardians of the student-athlete, sign and return the athletic financial aid agreement. For prospective student-athletes only, acceptance of the athletic financial aid agreement can also require the student-athlete and the student-athlete’s parents or guardian to sign the National Letter of Intent if it is applicable. An athletic grant-in-aid award is valid for only one semester or one academic year. Renewal of athletic grant-in-aid from year to year is NOT automatic. During the period of the award, athletically related financial aid may be reduced or canceled if a student-athlete: a. Renders himself or herself ineligible from intercollegiate competition; b. Fraudulently misrepresents any information on an application, letter of intent or financial aid agreement; c. Engages in serious misconduct warranting substantial disciplinary penalty; or d. Voluntarily withdraws from a sport at any time for personal reasons. Aid may also be reduced or canceled for the following academic year if the student-athlete fails to meet the training and competition rules for the head coach (see Decision to not Renew Athletic Financial Aid below). If athletic financial aid is to be canceled based on disciplinary reasons, the Athletic Department should complete the following steps prior to canceling the athletic financial aid: 1. First occurrence of a disciplinary problem – the head coach should meet with the studentathlete to discuss the problem. Within five (5) days of this meeting, the head coach reviews the meeting in a letter to the student-athlete. A copy of this letter is sent to the Associate Director of Athletics for Compliance/Internal Operations and the Director of Athletics. 2. Second occurrence – the head coach and the Associate Director of Athletics for Compliance/ Internal Operations meet with the student-athlete to discuss the problem. Within five (5) days of this meeting, the head coach and the Associate Director of Athletics for Compliance review this meeting in a letter to the student-athlete. A copy of this letter is sent to the Athletics Director. 3. Third occurrence – the head coach and the Associate Director of Athletics for Compliance/ Internal Operations meet with the student-athlete to discuss the problem. Within five (5) days of this meeting, the Director of Athletics reviews the meeting and forwards a recommendation regarding the GIA to the student-athlete, his or her parents and the Director of Financial Aid. 14


Egregious acts which warrant substantial disciplinary penalty, including cancellation of athletic aid and/or dismissal from the program must be agreed upon by the Head Coach and the Director of Athletics Notification of renewal or cancellation of a GIA must come from the University’s Director of Financial Aid. If a student-athlete’s GIA is not renewed, the student-athlete must be informed that he or she may request, and shall have the opportunity for a hearing on the denial. **Any deviation from the above policy must be approved in writing by the Director of Athletics.

Decision to Not Renew Athletic Financial Aid

At the end of each academic year, the head coach who has awarded a GIA to a student-athlete must make a decision whether to renew that student-athlete’s GIA. If the head coach decides to renew the GIA, the head coach must submit the Grant-in-Aid Request Form and complete the process for awarding athletic financial aid (see Awarding Process above). If the head coach is uncertain as to whether to renew the GIA, the head coach should talk to the student-athlete as early in the decision making process as possible, alerting the student-athlete to the concerns that the head coach has regarding the student-athlete’s progress academically and athletically. Student-athletes who fail to meet academic satisfactory progress requirements as established by the NCAA and American University are at risk for having their scholarship not renewed. The Athletics Department explains satisfactory progress requirements to all student-athletes at the team compliance meeting held prior to the first competition each season and at the end of the academic year. Athletic reasons for deciding not to renew a student-athlete’s GIA include but are not limited to documented failure to show up repeatedly for practices, competitions or other team requirements; failure to follow a rehabilitation program and documented disciplinary problems of a disruptive nature to the team during practices, competitions, or other team requirements. Coaches should always document concerns they have with student-athletes in writing to the student-athlete and the Associate Director of Athletics for Compliance.

Athletic Financial Aid Appeal Process

Notification of cancellation or reduction of an Athletic-Grant-in-Aid (GIA) must be sent to the student-athlete by the Director of Financial Aid as early as possible, but no later than June 30th before the ensuing academic year. This notification will inform the student-athlete: a. of his/her right to an appeal based on NCAA regulations; and b. Any appeal request must be submitted in writing to the Associate Director of Financial Aid within 21 calendar days of the date of the non-renewal notification letter. Should the student-athlete request an appeal, the Associate Director of Financial Aid shall arrange for an appeal. The Financial Aid Office shall follow its standard procedures for hearing financial aid appeals when the appeal involves athletic financial aid. The standard procedures of the Athletic Financial Aid Appeal Process are as follows: A. Purpose In accordance with NCAA, Patriot League and university regulations, the reduction, cancellation, or non-renewal of an Athletic Grant-in-Aid may be appealed to the Athletic Financial Aid Appeals Committee (“Committee”). B. Filing a Written Appeal A student-athlete who wishes to appeal a decision related to the reduction, cancellation, or non-renewal of his/ her Athletic Grant-in-Aid must file a written appeal notice to the Associate Director of Financial Aid within twenty-one (21) calendar days of the studentathlete’s receipt of his/her Athletic Grant-in-Aid notification letter. The student-athlete’s written appeal notice must include the following: (i) The student-athlete’s name, AU Identification Number, year in school and sport; 15


(ii) A detailed statement of the reason(s) the student-athlete believes the decision to reduce, cancel, or not renew his/her Athletic Grant-in-Aid is contrary to NCAA rules and regulations. The statement also shall include the names of each institutional staff member (e.g., coach, athletics administrator) with whom the student-athlete discussed his/her situation; and (iii) Copies of all supporting documentation to all claims made by the student-athlete. C. Procedures Within seven (7) calendar days after the receipt of the student-athlete’s written appeal notice, the Committee will provide the Director of Athletics and the head coach of the student-athlete’s sport with copies of the written appeal notice. Within fourteen (14) calendar days after the receipt of the student-athlete’s written appeal notice, the Athletic Department will provide a written statement to the Committee detailing the reason(s) the department has determined to reduce, cancel or not renew the studentathlete’s Athletic Grant-in-Aid and why the department believes its decision is not contrary to NCAA rules and regulations. Within a reasonable time after the receipt of the Athletic Department’s written statement, the Committee shall set a time, date and campus location for a hearing of the case. The studentathlete and the Athletic Department will have an opportunity to state their case at the hearing; the Committee will have the right to ask questions and make further inquiries, as necessary. After the Committee completes the review and makes findings, it will render a written decision and forward it to the student-athlete and Athletic Department. The Committee’s decision is final and not subject to review by any other institutional body.

STUDENT-ATHLETE EMPLOYMENT Effective August 1, 2004 the NCAA enacted legislation whereby earnings from a student-athlete’s on- or off-campus employment that occurs at any time is exempt and is not counted in determining a student-athlete’s cost of attendance or in the institution’s financial aid limitations, provided: a. The student-athlete’s compensation does not include any remuneration for the value or utility that the student-athlete may have for the employer because of the publicity, reputation, fame or personal following that he or she has obtained because of athletics ability; b. The student-athlete is compensated only for work actually performed; and c. The student-athlete is compensated at a rate commensurate with the going rate in that locality for similar services. Student-athletes wishing to seek on- or off-campus employment at any time must inform the Compliance Office in advance of beginning employment. This is to ensure that employment is consistent with NCAA regulations (as stated above). Student-athletes may not endorse or promote any commercial product or service as part of any employment arrangement.

IMPORTANT PHONE NUMBERS STUDENT-ATHLETE EMPLOYMENT/ ENDORSEMENT/EXTRA BENEFITS Jessica Hegmann, Associate AD, Compliance/Internal Ops Eric Schneider, Assistant Director of Compliance Career Center

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202-885-3046 202-885-3039 202-885-1800


DEPARTMENT OF INTERCOLLEGIATE ATHLETICS AND RECREATION GRIEVANCE PROCEDURES FOR STUDENT-ATHLETES The goal of the Department of Intercollegiate Athletics and Recreation is that all student-athletes are treated fairly with respect to their student-athlete experience at American University. To this end, student-athletes have available to them a number of policies and procedures through which they may file an appeal or a grievance in those circumstances they believe such actions are warranted. A brief overview of these options is provided below. It should be emphasized that, in addition to any of these policies and procedures, student-athletes always have available to them the normal university procedures that are available to all students. A student-athlete who wishes to obtain more information about these normal university services should contact the Office of the Vice President for Campus Life.

Cancellation/Gradation of Financial Aid

If a student-athlete’s financial aid is cancelled or reduced during the academic year, or from one academic year to the next, the student-athlete should first discuss the matter with his/ her head coach. If the issue is not resolved, the student-athlete and the head coach should meet with the member of the senior staff who has been designated as the sport administrator. If the issue is not resolved at this level, the student-athlete, the head coach and the sport administrator should meet with the Director of Athletics. If the issue is not resolved at this level, the student-athlete should contact the Associate Director of Financial Aid to initiate the appeal procedures specified under NCAA regulations. This procedure involves an appeal to an Athletics Aid Appeals Committee comprised of individuals outside of the Department of Intercollegiate Athletics. (Additional details regarding the appeals process may be obtained from the Associate Director of Financial Aid.) The Associate Director of Financial Aid or his/her designee will make the appropriate arrangements for the appeal. The decision of the Athletics Aid Appeals Committee is final.

Designated Sport Administrators

Athena Argyropoulos, Associate Director of Athletics/ Senior Women’s Administrator • Men’s Basketball+ • Women’s Basketball • Field Hockey • Cross Country/Track & Field • Wrestling Jessica Hegmann, Associate Director of Athletics/Compliance & Internal Operations • Men’s Soccer • Women’s Lacrosse • Women’s Volleyball Josephine Harrington, Senior Associate Director of Athletics/ Business Operations • Swimming and Diving • Women’s Soccer

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ATHLETIC GRANT-IN-AIDS The following is a description of each of the elements of an athletic grant-in-aid, more commonly called an athletic scholarship. If you are on a full scholarship, this includes tuition, room, board, fees, and books. If you received a flat dollar amount, this usually covers tuition unless otherwise specified by the head coach in the original scholarship request. The rates and terms for the 2013-2014 academic year are estimated to be as follows:

Tuition

$40,132.00 for 12-17 credits. Coverage of extra credit hours must be approved by your head coach and the Director of Athletics.

Room (housing)

$9,466.00 per year. The NCAA requires that an athletic scholarship cover only the cost of an average double-occupancy residence hall room on campus; therefore student-athletes living in a single room or off-campus must cover any additional housing cost. The United States Government has declared that this portion of a scholarship is taxable income and it is the responsibility of the recipient to report this money to the Internal Revenue Service.

Board (meal plan)

$5,150.00 per year. All student-athletes living on campus and receiving board from the Department of Athletics should be signed up for the “200 block” during the regular academic school year. The United States Government has declared that this portion of a scholarship is taxable income and it is the responsibility of the recipient to report this money to the Internal Revenue Service.

Fees

$517.00 Student activity fee and regular academic fees. For student-athletes living on campus, the residence hall fee of $14 is also covered.

Special Course and Fees (i.e. science lab, photography, etc.):

Special course and fees are covered for those student-athletes receiving a full scholarship. Student-athletes must report these additional fees to the Athletic Business Office to ensure payment in a timely manner.

Books

An athletic grant-in-aid, which includes books, will provide all required books for a course and is assigned an NCAA value of $800.00. Books not required by the instructor are not included. Please note, all books must be returned at the end of each semester. You will be instructed on the process at that time.

Athletic Financial Aid Awarding Process

American University awards athletic financial aid (athletic scholarships or Grant-in-Aid (GIA) based on the recommendation of the head coach and pursuant to the rules of the NCAA, the Patriot League, and the University Financial Aid Office. The head coach recommends the financial aid offer to the Athletics Department by submitting the Grant-in-Aid Request Form. The head coach completes the applicable sections of the form and gives the form to the Associate Director of Athletics for Business Operations The Assistant Director of Compliance verifies that the prospective student-athlete (PSA) is eligible for a GIA and certifies that the head coach has submitted all recruiting paperwork for the PSA. The Associate Director of Athletics for Business Operations then verifies that the head coach has the proposed GIA money available in the scholarship budget. The Associate Director of Athletics for Business and the Assistant Director of Compliance will then sign the form. Upon approval by the Associate Director of Athletics for Business Operations and the Assistant Director of Compliance, the Business Assistant prepares the GIA form and sends it to the Director of Financial Aid. The Financial Aid Office enters the amount of the grant-in-aid into the financial system, making any adjustments to other sources of aid if necessary. The Director of Financial Aid then returns the Athlete’s Grant-In-Aid Agreement to the Athletics 18


Department. After reviewed, it is signed by the Associate Director of Athletics for Compliance/ Internal Operations. The Business Assistant then sends the GIA to the student-athlete with a letter announcing the renewal of athletic financial aid no later than June 30th proceeding the academic year for which the student-athlete will receive the aid. The offer of a GIA is made in writing by the Director of Financial Aid and is valid for a period of fourteen (30) days from the date of issue. The offer of athletic financial aid is accepted when the student-athlete, and if necessary the parents or guardians of the student-athlete, sign and return the athletic financial aid agreement. For prospective student-athletes only, acceptance of the athletic financial aid agreement also requires the student-athlete and the student-athlete’s parents or guardian to sign the National Letter of Intent. An athletic grant-in-aid award is valid for only one semester or one academic year. Renewal of athletic grant-in-aid from year to year is NOT automatic. During the period of the award, athletically related financial aid may be reduced or canceled if a student-athlete: a. Renders himself or herself ineligible from intercollegiate competition; b. Fraudulently misrepresents any information on an application, letter of intent or financial aid agreement; c. Engages in serious misconduct warranting substantial disciplinary penalty; or d. Voluntarily withdraws from a sport at any time for personal reasons. Aid may also be reduced or canceled for the following academic year if the student-athlete fails to meet the training and competition rules for the head coach (see Decision to not Renew Athletic Financial Aid below). If athletic financial aid is to be canceled based on disciplinary reasons, the Athletic Department should complete the following steps prior to canceling the athletic financial aid: 1. First occurrence of a disciplinary problem – the head coach should meet with the studentathlete to discuss the problem. Within five (5) days of this meeting, the head coach reviews the meeting in a letter to the student-athlete. A copy of this letter is sent to the Associate Director of Athletics for Compliance/Internal Operations and the Director of Athletics. 2. Second occurrence – the head coach and the Associate Director of Athletics for Compliance/ Internal Operations meet with the student-athlete to discuss the problem. Within five (5) days of this meeting, the head coach and the Associate Director of Athletics for Compliance review this meeting in a letter to the student-athlete. A copy of this letter is sent to the Athletics Director. 3. Third occurrence – the head coach and the Associate Director of Athletics for Compliance/ Internal Operations meet with the student-athlete to discuss the problem. Within five (5) days of this meeting, the Director of Athletics reviews the meeting and forwards a recommendation regarding the GIA to the student-athlete, his or her parents and the Director of Financial Aid. Egregious acts which warrant substantial disciplinary penalty, including cancellation of athletic aid and/or dismissal from the program must be agreed upon by the Head Coach and the Director of Athletics Notification of renewal or cancellation of a GIA must come from the University’s Director of Financial Aid. If a student-athlete’s GIA is not renewed, the student-athlete must be informed that he or she may request, and shall have the opportunity for a hearing on the denial. **Any deviation from the above policy must be approved in writing by the Director of Athletics.

Decision to Not Renew Athletic Financial Aid

At the end of each academic year, the head coach who has awarded a GIA to a student-athlete must make a decision whether to renew that student-athlete’s GIA. If the head coach decides to renew the GIA, the head coach must submit the Grant-in-Aid Request Form and complete the process for awarding athletic financial aid (see Awarding Process above). If the head coach is uncertain as to whether to renew the GIA, the head coach should talk to the student-athlete as early in the decision making process as possible, alerting the student-athlete 19


to the concerns that the head coach has regarding the student-athlete’s progress academically and athletically. Student-athletes who fail to meet academic satisfactory progress requirements as established by the NCAA and American University are at risk for having their scholarship not renewed. The Athletics Department explains satisfactory progress requirements to all student-athletes at the team compliance meeting held prior to the first competition each season. Athletic reasons for deciding not to renew a student-athlete’s GIA include but are not limited to documented failure to show up repeatedly for practices, competitions or other team requirement; failure to follow a rehabilitation program and documented disciplinary problems of a disruptive nature to the team during practices, competitions, or other team requirements. Coaches should always document concerns they have with student-athletes in writing to the student-athlete and the Associate Director of Athletics for Compliance.

Athletic Financial Aid Appeal Process

Notification of cancellation or reduction of an Athletic-Grant-in-Aid (GIA) must be sent to the student-athlete by the Director of Financial Aid as early as possible, but no later than July 1 before the ensuing academic year. This notification will inform the student-athlete: a. of his/her right to an appeal based on NCAA regulations; and b. any appeal request must be submitted in writing to the Associate Director of Financial Aid within 21 calendar days of the date of the non-renewal notification letter. Should the student-athlete request an appeal, the Associate Director of Financial Aid shall arrange for an appeal. The Financial Aid Office shall follow its standard procedures for hearing financial aid appeals when the appeal involves athletic financial aid. The standard procedures of the Athletic Financial Aid Appeal Process are as follows: A. Purpose In accordance with NCAA, Patriot League and university regulations, the reduction, cancellation, or non-renewal of an Athletic Grant-in-Aid may be appealed to the Athletic Financial Aid Appeals Committee (“Committee”). B. Filing a Written Appeal A student-athlete who wishes to appeal a decision related to the reduction, cancellation, or non-renewal of his/ her Athletic Grant-in-Aid must file a written appeal notice to the Associate Director of Financial Aid within twenty-one (21) calendar days of the studentathlete’s receipt of his/her Athletic Grant-in-Aid notification letter. The student-athlete’s written appeal notice must include the following: (i) The student-athlete’s name, AU Identification Number, year in school and sport; (ii) A detailed statement of the reason(s) the student-athlete believes the decision to reduce, cancel, or not renew his/her Athletic Grant-in-Aid is contrary to NCAA rules and regulations. The statement also shall include the names of each institutional staff member (e.g., coach, athletics administrator) with whom the student-athlete discussed his/her situation; and (iii) Copies of all supporting documentation to all claims made by the student-athlete. C. Procedures Within seven (7) calendar days after the receipt of the student-athlete’s written appeal notice, the Committee will provide the Director of Athletics and the head coach of the student-athlete’s sport with copies of the written appeal notice. Within fourteen (14) calendar days after the receipt of the student-athlete’s written appeal notice, the Athletic Department will provide a written statement to the Committee detailing the reason(s) the department has determined to reduce, cancel or not renew the studentathlete’s Athletic Grant-in-Aid and why the department believes its decision is not contrary to NCAA rules and regulations. 20


Within a reasonable time after the receipt of the Athletic Department’s written statement, the Committee shall set a time, date and campus location for a hearing of the case. The student-athlete and the Athletic Department will have an opportunity to state their case at the hearing; the Committee will have the right to ask questions and make further inquiries, as necessary. After the Committee completes the review and makes findings, it will render a written decision and forward it to the student-athlete and Athletic Department. The Committee’s decision is final and not subject to review by any other institutional body. D. Athletic Financial Aid Appeals Committee The Athletic Financial Aid Appeals Committee will hear and decide upon the matter. The Committee shall be comprised of the Associate Director of Financial Aid, who serves as chair, and two (2) professional staff or faculty members appointed by the Associate Director of Financial Aid. No member of the Committee shall be employed by the Athletic Department or by a committee charged with advisory responsibility for Athletics.

Scholarship Opportunities for Student-Athletes Unable to Continue Competing

The Department of Athletics recognizes that situations beyond the student-athlete’s control (i.e., career-ending injury, illness, etc) may result in the student-athlete being unable to continue active physical participation in his/her sport. In these isolated instances, decisions regarding the renewal of athletic grant-in-aid beyond the current term of the award shall be left to the discretion of the Director of Athletics and the head coach. The Head Coach and the Director of Athletics shall choose from the following non-exclusive options: • Non-renewal of the grant-in-aid award. • Allowing the former student-athlete to keep a percentage of the award (up to 100% of the awarded grant-in-aid), determined by the head coach, and requiring the former student-athlete to “work off” the scholarship in the Athletics Department. If this option is chosen, the head coach must notify the Associate Director of Athletics for Compliance and have the student-athlete complete an agreement in writing signifying the student-athlete’s acceptance of this proposal. This agreement will also notify the student-athlete of their right to a hearing before the reduction of athletic grant-in-aid, if applicable. The required number of hours worked in the Athletic Department shall be determined by a formula based on a 20-hour practice week.

IMPORTANT PHONE NUMBERS –SCHOLARSHIP RENEWAL You’re Head Coach Jessica Hegmann, Associate Director of Athletics for Compliance/Internal Operations Billy Walker, Director of Athletics Office of Financial Aid

202-885-3046 202-885-3001 202-885-6100

Commercial Endorsements

It is not permissible for you to accept money or to permit the use of your name or picture to directly advertise, recommend, or promote the sale or use of a commercial product or service of any kind (e.g.: no modeling of clothes, no endorsements). The NCAA has loosened its restrictions on studentathlete’s involvement with charities and educational organizations, but it is important that you get written approval from the Compliance Office prior to your participation with any outside entity.

Extra Benefits

You are not permitted to receive extra benefits, which refers to any special arrangements by an institutional employee or booster to provide you, your relatives, or friends with benefits that are not available to the institution’s student-body in general. By receiving an extra benefit, you may render yourself ineligible and could cause your team to forfeit any contest in which you played.

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American University Athletics Grant-In-Aid Agreement Student-Athlete: <NAME> Term of Award: <TERM> Social Security or AU ID: <NUMBER> Amount: <AMOUNT> Sport: <SPORT> This document refers only to an athletics grant-in aid and is the sole agreement between American University and <NAME> (hereafter referred to as the “Student-Athlete”) regarding an athletics grant-in-aid. In the event of multiple signed agreements, the most recently signed agreement shall supersede any other agreements. Notice of any additional financial aid the Student-Athlete is to receive will be sent by the financial aid office. This award is granted in conformity with American University regulations with respect to financial aid and the regulations of organizations to which the university belongs, including but not limited to the National Collegiate Athletic Association (NCAA), the Patriot League. Student-Athletes in the sport of Men’s Wrestling must also conform to regulations of the Eastern Intercollegiate Wrestling Association. As a student-athlete, <NAME> is awarded an athletics grant-in-aid in the sport of <SPORT> for the period of <TERM>. The grant-in-aid award total is <AMOUNT> to be distributed: <TUITION> tuition, <FEES> fees, <ROOM> room, <BOARD> board, <BOOKS> books, <INSRNCE> health insurance(qualified foreign national students only) and is payable in <INSTLMTS> installment(s). (Note: IRS regulations stipulate that any grant-in-aid money exceeding tuition costs to be taxable. The Student-Athlete is responsible for such taxes. Foreign national student-athletes may be taxed on room & board grant-in-aid depending on treaty agreement between the student’s country of citizenship and the USA. Taxes for foreign national students will be billed to the student account.) This Athletics grant-in-aid agreement is awarded to the Student-Athlete under the following terms and conditions: A. Period/Term of Award: An athletics grant-in-aid shall not be awarded in excess of one (1) academic year. If approved, this document supersedes any previous verbal or non-verbal commitments that have been made to the Student-Athlete, contains a complete listing of the benefits to which he/she is entitled, and is ONLY for the award period stated above. By signing below, the Student-Athlete affirmatively agrees that no other promises of athletically related aid have been made to the Student-Athlete. B. Student-Athlete Requirements: 1. Acceptance of this offer of grant-in-aid by incoming students is contingent upon being admitted to American University, and for incoming freshmen signing a National Letter of Intent unless the Athletics Department waives the signing of the National Letter of Intent. The Athletics Department may not waive the admission requirement. The offer is also contingent upon the student being certified as an NCAA Division I Qualifier by the NCAA Initial-Eligibility Clearinghouse or the NCAA. 2. Furthermore, this athletics grant-in-aid is contingent upon the Student-Athlete making satisfactory progress toward a degree and complying with all university, NCAA and Patriot League regulations, including but not limited to: a. Maintaining a cumulative grade point average of 2.0 or above, and b. successful completion of 24 or more credit hours per academic year (Fall& Spring) that apply to the Student-Athlete’s specific baccalaureate degree program. 3. This athletics grant-in-aid is contingent upon voluntary participation in the stated sport. 4. The Student-Athlete must give his/her fullest cooperation to his/her coaches and abide by the rules and regulations of the American University, the Patriot League, and the NCAA. The Student-Athlete must participate fully in any testing program designed to detect the presence of banned substances. 22


5. The Student-athlete’s conduct must at all times meet the requirements as stated in the university’s student-athlete handbook, student code of conduct, academic integrity code and academic regulations. Should the Student-Athlete violate any requirements, the Department of Athletics may remove the Student-Athlete’s privilege of participating in the intercollegiate athletics program and/or terminate this athletics grant-in-aid agreement. 6. The Student-Athlete must conform to Athletic Department regulations in such matters as attendance at practices, participation in athletic contests, training and conduct as listed in the university’s student-athlete handbook and as established and distributed by the Student-Athlete’s head coach. 7. Financial aid or other funds received from any source other than the American University or persons upon whom the Student-Athlete is naturally or legally dependent must be reported to the Office of Financial Aid. 8. Should the Student-Athlete receive any additional institutional, federal or state awards, or any scholarships from outside organizations or agencies, the athletic scholarship and all other sources will be reviewed and possibly adjusted to comply with federal and institutional guidelines and NCAA individual and team financial aid limits. In addition, the Student-Athlete is required to notify the Department of Athletics of any employment earnings during the academic year. 9. The amount of this athletics aid, plus any forms of financial aid, will not exceed the maximum amount of a full athletic grant-in-aid (tuition, fees, room, board, books, and health insurance if applicable) allowable by NCAA regulations. The Athletic Department will not cover any additional costs of attendance. 10. To be eligible for the athletics grant-in-aid, the Student-Athlete and his/her parents/ guardians must affirm that they have no knowledge of any medical or physical problem that would prohibit the Student-Athlete from being medically or physically qualified to participate in a sport. 11. Acceptance of this offer must be completed within fourteen (14) days of the date of issuance. C. Reductions/Cancellations During the Term of the Award: 1. The Student-Athlete’s athletics grant-in-aid award may be immediately reduced or canceled during the term of the award if the Student-Athlete: a. becomes ineligible for intercollegiate competition (e.g. by carrying less than 12 academic credit hours per semester); b. knowingly provides false or inaccurate information on his/her application, letter of intent, financial aid agreement, tender, or any NCAA or American University form, including eligibility or medical forms; c. engages in serious misconduct warranting substantial disciplinary penalty by the appropriate institutional committee; d. voluntarily withdraws from the sport for personal reasons. e. signs a professional contract for the sport; f. accepts money for participating in an athletic contest; g. receives any money, benefits or services from a professional sports agent or anyone attempting to market their skills to a professional sports organization; h. possesses a total financial aid package (institutional, grant-in-aid, other aid) that exceeds institutional limits; or i. fails to report financial aid from any other source than the institution, parents, or legal guardian. 2. The Student-Athlete’s athletics grant-in-aid will not be increased, reduced, or cancelled during the period of the award on the basis of his/her athletic ability, performance, or contribution to the team’s success; because of injury or illness that prevents the Student-Athlete from participating in athletics; or for any other athletics reason. 23


3. If the Student-Athlete wishes to study abroad while participating in the sport, the Student-Athlete must obtain prior written approval from the Department of Athletics. Failure to obtain written approval may result in the immediate reduction or cancellation of the Student-Athlete’s grant-in-aid during the term of the award. 4. If the Student-Athlete incurs an injury or illness while participating in an athletically related activity that limits or prevents his/her participation in intercollegiate athletics, this athletics grant-in-aid will continue in effect only for the originally-stated period of the award provided that compliance is maintained with all other conditions of retaining the scholarship. Renewal of athletic aid beyond the stated term of this award is not automatic. D. Renewal: Renewal of this athletics grant-in-aid is NOT automatic. The Student-Athlete must satisfy all requirements in this Agreement for grant-in-aid renewal consideration. This grant-in-aid may be renewed for the succeeding periods of the Student-Athlete’s eligibility subject to the recommendation of the head coach, the approval of the Department of Athletics and the Office of Financial Aid, and the Student-Athlete’s compliance with the rules and regulations of American University, the Patriot League, and the NCAA. E. Notice: Notification of renewal or non-renewal of athletically related financial aid shall be made in writing by the Financial Aid authority no later than July 1 prior to the academic year in which it is to be effective. F. Appeal: When a Student-Athlete believes non-renewal or reduction of athletically related financial aid was improperly made, the Student-Athlete may request an appeal before the Appeals Committee. The final authority on an appeal rests with the Appeals Committee.

