Page 1

exhibit.

September 30 - October 3, 2018 www.atca.org/atca-annual


Join the Americas’ Premier Air Traffic Control Conference as we return to The Gaylord National Resort & Convention Center Show Dates Move-In: Show Hours: Show Hours: Show Hours:

(hours subject to change)

Sat. Sept. 29 Sun. Sept. 30 Mon. Oct. 1 Tues. Oct. 2 Wed. Oct. 3

12:00 p.m. to 8:00 p.m. 9:00 a.m. to 8:00 p.m. 9:00 a.m. to 7:00 p.m. 9:00 a.m. to 4:00 p.m. 9:00 a.m. to 3:00 p.m.

Exhibit Hall Location Prince George’s Exhibit Halls D & E Gaylord National Resort and Convention Center 201 Waterfront Street National Harbor, MD 20745

Why You Should Exhibit 4 Largest ATC Conference & Exposition in the Americas 4 3,000 Conference & Exposition participants 4 Participants from over 20 countries 4 Key Industry Decision Makers and Influencers in attendance

Member & Non-Member Booth Space Pricing In Line Booth Spaces - Minimum of 10' x 10' (100 sq. ft.) Island Booth Spaces - Minimum 20' x 20' (400 sq. ft.) • Member Rate: $42 per sq. ft. • Non-Member Rate: $55 per sq. ft • Plus $200 for each booth corner**

Aircraft/Vehicle Displays • Contact ATCA for special rates ** A corner is defined as a corner of a booth where both sides of the corner abut an aisle. (ie. an end row booth would have one corner, a peninsula booth would have two corners, an Island booth would have four corners).

Registration Credits For every 100-sq. foot of booth space contracted and paid, exhibitors will receive a $370 credit to apply towards any registration type (exhibitor, conf. attendee, etc.)

Booth Staff Registration Booth Staff registration is $185 each. • Exhibitors may purchase a maximum of 4 exhibitor badges per 100 sq. ft. *based on 2016 ATCA Annual Attendee Profiles

• Exhibitors may use their allotted registration credit for the purchase of any registration type (exhibitor, conference attendee, etc.).

• All exhibit booth staff must be registered as either a full conference attendee or as an exhibit staff. Any exhibitor found on-site registered in any other category will be required to register on-site at the full conference rate.

1

ATCA Annual 2018 Exhibitor Prospectus


Standard Booth • One 10' x 10' booth with 8' background drape and 42" side divider drapes & Booth Identification header • One 6' White draped table and two chairs • Waste basket

Carpeting The exhibit hall is not carpeted. Carpeting is mandatory in the exhibit hall and all booths must be carpeted.

Booth Height While maximum ceiling heights are 24', No inline Exhibit Booth or booth contents may exceed the 8' height limit unless pre-approved in writing by ATCA.

Show Colors: To be announced

Sharing Exhibit Space

ATCA does not allow for sharing exhibit space.

Exhibitor Booth Allocation Process Exhibitor Booths will be assigned booth space based on the following weighted criteria: 1. Membership in ATCA 2. Exhibiting organization’s total financial support of ATCA’s previous year’s annual conference 3. Date and time of receipt of Online Exhibitor Contract and payment. Booth assignments will occur based on the above criteria until January 31, 2018. After January 31, 2018, all exhibitor applications will be based solely on a first come first served basis.

Exhibitor Benefits • • • • • •

• • •

Listing in official printed on-site Exhibition Guide Special sponsorship and advertising opportunities only available to exhibitors Exhibitors’ products and services search engine on ATCA Annual website Exhibitors’ press releases published on ATCA Annual website Company’s Exhibitor listing In ATCA Today preview emailed to over 10,000 contacts Virtual Exhibitor Profile hall layout where Exhibitors can market to attendees pre-and post-show. Exhibitors' company information is highlighted in real-time on www.atca.org/atca-annual. Attendees can quickly locate your booth location and get direct links to your website, product information, company description, and much more. This is also the best place to post your videos and press releases for maximum visibility. Free 20-minute presentations of products or services in Exhibition Hall Theatres (limited slots available, first come - first served.) Only Exhibitors or Sponsors are allowed to reserve suites and/or meeting space Registration credit of $370 per 100 sq. foot of booth space purchased.

Note: ATCA reserves the right to change the Floor Plan (including, but not limited to aisle space), without notice, in order to comply with fire, safety, technical, and accessibility regulations or to provide, in its exclusive judgment, a safer, more satisfactory, attractive, and successful Exhibition. ATCA Annual 2018 Exhibitor Prospectus

2


Information for Exhibitors Payment Methods ___________________________________________________ Option 1: Payment by Credit Card (VISA or MasterCard, 2.5% credit card processing fee applies) Option 2: Payment by Check: Please make check payable to Air Traffic Control Association (ATCA). Option 3: Bank Transfer Should you wish to make a bank transfer, please contact Ashley Haskins at Ashley.Haskins@atca.org or call +1 703 299 2430 ext. 395 for bank transfer information.

Payment Scheduled __________________________________________________ All fees are due in full within 30 days of receipt of invoice. Should a contract be received less than 30 days before Exhibition setup dates, full payment must be submitted with your contract.

