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Community Consolidated School District (CCSD) 62 AppliTrack HR Talent Management Suite has helped District 62 successfully strengthen the foundation of its school system’s hiring process.

Illinois Educating PreK-8 Enrollment: 4,800 Client Since: 2003


Community Consolidated School District (CCSD) 62 Streamlines Employee Hiring Process, Saving Valuable Staff Time And Increasing Daily Productivity Illinois-based Community Consolidated School District (CCSD) 62 educates nearly 4,800 students in 11 preK-8 schools, and employs approximately 770 certified and support staff. District 62 students consistently perform at or above the state minimum target for attendance, reading, mathematics and graduation. Headquartered in Chicago, IL, Aspex Solutions is the leading provider of HR technologies in the cloud, offering web-based recruiting, hiring and management solutions for schools, as well as government agencies, non-profits and businesses. Through its market-leading suite of products, including AppliTrack, a popular K12 Talent Management Suite, Aspex Solutions serves more than 2,600 public and private sector clients across the U.S., including over 14 percent of the public school districts in the country. By utilizing Aspex Solutions’ powerful, web-based software tools, District 62’s HR Department has been efficiently hiring and managing employees, reducing the amount of paperwork associated with employee management, and increasing daily administrative staff productivity all with a simple, yet affordable, automated approach.

THE CHALLENGE District 62 officials required a solution that would help improve their school system’s antiquated approach to hiring employees. Due to budget constraints and cutbacks over a decade ago, a district Human Resources department was virtually nonexistent prior to Superintendent Dr. Jane L. Beyer Westerhold’s arrival nine years ago. Because there was no specific hiring process in place, school administrators used to have to hire their staff on their own, said Paul Hertel, Associate Superintendent, District 62. “Previously, various people would just show up [in the administrative offices] and say, “I’m the new second grade teacher at this elementary school,’” said Hertel. “The principals just did the hiring on their own, and that was that.” This old system was inefficient for numerous reasons, he said, and did not always connect school administrators with the best, most-qualified candidates. “The old approach served as a major disadvantage to the administrators and the applicants, especially because it was quite time-consuming for our office staff and pretty paper-intensive,” he said.

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THE SOLUTION Within Westerhold’s first year as superintendent, she recruited the help of a retired HR professional to help streamline the district’s hiring process. In addition to establishing an official HR department, the professional also suggested that the district utilize Aspex Solutions’ technology in order to implement a more efficient hiring process. “I joined the team eight years ago … because I was already familiar with AppliTrack’s HR Talent Management Suite, I was able to help the HR Department expand on some of the technology’s basic functions to really help our staff take advantage of all that it has to offer,” he said. Aspex Solutions’ AppliTrack HR Talent Management Suite supports school districts’ HR staff in countless ways; for example, the software can help distribute job information electronically, receive online applications, assess applicants, notify applicants of the outcome of the hiring process, and eliminate much human labor and paper usage. The AppliTrack Recruiting tool enables District 62’s HR department to easily and automatically progress applicants through the entire hiring process: from recruiting, applicant tracking, assessment and evaluation to interview management and onboarding. In addition, this solution has helped the district maintain mostly paperless personnel files and reduce duplicate efforts. “We’ve come a long way over the last decade, and our principals are no longer having to take on the entire responsibility of hiring and managing staff on their own now,” Hertel said.

Aspex Solutions has streamlined our entire hiring process, allowing our employees to get back to doing what they do best: working together to provide a positive learning experience for each and every child in our community.

PAUL HERTEL Associate Superintendent, District 62

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THE OUTCOME AppliTrack HR Talent Management Suite has helped District 62 successfully strengthen the foundation of its school system’s hiring process. Not only have school officials discovered an efficient, cost-effective method of hiring and recruiting, but also a more reliable approach in managing its team of educators district wide. As a result, the HR department has seen a significant reduction in time spent reading through piles of applications and resumes, making countless phone calls, setting up interviews and communicating with both potential and current employees. District 62 saves a considerable amount of time now, thanks to AppliTrack’s function that allows users to email interview invites directly to job candidates. “I believe AppliTrack is a huge time saver,” Hertel said. “If you use this technology efficiently, it really will do the work for you. The old days of having an administrative assistant call applicants back and forth, then needing to check my schedule for availability, play more phone tag, and so on, is now a thing of the past.” Hertel said Aspex Solutions’ technical support and customer service is unparalleled, as well as their frequent system updates and feature enhancements. “Their team is always listening to the users, constantly looking to improve their product,” he said. “As a result, they are always updating, and working to tweak various functions to make them even better than they already are. I am grateful they strive to make their product even better, richer and more useful for those of us in the trenches each day.” Hertel said District 62’s HR Department plans to eventually expand the various ways it utilizes AppliTrack's Suite in the months to come. “I would like to see how this intuitive technology can be used to increase efficiencies and save resources in other areas not only within our department, but throughout the entire school district,” he said. “Aspex Solutions has streamlined our entire hiring process, allowing our employees to get back to doing what they do best: working together to provide a positive learning experience for each and every child in our community.”

A huge time-saver!

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CASE STUDY www.AspexSolutions.com

8725 W. Higgins Road Suite 325 Chicago, IL 60631

info aspexsolutions.com P 866.667.1277 F 847.568.0301


Case Study: Community Consolidated School District 62