Statement of Acceptance:

By signing below, the Student-Athlete has read and understands the terms of this grant-inaid agreement. The Student-Athlete hereby accepts this grant-in-aid under the conditions stipulated herein. The Student-Athlete further certifies that he/she is physically sound and that the Student-Athlete intends to participate in the sport listed above during the period of time for which the grant-in-aid has been awarded. Before this grant-in-aid is approved, the Student-Athlete must receive official notification of his/her admission to American University from the Director of Admissions. Director of Athletics (or Designee):________________________ Date: _________________ Director of Financial Aid:________________________________ Date: _________________ Student-Athlete:_______________________________________ Date: _________________ Student-Athlete’s Parent/Guardian:________________________ Date: _________________ (If student-athlete is under age of 18) Student-Athlete should keep one signed copy of GIA Agreement and MUST return one signed copy to American University Department of Athletics within 14 days. grant-in-aidrevised07.14.2005

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PATRIOT LEAGUE ACADEMIC STANDARDS & CODE OF CONDUCT The 2001-2002 academic year marked American University successful entry into the Patriot League. The Patriot League has academic and competition standards that are more stringent than NCAA standards. American University student-athletes in the Patriot League sports (all sports except wrestling) must also abide by the following rules. 1. All students participating in intercollegiate athletics must be making normal academic progress toward a first baccalaureate degree. 2. Graduate students may not participate in Patriot League athletics. (Note: students who graduate from American in fewer than eight (8) semesters may apply for an exception to this rule.) 3. There is no athletic “red shirting” in the Patriot League. All students are expected to complete their eligibility in their first eight (8) semesters of full time enrollment. a) Students who miss a season of competition as a result of serious injury, illness or other cause beyond the student’s control may receive an extension of eligibility if approved by the institution and the Patriot League. b) Transfer students enrolled in academic programs that require a fifth year of collegiate enrollment will normally be eligible for athletic competition in that fifth year.

PATRIOT LEAGUE CODE OF CONDUCT

Purpose The Patriot League was founded upon the principles of fairness, equality, and excellence in academics as well as in athletic participation. It strongly supports the NCAA’s core principle: promoting character development of participants and fundamental values such as respect, fairness, civility, honesty, and responsibility. The Patriot League member institutions will ensure that their athletic programs promote and require the highest standards of sporting behavior and ethical conduct by all participants (student-athletes, coaches, staff, and faculty). Additionally, the member institutions will require and demand the highest standards from all program supporters (bands, cheerleaders, spirit groups, student bodies, and spectators). Host institutions must provide venues that foster an environment of fair play, civility and respect. This will allow the conducting of sporting events that properly showcase the student-athletes, member institutions, and the Patriot League as a whole. The Executive Director of the Patriot League is empowered to monitor and require member institutions to enforce this Code of Conduct. Institutional Responsibilities Institutions will ensure that good sporting behavior and ethical conduct is promoted at all times. Each institution will actively support the Patriot League Code of Conduct and ensure that the policy is presented to all members of the institution annually. The contents of the Code of Conduct will be discussed in an annual meeting with coaches and administrators. This information will also be provided at the annual orientation of incoming student-athletes and reviewed with all other student-athlete groups at the beginning of each academic year. Each institution will promote sporting and ethical conduct throughout the year. Institutional representatives and event management staff will be most vigilant during the conduct of any game or athletic event. In that regard host institutions will do the following: 1. Ensure than an administrative representative of the host institution is present (or readily accessible) at all Patriot League contests and that he/she is charged with the enforcement of the League’s Code of Conduct. The representative will identify him/herself to the visiting coach or administrator prior to the start of the contest. 2. Provide for adequate security, police and other game management measures necessary to protect the safety of student-athletes, coaches and officials, and to maintain adequate crowd control during home athletic events. 25


3. Announce a statement promoting good sporting behavior before each home athletic event where a public address system is utilized and/or print the announcement in the game program. Public address announcers will be directed to announce the game in an impartial manner and assist event management with the promotion of good sporting behavior throughout the game. 4. Reserve or protect the seating or spectator areas immediately behind the visiting team bench for fans of the visiting team. 5. Ensure that members of the institution’s band, cheerleading squad, mascot and other such spirit groups in attendance at athletic events adhere to the League’s Code of Conduct. The home team’s band is to be seated in areas on the home team’s side or half of the playing venue. The cheerleaders and mascot must remain in the area designated for their team’s spectators, and on the same side or half of the playing surface of their respective team bench, unless pre-approved by the League and host institution. 6. Report incidents of poor sporting behavior or unethical conduct by student athletes, coaches or institutional representatives to the institution’s Director of Athletics within 48 hours of the incident. 7. Provide a written report of incidents that are a direct violation of Patriot League Standards as defined below to the Executive Director within 48 hours of the incident. The report will include the identities of the individual(s) involved and the Director of Athletics’ recommendation for a penalty and/or remedial action. The Executive Director is authorized to approve or alter the recommended penalty and/or remedial action. 8. Report in writing the removal or suspension of a student-athlete or institutional personnel from a contest for fighting or flagrant behavior to the Executive Director within 24 hours following the contest. The Director of Athletics will administer an immediate suspension of that individual(s) from the next intercollegiate contest, including Patriot League or NCAA championship competition, or if the last contest of the season, the suspension will be extended to the beginning of the next season. During a suspension, the coach involved may not be in the team bench area, nor make any attempt to coach the team from one hour before the contest begins until one hour after the contest ends. Similarly, a suspended student-athlete(s) may not dress nor sit on the team bench prior to, during or following the game, but at the institution’s discretion may attend the game and/or or travel with the team. If warranted, the Executive Director may impose additional penalties for repeated suspensions by an individual within the same sporting season.

Patriot League Responsibilities and Procedures

The Council of Presidents is responsible for approving and modifying the Patriot League Code of Conduct. The Council of Presidents will invest authority in the Patriot League’s Executive Director to ensure that all member institutions abide by the League’s Code of Conduct and the authority to impose sanctions as deemed appropriate. The Executive Director will ensure that all facts regarding an alleged violation of the Code of Conduct are reported promptly following the incident. After all interested institutions and affected individuals have had an opportunity to present any facts or arguments regarding the violation, the Executive Director may issue a directive to an institution to take action on the violation. This action may include admonishment or warning, a private or public reprimand, suspension of any person from attendance or participation in one or more events or games, forfeiture of any game or other actions as Any member institution has the right to appeal the directive of the Executive Director to the Executive Committee of the Council of Presidents. The member institution must submit a written appeal to the Patriot League office within 48 hours of receipt of the directive. This written statement will include the institution’s objection and its alternative recommendation of action concerning this violation. Upon receipt of the appeal, the Executive Director may withdraw or modify the original directive. If an appeal occurs during a Patriot League Championship and must be acted upon prior to the end of the championship, the Games Committee will be charged with hearing the appeal and determining the appropriate course of action. Any member institution may obtain a stay of the Executive Director’s directive upon submission of the written statement until the Executive Director withdraws the directive or the Executive Committee of the Council of Presidents hears the appeal and takes final action. 26


Patriot League Standards

The Patriot League requires the highest ethical conduct by all institutional personnel and demands the highest commitment to integrity, ethical behavior, and fair play in all athletic endeavors. In this regard, the following actions are considered to be inconsistent with the high standards the League strives to represent and instill: • Publicly criticizing or making derogatory statements of an official (verbal, written or through all forms of social media), the Patriot League personnel or its policies, another member institution or any of its personnel, especially student-athletes by any member of the athletic department or associated representative. This includes comments with respect to their conduct, character, competence, integrity, or appearance and involves all forms of communication, including talking with media, all forms of social media as a representative of the institution and electronic mail. • Striking, attempting to strike, or otherwise physically abusing an official, coach, staff member, student-athlete, cheerleader, mascot or other person in attendance at an athletic event. This includes throwing objects at an individual or onto the playing surface. • Acts dangerous to others, unsafe behavior, inciting participants or spectators to violent or abusive action, obscene gestures, profanity or provocative language or action toward an official, student-athlete, coach, spectator, bench or score-table personnel. • Defacing, destruction or theft of property associated with an athletic event, including property of the opposing team or a staff member or game official. • Harassment by spectators or cheering actions directed at opposing players, officials, or coaches. Harassment includes disrespectful cheers focusing on an opponent’s race, religion, sexual orientation or physical characteristics, or any “cheer” which is vulgar or obscene. • Displaying signs or banners that contain offensive language or pictures, particularly displays that may be vulgar or obscene, and messages that incite others to engage in unsporting-like behavior. • Consumption of alcoholic beverages or public drunkenness by any individual at an athletic event. • Cheating by coaches, staff, or student-athletes in connection with any athletic event. This includes the use of drugs or unauthorized substances, in addition to actions that violate League or NCAA policies. • Negative recruiting, including derogatory statements about another member institution, its personnel, or its athletic program to a prospective student-athlete, the prospect’s parents, high school coach, or other persons interested in the prospective student-athlete. • Any violation of local law, federal law, or generally recognized standards of good conduct by any individuals.

Statement Requirement of Coaches

Coaches are expected to support the game officials and any public criticism of a game official is a violation of the League’s Code of Conduct. In that regard, coaches are to refrain from making any comments to the media concerning game officials through all forms of media and communication, including social media. Coaches are not permitted to enter or attempt to enter the locker room of a game official preceding or following a contest or follow the officials off the field of play or out of the venue. Coaches are expected to support the League staff and staff of the member institutions. Public criticism of a League decision or of an institutional staff member through any form of media is a violation of the League’s Code of Conduct. Coaches are to remain in their designated coaching and team areas and refrain from any action that would incite others in attendance at the contest. Coaches are expected to make reasonable efforts to discourage spectators from engaging in poor sporting behavior during athletic events. Coaches are expected to promote high standards of fair play and good sporting behavior by their student-athletes by disciplining them for acts of misconduct or unethical behavior during games, practice and related functions. Coaches are to be mindful that a determination regarding the continuation of play of any scheduled contest is the responsibility of the game officials and that taking a team from any playing area is not the coach’s prerogative. However, in instances where institutional policies related to safety direct a coach to vacate a playing area, the coach should respond accordingly. 27


Specific Requirements of Athletic Administrators and Institutional Staff Members:

Athletic administrators and institutional staff are expected to support the officials of a game and any public criticism of a game official is a violation of the League’s Code of Conduct. In that regard, administrators and staff are to refrain from making public comment concerning game officials through any form of communication (i.e. verbal, written, electronic, social media) Administrators are not permitted to enter or attempt to enter the locker room of a game official preceding or following a contest, unless specifically authorized to interact with the officials (i.e. game operations). Athletic administrators and institutional staff are expected to support the League staff and staff of another member institution. Public criticism of a League decision or of another institution’s staff member is a violation of the League’s Code of Conduct.

Contest Statement

One of the following statements or a similar institutional statement should be read before or during all athletic events where a public address system is utilized. “Ladies and gentlemen, [Host Institution] and the Patriot League welcome you to today’s contest. We ask that you join us and coaches, student-athletes and officials in practicing good sporting behavior in supporting your teams and in your conduct toward student-athletes, coaches, officials and other spectators. Unruly and disrespectful behavior will not be tolerated. Please note that the possession and consumption of alcoholic beverages and use of tobacco also are prohibited. Spectators are not allowed on the playing field at any time.” Thank you. or: “Ladies and gentlemen, [Host Institution] and the Patriot League promote good sporting behavior by student-athletes, coaches and spectators. We encourage everyone to actively support all participants of today’s game, and ask that you express your enthusiasm in a respectful and sporting-like manner. Please note that the possession and consumption of alcoholic beverages (and use of tobacco) also are prohibited. Spectators are not allowed on the playing field at any time.” Thank you.

Patriot League Award of Good Sporting Conduct

In the spirit of ethical conduct and sporting behavior, the Patriot League has established an Award of Good Sporting Conduct to recognize and honor exemplary sporting behavior. All Patriot League student-athletes, coaches, a team as a whole and staff members associated with a member institution’s intercollegiate athletic program are eligible for the award. The definition of good sporting conduct is left to the discretion of the member institution with the understanding that the behavior should be at a standard beyond what is normally expected during the course of play. Award recipients will receive an Award of Good Sporting Conduct.

Patriot League Sportsmanship Awards

The Patriot League was founded upon the principles of fairness, equality and excellence in academics as well as in athletic participation. It strongly supports the NCAA’s core principle: promoting character development of participants and fundamental values such as respect, fairness, civility, honesty and responsibility. The Patriot League member institutions will ensure that their athletic programs promote and require the highest standards of sporting behavior and ethical conduct by all participants (student-athletes, coaches, staff and faculty). Additionally, the member institutions will require and demand the highest standards from all supporters (bands, cheerleaders, spirit groups, student bodies and spectators). Host institutions must provide venues that foster an environment of fair play and civility. This will allow the conducting of sporting events that properly showcase the student-athletes, member institutions and the Patriot League as a whole. The Patriot League is always striving for ways to promote and reward good sportsmanship. In 2006 the Patriot League established the Patriot League Male and Female Sportsmanship awards that are handed out each summer to two worthy student-athletes. Also, throughout the academic year the Patriot League collects nominations for the Patriot League Award of Good Sporting Conduct to recognize and honor exemplary sporting behavior by all student-athletes, coaches, teams as a whole and staff members associated with the intercollegiate athletic program. 28


Patriot League Male and Female Sportsmanship Award

Created in 2006, the Patriot League Male and Female Sportsmanship Awards are open to all Patriot League student-athletes, with one male and one female winner selected. Each Patriot League institution is eligible to nominate candidates which are then voted on by the Patriot League Student-Athlete Advisory Committee (SAAC). The names of the winners of the Patriot League Male and Female Sportsmanship Award will be forwarded on as the Patriot League’s nominations for the NCAA Male and Female Sportsmanship award. Each Patriot League institution can nominate as many individuals as they wish. To nominate an individual or team, contact the Patriot League office to receive a nomination form or use the PDF copy below. The completed form should be signed by both the Director of Athletics and the student-athlete and returned to the Patriot League office.

Patriot League Award of Good Sporting Conduct

In the spirit of ethical conduct and good sporting behavior, the Patriot League recognizes and honors exemplary sporting behavior with the Patriot League Award of Good Sporting Conduct. Below is information about the award. All Patriot League student-athletes, coaches, teams as a whole and staff members associated with the intercollegiate athletic program who demonstrate good sporting behavior. The definition of good sporting conduct is left to the discretion of the member institution with the understanding that the behavior should be at a standard beyond what is normally expected during the course of play.

Award of Leadership and Character Nomination Form

The Patriot League has established an Award of Leadership and Character to recognize and honor those who demonstrate excellence in leadership and service while participating in Patriot League athletics. All Patriot League student-athletes and a team as a whole associated with a member institution’s intercollegiate athletic program are eligible for the award. The Nomination Form for Patriot League Outstanding Leadership and Character Award will be due to the League office in May each year.

RIGHTS AND RESPONSIBILITIES OF STUDENT ATHLETES

By agreeing to be a member of a varsity athletic team at American University, I possess certain rights: • Right to be an INDIVIDUAL, unique in my beliefs and abilities that make me the person I am. • Right to DIGNITY, free from behavior designed to humiliate and embarrass me. • Right to EQUALITY, to be treated as fairly as all other student-athletes are treated. • Right to PRIVACY, secure in the knowledge that I retain time for myself, and with the expectation that my personal possessions will be safeguarded. • Right to RESPECT for my culture and my beliefs, especially when they differ from the culture and beliefs of others. • Right to SUPPORT, from my teammates, fellow student-athletes, coaches, the Athletic Department administration and the University community. While I acquire certain rights because of my membership on a varsity intercollegiate athletic team, I also assume certain responsibilities; Responsibility for GROWTH to the best of my ability in all that I set out to do, and to develop my body, mind and spirit for both my well-being and that of my team. Responsibility for RESPONSIBLE CONDUCT, including positive deeds, not just refraining from negative endeavors, since my actions not only reflect on my, but on my family, friends, teammates, fellow student-athletes, coaches, the Department of Athletics and the University. Responsibility for RESPECT, for the individuality, dignity, equality, privacy, culture and beliefs of my teammates, fellow student-athletes, my coaches, the Department of Athletics and other members of the University Community. 29


Responsible Conduct

As some of the most visible students at American, student athletes’ behavior and actions are judged continually. Rightly or wrongly, they set an example and establish an American University standard through their conduct. Responsible conduct consists most specifically of two areas: general responsibilities and athletic conduct. Both are equally crucial toward their success in both roles of a student athlete.

General Responsibilities

• Knowing, understanding and following University Rules and Regulations as outlined in the University and the Athletic Department Student Handbook • Obeying all residence hall policies and regulations • Obeying all Federal, District and State Laws • Maintaining top physical condition within accepted health standards • Striving to earn a degree in four years, including meeting NCAA and American University standards for satisfactory progress • Attending all scheduled classes and completing all academic assignments • Informing instructors in a timely fashion of all absences due to official athletic events • Taking proper care of equipment, athletic facility and athletic uniforms • Attending scheduled practices unless excused by the coaching staff or due to course conflicts • Abiding by all team, Department of Athletics, Patriot League and NCAA rules.

Athletic Conduct Responsibilities

• Treating officials and opponents with respect and following the rules of good sportsmanship • Avoiding undue confrontation during athletic contests • Maintaining control during emotionally charged situations, including assisting teammates and colleagues who appear to be losing control • Reacting in a positive manner to an aggressive action by an individual or group (an opposing crowd, taunting and baiting by opponents, etc.) • Physical abuse of officials, coaches, opponents, spectators, teammates, classmates, male of female acquaintances etc. will not be tolerated • Publicly criticizing game officials, Patriot League and NCAA personnel, another institution, its student-athletes or its personnel will not be tolerated • Seizing equipment from officials of the media • Inciting players or spectators which results in any negative behavior, insulting game officials or opponents • Using obscene or otherwise inappropriate language and gestures • Engaging in negative recruiting by speaking badly about another institution, its personnel or its athletic program • American University will investigate violations of these Department of Athletics Responsible Conduct guidelines and violations of the American University Code of conduct • The Office of the Student Conduct and Conflict Resolution Services may bring charges against student-athletes whose behavior and actions warrant such charges • The ultimate consequence of the Office of Student Conduct and Conflict Resolution services charges include sanctions against the student-athlete, which may result in suspension from an athletic team and removal of scholarship

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University Policy: Hazing Policy Category: Student Policies Subject: Hazing Office Responsible for Review of this Policy: Office of Campus Life I. SCOPE This policy defines and prohibits hazing on and off campus. II. POLICY STATEMENT Hazing by a group, club, organization, or team is strictly prohibited at American University. III. POLICY Hazing is strictly prohibited at American University. It is incompatible with the University’s academic mission and compromises personal liberties. Hazing can be physical or psychological in nature. It is an intentional act or method of initiation into a group, club, organization, or team that subjects another person, whether voluntarily or involuntarily, to conduct that may injure, abuse, humiliate, harass, or intimidate that person. Examples of hazing include, but are not limited to, the following: • imposing any requirement that compels a person to engage in conduct prohibited by University policy; • forcing or requiring unnecessary physical activity or exercise; • forcing or requiring extended isolation or unnecessary exposure to the elements; • paddling or any other form of physical abuse; • depriving others of sleep, study time, or the ability to communicate; • requiring others to wear conspicuous, embarrassing, or uncomfortable clothing or to carry unusual items; • forcing or requiring ingestion of alcohol or any other liquid, solid matter, or gas; • preventing others from practicing personal hygiene; • withholding information from others that is essential to daily functioning; • requiring others to perform errands, provide entertainment, or engage in other degrading activities; • transporting others without their consent; • conducting quests or hunts as part of membership rituals, whether or not such activities endanger participants or damage property; • addressing, interrogating, or deceiving others in a manner that may psychologically injure, abuse, humiliate, harass, or intimidate them. Every member of the University community is responsible for reporting actual or suspected hazing activities to the dean of students or to Public Safety as soon as possible. Appropriate University officials will investigate the report to determine whether the allegations warrant a charge of hazing. If a charge is brought, the individual, group, club, organization, or team will be subject to the disciplinary procedures outlined in the Student Conduct Code. Law enforcement agencies off campus may also be notified. Sanctions for hazing may include suspension or dismissal from the University. Advisors to clubs, organizations, or teams and their national or international officials may be notified in cases of alleged violations of this policy. Disciplinary action taken by a club, organization, or team or by its national or international officials will not preclude University action. To report incidents of hazing or to receive further information, contact the Associate Athletic Director/SWA, Athena Argyropoulos at 202 885 3024, the Office of the Dean of Students (202-885-3300, Butler 408) or Public Safety (202-885-2527, Public Safety Building).

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University Policy: Discrimination and Sexual Harassment Policy Policy Category: Institutional Policy Subject: Discrimination, Discriminatory Harassment, and Sexual Harassment Office Responsible for Review of the Policy: Human Resources, Academic Affairs, Campus Life Related University Policies: Sexual Assault Resources for Students, Disability Grievance Procedures, Student Conduct Code, the WCL Honor Code, Faculty Manual Professional Guidelines, the Faculty Manual Grievance Procedures, Faculty Disciplinary Procedures, Staff Manual Complaint Policy and Procedures, Staff Manual Termination Policy. Related Local and Federal Laws: Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, or national origin in education. Title IX of the Education Amendments of 1972 prohibits sex discrimination in education institutions. Age Discrimination Act of 1975 prohibits discrimination based on age in programs or activities that receive federal financial assistance. Title VII of the Civil Rights Act of 1964 and the DC Human Rights Act prohibit discrimination in employment in general. The Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 prohibit discrimination against individuals with disabilities. The Age Discrimination in Employment Act prohibits discrimination based on age in employment and the Equal Pay Act prohibits discrimination based on sex in the payment of wages. I. SCOPE This policy covers all faculty, staff, and students of American University, applicants for admission and employment as well as vendors, guests, and contractors (“AU Community”).1 This policy applies to every aspect of the university’s operations and activities, including admissions, employment, and access to university programs, services, and facilities. The policy is intended to be consistent with the provisions of applicable local and federal laws and is not intended to provide more or less than required by law. II. POLICY STATEMENT Nondiscrimination and Equal Opportunity in Employment and Education American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university prohibits discrimination and discriminatory harassment (including sexual harassment and sexual violence) against any AU community member on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively “Protected Bases”). Complaint Resolution The university will respond promptly and effectively to reports of discrimination and will take appropriate action to prevent, to correct, and if necessary, to discipline individuals who violate this policy. Members of the university community who have relevant information are expected to cooperate with investigations of such misconduct.

1

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NOTE: Complaints by students of unlawful disability discrimination are reviewed using the Disability Grievance Procedures outlined in the online Student Guide. Complaints by students of unlawful discrimination related to the assignment of grades are reviewed using the procedures outlined in the Academic Regulations Student Academic Grievances. Complaints by faculty of unlawful discrimination relating to reappointment, promotion, and tenure are reviewed using the Faculty Manual Tenure-Line Faculty Appeal for Non-Renewal, Non-Promotion, and Tenure Denial. Finally, complaints alleging unlawful discrimination (including sexual harassment and sexual violence) against Washington College of Law students are reviewed using the procedures outlined in the WCL Honor Code.


Retaliation The university prohibits retaliation against a member of the AU community for filing a complaint of discrimination or assisting in the filing of a complaint, or participating in the resolution of a complaint. Retaliation includes but is not limited to threats, intimidation, and/or adverse actions related to employment or education. III. DEFINITIONS A. Discrimination. Discrimination occurs when an individual suffers an adverse employment, academic, or other decision based on an individual’s protected status. B. Discriminatory Harassment. Discriminatory harassment is defined as verbal, written, visual, or physical conduct that denigrates or shows hostility against a protected class when such conduct has the purpose or effect of: 1) unreasonably interfering with an individual’s work or academic performance, or 2) creating an intimidating, hostile, humiliating, or offensive working, living, or learning environment. C. Sexual Harassment and Sexual Violence. Sex discrimination covers sexual harassment including sexual violence. The determination of what constitutes sexual harassment will vary with particular circumstances, but may be described generally as: unwelcome sexual advances; requests for sexual favors; and other oral, written, or physical conduct of a sexual nature when: • submission to or rejection of such conduct is made either explicitly or implicitly a term or a condition of education, employment, or participation in other university activities; • submission to or rejection of such conduct by an individual is used as the basis for evaluation in making academic or personnel decisions affecting that individual; or • such conduct has the purpose or effect of unreasonably interfering with an individual’s performance, or creating an intimidating, hostile, or offensive work or learning environment. Sexual violence includes acts such as rape, acquaintance rape, other forms of non-consensual sexual activity; or violence or harassment based on sexual orientation. For resources available to victims of sexual violence, please refer to the Sexual Assault Resources for Students in the Student Guide or contact the Office of the Dean of Students. IV. POLICY PROCESS The following roles and responsibilities and complaint resolution process is established to assist the university in ensuring an educational environment and work place free from sexual harassment, discrimination, and discriminatory harassment. A. Duty to Report Complaints. AU community members who are aware of or witness sexual harassment, discrimination, or discriminatory harassment must report these matters to the appropriate Responsible Official (see below for contact information). These individuals will resolve these complaints, through informal procedures or formal investigation. AU community members are expected to cooperate in the resolution or investigation of discrimination complaints. Individuals who violate the reporting requirements will be subject to discipline/corrective action. B. Pastoral, Counseling, and Medical Resources for Students. Students are encouraged to utilize the university Counseling Center, medical providers in the Student Health Center and the clergy in the Kay Spiritual Life Center as confidential resources to discuss sexual harassment or other illegal discrimination and its effects. Because of the confidentiality afforded to these relationships, however, students should know that counselors, medical providers and members of the clergy are not in a position to report the harassment to university officials or to intervene to end the discrimination. To ensure university involvement, students must report the unlawful discrimination through either the informal or formal reporting process, as detailed in this policy.