Cancellation/Space Reduction __________________________________________ Booth cancellations or space reductions made in writing and received by ATCA by June 1, 2018 will be refunded less a 15% administrative fee. No refunds after June 1, 2018

Cancellation/Space Reduction must be made in writing to: Kenneth Carlisle Air Traffic Control Association 1101 King Street, Suite 300 Alexandria, VA, USA 22314

P: +1 703 299 2430 ext. 310 E: Kenneth.Carlisle@atca.org

How to Submit your Exhibitor Contract Online All Exhibitor Contracts are submitted online. To complete the Online Exhibitor Contract, please visit the ATCA website: www.atca.org/atca-annual Once your contract has been submitted, you will receive an email confirmation of your submission. Once your booth has been assigned, you will receive another email confirmation that contains your login credentials to access the Exhibitor Zone. If you experience difficulty in submitting your Online Exhibitor Contract, please contact sandra.strickland@atca.org.

Meeting Space Rental A number of meeting rooms have been reserved for use by exhibitors during the ATCA Annual. Rental rates apply and exhibitor meeting space reservations forms will be available in Spring 2018. Should you have any questions about meeting space reservations, please contact Sandra.Strickland@atca.org or Theresa.clair@atca.org.

3

ATCA Annual 2018 Exhibitor Prospectus


Contact Information Exhibition Contacts___________________________________________________ Rugger Smith Alexandria, VA, USA P: +1 703 299 2430 ext. 318 E: Rugger.Smith@atca.org

Sandra Strickland Alexandria, VA, USA P: +1 703 299 2430 ext. 304 E: Sandra.Strickland@atca.org

Conference Programming Contacts_______________________________________ Paul Planzer Alexandria, VA, USA P: +1 703 299 2430 ext. 305 E: Paul.Planzer@atca.org Sponsorship and Advertising Sales Contacts________________________________ Rugger Smith Alexandria, VA, USA P: +1 703 299 2430 ext. 318 E: Rugger.Smith@atca.org

Sandra Strickland Alexandria, VA, USA P: +1 703 299 2430 ext. 304 E: Sandra.Strickland@atca.org

Media and Press Contacts______________________________________________ Glenn Cudaback Alexandria, VA, USA P: +1 703 299 2430 ext. 302 E: Glenn.Cudaback@atca.org

Abigail Glenn-Chase Alexandria, VA, USA P: +1 703 299 2430 ext. 308 E: Abigail.glennchase@atca.org

How to Market Your Organization at the ATCA Annual There are several best practices in successfully marketing your company before, during, and after the ATCA Annual. Sponsorship and advertising at the event will place your brand front and center in the aviation community, providing you invaluable visibility and brand recognition. One way is to advertise. We have several opportunities – including ATCA Annual eNewsletter sponsorships, web banners, and the on-site event newspaper – where you can place ads and raise brand awareness for your organization, products and services. We also offer marketing tools to help you reach out to clients and invite them to your booth. For more information on how to best advertise and communicate with your clients and potential clients, contact Abigail Glenn-Chase at Abigail. glennchase@atca.org to get involved.

INCREASE YOUR REACH IN THE ATM INDUSTRYMAKE YOUR NAME KNOWN AT ATCA ANNUAL!

ATCA Annual 2018 Exhibitor Prospectus

4


ATCA Annual Meeting Gaylord National Resort & Convention Center 63rdGeorge ATCA Annual Meeting Prince Exhibition_ Hall A&B Gaylord National Resort & Convention National Harbor, Maryland Center

Sh Show Name Show Dates Move-In

Prince George Exhibition Halls D & E September 30 - October 3, 2018

Job # AE

Please note: Actual hall layout subject to change, please visit www.atca.org/exhibitor-info for updates.

Service Desk

30'

146

15'

350

Theater

40'

351

452

445

346

349

450

443

345

60' Theater 20'x20'

138

20'

40'

Lounge 1

20'

Inventory as of

543

539

537

40'

643

536

20'

Lounge 2

20'

30'

529 20'

20'

20'

30'

E1Y

20'

BN008

535 20'

429

20'

545

20'

20'

20'

20'

20'

E1Y

329

Dimension 10'x10' 10'x15' 10'x20' 15'x20' 10'x40' 20'x20' 15'x30' 20'x30' 30'x30' 20'x50' 30'x40' 40'x40' 40'x55' 40'x60'

40'

435 20'

50'

E1Y

229

20'

20'

126

Theater

BN008

131 129

20'

230

133

128

551

554

441

335

137

130

550

E1Y

134

451

20' 15' 15'

20'

142

136

15'

348

55'

140

20'

456

355

728

628

20'

20'

20'

20'

124 122 122

123

222

121

20'

220

20'

114

109

102

100

40'

319

20'

615

50'

20'

413

317

20' 20'

30'

303

30'

513

614

511

612

609

103

403 40'

203 20'

40'

20'

40' 200

201

202

300 20'

ELEV 38

Icon

F

Building Name

G

503

716 714

708 706

606 602

603

20' 20'

20'

101

20'

507

105

720 20'

519

30'

106

20'

619

30'

316

110

621 20'

313

318

115 20'

112

523

321

118 116

419

223

20'

Hall

702

Floor

700

Address

40'

ENTRANCE

Draw

400 20'

501

600

File Path

601

File Name

ELEV 37

Drawn By Last Saved Saved By Tab Paper Size Scale

A12 4 SIDED DIRECTIONAL

1531 Atla (v) (f)

10/12

5

ATCA Annual 2018 Exhibitor Prospectus

ATCA Annual 2018 exhibitor prospectus  
ATCA Annual 2018 exhibitor prospectus