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The advantages and disadvantages of the MSDS authoring software

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ToxInfo Consultancy and Service Limited Partnership

Tel.: +36 70 335 8480

H - 1143 Budapest, Eleon贸ra u. 8. Hungary

Fax: +36 1 290 4136

The majority of safety data sheets which are translated and adaptated (!) by our company, were authored with the help of a software, that is why we know the „finished product” of such MSDS authoring software. Based on our unfavourable experiences and due to professional considerations,


company never used or recommended the use of the MSDS authoring software, but on the same way we aware the fact that this solution is prevaled in wide scale and it is accepted based on its advantageous properties. Hereinafter we would like to list the advantageous and disadvantageous properties of the MSDS authoring software in an objective way:

The main operational principle of the MSDS authoring software, and its main services: The MSDS translating software – similarly to other CATs – prepares the translations based on the sameness of the sentences. The basis of its operation is the „memories” which can be bought for the software, these memories contain the translations of the sentences which are likely to be in the safety data sheets. During the translation process, in case of sameness, the „source language” sentences are replaced to the proper sentences of the „target language” (provided that the given sentences is included in the translation memory). Those translations software which is designed to handle safety data sheets, contain other services as well, like: it classifies the components according to the pertinent list of hazardous substances (or the one which is included in the software), it assigns workplace exposition limits to the substances, adds pictograms to the PPE-s, and defines the hazard class and the R and S phrases of the given mixture (based on the components and the concentration limit values defined in the relevant legislation). Other function can be: registration modules.

The disadvantages of the MSDS authoring software: Professional deficiencies:

Determination of a not proper hazard class

It is not able – based only on composition, chemical and physical properties and toxicology data – to prepare a safety data sheet on its own, it is necessary to have an already created sample to the proper operation or the user of the software has to be well qualified.

The professional mistakes of the „original” safety data sheet is transferred to the translated safety data sheet without any corrections.

ToxInfo Consultancy and Service Limited Partnership


It may contain untranslated parts (it can not handle those sentences which are not included in its memory)

Mistranslated sentences, expressions, denominations of substances (we can not be sure that the content of the memory is well translated)

It is not able to amend the missing data.

It operates only according to the general EU directives/regulations, it neglects the smaller – bigger differences within the national regulations.

In case of change in regulations, it can be used only after the supply of software update.

Other, non professional disadvantages:

The software has to be operated, so human resource costs arise.

It does not mean a single expenditure for the buyer, because the different linguistic modules and updates may result further costs.

It is only cost efficient above a given number of MSDS

The user only get a software support, but in case of any chemical safety related questions no support is given

In case of any authority objections, the user will not be able to correct the given safety data sheet.

The advantages of the MSDS authoring software:


Large quantities of MSDS can be handled easily

It can translate into several languages (if the given linguistic module is available)

Cost efficient, but only in case of a really big quantities

Registration functions

Our work method: the appropriate practice of the preparation of Safety data sheets:  

ToxInfo Consultancy and Service Limited Partnership


Advantages and disadvantages of the MSDS authoring softwares