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C. Responsible University Officials & Contact Information 1. Title IX Officer, Section 504 and Equal Employment Opportunity Officers. Under Title IX of the Education Amendment of 1972 and Section 504 of the Rehabilitation Act, the university is required to designate individuals responsible for the university’s compliance efforts to provide a work and learning environment free of sexual harassment, discrimination, and discriminatory harassment. These individuals are: • Title IX Officer– Dean of Students, American University, Butler Pavilion 408B, 4400 Massachusetts Avenue, NW, Washington DC, 20016; (202)885-3300; dos@american.edu • Deputy Title IX Officer (for WCL student matters) – WCL Dean of Student Affairs, 4801 Massachusetts Avenue, N.W., Washington DC 20016 (202) 274-4052, djaffe@ wcl.american.edu • Section 504 Officer (for student matters)2 – Director of Student Conduct and Conflict Resolution Services, Butler Pavilion, American University, 4400 Massachusetts Avenue, NW, Washington DC, 20016; (202)885-3368; conduct@american.edu • Deputy Title IX/ EEO & Section 504 Officer (for staff matters) – Assistant Vice President of Human Resources, American University, 3201 New Mexico Avenue, Suite 350, NW Washington DC, 20016; (202)885-2591, employeerelations@ american.edu • Deputy Title IX/EEO & Section 504 Officer (for faculty matters) – Dean of Academic Affairs, American University, Leonard Hall Lower Level, 4400 Massachusetts Avenue, NW, Washington DC, 20016; (202)885-2125, deanofacademicaffairs@ american.edu The Title IX Officer is responsible for monitoring and oversight of overall implementation of Title IX compliance at the University. The Title IX Officer and the Deputy Title IX /EEO & 504 Officers or their designee (collectively “Responsible Officials”) are jointly responsible for the following: a. Investigating Title IX and other discrimination complaints. b. Coordinating, planning, and managing the discrimination, discriminatory harassment, and sexual harassment education and training programs. The programs will include wide dissemination of this policy to the university community; providing educational materials to promote compliance with the policy and familiarity with reporting procedures; and training university employees responsible for reporting or responding to reports of discrimination. c. Developing and implementing procedures to provide for prompt and effective response to reports of discrimination in accordance with this policy. d. Coordinating the maintenance of records of reports of discrimination complaints and actions taken in response to reports, including records of investigations, voluntary resolutions, and disciplinary action, as appropriate. e. Submitting an annual report to the Office of the President on discrimination complaint activity during the preceding calendar year. 2. Sexual and Discriminatory Harassment Prevention Project Team. A Sexual and Discriminatory Harassment Prevention Project Team has been established to assist in advising the Responsible Officials and university in addressing problems of sexual harassment campus-wide; to provide information and education on sexual harassment and related university policies and complaint procedures to members of the campus community; and to develop and review educational and informational materials regarding sexual harassment.

2

34

The university’s Disability Grievance Procedure for students is separate from this policy and is published in the online Student Guide and on the university’s main webpage.


D. INITIATING A COMPLAINT 1. STEP ONE (Where to File/Report a Complaint and Estimated Resolution Timelines). Notify the appropriate Responsible Official as quickly as possible of violations of this policy and within one (1) year of the alleged violation. A complaint under this Policy must be filed/reported with the office having disciplinary jurisdiction over the accused person (“Respondent”). Therefore, complaints should be reported to the following offices: a. Complaints Against Students.3 A complaint against a student is referred to the Dean of Students. b. Complaints Against Staff, University Administrator, University Guest or Contractor. A complaint against a staff member, university administrator (e.g. director), vendor or guest is referred to the Assistant Vice President of Human Resources. c. Complaints Against a Faculty Member, Faculty Administrator, or an Individual Carrying Out Teaching Responsibilities. A complaint against a faculty member or faculty administrator (e.g. Dean, Chair) is referred to the Dean of Academic Affairs. d. Complaints Against the President or a Member of the University’s Cabinet. A complaint against a member of the University President’s Cabinet is referred to the University President (Presidents Building, 202-885-2121), and a complaint against the University President is referred to the Chairman of the Board of Trustees (c/o Secretary of the Board and Vice President & General Counsel, 3201 New Mexico Avenue, N.W., Suite 270, Washington, DC 20016). Estimated Timelines. At the initial meeting with the person reporting the complaint (“Complainant”), the Responsible Official will explain the informal and formal resolution procedures that are identified below. The timelines offered in this policy are intended to assist in a prompt resolution of complaints. However, during winter breaks and summer sessions, when witnesses may not be available or disciplinary panels cannot be convened, the timelines may be adjusted to accommodate these circumstances. Nevertheless, it is the university’s intention to proceed as expeditiously as possible. The estimated timeline for informal resolution is fifteen (15) business days from receipt of informal complaint by a Responsible Official. The estimated timeline for formal resolution is thirty (30) business days from receipt of formal complaint by a Responsible Official. If a complaint is referred to a disciplinary process, the estimated timeline for completion of these procedures is thirty (30) business days from the date of the disciplinary referral. Where an estimated timeline cannot be adhered to, the Responsible Official will notify the parties and provide an anticipated completion date. 2. STEP TWO (Informal Resolution). The university encourages informal resolution when possible. Informal resolution is optional. The Complainant can end the informal process at any time and begin the formal resolution process. The university may elect to bypass the informal procedures because of the severity of the allegation or complexity of the complaint. The goal of informal resolution is to resolve concerns at the earliest stage possible, with the cooperation of all parties involved. Informal resolution may include inquiry into the facts, but typically does not include a formal investigation. These informal efforts may include addressing the Respondent directly; participating in a facilitated meeting with the appropriate university official; or participating in mediation. The informal resolution could include by way of example: separating the parties; referring the parties to counseling; conducting targeted educational and training programs; or providing remedies for the individual harmed by the alleged discrimination. If the matter is resolved informally to the satisfaction of all parties, the Responsible Official shall maintain a record of the complaint and its resolution. If informal resolution is not possible, the university will proceed to Step Three for formal resolution of the complaint.

3

Complaints against WCL students are referred to the WCL Dean of Student Affairs to be reviewed using the procedures outlined in the WCL Honor Code. 35


3. STEP THREE (Formal Resolution). If early resolution is unsuccessful, inappropriate (e.g. when facts are in serious dispute, reports involve a pattern of behavior, or allege serious misconduct such as a sexual assault), or if the Complainant prefers a formal procedure, a formal complaint may be filed with the Responsible Official. Reporting - A written complaint should include a detailed description of the conduct that the reporting party alleges to be discriminatory and supporting documentation (if any); name(s) and contact information of the Respondent; and the name(s) and contact information of witnesses (if any).  Investigation - Depending on the nature of the allegations, the investigation could include interviews with the Complainant, the Respondent and/or witnesses; review of written documentation and relevant policies; and any other steps necessary to thoroughly investigate the allegations.  During the investigation, the Responsible Official may take appropriate interim measures to ensure safety and non retaliation for all parties. Examples of interim measures include separation of the parties, no contact directives, and alternative academic or housing arrangements. The Responsible Official will use a preponderance of the evidence standard when evaluating the allegations and formulating the outcomes of the investigation. Resolution - At the conclusion of the investigation, the Responsible Official will notify the concerned parties of the outcome of the investigation, including referral to the appropriate disciplinary procedures. a. Student Respondent. The student disciplinary procedure, including appeal, is outlined in the Student Conduct Code4. Potential student sanctions include, but are not limited to, a written warning, a ban from specific areas of campus, loss of specific student privileges, community service, transfer or loss of on-campus housing privileges, disciplinary probation, disciplinary suspension, or permanent dismissal. Complainants may elect to file charges through the student disciplinary procedures at any time within one (1) year of the alleged incident. b. Staff Respondent. Human Resources will take action in accordance with the Staff Personnel Policies Manual Disciplinary Policy. Potential staff sanctions include, but are not limited to, verbal or written warning, mandatory counseling, mandatory training, suspension, and termination. Appeal procedures for termination are outlined in the Staff Personnel Policies Manual Termination Section. Appeal of disciplinary action may be grieved through the Staff Personnel Policies Manual Complaint Policy and Procedure. c. Faculty Respondent. The Provost’s Office will take action in accordance with the Faculty Manual Disciplinary Procedures. Potential faculty sanctions include, but are not limited to, written warning, mandatory counseling, mandatory training, suspension, and termination. Minor sanctions may be grieved through the Faculty Manual Grievance Procedures. Major sanctions may be appealed through the Faculty Manual Disciplinary Procedures. V. OBLIGATION TO ELIMINATE HOSTILE ENVIRONMENT CREATED BY SEXUAL HARASSMENT AND DISCRIMINATORY HARASSMENT The law requires the university to ensure a work and educational environment free from discriminatory harassment and sexual harassment. Thus, even when an affected individual requests that no action be taken, the university has an affirmative obligation to investigate these complaints and, where appropriate, to take affirmative remedial measures.  VI. FALSE OR FRIVOLOUS CHARGES This policy shall not be used to bring false or frivolous charges against students, faculty, or staff. Those bringing such charges may be subject to disciplinary action.

4

36

Complaints against WCL students are referred to the WCL Dean of Student Affairs to be reviewed using the procedures outlined in the WCL Honor Code.


VII. CONFIDENTIALITY All parties engaged in the complaint process are expected to maintain confidentiality. All reports or complaints of discrimination or harassment will be kept confidential, except that individuals with a legitimate need to know will be informed of the complaint in order for the university to conduct a meaningful review of each complaint and for the purpose of determining whether the complaint is isolated, frequent, part of a pattern or practice, or pervasive. VIII. RECORDS Records of informal and formal complaints will be maintained by the Responsible Official who received and handled the complaint. Complaints against faculty, staff, or students that result in a personnel or disciplinary action will also be a part of the respondent’s personnel or disciplinary record. All records are confidential with access only to individuals with a legitimate need to know. Records of complaints will be kept on file in accordance with the university’s records and retention policy. IX. EFFECTIVE DATE This Policy was effective August 1, 2011. Replaces Faculty Sexual Harassment Policy, Student Sexual Harassment Policy, Staff EEO Policy, Staff Sexual Harassment Policy, University-Wide Discrimination and Discriminatory Harassment Policy

ATHLETICS DEPARTMENT LIFE SKILLS PROGRAMS The mission of the AU Department of Athletics’ Life Skills Programs is to maintain intercollegiate athletics as an integral part of the campus educational program and the athlete as an integral part of the student body. The program will support and help student-athlete’s develop skills and find resources in five areas: academics, athletics, personal development, career development, and community service. • Support efforts of every student-athlete toward intellectual development and graduation. • Use athletics as preparation for success in life. • Meet the changing needs of student-athletes. • Promote respect for diversity among student-athletes. • Enhance interpersonal relationships in the lives of student-athletes. • Assist student-athletes in building positive self-esteem. • Enable student-athletes to make meaningful contributions to their communities. • Promote ownership by the student-athletes of their academic, athletic, personal and social responsibilities. • Enhance partnerships between the NCAA, member institutions and their communities for the purpose of education. • Encourage the development of leadership skills. • Commitment to Academic Excellence • To support the academic progress of the student-athlete toward intellectual development and graduation. Commitment to Athletic Excellence To build philosophical foundations for the development of athletic programs that are broadbased, equitable and dedicated to the well-being of the student-athlete. Commitment to Personal Development To support the development of a well-balanced lifestyle for student-athletes, encouraging emotional well-being, personal growth and decision-making skills. Commitment to Career Development To encourage the student-athlete to develop and pursue career and life goals. Commitment to Service To encourage the student-athlete in service to his or her campus and surrounding communities. 37


SAAC – Student-Athlete Advisory Committee

The Student Advisory Board is the student-athletes voice in the Athletics Department. The board has at least one representative from each team and is a vital link between the student-athletes and the Athletics Department. SAAC representatives relay information to teammates discussed at monthly meetings and voice concerns to Athletic Department officials. SAAC representatives serve as mentors to first year student-athletes; inform team members of their rights and responsibilities; let team members know about special events and opportunities offered by the Athletics Department; provide a listening ear to the concerns of team members with regard to academics, activities, department policy, etc.; and meet regularly with the board, athletics department representatives and the Faculty Athletic Representative to discuss pertinent issues, concerns and the welfare of student-athletes. American University SAAC Mission Statement: The American University Student-Athlete Advisory Committee (SAAC) advocates for an inclusive athletic environment that values the welfare of each student-athlete. We collaborate with all segments of the university, more specifically with the American University Athletic Department, to provide the voice for AU student-athletes. The mission of the AU SAAC is to prepare student-athletes for lifelong learning and global citizenship through the promotion of academic, athletic, professional, and personal growth. American University SAAC Bylaws: Article I: This organization shall be known as the Student-Athlete Advisory Committee. Article II: All members must be NCAA, Patriot League, and institutionally eligible both academically and athletically and remain in good academic standing. Additionally, all members must be a participating member of their respective sport. There will be at least one student-athlete from each of varsity team: men’s basketball, women’s basketball, men’s cross country, women’s cross country, field hockey, lacrosse, men’s soccer, women’s soccer, men’s swimming & diving, women’s swimming & diving, men’s track, women’s track, volleyball, and wrestling. To be a SAAC representative, a student-athlete must be nominated by their coach, teammates and/ or athletic administrator and commit to serve on the SAAC for at least one full academic year. Article III: Section 1 – The executive cabinet of the Student-Athlete Advisory Committee shall consist of president, vice-president, secretary, treasurer and community service chair. More specifically, the executive cabinet duties are as follows: President: Responsible for leading all SAAC meetings. Requires monthly, if not bi-weekly, meetings with the SAAC advisor to discuss meeting agenda and other pertinent issues. This officer will be the spokesperson of the SAAC and address the student-athletes, coaches and administration when needed. Vice-President:. Also, the vice-president will assume presidential duties for SAAC meetings when the president cannot attend. Secretary: Responsible for actively taking minutes at each SAAC meeting and disseminating them via email to all SAAC representatives and the SAAC advisor. Minutes should include meeting highlights, upcoming events, AU Team Cup updates, and other important information. Also, the secretary is responsible for contacting SAAC representatives in the event a phone chain is needed. This officer will also collect contact information and distribute a contact sheet to all SAAC representatives and the SAAC advisor. The contact sheet should include name, sport, address during the academic year, cell phone number, email address and screen name. This officer will assist the vice-president with the community service component of the AU Team Cup. Other events to consider are AU Athletics Welcome Back, National Girls and Women in Sports Day event, National Student-Athlete Day, etc. 38


Each executive cabinet member has an obligation to attend and/or participate in the conference SAAC meetings each semester unless they have an academic or athletic obligation. Section 2 – A majority vote by current SAAC members will be used for the election process of the executive cabinet. Election of the executive cabinet will be held at the second to last SAAC meeting of the spring semester. All members of the SAAC, including the advisor, have the power to nominate SAAC representatives for the executive cabinet. Only SAAC members who have served at least one full semester are eligible for an officer nomination. Elections will be conducted in the following manner and moderated by the current SAAC president: (1) Each SAAC member will be given five slips of paper. (2) The President will ask for nominations for president. (3) Each SAAC member will cast their vote on the slip of paper. (4) The current president and SAAC advisor will step out of the room and count the votes. (5) The current president will announce the winner and continue steps 1-4 for each officer position: vice-president, secretary. The SAAC will hold a special election if the previously elected officer is unable to carry out his/ her duties. In the event the current president cannot carry out his/her duties, the vice-president will be promoted to president and hold an election for the vice president position. The process and requirements will be the same as the spring election. Section 3 – Meetings will be scheduled bi-monthly, with date, time and location selected at previous meeting. This information will be relayed to SAAC representatives through the SAAC minutes. Representatives are required to attend all scheduled SAAC meetings. If an absence is necessary, the SAAC advisor must be notified and a replacement team representative shall attend. Two unexcused absences will result in a request for a new team representative. Section 4– The voting procedure shall consist of a majority vote. The SAAC advisor has no voting power, except in the case of a tie; the advisor will cast the tie-breaking vote. Article IV: A quorum shall occur if half of the SAAC representatives are present at the meeting. Regularly scheduled Student-Athlete Advisory Committee meetings will remain “open” meetings, unless otherwise stated with appropriate notice and reason. Student-athletes, coaches, administrators, staff, and members of the university community are welcome to attend “open” meetings. The executive cabinet (the elected officers of the Student-Athlete Advisory Committee) have the power to rule on behalf of the advisory committee when necessary. The meetings between the president and advisor will remain “closed” meetings. The president may open the meeting by invitation only. Article V: Any and all fundraising activities will follow athletic fundraising procedures and must be granted written approval by the institution’s compliance officer. No expenses shall be made without approval of the SAAC advisor and SAAC executive cabinet. Article VI: All amendments must be passed by two-thirds vote of the advisory committee. Article VII: A member of the athletic administration, preferably the Senior Woman Administrator coordinator, will be the advisor to the Student-Athlete Advisory Committee.

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SAAC Executive Committee

Stephanie Burry, Field Hockey Emily Maher, Lacrosse Tom Woermer, Cross Country and Track

SAAC TEAM REPRESENTATIVES

Women’s Basketball- Men’s Basketball- Men’s & Women’s Cross Country & Track- Field Hockey- Men’s Soccer- Women’s Soccer- Volleyball- Men’s & Women’s Swimming & Diving- Lacrosse- Wrestling-

Jen Dumiak Kyle Kager, Zack Elcano Julia Sullivan, Thomas Woermer Stephanie Burry, Emilie Ikeda Tyler Fisher, Billy Knutson Charlene Belanger, Kirsten Eriksen Julia Crum Melissa Parker, Ryan Saunders Emily Maher Thomas Page

STUDENT-ATHLETE WELFARE Commitment to Student-Athlete Welfare

The American University Department of Athletics is committed to providing the best overall experience possible for its student-athletes. The department and the University will work to provide the best educational, athletic, social and personal environment to ensure that all studentathletes are able to reach their potential both athletically and academically. Additionally, the department and the University will work to ensure the dignity of all student-athletes is upheld regardless of national origin, sport, scholarship status and recruitment status. The administrators and staff members of the Department of Athletics do not have this responsibility alone, all student-athletes must strive to the best of their abilities to become the best possible athletes and citizens they can be. To help American University student-athletes achieve these goals, the Department of Athletics in conjunction with the Student-Athlete Advisory Board (SAAB) has established the following Statement of Expectations, and explanation of Rights and Responsibilities of American University Student-Athletes.

Expectations of American University Student-Athletes

I will know and understand the ideas expressed in the American University Student-Athlete Handbook. I will take seriously the values of respect, honesty and responsibility when relating to my peers, coaches, officials, professors, administrators and campus community members. I will behave in an exemplary manner, which includes honesty in academic endeavors, courtesy to teachers and fellow students, and display the traits of good citizenship. I will endeavor to bring credit upon myself, my family, my team and American University. I will be sensitive to and respect the diversity of my peers, coaches, professors and other members of the campus community. I will strive for the highest levels of academic achievement of which I am capable. I will meet my financial obligations in a timely manner. I will neither use nor support the use of illegal drugs; I will neither abuse nor support the abuse of alcohol.

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American University Student-Athlete Exit Interview Upon completion, submit this form to _____________________________________ or to the Senior Administrative Assistant in the Department of Athletics. The information you provide is greatly appreciated and will be reviewed by Athletic Department administrators. You will also be provided the opportunity to meet directly with the department administrator who oversees your sport program. We encourage you to take advantage of these opportunities to provide feedback on your overall student-athlete experience at American University. Date:_______________ Student-athleteâ&#x20AC;&#x2122;s Name (optional):__________________________ Sport: ______________ Coach:________________________________________________

Value of Athletic Experience:

1. How important was your athletic participation in: (Please circle: 1 being the highest and 5 being the lowest)

Completing your degree?

1

2

3

4

5

Benefiting your personal development?

1

2

3

4

5

Developing life long skills?

1

2

3

4

5

Benefiting your professional development?

1

2

3

4

5

2. Were your athletic experiences at AU what you expected?

1

2

3

4

5

3. How satisfied have you been with your total collegiate experience? 1

2

3

4

5

4. What recommendations do you have that would have improved your experiences? Academically? Athletically? Personally?

Time Demands:

1. On average, how many hours per day did you spend in athletically related activities? 2. Overall did your athletics participation ever hinder you in: Academic success? Social opportunities? 41


3. Do you think the practice and competition schedule was reasonable? 4. What recommendations do you have for the time demands of a student-athlete in your sport?

Concerns Related to the Administration of the Student-Athlete’s Sport: 1. Did AU honor its commitment to you as a student-athlete? 2. Did the treatment by your coach meet your expectations? 3. Do you feel that your sport was treated fairly by the athletic administration? 4. Were individuals available and helpful to you if you needed assistance? 5. How do you feel about the support you and your team received in the following areas:

Academic advising

Athletic trainers

Strength and conditioning

Media relations

Student-athlete Banquet

Proposed Changes in Intercollegiate Athletics

1. Let’s exchange roles for a minute. If you were the Director of Athletics what changes would you make to enhance you and your teammates’ athletics experience at AU? 2. Were you ever subject to mental or physical abuse by your coach? 3. Were you ever aware of any NCAA rules violations? 4. Do you feel all students were treated equitably? Student-athletes may not endorse or promote any commercial product or service as part of any employment arrangement.

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Office of Athletics Communications Policy & Procedure Guidelines Athletics Communications Policy & Procedure Guidelines

MISSION STATEMENT

The mission of the Office of Athletics Communications is to promote the opportunities for leadership and personal growth that can be achieved through participation in the varsity athletic programs at American as part of the entire university experience.  Promoting the opportunities available to American student-athletes the accomplishments of the American’s student-athletes will be consistent with, and integrated as part of, the University’s broader coordinated, campus-wide, proactive communications strategy.  The office will focus on promoting AU’s teams and student-athletes campus wide, around the Washington, D.C., area, and throughout the Mid-Atlantic Region. The Office of Athletics Communications publicizes American’s 16-sport NCAA Division I program through AU’s official athletic website (AUEagles.com), video internet broadcasts, video content, social media, publications, press releases, interviews, and email distributions. Each of American’s 16 programs will be actively publicized by the Athletics Communications department. The Athletics Communications staff will be responsible for all communications coverage and will act as a liaison between the media and the team (coaches and student-athletes).

ATHLETICS WEBSITE: www.AUeagles.com

American’s official athletics website has become a viable recruiting tool for each program in the department, and the key source of information on AU Athletics for the campus community, alumni, family, friends, fans, and media. Each team is highlighted on the site with top stories, rosters, statistics, publications, video highlights and features, links to social media pages, and prospective student athlete forms.

STATISTICS POLICY

The Office of Athletics Communications produces complete statistics for each athletics event that American varsity teams take part. Student-athletes should realize that it is the responsibility of the host institution to provide the official NCAA statistics for any event. In that case, it is not allowed, nor ethical, for the Office of Athletics Communications to change the official statistics once an event is completed, unless a discrepancy has been duly noted, both competing schools agree on the correction, and the Patriot League and NCAA are notified, To that end, there will be no discussion between student-athletes and any staff member of the Office of Athletics Communications on statistical-related matters. If there is a situation where a student-athlete feels there is an error, the student-athlete should take the matter to their head coach, who will then contact the Office of Athletics Communications.

AMERICAN UNIVERSITY ATHLETICS - VIDEO AND SOCIAL MEDIA POLICY FOR STUDENT-ATHLETES

American University Athletics expects its student-athletes to conduct themselves in a manner that reflects the values of the University. AU’s video and social media policy is intended to offer direction to AU student-athletes and coaching staff, regarding the production of videos which show an affiliation with AU and include inappropriate behavior. Examples of inappropriate and offensive behaviors concerning participation in online communities may include depictions or presentations of the following: - Photos, videos, comments or posters showing the personal use of alcohol, drugs and tobacco e.g., no holding cups, cans, shot glasses etc. - Photos, videos, and comments that are of a sexual nature. This includes links to websites of a pornographic nature and other inappropriate material. 43


- Pictures, videos, comments or posters that condone drug-related activity. This includes but is not limited to images that portray the personal use of marijuana and drug paraphernalia. - Content online that is unsportsmanlike, derogatory, demeaning or threatening toward any other individual or entity (examples: derogatory comments regarding another institution; taunting comments aimed at a student-athlete, coach or team at another institution and derogatory comments against race and/or gender). No posts should depict or encourage unacceptable, violent or illegal activities (examples: hazing, sexual harassment/assault, gambling, discrimination, fighting, vandalism, academic dishonesty, underage drinking, illegal drug use). - Content online that would constitute a violation of NCAA rules (examples: commenting publicly about a prospective student-athlete, providing information related to sports wagering activities; soliciting impermissible extra benefits). - Information that is sensitive or personal in nature or is proprietary to the AU Athletic Department or the university, which is not public information (examples: tentative or future team schedules, student-athlete injuries and eligibility status, travel plans/itineraries or information). Any student-athlete who wishes to post any video on the internet that identifies the participant(s) shown in the video in any manner with American University, including tags or wearing teamissued AU merchandise, must submit his or her video, prior to posting, to the head coach and a member of the AU Athletics Communications department for approval. If you are ever in doubt of the appropriateness of your online public material, consider whether it upholds and positively reflects your own values and ethics as well as AU Athletic Department’s and the University’s. Remember, always present a positive image and don’t do anything to embarrass yourself, the team, your family or the University. For your own safety, please keep the following recommendations in mind as you participate in social media websites: - Set your security settings so that only your friends can view your profile -- including photos, information, links, shares and posts. - You should not post your email, home address, local address, telephone number(s), or other personal information as it could lead to unwanted attention, stalking, identity theft, etc. - Be aware of who you add as a friend to your site – many people are looking to take advantage of student-athletes or to seek connection with student-athletes. - Consider how the above behaviors can be reflected in all social media applications.

INTERVIEW POLICY

No administrator, coach, or student- athlete should speak with the media without prior consent of the Office of Athletic Communications. Please refer all media inquiries, questions or concerns to Nancy Yasharoff, Associate AD of Communications, at 202 531-0162. All interview requests must be forwarded and cleared by the Associate AD of Communications. If a media representative makes contact with a student-athlete or coach without prior consent, it is the duty of the interviewee to immediately contact the Associate AD of Communications. Student-athlete interviews much take place in a controlled environment with a staff member in the general vicinity.  The interview must take place in a controlled environment, with a staff member in the general vicinity. Student-athletes’ phone numbers and e-mail addresses will not be provided to the media. Student-athletes will not be made available for interviews on game-day until after the conclusion of competition. American University Athletics follows the NCAA guideline of allowing a 10-minute cooling off period following the completion of competition prior to conducting interviews. At a home event, where applicable, the visiting coach and selected student-athletes will enter the media room first, followed by the AU head coach and selected student-athletes. The final judgment on postgame interviews and protocol for a given event will be left to the discretion of the Office of Athletics Communications. 44


CRISIS POLICY

In the event that a crisis situation arises, it is imperative that the administrative staff members (Director of Athletics, Associate Athletic Director for Communications, Administrative Supervisor), coaches, and student-athlete(s) related to the situation work together in rapid fashion to get an action plan formed as quickly as possible. Depending upon the situation, a response to the media may or may not be in order. In the event that a response in necessary, the Director of Athletics or Associate Athletic Director for Communications will make any and all initial statements, with comments from the coach involved coming at a later time. If a situation ever arises, all parties involved will be asked to participate in a critique session. This will be done as soon as possible, so that the information will be fresh in everyone’s mind, and se we can learn from our experiences and put together a plan for the future.

INTERVIEW SUGGESTIONS

WHO YOU REPRESENT – At all times you are a representative of American University, the Athletics Department, your team, and your family. Make sure you remember this each time you are interviewed. NO “OFF THE RECORD” – Everything you say is quotable. If you don’t want your words to show up in tomorrow’s paper, don’t say them. You are always “on” with a reporter. Be careful with comments made in social conversations around members of campus media or posted through social medias -- you may be quoted. THINK BEFORE YOU ANSWER – Reporters are often appear to be in a hurry. Don’t feel rushed or pressured into giving quick answers. Speak clearly with a proper rhythm. Avoid clichés if at all possible. DON’T TRASH THE OPPOSITION – Or anybody else for that matter. You don’t want to provide any “bulletin board material.” That could come back to haunt you at a later date. AVOID “NO COMMENT” – It suggests that you may have something to hide. Try to find a response to every questioned asked. LISTEN TO THE QUESTION CAREFULLY – Make sure you understand the question before you answer. If you don’t understand, ask for clarification or have the interviewer repeat the entire question. IF YOU DON’T KNOW, SAY SO – Talk about what you know, don’t speculate on what you don’t know. If you don’t know the answer to a question, tell the reporter you will look into it and make the Office of Communications aware of this.  This is better than giving incorrect, misleading, or damaging information. PERSONAL APPEARANCE COUNTS – Maintain good eye contact with the reporter and not the camera (when applicable). Keep your voice strong and animated. If it is a pre-arranged interview, please show up in proper attire.  SAY “THANKS” – Your final actions in the interview may leave the strongest impression with the reporter. Make every encounter a memorable one – chances are you’ll get more favorable stories in the future. Also try to learn reporters by name – it makes a big impression.

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SPORTS MEDICINE DEPARTMENT General Procedures The Sports Medicine Department at American University works in conjunction with the Team Physicians to provide medical care to all student-athletes participating in the intercollegiate athletic program. When a student-athlete is injured while participating in an approved Athletic Department scheduled event, he/she will be evaluated by a competent Certified Athletic Trainer, provided immediate care and referred to the necessary medical personnel. The role and function of the Certified Athletic Trainer is to implement preventative programs, provide immediate care and treatment, and construct and supervise rehabilitation procedures for the injured student-athlete as directed by the Team Physician. The Team Physicians are a board certified family practice physician and orthopedic surgeon specializing in athletically related injuries and illnesses. They have at their disposal medical consultants in every field. If a student-athlete should require the services of one of these consultants, he/she will be referred by the Team Physician. For all athletically related injuries the Sports Medicine Department will call on behalf of the student-athlete and make the necessary arrangements for service. The goal of the Sports Medicine Department is to provide direct medical coverage of approved, scheduled Athletic Department events. Approved, scheduled events include traditional/ in-season practices, competitions and conditioning sessions; every effort will be made to provide coverage for non-traditional or out-of-season practices, competitions and conditioning sessions. Summer workouts, captain’s practices and non-approved athletic events will not receive coverage. Only those student-athletes classified as Medically Eligible are eligible to receive service from the Sports Medicine Department. The following criteria have been established to communicate the Athletic Department’s requirements for medical eligibility: All student-athletes must be on the team roster before they will be considered medically cleared. To be considered Medically Eligible the student-athlete must complete and have on file a(n): a. Athletic Medical History (initial year of participation) b. Pre-Participation Physical Examination (initial year of participation) Examination must be performed not more than 90 days prior to the start of pre-season (fall sports) or the beginning of the Academic Year (all other teams). c. Insurance Information Sheet (annually updated) d. Assumption of Risk Statement (annually updated) e. HIPAA Authorization (annually updated) f. Immunization Form (initial year of participation) g. Concussion Statement (updated annually) h. Returning Athlete Questionnaire (updated annually after 1st year) i. Institutional Drug Testing Consent Form (updated annually) j. Proof of sickle cell trait status (initial year of participation) All student-athletes must be medically eligible before they are entitled to coverage under the Athletic Department’s athletic accident insurance policy for reimbursement of medical expenses related to injury directly related to participation in approved athletic department events. All student-athletes must be medically eligible before they can be issued athletic equipment or participate in any team related activities. NOTE: Having passed the physical examination does not necessarily mean that the student-athlete is physically qualified to engage in athletics, but only that the examiner did not find medical reason to disqualify them at the time of examination. The American University Team Physician has final say on a student-athlete’s medical fitness to participate. NOTE: Failure to disclose any or all medical problems and/or accurate medical history may result in loss of medical eligibility, forfeiture of athletics grant-in-aid and relieves American University of any and all liability. 46


Athletic Training Facilities

The Athletic Training Room is located in Bender Arena in room G17. This is the primary source of medical care for student-athletes during their competitive season. The American University Health Center is an auxiliary facility used for general medical referrals, vaccinations, lab tests, etc. Local providers and imaging centers will be used to obtain MRIs, x-rays and other special tests as indicated by the Team Physician. Every effort will be made to locate a provider that participates with the student-athlete’s primary insurance. Montgomery General Hospital and the Surgery Center of Chevy Chase will be the facilities utilized for most orthopedic surgeries. Sibley Memorial Hospital and Georgetown University Medical Center are a short distance from the American University campus and should be accessed when a student-athlete is unable to locate his/her Staff Athletic Trainer.

Athletic Training Room Hours (Academic Year)

Monday – Friday: 8:00am to 11:30am – Evaluation and treatment, athletes are seen on a first come first serve basis during this time. 12:30pm to 6:00pm – Evaluation and treatment, in-season athletes and practice preparation will be given priority during this time. Saturday, Sunday and Holidays: The Athletic Training Room hours will follow the event/practice schedule for each day. When a practice or game is scheduled the Athletic Training Room will open approximately 2 hours before the scheduled game/practice start time and will reopen for approximately 1 hour following completion of the event. • The Athletic Training Room will not remain staffed and open during all games and practices. If you require the use of the facility and are unsure of the hours of operation for a particular day, it is the responsibility of the student-athlete to check with the appropriate Staff Athletic Trainer to set-up a treatment time. • In the event that there are no scheduled practices/games on a given weekend day, the Athletic Training Room will be available by appointment only.

Student-Athlete Responsibilities

The following are a few important rules and procedures that the student-athlete must follow for the effective and efficient delivery of service. 1. If a student-athlete is injured during a practice or game it is his/her responsibility to notify the athletic training staff immediately and follow their instructions. 2. If a student-athlete incurs a new injury (one for which they have not been evaluated), he/she must report to the Athletic Training Room for evaluation at least 1.5 hours before practice or competition. 3. A student-athlete who needs the services of a physician is referred to the appropriate physician. 4. All injured or ill student-athletes who cannot fully practice are listed on a daily injury report that the Staff Athletic Trainer gives to the head coach before each practice or game. Everyone on this list must: a. Report for treatment during the designated treatment times unless specifically told otherwise, -ANDb. Report as usual to practice. 5. If the student-athlete is under the care of a private physician, and treatment precludes or alters their activity in intercollegiate athletics, it is his/her responsibility to secure a written release from the physician. This release must be a letter, on the physician’s letterhead that reinstate the student-athlete to full activity. The student-athlete is not permitted to return to participation until he/she has delivered the release to the Staff Athletic Trainer or Team Physician. 47


6. The student-athlete is only returned to participation, limited or otherwise, upon the approval of the Staff Athletic Trainer or Team Physician. Should a difference of medical opinion occur concerning the diagnosis or management of an injury the recommendation of the Team Physician will be considered final. 7. During Department of Athletics sanctioned practices, workouts or competitions, it is highly recommended that no jewelry be worn; penetrating jewelry is not permitted during any Department sanctioned practices, workouts, or competitions. a. Any injury associated with the wearing of jewelry is the financial responsibility of the student-athlete. Many sport rules prohibit the wearing of jewelry in competition. 8. The Department of Athletics is not financially responsible for any expenses incurred by a student-athlete who sees a physician, has x-rays, or receives other medical treatment without the knowledge of, or referral by the Team Physician or Staff Athletic Trainer. 9. Injury or illness unrelated to intercollegiate athletic participation is the financial responsibility of the student-athlete or his/her family. 10. Failure by the student-athlete to fully disclose the extent of their medical, orthopedic, illness and/or mental health history can result in punitive action, including but not limited to the loss of medical eligibility and the forfeiture of grant-and-aid.

Athletic Injury Insurance Policy

The American University Department of Athletics provides a medical and catastrophic athletic accident insurance program for its student-athletes. This program is in the form of an excess or secondary policy that supplements the student-athletes personal family medical insurance. This policy provides coverage ONLY for injury / illness / or accident directly related to participation in approved departmental activities. The following Athletic Department policies are intended to communicate the requirements for accessing this program: 1. Primary Insurance Coverage: 1.1. All students at The American University (including student-athletes) must have the University Student Health Insurance Plan or an equivalent coverage under personal medical or health insurance. 1.2. If a student-athlete’s primary insurance coverage is through a PPO they are strongly encouraged to change their primary care physician (PCP) to a local physician in the immediate area. 1.3. If a student-athlete has primary insurance coverage through an HMO they are required to change their primary care physician (PCP) to a local physician in the Washington, DC area or provide proof of approval to receive “out-of-network” services while enrolled at American University. 1.4. Athletic insurance information and consent is required to be on file before a studentathlete is eligible for participation. 1.5. The American University Department of Athletics is not responsible for payment of medical expenses incurred when the student-athlete has failed to secure the required health insurance or who has allowed their personal policy to lapse/expire/term. 2. Annual Information Update / Policy Changes: 2.1. All information concerning primary insurance coverage and consent must be updated annually or if there is a change in the insurance carrier or status. 2.2. It is the student-athlete’s, their parent or guardian’s responsibility to inform the American University Athletic Training Department as soon as any changes to the policy occur. 2.3. The American University Department of Athletics is not responsible for any delays in payment or services created from a failure to be properly notified of these changes. 2.4. The American University Department of Athletics is not responsible for payment of medical expenses incurred when the student-athlete has failed to secure the required health insurance or who has allowed their personal policy to lapse/expire/term. 48


3. Compliance with Insurance Company Requests: 3.1. It is the responsibility of the student-athlete, their parent or guardian to understand the terms of their policy and comply with any requests for information from the primary insurance provider. 3.2. Any delinquent bills, service charges or non-payments due to non-compliance with requests from the primary insurance provider will be the responsibility of the student-athlete, their parent or guardian. 4. Submission of Medical Bills: 4.1. All Medical bills for services directly related to intercollegiate athletic participation must first be filed against the student-athlete’s, their parent or guardian’s policy. 4.2. Only after the student-athlete has exhausted his/her private insurance can a claim be filed against the University’s secondary policy. To do this the student-athlete must provide the Head Athletic Trainer with an itemized bill from the provider and a copy of the Explanation of Benefits (EOB) from his/her insurance company. 4.3. IT IS THE RESPONSIBILITY OF THE STUDENT-ATHLETE TO MAKE SURE THAT ALL BILLS ARE FIRST SUBMITTED TO HIS/HER INSURANCE PROVIDER AND THAT ANY OUTSTANDING BALANCE IS THEN BROUGHT TO THE ATTENTION OF THE HEAD ATHLETIC TRAINER. 4.4. Any outstanding expenses not submitted for payment within 52 weeks (1 year) of the original date of service will become the financial responsibility of the student-athlete, their parent or guardian. 4.5. The Department of Athletics assumes no financial responsibility for expenses related to bills transferred to collections agencies or interest payments accrued on delinquent accounts resulting from the student-athlete’s failure to submit the bill to the Head Athletic Trainer in a timely fashion. 4.6. The Department of Athletics is not financially responsible for any expenses incurred by a student-athlete for medical services obtained without referral or authorization by the Team Physician or a member of the American University Athletic Training staff. 4.7. The American University Athletic Department is not responsible for any bills incurred by a student-athlete as a result of injury / illness unrelated to intercollegiate athletic participation. 4.8. The American University Department of Athletics is not responsible for payment of medical expenses incurred when the student-athlete has failed to secure the required health insurance or who has allowed their personal policy to lapse/ expire/term. 5. Health Insurance Wavier Form: 5.1. It is the responsibility of the student-athlete to complete the student-health insurance wavier form when using personal health insurance. 5.2. The Department of Athletics Health Insurance Information Form does not satisfy this requirement. 5.3. The Department of Athletics assumes no responsibility for charges or other punitive actions taken against the student-athlete for failing to complete this process. 5.4. The Student Health Insurance waiver form must be completed at the start of each academic year. A reminder will be sent by the Department of Athletics with the annual update of the Health Insurance Information Form.

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6. Exclusions: 6.1. The American University Department of Athletics athletic accident policy does not apply for all injuries associated with athletic participation; possible exclusions include but are not limited to: 6.1.1. Injury/Illness not directly related to intercollegiate athletic participation. 6.1.2. Any expenses incurred by a student-athlete for any medical services obtained without referral or authorization by the Team Physician or a member of the Athletic Training Staff. 6.1.3. Injuries that occur outside of the primary competitive season and designated off-season as outlined in NCAA regulations. 6.1.4. Injury/Illness that occurs after the student-athlete has exhausted their intercollegiate athletic eligibility. 6.1.5. Injury/Illness related to club sports, intramural sports, recreational activities and training / conditioning activities that occur outside of the primary competitive season and designated off-season i.e.) captain’s practices, pick-up games and unsupervised workouts. 6.1.6. Expenses related to injury/illness resulting from pre-existing conditions that has not fully healed and/or for which the student-athlete did not receive clearance from their treating physician and the American University Team Physician. 6.1.7. Injury/Illness related to any undisclosed medical condition for which the student-athlete has received previous medical attention but has failed to disclose on their Athletic Medical History Form. 6.1.8. Hospital and room charges in excess of the semi-private room rate; unless hospitalized in an intensive care unit. 6.1.9. Medical expenses beyond the limitations of or excluded by the American University Athletic Department’s athletic accident insurance policy. 6.1.10. Medical expenses beyond the Usual and Customary rate as determined by the Department of Athletics insurance provider. 6.1.11. Cosmetic surgery unless directly related to an athletically related injury. 6.1.12. Dental injuries other than those that occur to sound, natural teeth; replacement for or repairs to crowns, posts, other dental appliances or previously injured teeth are specifically excluded from coverage. 6.1.13. Experimental procedures. 6.2. The Master Policy is on file with the Department of Athletics and contains a complete list of exclusions and limitations some of which may not be included on this list; the master policy governs and controls the payment of benefits not the limitations expressed in this list. 7. 52 Week Limitation: 7.1. The American University Athletic Department’s athletic accident insurance will pay for excess charges up to the “Usual and Customary” level within 52 weeks of the initial date of injury / accident / service providing: 7.1.1. An expense was incurred within sixty (60) calendar days of the initial athletic injury/accident. 7.1.2. The student-athlete has exhausted all available benefits and complied with all primary insurance requests for information and assistance. 7.1.3. The student-athlete has provided the Head Athletic Trainer with an itemized bill and corresponding EOB from the primary insurance company for the service provided. 50


Request for an Outside Provider / 2nd Opinions In the event of an athletically-related injury a student-athlete may request to have services performed by a private healthcare provider in the following situations: • If a student-athlete sustains an injury to a previous surgical repair, for example a studentathlete who sustains a repeat ACL tear, can request that their original orthopedic surgeon perform the second ACL reconstruction. • If a student-athlete is required to continue rehabilitation over an extended break, and will not be within driving distance of campus, he/she can request to continue his or her rehabilitation with a private provider in their area. • If a student-athlete sustains a dental injury, he/she may request that a personal dentist or orthodontist perform the necessary services. • If cosmetic repairs are required as a result of an athletically related injury, the student-athlete may request the services of a specific plastic surgeon. 1. Requests for private providers will be dealt with on a case by case basis. The Team Physician and Head Athletic Trainer have final authority on all requests to utilize a private provider and must approve of all services before they are performed; there will be no retroactive referrals for outside providers. 2. When a request for a private provider is made, the Athletic Training staff will assist the student-athlete in working with their primary insurance to locate a local provider that will accept their insurance. 3. If a student-athlete does chose to use an outside provider medical expenses will be reimbursed at the “Usual and Customary” rate as determined by the department’s insurance carrier. Any charges in excess of this threshold are the financial responsibility of the student-athlete, their family or guardian. 4. When using an outside provider the student-athlete is responsible for providing periodic progress reports and clinical notes from the healthcare provider to the University’s Athletic Training staff. 5. It is the student-athlete’s responsibility to secure treatment and rehabilitation notes as well as a written release from the provider at the conclusion of treatment. This must be submitted to the Athletic Training staff and reviewed by the Team Physician prior to a return to activity. 6. Once the documentation has been reviewed the student-athlete will be examined by the Team Physician; resumption of activity can only occur upon the approval of the Staff Athletic Trainer and/or Team Physician. 7. Should a difference of medical opinion occur concerning the diagnosis or management of an injury the recommendation of the Team Physician will be considered final. 8. 2nd Opinions – the American University Department of Athletics assumes no financial responsibility for expenses related to a doctor’s second opinion except when approved by the Head Athletic Trainer. 9. Any expenses related to services received from an outside healthcare provider without the knowledge of or referral by the Head Athletic Trainer and/or Team Physician are the financial responsibility of the student-athlete their parent or guardian.

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Travel Procedures While it is the goal of the athletic training staff to provide an athletic trainer to accompany all student-athletes for away events, this is not always possible. The following teams will travel to away contests without the services of a Staff Athletic Trainer: In-Season: M/W Swimming & Diving, M/W Cross Country, M/W Indoor/Outdoor Track & Field Off-Season (Non-traditional): M/W Soccer, Women’s Lacrosse, Volleyball, and Field Hockey In the event that your team is on the road without an accompanying athletic trainer, the Staff Athletic Trainer assigned to your team will perform the following before your team departs: 1. Provide the head coach with a list of the insurance, current medications, known allergies and emergency contact information for each member of the travel squad. 2. Provide to the head coach a medical kit with the necessary supplies. When you return please return the kit to the Athletic Training Room where it will be restocked and kept until your next away event. 3. Provide the head coach with list of important contact numbers and procedures on how to access the medical services of the host institution. In some cases this will be in the form of a letter sent by the host institution. 4. Discuss with the head coach all current injuries, treatment requirements and any special requests that need to be made of the host institution. 5. Provide the head coach with a treatment request letter listing the student-athlete, their injury(s) and the appropriate treatment. This letter should then be given to the host Athletic Trainer when services are requested. 6. Call ahead and notify the host athletic training staff that the team will be traveling unaccompanied and detail all injuries and treatments that may require attention. 7. Provide the head coach with information and phone numbers for contacting the appropriate Staff Athletic Trainer if a need should arise. A list of Athletic Training Staff team responsibilities for the year will be provided to all Head Coaches and Administrators before the beginning of fall practices. If you have any questions about coverage or services that can be provided please contact the Head Athletic Trainer.

Intentional Overdose The following procedures have been established to communicate the Athletic Department’s policies governing resumption of intercollegiate athletic participation for a student-athlete following an intentional drug overdose. For the purposes of this document an Intentional Overdose will be defined as – the abuse or overuse of prescription and no-prescription medications for purposes not clinically indicated; either to cause harm to the individual or provide an altered mental state in cases of recreational use. When a student-athlete is treated for an intentional overdose the Sport Administrator, Head Coach and Head Athletic Trainer will be notified. It is the responsibility of the Head Athletic Trainer to notify the Team Physicians and Staff Athletic Trainer. Immediately following an intentional overdose the student-athlete’s medical eligibility will be suspended and held in review until they have complied with the following requirements: 1. The student-athlete will secure local psychiatric counseling and have attended an initial intake appointment and at least one follow-up appointment for the purpose of establishing a course of treatment. The student-athlete must provide to the Head Athletic Trainer, or their designate, details of the prescribed course of follow-up care as established by the psychiatrist; this includes information related but not limited to: 1.1. Diagnosis 1.2. Treatment Plan 52


2.

3. 4.

5.

6.

7.

1.3. Required follow-up care 1.4. Records of attendance and compliance Additionally the student-athlete will provide a letter from the attending psychiatrist outlining safe parameters for the resumption of intercollegiate athletic participation. This letter must include specific reference to participation in athletics at the NCAA Division-I level, including overnight travel and away competition. The letter must also contain a declaration that the student-athlete does not represent a danger to them self or others. This letter must be typed on the psychiatrists letterhead, no other form or correspondence will be accepted for this purpose. The Team Physician will review all available information and make a determination regarding reinstatement of the student-athlete’s medical eligibility. All decisions made by the Team Physician related to medical clearance for participation will be considered final. If a determination allowing resumption of athletic activity is reach the student-athlete will be required to sign a “Performance Contract”; this contract will establish the departmental requirements for continued participation in American University intercollegiate. Conditions for resumption of athletic active can include but are not limited to: 4.1. Adherence to practice and activity limitations as established by the Team Physician. 4.2. An examination by the Team Physician to determine physical fitness to participate. 4.3. Compliance with requirements for counseling as established by the student-athlete’s psychiatrist. The performance contract will remain in effect until the student-athlete can provide for review by the Team Physician; documentation supporting participation in and completion of a course of treatment specifically structured to address drug abuse. Further, a letter from the attending psychiatrist stating that the student-athlete has successfully completed the required course of treatment. The Team Physician will then review the student-athlete’s case and current status for a possible resumption of unrestricted activity and termination of the “Performance Contract”. A second intentional overdose will be grounds for immediate and permanent suspension of medical eligibility. In the event of a second intentional overdose the student-athlete’s medical eligibility will be revoked and they will be immediately banned from any further intercollegiate athletic participation to include post season and championship play. An appeal of the suspension can occur: 6.1. Provided the student-athlete has not had additional episodes of intentional drug overdose they will be eligible to appeal the suspension of the medical eligibility one calendar year from the date of their second overdose. 6.1.1. When multiple overdoses occur in close proximity to each other the studentathlete will be able to appeal the suspension one calendar year following the last intentional drug overdose. 6.2. For full consideration of their appeal the student-athlete must provide proof of the following: 6.2.1. Successful completion of a course of treatment that addressed their issues and reason for overdosing. 6.2.2. Establishment of a local support structure to deal with future issues that may cause a repeat overdose. 6.2.3. Intercollegiate athletic participation does not represent a substantial risk of harm to themselves or others. 6.2.4. They do not represent a danger to themselves or others. The Team Physician will review all available information and make a determination regarding the reinstatement of the student-athlete’s medical eligibility. All decisions by the Team Physician related to medical clearance for participation will be considered final. 53


8. If a determination allowing resumption of athletic activity is reached the student-athlete will be required to sign a “Performance Contract”; this contract will establish department requirements for continued participation in American University intercollegiate athletics; including but not limited to; 8.1. Adherence to practice and activity limitations as established by the Team Physicians. 8.2. A physical examination by the Team Physician to determine physical fitness to participate. 8.3. Compliance with requirements for counseling as established by the student-athlete’s psychiatrist in consultation with the American University Team Physician. 9. This performance contract will remain in effect for the remainder of the student-athlete’s athletic carrier with American University. 10. Should another intentional overdose occur during the calendar year suspension or following reinstatement after a suspension; the student-athlete will be immediately and permanently banned from any further intercollegiate athletic competition for American University. 10.1. It is the responsibility of the Head Athletic Trainer or their designate to notify the following people that the student-athlete’s eligibility to participate has been permanently revoked: 10.1.1. Athletic Director 10.1.2. Sport Administrator 10.1.3. Sport Head Coach 10.1.4. Staff Athletic Trainer 10.1.5. Team Physician 10.2. These individuals will be notified that the student-athlete’s medical eligibility has been revoked in accordance with established departmental policy regarding non-compliance with a performance contract. Information regarding the specific nature of the medical condition will not be released without the express written permission of the student-athlete. *** The Team Physician has final say on all questions related to medical clearance for participation. Should a difference of medical opinion occur concerning the diagnosis or management of a mental health issue the recommendation of the Team Physician will be considered final. *** The Department of Athletics’ Athletic Accident Policy does not cover psychological and psychiatric services; any costs associated with this type of treatment are the responsibility of the student-athlete and/or their family. • Lose of medical ELIGIBILITY for non-compliance with a performance contract can result in punitive action including FORFEITURE of grant-and-aid. This policy has been established out of concern for the health and safety of the American University student-athlete; it is not intended as a punitive measure.

Eating Disorders / Disordered Eating The following policy has been established to communicate the Athletic Department’s guidelines for dealing with an athlete with a suspected eating disorder. There are four medically recognized classes of eating disorders: anorexia nervosa, bulimia nervosa, binge eating disorder and eating disorders not otherwise classified. Anorexia and bulimia are characterized by extremes in an individual’s attempt to control their body weight and limit weight gain. Disordered eating can include restrained eating; insufficient caloric intake or inappropriate behaviors like bingeing and purging that do not meet the clinical threshold of anorexia or bulimia but still have very serious health implications. While eating disorders are most common among women, about 90%, they also occur in men. The two most commonly observed disordered eating habits in athletics are: 1. Anorexia Nervosa – a self-imposed starvation in an obsessive effort to lose weight and become thin. Warning signs include but are not limited to: • drastic weight loss • preoccupation with food, calories and weight 54


• wearing baggy and layered clothing to stay warm and disguise thinness • excessive, relentless exercise • mood swings • avoiding food-related social activities like team meals • excessive consumption of liquids and sports drinks • hiding of food 2. Bulimia Nervosa – recurring binge eating usually followed by some method of purging such as vomiting, diuretic or laxative abuse, or intensive exercise. Warning signs include but are not limited to: • excessive concern about weight • bathroom visits after meals • depressive moods • strict dieting followed by eating binges • increasing self criticism of body image Additional observable physical symptoms common to both anorexia and bulimia: • Dehydration • Decreased muscular strength and endurance • Decreased aerobic/anaerobic power • Excessive, pronounced fatigue • Dizziness or fainting • Loss of coordination • Impaired judgment • Other health and performance complications It is important to remember that the presence of one or two of these warning signs does not necessarily indicate the presence of an eating disorder. Nor does the absence of these warning signs assure that an athlete does not have an eating disorder. These symptoms may become evident relatively early on in the process or may not become apparent for an extended period of time. Many athletes have reported performing successfully despite having an eating disorder. For this reason referral for evaluation will not be based entirely on decreased athletic performance. Due to their increased contact with student-athletes, the coaching staffs play an important role in the early recognition of these conditions. Every member of the staff should be aware of the warning signs listed above and immediately report any concerns to the appropriate staff athletic trainer. When a concern has been raised the following steps will be taken: 1. The Head Coach and Head Athletic Trainer will be notified of the concerns, and a list of supporting information will be compiled. This list should be as detailed as possible and include all incidents of questionable behavior as well as any observable performance changes. 2. The student-athlete will then be observed for a period of seven days from the date of notification. A log of the student-athlete’s behavior will be kept during this period. This log needs to be as detailed as possible and should include the date, time and type of questionable behavior as well as any concerns or observations made by teammates. 3. At the end of seven days the Sports Medicine staff will review the available information and make a determination as to the action to be taken. The individuals responsible for the recommendation will include the Team Physician, Head Athletic Trainer and Staff Athletic Trainer for that sport. The recommendation will fall under three categories: 3.1. No Action – this recommendation will be made for cases in which there is no observable evidence of disordered eating on the part of the student-athlete. 55


3.2. Continued Observation – this recommendation will be made for cases in which some questionable behavior is evident but in which there is no observable decrease in athletic performance or overt signs and symptoms of an eating disorder. A log of questionable behavior will continue to be kept by coaches and athletic trainers. The Sports Medicine Staff will review this log every two weeks. • During this Bi-monthly review, the Sports Medicine staff will evaluate all previous observations plus any new information and a new recommendation will be made. 3.3. Immediate Intervention – this recommendation will be made for cases in which the student-athlete exhibits some or all of the following symptoms: • Several documented disordered eating habits • Verifiable proof of decreased performance • A history of chronic and/or overuse injuries • A pattern, established through direct observation, of deteriorating behavior 4. When, by a review of the available information, a course of Immediate Intervention is indicated the following steps will be taken to ensure the health and safety of the studentathlete: 4.1. Within twenty-four (24) hours of the review a meeting between the student-athlete, Head Coach, Head Athletic Trainer and Staff Athletic Trainer will occur. During this meeting all documented information concerning the student-athlete’s behavior will be disclosed and the corrective actions set forth in this document will be explained. At the conclusion of the meeting the appropriate Athletic Administrator will be informed: “The student-athlete is being held from practice/competition for evaluation of a possibly medically disqualifying condition.” 4.2. The student-athlete may be referred to The American University Counseling Center for an initial evaluation. This evaluation will help to determine if there is cause for further assessment or treatment and if additional medical attention is necessary. • The student-athlete must sign and submit an Authorization to Release Mental Health Information Form to the Counseling Center at the time of this visit. The form gives the Counseling Center permission to disclose information from this evaluation that is necessary in making a determination as to the safety of continued athletic participation. • Only information that has a direct impact on the safety of the student-athlete’s continued participation will be discussed. This information will include the date and time of the visit, an initial assessment as to the extent of the eating disorder, and any recommendations by the counselor for further treatment or evaluation. 4.2.0.1. The American University Counseling Center will not make a determination about the student-athlete’s continued athletic participation. The American University Department of Sports Medicine and the Team Physician make this determination. • THIS INFORMATION WILL BE GIVEN TO THE SPORTS MEDICINE STAFF ONLY, for use in establishing the student-athlete’s medical status and safe levels of activity. The Sports Medicine Department will never request the disclosure of specific information or details regarding topics discussed during a session. This information will not be released to other individuals, including the student-athlete’s parents without the express written permission of the student-athlete. • If further counseling is indicated the American University Counseling Center will work with the student-athlete’s primary insurance to find a suitable local provider. The Department of Athletics’ Athletic Accident Policy does not cover psychological services; any costs associated with this type of treatment are the responsibility of the student-athlete or their family.

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4.3. When it has been established that athletic activity is safe, the student-athlete will be required to sign and abide by a “performance contract”; this contract will establish the actions the student-athlete must take to continue to participate in University Athletics. It will include but is not limited to: • Compliance with recommendations for continued treatment as established in the student-athlete’s initial evaluation or through recommendations by an outside treatment provider. • Compliance with weight and body composition guidelines as established by the Sports Medicine Department and attending physician. • Adherence to practice and activity limitations as established by the Sports Medicine Department and attending physician in coordination with the student-athlete’s primary treatment provider. • Observable, positive changes in the student-athlete’s dietary habits and behavior. 4.4. The “performance contract” will remain in effect until the student-athlete provides a written release from the treatment provider that they have successfully completed the required course of treatment,. The Team Physician will then review the studentathlete’s case and current status and make a determination as to the need for continued treatment and monitoring. • The student-athlete can also be released from the performance contract at the direction of the Team Physician. 4.5. The Team Physician has final say on all questions related to medical clearance for participation. 5. To reduce the potential for disordered eating and other unhealthy habits the following guidelines should be followed when attempting to lose weight: • Both the student-athlete and coach in consultation with the Staff Athletic Trainer should agree to the weight loss goals. • A realistic plan should be developed with input from the Sports Medicine staff. • Weight loss plans should be developed on an individual basis. These procedures were established using information and recommendations set forth in the NCAA Sports Medicine Handbook-2g. The Department of Athletics reserves the right to change or modify the requirements for return to participation based on the recommendations of the American University Counseling Center, the primary treatment provider, or the Department of Sports Medicine as they pertain to each individual. This policy has been established out of concern for the health and safety of the American University student-athletes, it is not intended as a punitive measure.

Suicide

The following procedures have been established to communicate the Athletic Department’s requirements governing resumption of intercollegiate athletic participation for a student-athlete following a diagnosed suicide attempt. When a student-athlete has made a suicide attempt the sport Administrator, Head Coach and Head Athletic Trainer will be notified. It is the responsibility of the Head Athletic Trainer to notify the Team Physicians and Staff Athletic Trainer assigned to the sport. Immediately following a suicide attempt the student-athletes medical eligibility will be suspended and held in review until they have complied with the following requirements: 1. The student-athlete will secure local psychiatric counseling and have attended an initial intake appointment and at least one follow-up appointment for the purposes of establishing a course of treatment. The student-athlete must provide to the Head Athletic Trainer, or his designate, details of the prescribed course of follow-up care as established by the psychiatrist; this includes information related but not limited to: 1.1. Diagnosis 1.2. Treatment Plan 57


1.3. Required follow-up care 1.4. Records of attendance and compliance 1.5. Declaration that the student-athlete no longer presents a danger to themselves or others 2. Additionally the student-athlete will provide a letter from the attending psychiatrist outlining safe parameters for the resumption of athletic participation. This letter must be typed, on the psychiatrist’s letterhead and must specifically clear the student-athlete for resumption of all intercollegiate varsity athletic participation at the NCAA Division-I level, including overnight travel and away competition. 3. Team Physician will review all available information and make a determination regarding the reinstatement of the student-athlete’s medical eligibility. All decisions by the Team Physician related to medical clearance for participation will be considered final. 4. If a determination allowing resumption of athletic activity is reached the student-athlete will be required to sign a “Performance Contract”; this contract will establish department requirements for continued participation in American University intercollegiate athletics; including but not limited to: 4.1. Adherence to practice and activity limitations as established by the Team Physicians. 4.2. A physical examination by the Team Physician to determine physical fitness to participate. 4.3. Compliance with requirements for counseling as established by the student-athlete’s psychiatrist. 5. The performance contract will remain in effect until the student-athlete can provide for review by the Team Physician a letter from the attending psychiatrist stating that the student-athlete has successfully completed the required course of treatment. The Team Physician will then review the student-athlete’s case and current status for possible approval for the resumption of unrestricted activity. *** The Team Physician has final say on all questions related to medical clearance for participation. Should a difference of medical opinion occur concerning the diagnosis or management of a mental health issue the recommendation of the Team Physician will be considered final. *** • The Department of Athletics’ Athletic Accident Policy does not cover psychological and psychiatric services; any costs associated with this type of treatment are the responsibility of the student-ATHLETE and/or their family. • Information collected in compliance with this policy is for the use of the Team Physician to assess the student-athlete’s medical status and to set safe levels of athletic activity. The Sports Medicine Department will never request specific information or details regarding topics of discussion during the student-athlete’s counseling sessions. Further, this information will not be released to other individuals outside the Sports Medicine Department, including the student-athlete’s parents, coaches and administrators, without the express written permission of the student-athlete. This policy has been established out of concern for the health and safety of the American University student-athletes, it is not intended as a punitive measure.

Pregnancy

Current medical knowledge indicates that women who exercise at a sub maximal level during pregnancy have a decreased incidence of labor and delivery complications. Those who restrict weight gain, without compromising fetal growth, have also been shown to have a quicker postpartum recovery and a decreased risk of spontaneous abortion. While there has been a great deal of research done to support the benefits of moderate exercise during pregnancy very little work has been done on the affects that competitive athletic participation has on pregnancy. Sustained maximal exercise may be harmful to both the mother and the fetus, and could result in: 1. Elevated core temperature that exceeds the teratogenic threshold 2. A higher incidence of fetal growth retardation 3. Increased risk of premature birth 58


Further, participation in contact sports such as Soccer, Basketball, Volleyball and Lacrosse can place both the student-athlete and fetus at increase risk for injury, including but not limited to, serious permanent disability and death. Due to these risks the following procedures have been established for assessing the safety of continued participation for a student-athlete. 1. When a student-athlete voices concern to any member of the sports medicine staff that she is pregnant the following procedures will be followed: 1.1. The student-athlete will be removed from practice/competition and immediately undergo a physical examination administered by an OB/GYN of their choosing at their own expense. 1.2. The student-athlete will provide to the Head Athletic Trainer, or their designate, copies of the doctor’s notes and laboratory reports concerning the student-athlete’s pregnancy status. 1.3. These notes will be placed in a sealed portion of the student-athlete’s medical record and be used by the team physician in determining the safety of continued athletic competition. 2. When, through laboratory testing, pregnancy is confirmed the following procedures will be followed to ensure the safety of the student-athlete: 2.1. The following athletic department staff will be notified of a change in the studentathlete’s medical clearance status: Team Physician Head Athletic Trainer Staff Athletic Trainer Director of Athletics / Sport Administrator* Head Coach * * The Sports Medicine Department will not disclose information confirming a pregnancy to these individuals without a signed Authorization to Disclose Medical Information Form. 2.2. The student-athlete will provide to the Head Athletic Trainer, or their designate, copies of all laboratory reports, doctor’s notes and office notes concerning their medical fitness to participate in intercollegiate athletics. 2.3. Additionally the student-athlete will provide a letter from their physician outlining the safe parameters for continued intercollegiate athletic participation. This letter must be on the physician’s letterhead and must specifically clear the student-athlete for continued participation in intercollegiate athletic activity and competition at the NCAA Division-I level. 2.4. The Team Physician will review all available information and make a decision regarding the continued participation of the student-athlete. All decisions by the Team Physician related to medical clearance for participation will be considered final. 3. If a determination allowing return to activity is reached the student-athlete will be required to do the following: 3.1. Submit to regular follow-up examinations by an OB/GYN every 30 days to reassess their health status. These examinations will be performed at the student-athlete’s own expense. The American University Department of Athletics assumes no financial responsible for primary diagnostic testing or any follow-up care used to determine the student-athlete’s fitness to participate while pregnant. 3.2. Provide to the Head Athletic Trainer, or their designate, copies of all laboratory reports, doctor’s notes and office notes concerning their medical fitness to participate in intercollegiate athletics. 3.3. Provide a letter from their physician outlining the safe parameters for continued intercollegiate athletic participation. This letter must be on the physician’s letterhead and must specifically clear the student-athlete for continued participation in intercollegiate athletic activity and competition at the NCAA Division-I level. 59


3.4. The Team Physician will review all available information and make a decision regarding the continued participation of the student-athlete. All decisions by the Team Physician related to medical clearance for participation will be considered final. 4. If a student-athlete with a confirmed pregnancy should chose to terminate the pregnancy the student-athlete will be required to do the following: 4.1. Provide to the Head Athletic Trainer, or his designate, copies of all surgical notes, treatment notes and doctor’s notes concerning their medical fitness to participate. 4.2. Provide a letter from their physician stating that they are medically fit to return to athletic participation. This letter must be on the physician’s letterhead and must specifically clear the student-athlete for resumption of intercollegiate athletic activity and competition at the NCAA Division-I level. 4.3. Submit to a pre-participation physical examination by the American University Team Physician to ascertain the student-athlete’s fitness to return to intercollegiate athletic activity. Once completed, the Team Physician will review all the available information and make a determination regarding resumption of intercollegiate athletic participation. 4.4. All decisions by the Team Physician related to medical clearance for participation will be considered final. • It is important to note that all information provided by the student-athlete as it relates to their personal medical history is considered privileged and confidential. • No member of the sports medicine staff will disclose any INFORMATION concerning the reproductive status of the student-athlete without their express written permission. This policy has been established out of concern for the health and safety of the American University student-athletes, it is not intended as a punitive measure.

Pre-existing Psychological Disorders

The following procedures have been established to communicate the Athletic Department’s requirements for entering student-athletes with and identified history of psychological conditions including but not limited to: • Eating Disorders • Depression / Suicide • Addiction Disorders • Self Mutilation • Bipolar Disorder • Borderline Personality Disorder When an incoming student-athlete has indicated a personal history of one or more of the above conditions they will need to comply with the following procedures to obtain medical clearance to participate. 1. The student-athlete will provide to the Head Athletic Trainer documentation of the prescribed course of treatment and follow-up care as established by the treating psychiatrist. This information can include, but is not limited to: 1.1. Diagnosis information 1.2. Treatment Plan 1.3. Records of attendance 2. The student-athlete will provide a letter from the attending psychiatrist outlining their recommendations for continued treatment and/or counseling while at American University. Additionally, this letter must be typed, on the psychiatrist’s letterhead and must specifically declare that participation by the student-athlete in intercollegiate athletic participation at the NCAA Division-I level does not present a danger to the student-athlete or others.

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3. The American University Team Physician will review the available information and make a recommendation regarding the incoming student-athlete’s fitness to participate in intercollegiate athletics. Recommendations include but are not limited to: 3.1. Unrestricted clearance to participate in intercollegiate athletics. 3.2. No clearance to participate in intercollegiate athletics. 3.3. Clearance to participate with monitoring, in this instance the student-athlete will be asked to sign a “Performance Contract”. This contract will establish departmental requirements for granting medical clearance to participate, including but not limited to: 3.3.1. Securing a local provider of psychiatric support services. 3.3.2. A letter on the physician’s letterhead detailing the nature and frequency of treatment. 3.3.3. Proof of compliance with recommendations for continued treatment as established by the student-athlete’s attending psychiatrist. 3.3.4. Adherence to practice and activity limitations as established by the Team Physician in coordination with the student-athlete’s psychiatrist. 3.3.5. The “performance contract” will remain in effect until the student-athlete provides documentation from the treatment provider that states they have successfully completed the required course of treatment. The Team Physician will then review the student-athlete’s case and make a determination as to the need for continued treatment and monitoring. The American University Team Physician has final say on all questions related to medical clearance for participation. 4. The American University Department of Athletics assumes no financial responsibility for expenses incurred by the incoming student-athlete to ensure compliance with these procedures. 5. All information provided by the incoming student-athlete as it relates to their personal medical history is considered privileged and confidential. No member of the Sports Medicine Staff will disclose any information concerning the student-athlete’s medical history without their express written permission. 6. Failure to fully disclose current or previous mental health information can result in punitive action including but not limited to loss of medical eligibility. 7. The Team Physician has final say on all questions related to medical clearance for participation. Should a difference of medical opinion occur concerning the diagnosis or management of a mental health issue the recommendation of the Team Physician will be considered final.

Heat Management Strategies

The following policy has been established to communicate the Athletic Department’s guidelines for practice or competition in hot and/or humid conditions. Heat stress and resulting heat illness is a primary concern in hot and humid conditions. Heat illness can be broken down into two categories: Heat Exhaustion: • This is a form of shock associated with a depletion of body fluids; symptoms include: 1. Weakness 2. Vertigo (dizziness) 3. Syncope (fainting) 4. Muscle cramps 5. Nausea 6. Profuse sweating

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• The following steps should be take when a student-athlete is suspected of suffering from heat exhaustion: 1. Immediately remove the student-athlete from activity to a cool or shaded area. 2. Fluids should be given orally; ice water in small sips to avoid vomiting especially if the student-athlete is complaining of nausea. 3. If a member of the Athletic Training Staff is not present an Athletic Training should be notified immediately and the student-athlete should be transported by the most efficient means available to that Athletic Training room for further evaluation. 4. The Athletic Trainer or Team Physician will make a determination regarding further treatment. 5. The student-athlete will be not be allowed to participate in any additional physical activity for the remainder of the day. • All though this is not considered a medical emergency failure to recognize and promptly treat heat exhaustion can result in an emergency situation. Heat Stroke: • Is a complete failure of the bodies primary thermoregulatory mechanism (sweating); symptoms include: 1. Headache 2. Vertigo (dizziness) 3. Confusion 4. Syncope (fainting) 5. Tachycardia (rapid heart rate) 6. Cold, clammy skin (early stages) 7. Hot, dry skin (late stages/sever cases) 8. Unconsciousness • This is a MEDICAL EMERGENCY, the following steps should be take to treat a studentathlete suffering from heat stroke: 1. Immediately begin cooling the body: a If possible remove to a shaded or cool area. b Remove all equipment i.e.) helmets, shin guards, shoes, gloves, etc. c Remove uniform shirts and pennies. d Apply ice bags to the back of the neck, armpits, chest and groin. e If ice bags are not available applying cold water to the same areas and fan vigorously. 2. Activate the Emergency Medical System (EMS) by following the instructions contained in the Emergency Action Plan for your venue. 3. If a Certified Athletic Trainer is present follow all of their instructions exactly, if a Certified Athletic Trainer is not present FIRST activate EMS then notify the Athletic Training Staff. To help minimize the risks to the student-athlete all outdoor preseason practices will have at least twenty (20) gallons of ice water, ice towels and ice bags available on the sideline. As proper hydration is key to avoiding heat illness It is the policy of the American University Department of Athletics that all student-athletes have unlimited access to water during all practice sessions regardless of heat index. In addition to unrestricted access to water the following policies should be observed to minimize the risk of heat illness by student-athletes participating in athletic activity during hot and humid conditions. Monitoring of Temperature: Before each practice the ambient air temperature, relative humidity and heat index are calculated. This process is repeated at least every 30 minutes throughout the practice session. A heat index in the range of 90-120oF presents an increased risk of heat related illness. 62


Weight Monitoring: All athletes are required to weigh in with their appropriate staff Athletic Trainer before and after each session; weigh-ins will be performed in team practice gear without shoes to minimize variations due to clothing. Any difference in weight between the start of practice and the end of the session is required to be replenished before the start of the next session. An athlete with a difference of one pound in starting weights between the morning and afternoon session will be allowed to practice with close supervision by the staff Athletic Trainer. Any athlete with an observed difference of two pounds or more will not be allowed to participate in the second session. When an athlete demonstrates a sustained weight loss greater than two pounds over two or more days dip stick urinalysis will be utilized to ensure proper hydration before resumption of activity. Fluid Replacement: Every athlete is given a 32oz. water bottle before the first day of practice; for the duration of preseason camp each student-athlete is required to consume at least on bottle of fluid between each session. Student-athletes who are observed to have a weight loss from the previous session maybe need to drink more than one bottle between each session to restore the depleted fluids. Student-athletes are strongly encouraged to continue with this hydration program even after the conclusion of preseason camp. Studies have shown that the use of an electrolyte replenishment drink immediately before and following strenuous activity can be beneficial to athletic performance. As a result the American University Athletic Training Staff makes Gatorade available to all teams before and after each practice session during pre-season camp. Gatorade is available throughout the fall and spring when the weather is warm; it is located immediately outside the athletic training room. While use of this and similar products is encouraged IT IS NOT A SUBSTITUTE FOR PROPER HYDRATION. Adequate intake of water both during and after athletic activity is essential to preventing heat illnesses. Modification of Practice: Even well condition and acclimatized individuals can suffer from heat illness if proper precautions are not taken. To further reduce the risk to our student-athletes in addition to unlimited access to water the following modifications are recommended when the air temperature at the start of practice is observed to be: 85º F – Below: The risk of heat related illness at these temperatures is low; however the unacclimatized individual is still at risk. It is recommended that water breaks be taken every 10-15 minutes in conjunction with a stop in activity. All athletes are required to drink during these breaks. 86-95º F: At these temperatures there is a moderate risk of heat illness to all participants, even the acclimatized individual. It is recommended that 3-5 minute water breaks be taken every 15 minutes; additionally a 10-15 minute extended break should be taken at the one hour mark. Practices and team activity, to include warm-ups, cool-down and condition should not exceed two hours when temperatures fall within this zone. During water breaks and rest periods it is mandatory for all student-athletes to drink, athletes not actively participating in drills are encouraged to drink extra fluids during their period of inactivity. 95-105º F: When the ambient air is between 95 -105º F only fit and acclimatized athletes should be participating in physical activity. However even the fit athlete is at risk with temperatures this high. It is recommended that when the temperature is within this range that practices, to include warm-up, cool-down and conditioning should not exceed 90 minutes. During that time water breaks of 3-5 minutes should be taken every 10-15 minutes with a 10 -15 minute rest period at the 45 minute mark. During these breaks and rest periods all athletes are required to drink and those athletes not actively participating in drills should also be encouraged to drink extra fluids. Open try-outs should not be held during these conditions; likewise walk-on athletes should not participate in these conditions. 63


105º F – Above: When the temperature exceeds 105ºF there is a sever risk of heat illness for all participants. The length and content of practice must be changed to minimize the athlete’s exposure to elevated temperatures. Practices are limited to no more than 60 minutes of on the field activity; to include warm-up and cool-down. Teams are required to stop every 10 minutes for a 5 minute water break; this time is included in the 60 minute limit. It is strongly encouraged to perform only necessary drills and skills outside to and modify the practice content to allow for more indoor activity. Walk-on student-athletes are not to participate under these conditions. If an open tryout has been scheduled it must be postponed until more reasonable temperatures are observed.

Lightning Policy

Lightning is the most significant and consistent weather hazard that affects intercollegiate athletics and is the number one cause of weather related deaths in the United States. The Atlantic coast along with the southwest, southern plains states, and southern Rockies all have a high propensity for severe thunderstorms and its associated lightning. These storms are most typical from the late spring into early fall. Based on this information it is reasonable to expect that American University athletics will be affected by severe weather. This document is intended to outline the steps for dealing with impending severe weather and lightning. 1. The staff athletic trainer is responsible for monitoring the weather during an outdoor practice or competition. In the absence of an athletic trainer this duty falls to the head coach or the event staff. 2. The staff athletic trainer and head coach are responsible for obtaining a weather forecast before the start of each event or practice. They should be aware of all National Weather Service-issued watches and warnings in affect during the event. 3. The staff athletic trainer and head coach should be aware of the closest “safe structure” to the field or playing area and the time necessary to reach the structure. A safe structure is defined as: • Any sturdy building or structure frequently occupied by people, with wiring and/or plumbing. • In the absence of a sturdy structure, any vehicle with a hard metal roof (not a convertible or golf cart) and rolled up windows can provide a measure of safety. It is important when seeking shelter in this manor not to touch the exposed metal sides of the vehicle. i. Designated Safe Structures for outdoor events are: 1. Reeves Field/Track – Bender Arena 2. Reeves Tennis Courts – Bender Arena 3. Turf Field – Centennial Hall Parking Structure 4. Mass. Ave. Field – Katzen Arts Center • In the case of fast moving storms when it is impossible to reach a “safe structure” you should stay away from the tallest trees, or objects, metal poles, bleachers, fences, standing pools of water and open fields. Seek shelter in a dry ditch or a thick grove of small trees surrounded by taller ones. ii. Assume a crouched position on the ground with only the balls of your feet touching. iii. Wrap your arms around your knees and lower your head, minimize contact with the ground. iv. A person who feels his/her hair stand on end, or skin begin to tingle should immediately assume this position. v. When the sensation has passed he/she should attempt to reach the nearest safe structure. 4. It is important to be aware of the proximity of lightning to your event. The “flash-to-bang method” is the easiest and most convenient way to estimate its distance. Lighting strikes are always followed by a clap/bang of thunder. To estimate the distance of the lightning from your event count the seconds from the time lightning is sited until you hear the thunder then divide by five. This will give you an estimate in miles of how far away the lighting is occurring. 64


5. The absence of rain and clouds does not provide protection, lightning can and does strike as far as 10 miles away from the rain shaft. When lightning is observed the following procedures will be followed to determine how safe it is to proceed with the event and when to move to a safe structure. It will be the responsibility of the staff athletic trainer to determine when it is necessary to suspend activity based on these guidelines, in his/her absence this duty falls to the head coach or event staff. • Once lightning is observed begin the flash-to-bang count. • A flash-to-bang count greater than 60 seconds requires greater attention to the storm’s status but does not necessitate the suspension of activity. • When the flash-to-bang count is between 60-45 seconds you should prepare to move to a safe structure as defined in section 3i. • Once the flash-to-bang count reaches 45 seconds activity is immediately suspended and all participants should go to the nearest safe structure. • When the flash-to-bang count reaches 30 seconds everyone should already have reached a safe structure. During competition all play will be suspended at this point and both teams will seek immediate cover in the designated areas. • When play/practice has been suspended, a period of not less than 30 minutes must pass from the last bolt of lightning or sound of thunder before it is considered safe to resume activity. The staff athletic trainer is responsible for making this determination, in his/her absence this duty falls to the head coach or event staff. 6. People who have been struck by lightning do not carry an electrical charge. If someone is struck it is safe to approach and render first aid, when possible and appropriate remove the victim to a safe area out of the elements before beginning first aid. The victim requires immediate medical attention, in the event that an individual is struck by lightning follow the procedures outlined in the emergency action plan for that specific site. This protocol was established using guidelines set forth in the 2012-13 NCAA Sports Medicine Handbook section 1d, and the National Athletic Trainers’Association – Position Statement: Lightning Safety for Athletics and Recreation, Journal of Athletic Training, 2000;35(4):471-477. Copies of this information are kept on file in the athletic training room and are available upon request.

Methicillin-Resistant Staphylococcus Aureus (MRSA)

What is Staphylococcus aureus? Staphylococcus aureus or more commonly referred to simply as “staph”, is a commonly carried bacterium found in the nose and on the skin of healthy people. According to the Centers for Disease Control and Prevention (CDC) approximately 25-30% of the population is colonized (when bacteria are present but not causing infection) with staph bacteria. Staph bacteria are one of the most common causes of skin infections; most of which are minor and can be treated without antibiotics. However staph bacteria can cause serious infections especially when left untreated. What is MRSA? MRSA is an antibiotic resistant strain of the common Staphylococcus aureus “staph” bacterium most commonly seen in healthcare facilities; hospitals, nursing homes, surgery centers, etc. While 25-30% of the population is colonized with staph; approximately 1% of the population is colonized with MRSA. MRSA is an opportunistic infection that is transmitted by coming into direct contact with another infected individual or with fluid from an infected individual; i.e. discharge from a lesion. Being in the same room with an infected individual will not result in an infection to another person unless they come in direct contact with the lesion or fluid from the lesion. How common are staph and MRSA infections? Staph bacteria are one of the most common causes of skin infection in the United States. The majority of MRSA infections occur to patients in hospital or other healthcare settings. However between 12-15% of MRSA infections are community associated or occur in individuals who have not been recently hospitalized nor had a medical procedure; this is known as Community Acquired (CA) MRSA. 65


Are Staph and MRSA infections treatable? Yes, common staph infections can be treated by draining the abscess or boil and may not require antibiotics. Both staph and MRSA infections can also be treated with antibiotic therapy; while MRSA is resistant to some antibiotics it is not resistant to all and effective antibiotic therapies still exist. Things you can do to prevent infection: • Do shower and wash with soap and water after every practice/competition. • Do wash hands regularly with soap and water. • Do wash your athletic gear daily. • Do wash your towels and linens in hot water with detergent. • Do keep you nails trimmed to less than ¼ inch to avoid scratches. • Do wear shoes or sandals when walking around campus, in dormitories and Bender Arena. • Do report cuts, scraps and abrasions immediately for appropriate treatment. • Do report any skin lesion immediately to a member of the sports medicine staff. Things you should avoid to help prevent infection: • DO NOT share towels, washcloths, loofas. • DO NOT share razors, combs, brushes, hair clips, etc… • DO NOT share clothing or practice gear. • DO NOT share soap, deodorants, make-up, chap-stick or other hygiene items. If you have any question about staph/MRSA or suspect you may have been exposed to staph/ MRSA please see your athletic trainer.

Athletic Training Room Rules

The Athletic Training Room is here as a service to you. Your cooperation in the operation of the facility will help us provide better care for all student-athletes. The following are rules that must be adhered to for effective and efficient operation of the Athletic Training facility. 1. Everyone must shower before receiving treatment or using whirlpools, NO EXCEPTIONS. 2. Before receiving treatment all student-athletes must sign in upon entering the Athletic Training Room. 3. Towels are for TREATMENTS ONLY, we do not supply towels to teams for showering or practice. Towels are not to be taken out of the Athletic Training Room for any reason. 4. There are no shoes on the athletic training tables. 5. There is ABSOLUTELY no eating, drinking, or tobacco products in the Athletic Training Room. 6. The dress code for treatments is sandals/shoes, AU T-shirt and shorts or AU issued practice attire ONLY: no nude bodies or other college/university logos, NO BARE FEET. 7. There are no cleats or equipment allowed in the Athletic Training Room. The training room is not a storage room; back packs, book bags, lap tops, purses, etc., should be left in the hallway immediately outside the door or in your locker. 8. Cell phone use is approved in the hydrotherapy area only; cell phone use is specifically prohibited during rehab sessions and at the direction of the Athletic Training staff. ALL Cell phone camera functions are specifically prohibited, if you are observed using any camera function on your phone you will be instructed leave, place your phone in your locker and return to complete your treatment. 9. There are no self-administered treatments. 10. Student-athletes may not take supplies from the Athletic Training Room without permission. 11. There is no loitering, offensive language or horseplay in the Athletic Training Room. 12. The telephones in the Athletic Training Room are for business ONLY. 66


13. Return all loaned items to the Athletic Training Room, student-athletes will be charged for all items not returned. 14. Never enter a staff member’s office without first asking permission. 15. A member of the Athletic Training staff must approve use and content of the televisions in the Athletic Training room. The Athletic Training staff have final say on all programming choices.

Emergency Action Plan

Introduction Emergency situations may arise at anytime during athletic events. Expedient action must be taken in order to provide the best possible care to the victim when emergency and/or life threatening conditions occur. The following emergency action plan is provided to help ensure that the best possible care is provided. Each area frequently utilized by American University athletic teams has a specific plan to follow during emergency situations. Each plan can be divided in three separate areas or responsibility or components. It is important to understand what needs to happen in each component for the emergency plan to be effective. Components of the Emergency Plan: 1. Personnel 2. Emergency Equipment Retrieval 3. Communication – EMS Activation 4. Directing EMS to accident Site 5. Transportation 1. Emergency Plan Personnel With athletic practice and competition, the first responder to most emergency situation is typically a member of the sports medicine staff; most commonly a member of the American University Athletic Training staff. However, in some instances the first responder may be a (n): • Coach • Assistant coach • Facilities Manager • Team member For this reason it is important that we all understand the roles of a first responder. Care of the athlete. Acute care in an emergency situation should be provided by the most qualified individual on the scene. Individuals with lower credentials should yield to those with more appropriate training. Some basic guidelines to follow when dealing with an on-field player injury: • Players and coaches should go to and remain in the bench area once medical assistance arrives. • Adequate lines of vision between the medical staff and all available emergency personal should be established and maintained. • Players, parents and non-authorized personnel should be kept a significant distance from the injured player or players. • Players should not try to assist a teammate who is lying on the field. • Players should not pull an injured teammate or opponent from a pile-up. • Once the medical staff begins to work on an injured player, they should be allowed to perform services without interruption or interference. • Players and coaches should avoid dictating medical services to the athletic trainers or teams physicians. • remain calm at all times, panic is CONTAGIOUS, if you cannot be calm remove yourself from the scene immediately! 67


2. Emergency Equipment Retrieval This may be done by anyone on the emergency team who is familiar with the types and location of the specific equipment needed. Student-managers and members of the coaching staff are good choices to perform this task. The athletic training staff will provide all necessary emergency equipment. During competition this equipment will be located at the home team bench. For outdoors practices the staff athletic trainer will designate an area for the emergency equipment, this area should remain the same throughout the year. During indoor practices emergency equipment will be located in the athletic training room. If an athletic trainer is not in attendance or the emergency equipment is unavailable at your practice site it can be located in the athletic training room. 3. Communication – EMS Activation Time is the most critical factor under emergency conditions. Activating the EMS system should be done by a member of the athletic training or coaching staffs. This individual should be designated at the start of the season and perform this duty throughout the course of the season. He/she should be someone who is calm under pressure and communicates well over the telephone. When making the phone call the following information should be provided: • Name and telephone number of caller • Location of accident • Type of activity i.e.) soccer/lacrosse/volleyball game • Number of athletes/individuals involved • Condition of victims, type of injury(s) • Type of treatment initiated by the first responder • Other information requested by the dispatcher A phone script has been provided for each athletic venue and/or practice site. The individual designated to activate EMS should become familiar with this script and use it when making the phone call. American University Campus Security is the initiator for all emergency services on campus. The contact numbers are: Campus Phone System: ext. 3636 Cellular Phone System: (202) 885-3636 4. Directing EMS To The Scene Once EMS has been activated American University Campus Security will direct EMS to the scene. 5. Transportation In an emergency situation, when the athlete should be transported, it will be done by ambulance. First responders should refrain from transporting unstable athletes in inappropriate vehicles. There may be a situation when the emergency care provider will elicit the aid of other members of the sports medicine team to transport a case that is not a medical emergency and when it does not pose a danger to be transported by alternative vehicle. When in doubt, always activate the EMS system.

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Emergency Action Plan Bender Arena/Gymnasium Location: The ground floor of Bender Arena G 19. Emergency Communication: A fixed telephone system can be located in the adjacent athletic training facility (G 17). These American University office phones have the ability to contact campus security by the 4 digit telephone extension only. During competition, the game scorer’s table will be designated as the “call station” to activate EMS, an event manager will make the call. All personnel can be contacted by campus phone system by dialing that last four (4) digits, that is considered the “campus extension”. Emergency Equipment: Supplies are maintained and stored in the athletic training facility located in Bender Arena (G 17). During competition the emergency equipment will be located at the home bench. For practice and other indoor events, emergency equipment can be found in the adjacent training room (G17). Roles Of First Responders: 1. Immediate care of injured or ill athlete 2. Emergency equipment retrieval 3. If needed, activation of EMS (ext. 3636) EMS / Campus Security Script: Please use the following phone script when requesting emergency services: Hello my name is ___________________ . I am a(n) _____________ . I am calling from the

State Your Name

State your title i.e.) ATC/Asst. Coach

_____________ . We have a suspected_______________ that occurred _________ minutes State your location

Describe the injury(s)

Time since Injury

ago and need emergency assistance. We have initiated _____________________________ .

Relay what has been done to assist the injured athlete

Remain on the line and answer any questions the dispatcher has for you. ♦STAY ON THE LINE UNTIL THE DISPATCHER ENDS THE CALL BY HANGING UP. ♦

Emergency Action Plan Bender Wrestling Room/Weight Room Location: On the first floor of Bender Arena inside the Jacobs Fitness Center. Emergency Communication: A fixed telephone system can be located in the adjacent wrestling coaches’ office and at the fitness center front desk near the main entrance. These American University office phones have the ability to contact campus security by the 4 digit telephone extension only. Emergency Equipment: Supplies are maintained in the athletic training facility located in Bender Arena (G 17). Roles Of First Responders: 1. Immediate care of injured or ill athlete 2. Emergency equipment retrieval 3. If needed, activation of EMS (ext. 3636)

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EMS / Campus Security Script: Please use the following phone script when requesting emergency services: Hello my name is ___________________ . I am a(n) _____________ . I am calling from the

State Your Name

State your title i.e.) ATC/Asst. Coach

_____________ . We have a suspected_______________ that occurred _________ minutes State your location

Describe the injury(s)

Time since Injury

ago and need emergency assistance. We have initiated _____________________________ .

Relay what has been done to assist the injured athlete

Remain on the line and answer any questions the dispatcher has for you. ♦STAY ON THE LINE UNTIL THE DISPATCHER ENDS THE CALL BY HANGING UP. ♦

Emergency Action Plan Bender Pool Location: In Bender Arena, ground floor G 08. Emergency Communication: A fixed telephone system can be located on the pool deck and in the adjacent coaches’ office. These American University office phones have the ability to contact campus security by the 4 digit telephone extension only. During competition, the game scorer’s table will be designated as the “call station”, an event manager will make the call. Emergency Equipment: A spine board and soft collars for water extraction will be present in the pool area. The coaches and student athletes that are certified in first aid, CPR, life guard and/or aquatic coaches’ safety will assist in the water extraction. When the injured athlete reaches the pool deck the staff athletic trainer will be primary care giver at that time. Additional emergency equipment will be located in the athletic training facility in room G 17 of Bender Arena. Roles Of First Responders: 1. Immediate care of injured or ill athlete 2. Emergency equipment retrieval 3. If needed, activation of EMS (ext. 3636) EMS / Campus Security Script: Please use the following phone script when requesting emergency services: Hello my name is ___________________ . I am a(n) _____________ . I am calling from the

State Your Name

State your title i.e.) ATC/Asst. Coach

_____________ . We have a suspected_______________ that occurred _________ minutes State your location

Describe the injury(s)

Time since Injury

ago and need emergency assistance. We have initiated _____________________________ .

Relay what has been done to assist the injured athlete

Remain on the line and answer any questions the dispatcher has for you. ♦STAY ON THE LINE UNTIL THE DISPATCHER ENDS THE CALL BY HANGING UP. ♦

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Emergency Action Plan Reeves Field Location: Fire access road adjacent to the Sports Center Annex. Emergency Communication: During practices and games, the staff will have cell phones to initiate EMS. If athletic training staff are not present, the coaches can initiate EMS with their personal cell (202/885-3636) phone or by the Campus Emergency Call Box located between Reeves Field and tennis courts. During competition, the game scorer’s table will be designated as the “call station” to activate EMS, an event manager will make the call. Emergency Equipment: For practices the emergency equipment will be located in an area indicated by the athletic trainer. If an athletic trainer is not present, the equipment will be located in the athletic training facility located in Bender Arena (G 17). During competition the emergency equipment will be located at the home team bench. Roles Of First Responders: 1. Immediate care of injured or ill athlete 2. Emergency equipment retrieval 3. If needed, activation of EMS (ext. 3636) EMS / Campus Security Script: Please use the following phone script when requesting emergency services: Hello my name is ___________________ . I am a(n) _____________ . I am calling from the

State Your Name

State your title i.e.) ATC/Asst. Coach

_____________ . We have a suspected_______________ that occurred _________ minutes State your location

Describe the injury(s)

Time since Injury

ago and need emergency assistance. We have initiated _____________________________ .

Relay what has been done to assist the injured athlete

Remain on the line and answer any questions the dispatcher has for you. ♦STAY ON THE LINE UNTIL THE DISPATCHER ENDS THE CALL BY HANGING UP. ♦

Emergency Action Plan Tennis Courts Location: Fire access road adjacent to the Sports Center Annex. Emergency Communication: If athletic training staff are not present, the coaches can activate EMS by their personal cell (202/885-3636) phone or with the Campus Emergency Call Box located between Reeves Field and the tennis courts. Emergency Equipment: For practices the emergency equipment will be located in an area indicated by the athletic trainer. If an athletic trainer is not present, the equipment will be located in the athletic training facility located in Bender Arena (G 17). Roles Of First Responders: 1. Immediate care of injured or ill athlete 2. Emergency equipment retrieval 3. If needed, activation of EMS (ext. 3636) 71


EMS / Campus Security Script: Please use the following phone script when requesting emergency services: Hello my name is ___________________ . I am a(n) _____________ . I am calling from the

State Your Name

State your title i.e.) ATC/Asst. Coach

_____________ . We have a suspected_______________ that occurred _________ minutes State your location

Describe the injury(s)

Time since Injury

ago and need emergency assistance. We have initiated _____________________________ .

Relay what has been done to assist the injured athlete

Remain on the line and answer any questions the dispatcher has for you. ♦STAY ON THE LINE UNTIL THE DISPATCHER ENDS THE CALL BY HANGING UP. ♦

Emergency Action Plan Massachusetts Ave. Athletic Field Location: On 4500 Massachusetts Ave, one block north of the Massachusetts Ave, entrance of American University. Emergency Communication: During practices / competition, the staff will have cell phones to initiate EMS. If athletic training staff is not present, the coaches can initiate EMS by their personal cell, 202/885-3636. During competition, the supervising athletic trainer will designate a member of the coaching staff to activate EMS. When dialing a cell phone one must dial the entire number (202/885-3636). Emergency Equipment: During competition and practices, emergency equipment will be kept on site in an area designated by the athletic training staff. Roles Of First Responders: 1. Immediate care of injured or ill athlete 2. Emergency equipment retrieval 3. If needed, activation of EMS (ext. 3636) EMS / Campus Security Script: Please use the following phone script when requesting emergency services: Hello my name is ___________________ . I am a(n) _____________ . I am calling from the

State Your Name

State your title i.e.) ATC/Asst. Coach

_____________ . We have a suspected_______________ that occurred _________ minutes State your location

Describe the injury(s)

Time since Injury

ago and need emergency assistance. We have initiated _____________________________ .

Relay what has been done to assist the injured athlete

Remain on the line and answer any questions the dispatcher has for you. ♦STAY ON THE LINE UNTIL THE DISPATCHER ENDS THE CALL BY HANGING UP. ♦

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Emergency Action Plan Jacob’s Field Location: Near Asbury Roadway and the Sports center Roadway. Emergency Communication: During practices, the staff will have cell phones to initiate EMS. If athletic training staff is not present, the coaches can initiate EMS by their personal cell, 202/885-3636. During competition, the game scorer’s table will be designated as the “call station” to activate EMS, an event manager will make the call Emergency Equipment: Supplies are maintained and stored in the athletic training facility located in Bender Arena (G 17). During competition the emergency equipment will be located at the home team bench and found in the adjacent training room (G17) for practices. Roles Of First Responders: 1. Immediate care of injured or ill athlete 2. Emergency equipment retrieval 3. If needed, activation of EMS (ext. 3636) EMS / Campus Security Script: Please use the following phone script when requesting emergency services: Hello my name is ___________________ . I am a(n) _____________ . I am calling from the

State Your Name

State your title i.e.) ATC/Asst. Coach

_____________ . We have a suspected_______________ that occurred _________ minutes State your location

Describe the injury(s)

Time since Injury

ago and need emergency assistance. We have initiated _____________________________ .

Relay what has been done to assist the injured athlete

Remain on the line and answer any questions the dispatcher has for you. ♦STAY ON THE LINE UNTIL THE DISPATCHER ENDS THE CALL BY HANGING UP. ♦

Banned Stimulant medication Reporting Guidelines:

The following guidelines have been established to communicate NCAA requirements for documentation for student athletes who are prescribed stimulant medication for the treatment of Attention Deficit Hyperactivity Disorder (ADHD). The NCAA bans classes of drugs because they can harm student-athletes and can create an unfair advantage in competition. Some legitimate medications contain NCAA banned substances, and student-athletes may need to use these medicines to support their academics and their general health. The NCAA has a procedure to review and approve legitimate use of medications that contain NCAA banned substances through a Medical Exceptions Procedure. The diagnosis of adult ADHD remains clinically based utilizing clinical interviews, symptom-rating scales and subjective reporting from patients and others. The following guidelines will help student-athletes diagnosed with ADHD ensure adequate medical records are on file with the Athletic Training department in order to request an exception in the event they test positive during NCAA Drug Testing. Effective August 2009 there will be a stricter application of the NCAA Medial Exception policy specifically for the use of banned stimulant medications to treat Attention Deficit Hyperactivity Disorder (ADHD). This stricter application will provide more complete information to the medical panel of the Committee on Competitive Safeguards and Medical Aspects of Sports (CSMAS), which reviews requests for a medical exception to a positive drug test for these stimulant medications. This information is necessary to appropriately apply the exceptions policy, so that student-athletes are adequately monitored while using a stimulant medication that can negatively impact health and safety, and so that stimulants are not being used strictly for athletic performance enhancement. Any student-athlete who test positive from the effective 73


date will need to comply with this stricter application. This stricter application will require documentation that demonstrates the following: • That the student-athlete has undergone a clinical assessment to diagnose ADHD • That the student-athlete is being monitored routinely for use of the stimulant medication • That the student-athlete has a current prescription on file This information needs to be kept on file with the American University Athletic Training department to provide in the event the student-athlete tests positive for banned medication in order to be approved for a medical exception to the banned drug policy. CSMAS has reviewed and approved a guideline to assist the student-athlete in meeting the requirements of this stricter application of the NCAA Medical Exception Policy. The guideline and sample physician reporting letters that define what documents the prescribing physician should submit to the institution are attached below and can be accessed on-line: www.ncaa.org/health-safety. Criteria for letter from prescribing Physician to provide documentation to the Athletics Department/Athletic Training Staff regarding assessment of student-athletes taking prescribed stimulants for ADHD in support of NCAA medical Exception request for the use of a banned substance. The following must be included in the supporting documentation: 1. Student-athlete name 2. Student-athlete date of birth 3. Date of clinical evaluation 4. Clinical evaluation components including: a. Summary of comprehensive clinical evaluation (referencing DSM-IV criteria) – attach supporting documentation. b. ADHD Rating Scale(s) (e.g. Connors, ASRS, CAARS) scores and report summary – attach supporting documentation. c. Blood pressure and pulse readings and comments. d. Note that alternative non-banned medications have been considered and comments. e. Diagnosis f. Medication(s) and dosage. g. Follow-up orders. 5. Additional ADHD evaluation components if available: a. Report ADHD symptoms by other significant individual(s). b. Psychological testing results. c. Physical exam date and results. d. Laboratory testing results e. Summary of previous ADHD diagnosis. f. Other comments. 6. Documentation from the prescribing physician must also include the following: a. Physician name (printed) b. Office address and contact information c. Specialty d. Physician signature and date. Note: the NCAA Committee on Competitive Safeguards and Medical Aspects of Sports may approve stimulant medication use for ADHD without a prior trial of a non-stimulant medication. Although the NCAA Medical Exception Policy requires that a non-banned medication be considered, the medical community has generally accepted that the non-stimulant medications may not be as effective in the treatment of ADHD for some in this age group. 74


Concussion Management Plan (Traumatic Brain Injuries TBI)

The American University Department of Athletics is committed to the prevention, identification, evaluation, and management of concussions. Concussions, also known as traumatic brain injuries (TBI) are a disturbance in brain function caused by a direct or indirect traumatic blow to the head. An athlete who has sustained a concussion may present with a variety of non-specific symptoms that may or may not be obvious to the athlete, coaches, or medical staff. This management plan results from a review of research data and discussions within the medical community, and focuses on appropriate access to healthcare providers with the unchallengeable authority to determine management and return-to-play. This plan focuses on the student-athletes’ symptoms and assessment testing rather than adhering to a fixed timeline. Only when a studentathlete’s performance on testing has returned to baseline levels and they are completely symptom free will they be allowed to begin a progression for a return to athletic participation. In order to best evaluate and treat concussive injuries, the Athletic Training Staff in conjunction with the Team Physician will follow certain procedures when providing care for athletes who sustain concussions. Baseline Testing: Baseline testing is completed for all student-athletes participating in basketball, field hockey, lacrosse, soccer, volleyball, and wrestling prior to the start of their initial season of completion. Pre participation testing will also be performed on any student-athlete participating in cross country, swimming, diving, and track and field with a history of concussion as identified during the Pre-Participation Physical Examination. • Sport Concussion Assessment Tool 3 (SCAT 3) will be used as the baseline screening test. Clinical Evaluation: Student-athletes who exhibit signs and symptoms consistent with a mild traumatic brain injury (concussion) shall be removed from practice or competition and be evaluated by a Staff Athletic Trainer or Team Physician. • Student-athletes diagnosed with a concussion shall not return to activity for the remainder of the day. • When a student-athletes is diagnosed with a concussion results of the Staff Athletic Trainer's evaluation are reviewed with the team physician who will determine if further diagnostic testing or follow-up with a neurologist is required. ○ Any student-athlete diagnosed with a concussion may request a neurological evaluation by notifying their staff athletic trainer, the head athletic trainer or team physician. • After a concussion has occurred, the student-athlete will be given a take home concussion management sheet which will be reviewed with the student-athlete, and when possible, a roommate, teammate, or guardian of the injured student-athlete. • Re-evaluation will be performed daily following the injury until the student-athlete is cleared for full participation. Return to participation is an objective decision based on the following group of criteria: ○ Resolutions of symptoms ○ Results from SCAT 3 assessment ○ Successful completion of graduated exertional testing ○ Physician consultation and clearance ○ No one test or a criterion is used to determine fitness to resume participation. • Final authority for return-to-play shall reside with American University Sports Medicine (athletic trainer and team physician) and will be considered final. - A student-athlete that sustains a concussion outside of their sport will be managed in the same manner as those sustained during sport activity.

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Return to Participation Progression: The return to participation progression may begin once the student-athlete’s SCAT 3 scores have returned to baseline and they have been completely symptom free for a minimum of 24 hours. In some cases a symptom free period greater than 24 hours will be required; athletes may be required to perform multiple days at a give stage before being cleared to progress to the next stage. There is no set timeline for this progression, each individual progression will be based on an evaluation of the student-athletes symptoms and results of assessment testing. Progression Components: • Stage 1 - Low Impact Exertion Test – stationary bike, Manual, Level 4, 80-90 Rpm, 30 mins. ○ If there is no change in the student-athlete’s symptoms during or following the bike test the student-athlete is cleared to participate in weight lifting activity upon approval of the Team Physician. ○ If there is a return of symptoms during or following the bike test the student-athlete will continue with daily evaluations. • Once the student-athlete’s SCAT 3 score returns to baseline and they have been asymptomatic for 24 hours they may repeat the bike test. • Stage 2 - Weight Lifting Test – total body lift under the direction of the strength and conditioning staff. ○ If there is no change in symptoms during or following the weight lifting test the student-athlete is cleared to participate in non-contact practice upon approval of the Team Physician. ○ If there is a return of symptoms during or following the weight lifting test the progression is terminated and the student-athlete will resume daily evaluations. • Once the student-athlete’s SCAT 3 scores return to baseline and they have been asymptomatic for 24 hours they may resume the progression with the low impact exertion test. • Stage 3 - Non-Contact Practice – team practice without live scrimmage or contact drills. The student-athlete is permitted to participate in skill, conditioning, timing and other drills at the direction of the Staff Athletic Trainer and Team Physician. ○ If there is no change in symptoms during or following the non-contact practice the student-athlete is cleared to participate in a contact practice upon approval of the Team Physician. ○ If there is a return of symptoms during or following the non-contact practice the progression is terminated and the student-athlete will resume daily evaluations. • Once the student-athlete’s SCAT 3 scores return to baseline and they have been asymptomatic for 24 hours they may resume the progression with the low impact exertion test. • Stage 4 - Contact Practice – team practice without limitations. ○ If there is no change in the student-athlete’s symptoms during or following the noncontact practice the student-athlete is cleared to participate in competition upon approval of the Team Physician. ○ If there are no contact practices scheduled between the completion of the non-contact practice and the next competition on additional consecutive symptom free non-contact practice will be required. (Example: Thursday is first non-contact practice, Friday is second non-contact practice, and Saturday is the game.) ○ If there is a return of symptoms during or following the contact practice the progression is terminated and the student-athlete is referred to the Team Physician for follow-up evaluation. NOTE: Final return to play decisions will be made solely by American University Sports Medicine (Staff Athletic Trainer and Team Physician) based upon the guidelines established in the Concussion Management Plan. 76


Department of Athletics Mild Head Injury Take Home Instructions Name: ___________________________________________ Date: _____________________ This is a medical follow-up sheet for your health and safety. Concussion, or mild traumatic brain injury (MTBI), is the most common and least serious type of traumatic brain injury. Concussion involves a transient loss of mental function. It can be caused by acceleration or deceleration forces, or by a direct blow. Concussion is generally not associated with penetrating injuries. Symptoms of concussion can include a period of unconsciousness for less than 30 minutes, vomiting, confusion, and visual disturbances. Amnesia, the hallmark sign of concussion, can be retrograde amnesia (loss of memories that were formed before the injury) or anterograde amnesia (loss of memories formed post-injury). In concussion, amnesia is much more likely to be anterograde (also called Post Traumatic Amnesia or PTA). Amnesia may not become apparent until the next day or the next week. A common example in sports concussion is the quarterback who was able to conduct all the complicated mental tasks of leading a football team after a concussion, but has no recollection the next day of the part of the game that took place after the concussion. Patients with concussion may act confused, for example repeatedly asking the same questions, or forgetting where they are. Patients may have focal neurological deficits, signs that a specific part of the brain is not working correctly. If you experience one or more of the following symptoms following a head injury, contact a member of the Athletic Training staff and report to the emergency room immediately: • Severe headache, particularly at a specific location • Vomiting (more than once or twice since your initial evaluation) • Unconsciousness (passing out / blacking out) • Bleeding or clear fluid dripping from the ears or nose • Stiffening of the neck • Dizziness, stumbling or loss of balance • Weakness, numbness or tingling in either arm(s) or leg(s) • Convulsions / seizures • Difficulty breathing • Abnormal drowsiness or sleepiness • Slurred or incoherent speech • Uncontrollable eye movements Instructions: 1. If you are not allergic, acetaminophen (Tylenol) is safe to use to for headaches. 2. Stay with a friend or roommate who as read this sheet; have them check you every _____ hours for check for any of the above symptoms. 3. Avoid watching television, playing video games, using your computer and listening to music as they may increase the severity of your headache. 4. DO NOT: use Aspirin, Ibuprofen (Advil/Motrin), Alleve, drink Alcohol or Caffeinated beverages. 5. DO: Rest, avoid strenuous activity, avoid sport related activity and eat a light diet. 6. Seek immediate medical attention if any of the above warning signs appear. Please return to the Athletic Training Room – Bender Arena G-17 at: ___________________ tomorrow for your follow-up evaluation. REMEMBER: Head injuries can present signs and symptoms that can be taken too lightly. Your health may depend on the recognition of these symptoms and your decision to take them seriously. 77


Drug Awareness Testing and Education Program

Scope Participation in this Awareness Program is required of all American University student-athletes, including scholarship and non-scholarship student-athletes and in the Department of Athletics.. Student-athletes whose eligibility has expired or who no longer participate in intercollegiate athletics but who continue to receive athletic aid ARE SUBJECT to the Awareness Program 1. Policy Statement 1.1. Therefore; the Department of Athletics has adopted and implemented this Awareness Program including a mandatory program of drug testing, education and counseling in an effort to protect the health, safety and wellbeing of student-athletes associated with the Department of Athletics. 1.2. The Department of Athletics is concerned about the potential use and abuse of drugs and alcohol by student-athletes at American University. This concern includes the use of illegal drugs, the use of anabolic steroids, the use of other performance enhancing drugs, the use of drugs that are not medically indicated, the misuse of prescription medications, the abuse of alcohol and the use of diuretics and “masking agents” designed to prevent the detection of such drug and alcohol use. 1.3. The Department of Athletics believes that drug use and alcohol abuse in addition to being a violation of team rules, poses a significant threat to the health, development and overall physical and mental wellbeing of the student-athlete; results in diminished academic and athletic performance; increases the risk of injury to the student-athlete and their teammates and opponents; may retard the healing of injuries; and may produce dependence and additional problems that can have devastating social, financial and career ramifications. 2. Purpose The purpose of the Awareness Program is: 2.1. To educate the student-athletes about the dangers and effects of drug use and alcohol abuse. 2.2. To protect the health, safety and welfare of the student-athlete. 2.3. To identify through periodic and random testing those student-athletes who may be involved in drug use and alcohol abuse. 2.4. To recommend and provide confidential assessment and treatment for those studentathletes identified as having drug or alcohol related problems. 2.5. To provide corrective actions for those student-athletes found in violation of the Awareness Program. 2.6. To protect the university’s integrity; and 2.7. To seek to maintain “fair play” in intercollegiate athletics by student-athletes. 3. Prohibited Substances 3.1. The Drug Awareness Program tests for substances identified by the Department of Athletics or the National Collegiate Athletic Association (NCAA) as purporting to be performance enhancing or potentially harmful to the health, safety or wellbeing of student-athletes, or that are illegal under applicable federal or state law. Studentathletes are therefore prohibited from using the following substances: 3.1.1. Illegal drugs including but not limited to marijuana, phencyclidine, stimulants (e.g. amphetamines, ecstasy and cocaine), synthetic marijuana (Spice, K2) and hallucinogens (e.g. LSD). 3.1.2. Anabolic steroids (e.g. Anavar and Dianabol) and similar growth enhancing or performance enhancing substances. 3.1.3. Diuretics and “masking agents” designed to prevent the detection of drug and alcohol use, not otherwise medically indicated. 78


3.1.4.

Prescription and over-the-counter medications that are not medically indicated. 3.1.5. Drugs banned by the NCAA; this list is kept on file with the Head Athletic Trainer or can be accessed on-line at the NCAA website. (www.ncaa.org/ health-safety) 3.1.6. The Department of Athletics also tests for alcohol. 3.2. The Department of Athletics reserves the right to modify the list of prohibited substances as it deems appropriate to meet the purposes of the Awareness Program. A more complete list of banned substances can be found in Appendix A. 3.2.1. The NCAAâ&#x20AC;&#x2122;s list of banned drugs may change during the academic year; an updated list may be found on the NCAA website (ncaa.org). 4. Educational Component 4.1. There are two educational components of the Drug Awareness Program: (1) explanation of the universityâ&#x20AC;&#x2122;s drug education and testing program to student-athletes and others, and (2) dissemination of information to student-athletes and those associated with athletic teams regarding drugs and alcohol, their use and abuse and how such use or abuse may affect the student-athlete and his/her team and teammates. 4.1.1. Student-Athletes will be educated about the drug testing programs according to Section 6.1 of this Program. 4.1.2. Student-Athletes will also attend other educational programs regarding drugs and alcohol. 4.1.2.1. Each team will meet at least once annually, for educational sessions which will focus on information regarding the dangers of using performance-enhancing substances, illegal drugs and alcohol. 4.1.2.2. Educational programs are designed with the following goals: 4.1.2.2.1. To educate, inform and teach those associated with intercollegiate athletics how to recognize the warning signs and side effects of specific controlled substances. 4.1.2.2.2. To educate the student-athlete and other appropriate athletic department personnel about the associated problems of drug and alcohol abuse, and how such use may adversely affect the student-athlete and his/ her team and teammates. 4.1.2.2.3. To encourage discussion about the use of drugs and consumption of alcohol. 4.1.2.2.4. To outline rehabilitation and treatment programs as well as referral centers. 4.1.3. Attendance of the student-athlete at scheduled educational sessions is mandatory. Absence will be permitted only with the approval of the Head Coach. Unapproved absences will result in the student-athlete being required to attend a make-up session. 4.1.4. Athletic trainers, team physicians and other responsible personnel should participate in these educational sessions. All coaches are expected to participate in drug education training sessions each year. 5. Drug Testing Procedures 5.1. General 5.1.1. At the beginning of each academic year, prior to the commencement of drug testing, all student-athletes will be required to participate in a Department of Athletics orientation program regarding the Awareness Program. During the program each student-athlete will: 79


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5.1.1.1. Receive a copy of the Awareness Program in which drug testing procedures to be used by the Department of Athletics will be explained in detail. 5.1.1.2. Required to sign a consent form acknowledging their agreement to abide by the terms and conditions of the Awareness program (Appendix B]) and granting the Department of Athletics permission to perform drug tests at anytime and to disclose test results to certain designated individuals. 5.1.1.2.1. Any student-athlete who does not wish to sign the consent form may choose not to do so and forego participation in intercollegiate athletics. Student-athletes are free to refuse to consent to drug testing under this Program. However, student-athletes who decline participation in the Program, which is designed to protect the health and welfare of the student-athlete, will not be permitted to participate in intercollegiate athletics for American University and will result in loss of athletic scholarship aid. 5.1.1.3. Freshman and transfer student-athletes will be subject to drug testing in accordance with the Awareness Program at any time after completion of the initial education program and after he/she signs the American University â&#x20AC;&#x201C; Drug Testing Consent Form. 5.2. Drug Testing Procedures 5.2.1. Drug testing will be conducted throughout the year and student-athletes may be drug tested in-season, out-of-season and while enrolled in summer school at American University. Testing takes a variety of forms: 5.2.1.1. Random Individual Testing: student-athleteâ&#x20AC;&#x2122;s names are computer generated randomly and each student-athlete selected receives notification that they will be tested and the date, time and location of the test. 5.2.1.2. Team Testing: a team or portion of a team may be tested with or without notice immediately before or after a workout, practice or game. 5.2.1.3. Non-random Testing for Reasonable Cause: a student-athlete may be tested with or without notice if reasonable cause exists that the student-athlete may be using a prohibited substance. Reasonable cause is defined as one founded on specific objective facts, which if taken with rational inferences drawn from those facts, and taken as a whole strongly suggest that drug and alcohol testing may produce evidence of unwanted use. The evidence supported the cause must be reasonable and reliable. The Director of Athletics will determine reasonable cause for non-random testing. A form for documenting and submitting observations in support of a reasonable suspicion drug test can be found in Appendix C. 5.3. Specimen Collection Procedures/Chain of Custody 5.3.1. The Head Athletic Trainer or his/her designee will provide notification to student-athletes selected for random drug testing. Notification will be provided in one of the two (2) following methods and includes the indicated information: 5.3.1.1. Written Notification - Drug Testing Notification Form (Appendix D): 5.3.1.1.1. Student-athletes name and team affiliation 5.3.1.1.2. Date and time of notification 5.3.1.1.3. Date and time of drug test 5.3.1.1.4. Location of collection site


5.3.1.1.5. Written notification will occur not more than 24 hours prior to testing. 5.3.1.2. Verbal Notification 5.3.1.2.1. Date and time of drug test 5.3.1.2.2. Location of collection site 5.3.1.2.3. Verbal notification will occur not more than 4 hours prior to testing. 5.3.1.2.4. Verbal notification may occur immediately prior to testing. 5.3.2. Following notification by either method student-athlete will report to the testing site at the specified time; any student-athlete reporting for testing more than 15 minutes after the indicated time will be considered a â&#x20AC;&#x153;No Showâ&#x20AC;? and subject to corrective actions as set forth herein after. 5.3.3. Once the student-athlete has reported for testing and prior to entry into the collection area, he/she shall be required to present picture ID and sign-in on a log sheet (Appendix E). 5.3.4. While in the collection area the use of cell phones is prohibited. 5.3.5. The student-athlete will then select a sealed and encoded collection kit. The encoded kit will be logged in and the student-athlete will proceed with a collection crew member to the collection area to furnish a sample. 5.3.5.1. All specimens will be obtained under direct supervision to insure validity. 5.3.5.2. Collection crew members observing collection will be of the same gender as the student-athlete; procedures do not allow for unobserved collection. 5.3.6. Once a specimen has been provided the student-athlete will maintain control of the beaker until the specimen can be processed and packaged for shipment to the laboratory. 5.3.7. The drug test will utilize a split bottle (A and B sample) collection process. The student-athlete will observe as his/her specimen is placed into these bottles and resealed for shipment to the independent laboratory. 5.3.8. Once the specimen has been processed for shipment the student-athlete will sign and certify that the sample was processed in accordance with the procedures described in this protocol and leave the collection site. 5.3.9. The specimen will be sent to an independent laboratory for screening to determine the presence or absence of prohibited substances including alcohol. 5.3.10. The test administrators will check the sign-in log against the drug testing roster and submit to the Director of Athletics and Head Coach the names of student-athletes who failed to report for drug testing. 5.3.11. If the student-athlete does not comply with the collection process or fails to appear for a scheduled drug test they are subject to the corrective actions as outlined in this document. 5.4. Notification of Test Results 5.4.1. The following University officials and involved individuals shall be notified of laboratory confirmed positive test results, no-shows for drug tests, or arrests on drug or alcohol related criminal offenses: Director of Athletics, Head Athletic Trainer, Team Physician, Head Coach or Supervisor, Health care providers involved in assessment, counseling and treatment to which the student-athlete may be referred, Drug test results will also be provided to the student-athleteâ&#x20AC;&#x2122;s parents or legal guardians as set forth hereinafter. 5.4.2. The Head Athletic Trainer will notify the student-athlete of the positive test result. 81


6. Corrective Actions 6.1. Failure to Provide Urine Sample (No Void) 6.2. A student-athlete who appears for a drug test but fails to provide or is unable to provide a usable urine sample during a drug test (no void) will be prohibited from taking part in team workouts, practice or in competitions until a sample is provided. 6.3. Failure to Appear for Drug Test (No Show): A student-athlete who fails to appear for drug testing after receiving notification of the test (No Show) will be subject to the following: 6.3.1. First “No Show” Offense 6.3.1.1. A student-athlete will be prohibited from taking part in team workouts, practices or in competitions until a sample is provided. 6.3.1.2. A student-athlete will be required to submit to an immediate drug test at a time and place to be determined by the Department of Athletics. 6.3.1.3. If the drug test is positive the student-athlete will be subject to corrective actions as set forth hereinafter. 6.3.1.4. If the drug test is negative the student-athlete’s failure to provide a sample at the date and time of the initial test will constitute reasonable cause and subject the student-athlete to non-random drug testing as deemed necessary by the Head Athletic Trainer and Team Physician. 6.3.2. Second “No Show” Offense 6.3.2.1. A student-athlete will be prohibited from taking part in team workouts, practices or in competition until a sample is provided. 6.3.2.2. A student-athlete will be required to submit to an immediate drug test at a time and place to be determined by the Department of Athletics. 6.3.2.3. A student-athlete will be further prohibited from taking part in any team workouts, practice or competitions until results are received from the independent laboratory. 6.3.2.4. If the drug test is positive the student-athlete will be subject to corrective actions as set forth hereinafter. 6.3.2.5. If the drug test is negative the student-athlete will be able to resume team activity at the discretion of the Head Coach upon receipt of negative test results from the independent laboratory. 6.3.2.6. Failure to provide a sample will constitute reasonable cause and subject the student-athlete to non-random testing as deemed necessary by the Head Athletic Trainer and Team Physician. 6.3.3. Third “No Show” Offense 6.3.3.1. The student-athlete is dismissed from intercollegiate athletics at American University. 6.3.3.2. The student-athlete forfeits further financial aid from the Department of Athletics as allowed by NCAA guidelines. 6.3.4. All No Shows will be considered positive drug tests and will be subject to corrective actions as set forth herein after until the student-athlete reports for and provides an adequate specimen for testing. 6.3.5. Extenuating Circumstances: 6.3.5.1. A student-athletes failure to appear for testing will not be considered a “No Show” offense in the event that extenuating circumstances, as determined by the Head Athletic Trainer, justified his/her failure 82


to appear. Acceptable reasons for failure to appear include but are not limited to: Academic conflict; Scheduled exercises with ROTC or National Guard units; Personal medical emergency that requires hospitalization; death of an immediate family member. 6.3.5.2. The Head Athletic Trainer will make final determination as to the validity of the extenuating circumstances. 6.4. Positive Test Results for Prohibited Substances (Non-Alcohol) 6.5. A student-athlete’s specimen will be considered a positive test result upon confirmation of the presence of prohibited substances by the independent laboratory. 6.6. Positive test results from NCAA and other outside sports testing agencies administered tests will be considered a positive test under this Awareness Program and will subject the student-athlete to corrective action as set forth hereinafter. 6.6.1. First Offense 6.6.1.1. A registered letter will be sent to the student-athlete’s parents or legal guardians to notify them of the positive drug test and to inform them of the corrective actions being taken. 6.6.1.2. The student-athlete will be removed from all team competitions and travel for not less than ten (10) days at the end of which the student-athlete will be re-tested. Any new test results will be handled in the following fashion: 6.6.1.2.1. Negative drug test result: the student-athlete will be allowed to resume activity with his/her team at the discretion of the head coach; and be subject to non-random testing as set forth in this document. 6.6.1.2.2. Continued Positive drug test result: providing the test indicates a lower level of the band substance(s) the student-athlete will continue to be held from all team activities until he/she can produce a negative sample. 6.6.1.2.2.1. Re-testing will occur at ten (10) day intervals from the date of the initial test. 6.6.1.2.3. Positive Test with increased levels or new substance(s): if the subsequent drug test result shows increased levels of the banned substance(s) or provides evidence of additional banned substance(s) not found in the initial drug test this will constitute a Second Offense. 6.6.1.2.3.1. The student-athlete will be subject to the corrective actions as they apply to a second offense positive drug test as set forth in this document. 6.6.1.3. The student-athlete is scheduled for testing each time drug testing is performed for a period of not less than eighteen (18) months, and for non-random testing thereafter as deemed necessary by the Head Athletic Trainer and Team Physician. 6.6.1.4. The student-athlete must be evaluated by Circles of Hope to assess the need for further treatment. 6.6.1.4.1. The student-athlete must comply with this resource’s recommendations regarding any further treatment, evaluation or counseling. 6.6.1.4.2. The student-athlete agrees to provide written documentation of this resource’s recommendations to the Head Athletic Trainer and Team Physician. 83


6.6.2.

84

6.6.1.4.3. The student-athlete assumes all financial responsibility for compliance with these treatment recommendations. 6.6.1.4.4. Nothing contained in this Awareness Program shall prohibit the Head Coach and the Director of Athletics of a student-athlete who has tested positive for a prohibited substance, including alcohol, from taking additional corrective or disciplinary action as he or she deems appropriate; including but not limited to suspending or dismissing the student-athlete from the team Second Offense 6.6.2.1. The student-athlete will in the presence of the Head Athletic Trainer or their designee, the Sports Supervisor and the Head Coach, notify his/her parents or legal guardians of the incident by phone or in person. The parents or legal guardian will also be informed of the corrective actions being taken. 6.6.2.2. The student-athlete will be removed from all team competitions for not less than three (3) dates of competition or thirty percent (30%) of the maximum allowed dates of competition as outlined in the NCAA Manual, figure 17-1 whichever is greater. (Appendix G) 6.6.2.2.1. Dates of competition are defined as scheduled contests or dates of competition (including exempted events but excluding scrimmages and exhibition contests) against outside participants during the playing season that concludes with the NCAA championship. 6.6.2.2.2. Scrimmages, exhibition contests, and contests occurring during the non-traditional sport season are specifically excluded from counting towards satisfaction of this requirement. 6.6.2.2.3. Suspensions for violations of NCAA rules or the rules of the sport are specifically excluded from counting towards satisfaction of this requirement. 6.6.2.2.4. The term of the suspension is defined by the number of dates of competition as outlined in Appendix G. Should the season terminate before the student-athlete has satisfied this minimum number the suspension will carry over into the next season. 6.6.2.3. At the end of which time the student-athlete will be re-tested; any new test results will be handled in the following fashion: 6.6.2.3.1. Negative drug test result: the student-athlete will be allowed to resume activity with his/her team at the discretion of the head coach; and be subject to non-random testing as set forth in this document. 6.6.2.3.2. Continued Positive drug test result: providing the test indicates a lower level of the band substance(s) the student-athlete will continue to be held from all team activities until he/she can produce a negative sample. 6.6.2.3.2.1. Re-testing will occur at ten (10) day intervals from the date of the initial test. 6.6.2.3.3. Positive Test with increased levels or new substance(s): if the subsequent drug test result shows increased levels of the banned substance(s) or provides evidence of additional banned substance(s) not found in the initial drug test this will constitute a Third Offense.


6.6.2.3.3.1. The student-athlete will be subject to the corrective actions as they apply to a Third offense positive drug test as set forth in this document. 6.6.2.4. The student-athlete is scheduled for testing each time drug testing is performed for a period of not less than eighteen (18) months, and for non-random testing thereafter as deemed necessary by the Head Athletic Trainer and Team Physician. 6.6.2.5. The student-athlete is referred for assessment by licensed professionals. 6.6.2.5.1. The student-athlete must comply with this resourceâ&#x20AC;&#x2122;s recommendations regarding any further treatment, evaluation or counseling. 6.6.2.5.2. The student-athlete agrees to provide written documentation of this resourceâ&#x20AC;&#x2122;s recommendations to the Head Athletic Trainer and Team Physician. 6.6.2.5.3. The student-athlete assumes all financial responsibility for compliance with these treatment recommendations. 6.6.2.5.4. Nothing contained in this Awareness Program shall prohibit the Head Coach and the Director of Athletics of a student-athlete who has tested positive for a prohibited substance, including alcohol, from taking additional corrective or disciplinary action as he or she deems appropriate; including but no limited to suspending or dismissing the student-athlete from the team. 6.7. Third Offense 6.7.0.6. The student-athlete will in the presence of the Head Athletic Trainer or their designee, the Sports Supervisor and the Head Coach, notify his/her parents or legal guardians of the incident by phone or in person. The parents or legal guardian will also be informed of the corrective actions being taken. 6.7.0.7. The student-athlete is referred for assessment; counseling and treatment at his/her own expense. 6.7.0.8. The student-athlete is dismissed from intercollegiate athletics at American University. 6.7.0.9. The student-athlete forfeits further financial aid from the Department of Athletics as allowed by NCAA guidelines. 6.7.0.10. Information regarding the nature and reason for these actions will be forwarded to the Office of the Dean of Students. 6.8. Positive Test Results for Alcohol 6.8.1. First Offense 6.8.1.1. The student-athlete will be schedule for non-random drug testing as deemed necessary by the Head Athletic Trainer and Team Physician. 6.8.1.2. The student-athlete will attend an alcohol awareness program administered through Student Health Services. 6.8.1.3. The student-athlete will perform 10 hours of community service under the direction of the Director of Athletics or their designee.

85


6.8.2.

6.8.3.

86

Second Offense 6.8.2.1. The student-athlete will in the presence of the Head Athletic Trainer or their designee, the Sports Supervisor and the Head Coach, notify his/her parents or legal guardians of the incident by phone or in person. The parents or legal guardian will also be informed of the corrective actions being taken. 6.8.2.2. The student-athlete will be removed from all team competitions for not less than two (2) dates of competition or twenty five percent (25%) of the maximum allowed dates of competition as outlined in the Bylaw 17; whichever is greater. (Appendix G) 6.8.2.2.1. Dates of competition are defined as scheduled contests or dates of competition (including exempted events but excluding scrimmages and exhibition contests) against outside participants during the playing season that concludes with the NCAA championship. 6.8.2.2.2. Scrimmages, exhibition contests, and contests occurring during the non-traditional sport season are specifically excluded from counting towards satisfaction of this requirement. 6.8.2.2.3. Suspensions for violations of NCAA rules or the rules of the sport are specifically excluded from counting towards satisfaction of this requirement. 6.8.2.2.4. The term of the suspension is defined by the number of dates of competition as outlined in Appendix G. Should the season terminate before the student-athlete has satisfied this minimum number the suspension will carry over into the next season. 6.8.2.3. The student-athlete is scheduled for testing each time drug testing is performed for a period of not less than twelve (12) months, and for non-random drug testing thereafter as deemed necessary by the Head Athletic Trainer and Team Physician. 6.8.2.4. The student-athlete must attend a formal alcohol abuse/treatment program as designated by the Head Athletic Trainer and Team Physician. Third Offense 6.8.3.1. The student-athlete will in the presence of the Head Athletic Trainer or their designee, the Sports Supervisor and the Head Coach or supervisor, notify his/her parents or legal guardians of the incident by phone or in person. The parents or legal guardian will also be informed of the corrective actions being taken. 6.8.3.2. The student-athlete is referred for assessment; counseling and treatment at his/her own expense. 6.8.3.3. The student-athlete is dismissed from intercollegiate athletics at American University. 6.8.3.4. The student-athlete forfeits further financial aid from the Department of Athletics as allowed by NCAA guidelines. 6.8.3.5. Information regarding the nature and reason for these actions will be forwarded to the Office of the Dean of Students.


7. Self Referral Program 7.1. Guiding Principles: 7.1.1. Consistent with the educational mission of the Drug Awareness Program the Department of Athletics has adopted this Self-Referral Program to encourage student-athletes to voluntarily seek assistance for drug use or alcohol abuse. 7.1.2. The Self Referral Program is designed to allow the student-athletes; without fear of disciplinary action, to initiate the process for identifying, confronting and addressing drug or alcohol use or abuse issues through voluntary participation in assessment, evaluation, counseling and education. 7.1.3. Student-athletes may avail themselves of the Self Referral Program one-time during their association with the Department of Athletics. 7.1.4. The Self Referral Program can only be used prior to an “announced” drug test; for the purposes of this document “announced” includes the time when a list of student-athletes have been assembled and/or student-athletes are actively being notified of testing. 7.1.4.1. Plainly: the Self Referral Program cannot be used for fear of being caught in an already announced drug test. 7.1.5. Student-athletes may not self-refer for assistance regarding the use of anabolic steroids and similar growth enhancing or performance enhancing substances. 7.1.6. The concept of the Self Referral Program is for the student-athlete to ask for help for an addictive problem; for this reason the Self Referral Program may not be used while in treatment for an existing violation. 7.2. Procedures: 7.2.1. The student-athlete shall advise the Head Athletic Trainer, Team Physician or Director of Athletics of his/her desire to self-refer for assistance with drug use or alcohol abuse; such notification must occur before the student-athlete has been selected for drug testing. 7.2.2. At the time of notification the student-athlete shall complete the Self Referral Form (Appendix E) identifying the drugs or alcohol for which assistance is requested. 7.2.3. The student-athlete shall submit to an immediate drug test to determine the presence and concentration of drugs or alcohol in the student-athlete’s system. 7.2.3.1. The student-athlete shall not be subject to corrective action for positive test results for drugs or alcohol for which the studentathlete self-referred. 7.2.3.2. If the drug test reveals the presence of a prohibited substance(s), including alcohol, not disclosed by the student-athlete at the time of self-referral, this will constitute a first offense. 7.2.3.3. The student-athlete shall be immediately removed from the Self Referral Program and subject to corrective action as set forth in the Section 6.3.1. 7.2.3.4. Thereafter the student-athlete shall be required to submit to periodic drug tests as determined by the Head Athletic Trainer and Team Physician so that the level of drugs or alcohol in the student-athlete’s system can be regularly monitored. 7.2.4. The student-athlete shall meet with a licensed therapist specializing in the treatment of addiction for the purposes of determining the characteristics of his/her drug use or alcohol abuse and for making recommendations regarding continued treatment.

87


7.2.5.

Thereafter the student-athlete shall abide by the treatment recommendations as established by the licensed therapist. 7.2.6. The maximum period of time that a student-athlete can remain in the Self Referral Program is eight (8) weeks. 7.2.7. The Head Athletic Trainer and Team Physician may release a student-athlete from the Self Referral Program at any time once the student-athlete has completed all required counseling and education; and it is determined that the drugs or alcohol in question are no longer present in the student-athlete’s system. 7.2.8. The Head Athletic Trainer and Team Physician may remove a student-athlete from the Self Referral Program at any time if it is determined that the student-athlete is not fulfilling his/her obligations as outlined by the treating therapist and Self Referral Program; or that the student-athlete is continuing to use drugs or alcohol for which the student-athlete has self-referred. 7.2.9. While participating in the Self Referral Program a student-athlete shall not be subject to drug testing otherwise required by the Awareness Program unless there is reasonable cause to believe that the student-athlete may be using a prohibited substance(s). 7.2.10. A student-athlete’s participation in the Self Referral Program shall be confidential. However, student-athlete’s are encouraged to advise their Head Coach and parents or legal guardians of their decision to participate in the Self Referral Program. 7.2.11. The Department of Athletics assumes no financial responsibility for the cost of treatment associated with the Self Referral Program. 8. Appeals Procedure 8.1. The finding of a positive test result may be appealed on the following limited information: (i) new information that significantly alters the finding of a positive test result; (ii) evidence of a procedural error which are significant and resulted in an adverse finding; or (iii) inappropriate sanction. 8.2. To appeal either a positive finding or the sanction imposed; the student-athlete must file an appeal in writing with the Director of Athletics within five (5) working days of notification of a positive finding. 8.2.1. If a student-athlete appeals the finding of a positive test result, he/she may, in the written appeal, request the laboratory retained by the University perform testing on specimen B. Specimen B findings will be final, subject to the results of any appeal. If specimen B results are negative, the drug test will be considered negative. The student-athlete will be responsible for all costs associated with specimen B analysis (e.g., laboratory cost). 8.3. In such instances, the Director of Athletics will convene an Appeals Panel comprised of three (3) professional staff or faculty members who will hear and make a recommendation to the Director of Athletics. Any Appeals Panel member, who previously participated in the decision to recommend testing, will be excluded from the Appeals Panel. 8.3.1. Any party can challenge a panel member on the grounds of personal bias. An Appeals Panel member may be disqualified by a majority vote of the panel. 8.4. At his/her own discretion, the student-athlete may be advised by an American University student, faculty, or staff member (“advisor”). The role of an advisor is limited to consultation. While an advisor may be present at the hearing, they may not address Appeals Panel, speak in the hearing, or question witnesses. Because the purpose of this hearing is to provide a fair review of the positive test results under this Program rather than a formal legal proceeding, participation of persons acting as legal counsel is not permitted.. 8.5. The hearing shall be convened promptly. However, the Athletic Director shall have the authority to reasonably extend this period should the Appeal Panel be unavailable to hear the case. The Head Athletic Trainer, or his/her designee, shall present evidence in support of the proposed sanction(s). The student-athlete may be present 88


to hear and review all evidence presented in support, to challenge such evidence, to present other evidence in support of his/her contentions, and to call witnesses or cross-examine other witnesses. Evidence of the student-athleteâ&#x20AC;&#x2122;s drug use and all positive test results will be presented to the Appeals Panel. Reasons why sanctions should be imposed may be presented. 8.6. The Appeals Panel will conduct the hearing, review all available evidence related to the initial findings as well as new evidence or documentation provided by the student-athlete and make a recommendation regarding the appeal The Appeals Panel will forward a summary of the appeal and the recommendations to the Director of Athletics within ten (10) working days after the hearing. 8.7. The Director of Athletics, after reviewing the summary and recommendations of the Appeals Panel, will issue a final decision regarding the appeal. The Director of Athletics will notify in writing, the Head Athletic Trainer, the student-athlete, the Team Physician of his/her decision. The Director of Athleticsâ&#x20AC;&#x2122; decision shall be considered final. 9. Miscellaneous 9.1. Nothing contained in this Awareness Program shall prohibit the Head Coach and the Director of Athletics of a student-athlete who has tested positive for a prohibited substance, including alcohol, from taking additional corrective or disciplinary action as he or she deems appropriate; including but not limited to suspending or dismissing the student-athlete from the team.. 9.2. The Department of Athletics reserves the right to change the terms and conditions of the Awareness Program at any time upon reasonable notice provided to the student-athlete. 9.3. This Awareness Program shall be effective as of 1 January 2009, and shall supersede all previous documents and/or program. 9.4. For the purposes of this determining appropriate disciplinary action; a positive test result for a prohibited substance, including alcohol, shall be valid for a period of twenty-four (24) months.

89


Appendix A Banned Drug Classes

The following is a list of banned-drug classes with a few examples of substances under each class. These are all drugs that may be tested for during NCAA Year Round Drug Testing as well as the American University Drug Screening. The term â&#x20AC;&#x153;related compoundsâ&#x20AC;? comprises substances that are included in the class by their pharmacological action and/or chemical structure. Note to Student-Athletes: There is no complete list of banned substances. Do not rely on this list to rule out any supplement ingredient. If the student-athlete has any questions about the inclusion of a specific substance they should contact the Athletic Training Staff. Stimulants: amphetamine (Adderall); caffeine (guarana); cocaine; ephedrine; fenfluramine (Fen); methamphetamine; methylphenidate (Ritalin); phentermine (Phen); synephrine (bitter orange); methylhexaneamine, etc. exceptions: phenylephrine and pseudoephedrine are not banned. Anabolic Agents â&#x20AC;&#x201C; (sometimes listed as a chemical formula, such as 3,6,17-androstenetrione) boldenone; clenbuterol; DHEA (7-Keto); nandrolone; stanozolol; testosterone; methasterone; androstenedione; norandrostenedione; methandienone; etiocholanolone; trenbolone; etc. Alcohol and Beta Blockers (banned for rifle only): alcohol; atenolol; metoprolol; nadolol; pindolol; propranolol; timolol; etc. Diuretics (water pills) and Other Masking Agents: bumetanide; chlorothiazide; furosemide; hydrochlorothiazide; probenecid; spironolactone (canrenone); triameterene; trichlormethiazide; etc. Street Drugs: heroin; marijuana; tetrahydrocannabinol (THC); synthetic cannabinoids (eg. spice, K2, JWH-018, JWH-073) Peptide Hormones and Analogues: growth hormone(hGH); human chorionic gonadotropin (hCG); erythropoietin (EPO); etc. Anti-Estrogens : anastrozole; tamoxifen; formestane; 3,17-dioxo-etiochol-1,4,6-triene(ATD), etc. Beta-2 Agonists: bambuterol; formoterol; salbutamol; salmeterol; etc. Any substance that is chemically related to the class, even if it is not listed as an example, is also banned! Information about ingredients in medications and nutritional/dietary supplements can be obtained by contacting: The Resource Exchange Center, REC, 877-202-0769 or www.drugfreesport.com/rec password ncaa1 It is your responsibility to check with the appropriate athletics staff before using any substance. The National Collegiate Athletic Association May 2011

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Appendix B Department of Athletics 2013-2014 Consent to Participate in Drug Awareness Program I, , acknowledge that I received a copy of American University’s Drug Awareness Program (“Program”). I have read it, been given the opportunity to ask questions about it, and fully understand the Program’s provisions. It is my understanding that signing this consent form and returning it is a prerequisite to becoming/or continuing to be a member of American University (“University”) intercollegiate athletics. I further understand that I may choose not to sign this Form and forego participation in intercollegiate athletics at American University and forfeit my athletics grant in aid. By signing below, I hereby consent to have my urine collected and tested for the presence of certain drugs, including but not limited to anabolic steroids, cocaine, marijuana, barbiturates, amphetamines and other controlled substances in accordance with the provisions of the Program, and at such other times as testing is required under the Program. I understand that urine samples are sent to outside laboratories for actual testing. I also understand that if it is discovered, based upon the findings of the outside laboratory, that I have in any way, tampered with my urine sample, or any other sample, I will be treated as if I have a positive sample. I further authorize the University or an agent acting on the University’s behalf to make a confidential release to the Head Athletic Trainer; my parent(s) or legal guardian(s); the head coach of my sport; the Athletic Director; counselors participating in the Drug Counseling Program; and any other individuals who may be involved in the sanction process; of all information and records, including test results, the University may have relating to the screening or testing of my urine sample(s) in accordance with the provisions of the Program which is applicable to all student-athletes at American University. I waive any privilege I may have in connection with such information only to the limited extent set forth in this Form. I hereby release American University, its officers, directors, agents and employees from all liability or legal responsibility that may arise from the acts that I have authorized or consented to herein. I and my Legal Guardian have carefully read and understand the terms and conditions of this Consent to Participate Form, and agree to be bound by them. ________________________________ Athlete Print Name

__________________________________ Student Athlete Signature

________________________________________________ Student Athlete Address

__________________ Date

________________________ ____________________________ ______________ Parent/Guardian Print Name Parent/Guardian Signature if SA under 18 Date

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Appendix C Department of Athletics Reasonable Suspicion Notification Form Student-Athlete: _____________________________________________________________ Department Staff Member: ____________________________________________________ Under the Reasonable Suspicion clause that is outlined in the American University Drug Awareness Program I wish to report the following objective sign(s), symptom(s) or behavior(s) that I reasonably believe warrant referring the above named student-athlete to the Head Athletic Trainer / Team Physician / Director of Athletics for possible drug testing. (Please check all that apply) The student-athlete has shown:  Irritability  Loss of Temper  Failure to Follow Directions  Poor Motivation  Verbal Outburst(s)  Physical Outburst(s)  Emotional Outburst(s)  Weight Gain  Weigh Loss  Sloppy Hygiene/Appearance The student-athlete has been:  Late for practice  Late for class  Not attending class  Receiving poor grades  Staying up abnormally late  Missing appointments  Missing meals

The student-athlete was observed to have / to be:  Dilated pupils  Constricted Pupils  Red Eyes  Smelled of alcohol  Smelled of Marijuana  Difficulty walking  Constantly running nose  Over stimulate “Hyper”  Withdrawn  Less communicative  Slurred Speech  Multiple Motor Vehicle accidents  Violation(s) of the American University Student-Athlete Code of Conduct  Violation(s) of the American University Code of Student Conduct  Violation(s) of the American University Residence Hall Alcohol Policy

Other Specific objective findings: ______________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ This has been observed by me over the past:________ hours and/or _______ days. Reviewed By: _____________________________________ Department of Athletics Staff Member

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__________________ Date


Appendix D Department of Athletics 2013-2014 Drug Testing Notification Form Student-Athlete:___________________________________Sport:______________________ Date of Notification:________________________________Time of Notification:_________ I, the Undersigned: Hereby acknowledge that I have been notified to appear for substance abuse testing, consistent with the policies and procedures established by the American University Drug Awareness Program. I have been notified to report with picture identification to: Location:________________________________________

On:___________________

Time:___________________________________________ I understand that I will be expected to provide an adequate urine specimen, and that I am not to over hydrate. I further understand that providing numerous diluted specimens may be cause for follow-up testing. I understand that I will be tested for the banned substances listed in NCAA Bylaw 31.2.3.1. I understand that failure to appear at the site on or before the designated time will constitute a withdrawal of my previous consent to be tested as part of the American University Drug Awareness Program, and will be considered a positive test. By signing below, I acknowledge that I have been notified of my mandatory participation in the American University Drug Awareness Program, and that I am aware of what is expected of me in preparation for this drug-testing event. I can be reached at the following telephone number on the day of the test:________________ ________________________________________________ Athleteâ&#x20AC;&#x2122;s Signature ________________________________________________ Athletic Trainerâ&#x20AC;&#x2122;s Signature

______________________ Date

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Appendix E Department of Athletics Self Referral Program I _______________________________ wish to voluntarily disclose use of the following drug(s) under the Self Referral portion of the American University Drug Awareness Program: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ I understand that as part of the program I will be required to submit to an immediate drug test to determine the presence and concentration of drugs and/or alcohol in my system; and that I will not be subject to corrective action for a positive test result for the presence of any substances listed above. I understand that I shall be required to submit to periodic drug tests as determined by the Head Athletic Trainer and Team Physician so that the level of the drug(s) and/or alcohol in my system can be regularly monitored. I further understand that a positive drug test for the presence of a prohibited substance(s), including alcohol, not disclosed above will constitute a first offense under the Drug Awareness Program, that I will be immediately removed from the Self Referral Program and subject to corrective action as set forth in the Section 6.3.1. I agree to meet with a licensed therapist specializing in the treatment of addiction for the purposes of determining the characteristics of my drug use or alcohol abuse and for making recommendations regarding continued treatment. I further agree to abide by the treatment recommendations as established by the licensed therapist. The Head Athletic Trainer and Team Physician may release me from the Self Referral Program at any time once I have completed all required counseling and education; and it is determined that the drugs or alcohol in question are no longer present in my system. The Head Athletic Trainer and Team Physician may remove me from the Self Referral Program at any time if it is determined that I am not fulfilling my obligations as outlined by the treating therapist and Self Referral Program; or for continuing to use drugs or alcohol for which I have self-referred. I understand that my participation in the Self Referral Program shall be confidential. The maximum period of time that a student-athlete can remain in the Self Referral Program is eight (8) weeks. ________________________________________ Athleteâ&#x20AC;&#x2122;s Signature ________________________________________ Team Physician/ Head Athletic Trainerâ&#x20AC;&#x2122;s Signature

__________________________ Date

***The Department of Athletics assumes no financial responsibility for the cost of treatment associated with the Self Referral Program.***

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Appendix F

18

17

16

15

14

13

12

11

10

9

8

7

6

5

4

3

2

1

Student-Athlete Print Name

Student-Athlete Signature sport

Time In

crew Initials

Time Out

stud-ath initials

crew initials

Site Coordinator _________________________________________________________ Date of Test ____________________________________________ Place of Test ___________________________________________________________ Time of Test ____________________________________ am / pm

American University Department of Athletics Drug Testing Roster


Appendix G Corrective Actions – Dates of Competition Minimum Number of Dates for 2nd Positive Drug Test (Non-alcohol) Sport

NCAA Max Dates of Competition

Minimum Number of Competitions

Men’s Basketball

29

9

Women’s Basketball

29

9

Cross Country

7

3

Field Hockey

20

6

Women’s Lacrosse

17

5

Men’s Soccer

20

6

Women’s Soccer

20

6

Swimming / Diving

20

6

Track and Field (Indoor / Outdoor)

18

5

Volleyball

28

8

Wrestling

16

5

Minimum Number of Dates for 2nd Positive Test (Alcohol)

96

Sport

NCAA Max Dates of Competition

Minimum Number of Competitions

Men’s Basketball

29

7

Women’s Basketball

29

7

Cross Country

7

2

Field Hockey

20

5

Women’s Lacrosse

17

4

Men’s Soccer

20

5

Women’s Soccer

20

5

Swimming / Diving

20

5

Track and Field (Indoor / Outdoor)

18

4

Volleyball

28

7

Wrestling

16

4


EQUIPMENT OPERATIONS AND SERVICES Athletic Equipment Operations and Services are responsible for overseeing the procurement, inventory, distribution, and return of equipment/apparel as well as the laundry operations for the athletic department and some adjunct groups. The equipment staff strives to improve the student-athlete experience by providing support services to coaches, staff, AU administration and the student-athletes themselves with the goal of helping students to enjoy their time at American University.

Apparel and Equipment

The apparel and equipment needed to participate and practice varies from sport to sport. Each head coach must determine which sport-specific items to issue to the student-athletes on his or her respective teams. The head coach also must determine which items are reusable the subsequent season and as such need to be returned by the student-athletes after the season. The head coach will provide the Equipment Manager with a list of sport-specific apparel the equipment room is to issue each team member.

Issue and Return of Apparel

All equipment and apparel that is issued to a student-athlete will be accounted for by the Equipment Manager. In the event an item is misplaced, lost or stolen, the equipment manager will consult the head coach (or the designate from the coaching staff) to determine the replacement process. Following the completion of the season, each team must return all apparel that the head coach determines to be reusable, as well as all equipment, at a time designated by the head coach in consultation with the Equipment Manager. Each head coach may determine how his or her team is to return these items (i.e. directly to the equipment room, to the coach at a team meeting, etc). At the discretion of the head coach, sport-specific apparel may be used for team practice sessions throughout the academic year, including out of season practice and non-championship seasons. If any of your equipment rips, tears, or becomes unusable please DO NOT THROW IT AWAY. Please give it to the equipment staff so it can be exchanged and also so it can be recorded into proper inventory systems and documented accordingly.

Removal from a Team (Voluntary or Involuntary)

Student-athletes who voluntarily leave or are dismissed from a team, or render himself or herself ineligible to remain a member of a team, are required to turn in all items of apparel and equipment immediately upon removal from the team roster (this excludes any items the student-athlete may have purchased personally). Together, the equipment manager and head coach will monitor the situation and apprise the designated athletic department administrator on any further action needed until the outstanding items are returned (i.e., financial hold placed on student account).

Retention of Apparel and Equipment at the End of Collegiate Participation

The head coach of each team has the discretion to allow those student-athletes who reach the end of their collegiate participation through exhaustion of eligibility to retain sport-specific apparel. Student-athletes may purchase used equipment on the same cost basis as anyone else interested in purchasing used equipment.

Bill for Equipment and Apparel

Student-athletes who are required to return these items but fail to do so will be billed for their replacement. Due to the discounts received on orders placed in large quantity and by a certain date, the price for replacing individual items increases in this type of case. Therefore, the replacement rate that will be billed is the Replacement Cost + 50 percent. The Equipment Manager will determine replacement cost based on current market pricing and the time frame for which the item(s) are needed.

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Athletic Laundry Procedures

Laundry service should be viewed as a privilege, and treated as such. It is critical in helping maintain cleanliness and in preventing certain types of disease and other medical conditions. Student-athletes must have items used for practice and competition laundered after each use before using them again. Laundry service for teams will be provided during the academic year and will be extended to cover sports in their championship season outside of the traditional academic calendar, and preference is given to sports during their championship season. Laundering of gear will be provided for items used for practice and competition only, via the use of individually numbered laundry loops. Laundry loops must be placed in the designated area (hamper/bucket in locker room, drop off at equipment desk, etc.) to be determined by the equipment manager. Each team’s laundry is done separately. Only laundry placed in designated area prior to pick up and/or wash time will be laundered; loops left on locker room floor, “near” designated area or loose items not on a laundry loop are not guaranteed be laundered. Laundry loops are considered equipment and are governed by the same policies. In order to receive a new loop, the old loop must be presented for inspection. If a loop breaks, DO NOT THROW IT AWAY. Requests for a new loop, particularly those without an old loop for exchange, will be handled on a case-by-case basis. Please note that laundry bags are no longer an acceptable means of having clothes laundered for student-athletes. Competition items will be issued or packed, and subsequently returned by the student-athlete, in a manner and time frame agreed upon by the head coach and equipment manager. Competition items are NOT to be placed in the laundry bucket. Do not keep competition items or leave them in your locker between competition dates.

Towels

Towels can be provided at the request of each team’s head coach or equipment liaison for the entire team. One allotment will be provided for each team based on the roster size. An individual student-athlete may also request a towel, but it is the individual’s responsibility to follow the policy. Once towels are issued, there are two ways to receive a clean towel: return towels with the laundry in the buckets/hampers or bring a dirty towel to the equipment desk to exchange for a clean one. Requests outside of these two scenarios will not be honored. Towel service should be viewed as a privilege and is subject to review of the equipment manager should it be found that the service is being abused. Student-athletes may use personal towels and have them laundered; however, should the laundry load size increase beyond a reasonable level, the equipment manager reserves the right to amend the service. The Athletic Training and Sports Medicine Staff has towels for its own use. These towels are to only be used for athletic training/sports medicine purposes, and they are laundered and cared for separately. DO NOT use athletic training towels outside of their intended purpose, including for showers. IMPORTANT PHONE NUMBERS-EQUIPMENT ROOM Johnathan Katona, Head Equipment Manager 202-885-3061 Peter Murray, Asst. Equip Manager 202-885-3060

STRENGTH AND CONDITIONING Top 10 Rules and Expectations 1) Be punctual. If a workout is scheduled for a specific time, be there on time and ready to go. 2) Technique is paramount. Do it right and strive to make every repetition perfect no matter what the drill or exercise you are performing. 3) The emphasis should not be on how much weight you are lifting, but how fast you are lifting it in good form. Athletics is about power, which is Force x Distance/Time. The athlete that can apply the maximum amount of force in the shortest amount of time is the more powerful athlete and usually tends to be more successful. 98


4) There is no sitting down in the weight room. You sit when performing upper body, abs and stretching. 5) I expect 100% during every workout. There will be good days and bad days and that is understandable, but laziness will not be tolerated. Toughness – the ability to consistently perform toward the upper range of your talent and skill regardless of the competitive circumstance. “A fundamental component of toughness is physical fitness. A low tolerance for physical stress typically means the battle will be lost before it begins. Once athletes reach their physical limits, it’s like unplugging the computer from its power source.” 6) Captains and upperclassmen are expected to lead by example. 7) The most important muscles aren’t the ones you see in the mirror, they are the ones that you can’t see. The show muscles are in front and the go muscles are in the back. 8) You play in 3 dimensions therefore we will train in all planes of movement. You must be able to move efficiently in all directions. 9) Flexibility and Balance do not just happen; they must be worked like all other aspects of training. The better your flexibility and balance the easier movement becomes and the chance of injury goes down. 10) An athlete must eat more than an average person due to the calories expended during activity. And an athlete in training must consume even more calories due to the demands of training on top of the activity. *NOTE* One night of heavy drinking sets your training back 2-3 days. IMPORTANT PHONE NUMBERS – STRENGTH AND CONDITIONING Jake Patton Head Strength & Conditioning Coach 202-885-3056 Chris Tolzman Asst. Strength & Conditioning Coach 202-885-3091

ATHLETIC AWARDS Varsity Letters

Varsity letters are awarded to student-athletes after the recommendation by the head coach to the Associate Director of Athletics/Senior Woman Administrator for outstanding service and accomplishment as a member of a varsity athletic team at American University. Membership on a varsity athletic team does not automatically guarantee a varsity letter for a student-athlete. Each head coach sets the standards for earning a varsity letter at the beginning of each academic year. The head coach should share this information with the student-athletes at the beginning of the year to ensure that student-athletes are informed during the process. This standard should be articulated and kept in writing in the Associate Director of Athletics for Compliance office. In addition to the head coach’s standards for earning a varsity letter, all student-athletes in their first year of involvement in American University Athletics must satisfy three additional requirements. Those student-athletes must complete all requirements set out by the Academic Support Program, and the student-athlete must return for the following season. The established awards are as follows: First year letter.................................. Jacket Senior year........................................ Watch It is important to note that: Jackets are awarded to student-athletes who meet the sports criteria for earning a letter who complete the entire academic year with the team and return to the team the following year. Awards are presented for lettering in a sport and not simply for participating or attending. Awards are made in recognition of a significant contribution to the team. The Athletic Department watch is presented to those student-athletes who have completed their eligibility and have competed for at least two years at American University. 99


Senior Student-Athlete Award

This award is presented to a male and a female student-athlete with no remaining eligibility, who has exhibited outstanding athletic ability, academic achievement, leadership, and sportsmanship. This young woman and man are recognized at the Student-Athlete Banquet at the end of the academic year, and their names are placed on a permanent trophy housed in the department.

Barbara J. Reimann Post Graduate Scholarship

The Barbara J. Reimann Scholarship is a scholarship awarded to a senior student athlete who is pursuing a post graduate degree.  The student-athlete must have excelled academically, athletically and been an active participant in community service.  This award is competitive; students can nominate themselves or be nominated by their coaches.  Nominations are submitted to the Associate Director of Athletics/SWA and are evaluated by the Barbara J. Reimann Post Graduate Scholarship Committee. The awardee is announced at the Student-Athlete Awards Banquet.

Recreational Sports and Fitness Intramural Programs

Current and former varsity athletes are allowed to compete in Intramural Sports as long as the requirements below are followed. Athletes are advised to check with the Intramural office regarding their eligibility prior to participating in Intramural Sports. The Intramural Sports Coordinator will determine exceptions to participant restrictions. a. Individuals who fall into one of the following categories are restricted in their Intramural participation. 1. current athletic scholarship men and women 2. varsity letter winners from any four-year institution 3. current varsity athletic squad members 4. professional athletes The restrictions are defined in the following sections. b. Two-Person Rule: No team may have more than two individuals on its roster who fall into one of the four categories listed above. c. Varsity Letter Winners: Male or female students who have earned a varsity letter from a four-year college or university shall be ineligible to compete in the sport or associate sport in which they lettered until a full year has elapsed from when they materially participated with the team. d. Current Athletic Scholarship Men and Women 1. Current athletic scholarship men or women shall be defined as American University students whose names appear on the official athletic scholarship list at any time during the academic year. 2. For Intramural purposes, all current athletic scholarship men and women shall be ineligible to compete in their specific sport or associate sport. Should a man or woman be removed from athletic scholarship, he or she will remain ineligible in his or her specific sport or associate sport for a complete calendar year. 3. In team sports, other than their specific sport or associate sport, athletic scholarship men and women are limited by the two-person rule. 4. Scholarship men and women must compete in the highest class offered in any sport. e. Former Varsity Athletes 1. Varsity letter winners who have either quit or used up their eligibility at American University shall be ineligible for a period of one calendar year from the time they quit or use up their eligibility in their specific sport or associate sport. a. Should a letter winner remain in school after his or her eligibility has expired, he or she will be limited by the two-person rule. 100


f. Squad Members 1. Squad members are defined as students, who have varsity ability or potential, including students who are ineligible, walk-ons, or red-shirts whose names are submitted by the varsity coach, and/or students who have competed in an intercollegiate contest. 2. Students whose names appear on an official intercollegiate varsity squad list are ineligible to compete in that sport or associate sport. 3. Squad members will be limited by the two person rule. 4. Squad members must participate in the highest level of classification offered in all divisions.

CLUB SPORTS

Current and former varsity athletes are allowed to participate in the club sports program provided they meet any requirements set forth by the club and its national governing body. Athletes are advised to check with the Club Sports office regarding their eligibility prior to participating in Club Sports. The Assistant Director will determine exceptions to participant restrictions.

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2013-14 American University Student-Athlete Handbook