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H A V E

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Y O U R

T E C H

Q U E R I E S !


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NEWS

OFFICE 2013: SERVICE PACK 1 MICROSOFT released Office 2013 Service Pack 1 on Tuesday. The package includes several “rollup” patches, better support for modern hardware, and updates including the SkyDrive-to-OneDrive transition. Customers can either manually download the update from the main Microsoft Download Center or Windows Update, or simply just wait for 30 days. At the time. Microsoft said Windows Update will begin pushing SP1 to those customers who are running on Office 2013. Also customers who have subscribed to Office 365 will receive the SP1 update, automatically, during the “next regular update”, Microsoft states. Microsoft also said that all of the cumulative updates and other patches that have been released since December have been included, part of the “rollup patches.” If SP1 is installed, the version will be 15.0.4569.1506 or higher, Microsoft said. Additionally, if you’ve installed the SP1 update for an MSI product, SP1 will be listed in Installed Updates in that same control panel. Microsoft also released SP1 for Exchange Server 2013, which includes fixes,and enhancements to improve the Exchange 2013

experience, Microsoft said. “These include enhancements in security and compliance, architecture and administration, and user experiences,” the company said. There’s also a long list of COM add-ins for Office 2013 that crash under SP1. If you’re using Intel’s Sent to Bluetooth, Evernote’s Outlook Clipper, or Abbyy Finereader, heed the KB article’s warning and update to the latest version of the add-ins. In addition, Microsoft warns that the Power View and PowerPivot add-ins for standalone Excel 2013 have to be re-installed after you apply SP1, and there are two minor Lync 2013 problems. 1

Compatibility fixes for Windows 8.1

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and Internet Explorer 11; Better support for modern hardware, such as high-resolution devices and new, precision touchpads;

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New “apps for Office” capabilities and

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APIs for developers; 3D visualization tool Power Map for Excel, which is now available for Office 365 ProPlus subscription

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customers; Improvements to the Click-to-Run virtualization technology that installs and updates Office 365 desktop applications; An update to SkyDrive Pro, which is now OneDrive for Business.


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NEWS

FIREFOX TO SCRAP WIN ‘METRO’ APP MOZILLA will be deserting its idea to release a touch-friendly browser for Windows 8 users. The organisation first introduced experimental support for Firefox in “Metro” approach back last year in October 2012, and the development has continued since then, although a stable version has never happened. Firefox Vice President Jonathan Nightingale stated in a blog post online that “we have to pick our battles,” and a lack of demand for “Metro” mode support led to this decesion making. “On any given day we have, for instance, millions of people testing pre-release versions of Firefox desktop, but we’ve never seen some more than 1,000 active daily users online in the Metro environment,” Nightingale revealed. With a hand full testing the application, any release would be damaged with bugs and require lots of attention to keep the product up to standards. “When I talk about the need to pick our battles, this feels like a bad one to pick: significant investment and low impact.” With Mozilla’s decesion to leave the “Metro” plan behind, it seems that Windows tablet users and others who take advantage of the touch-friendly interface will have few options other than Internet Explorer, though Google recently began to offer an intriguing option with its latest “Metro” mode for Chrome.

SAMSUNG LAUNCH RADIO SERVICE SAMSUNG announced a new streaming radio service dubbed ‘Milk Music.’ The service is a lot like Apple’s iTunes Radio in that music is chosen based on a user’s preferences, and it’s platform-specific—it’s only available to Galaxy device owners. The service is powered by Slacker Radio, which would explain the absence of rumors that Samsung was working on such a project, and there are no ads. As for the app, it offers the usual features including the ability to save songs for offline listening and create custom radio stations. “ Milk, at least for now, is only for Samsung Galaxy customers. And for now it’s only available in the US, which was how Apple rolled out iTunes Radio too. “Knowing Samsung, the chances are very high” it will be expanded internationally, said Daren Tsui, vice president of music for Samsung’s Media Solutions Center America. The company isn’t certain if Milk will be preloaded on its devices yet, and Tsui said Samsung is even open to expanding the service to other platforms. ”It comes down to whether it’s a hit or not,” he said. But with no ads and no sales for Samsung to enjoy through Milk for now, it’s hard to think of a reason why Samsung would make it available to all. ” Samsung says that Milk Music has over 200 genre stations, and a library of over 13 million songs. That’s a sizable selection, but not nearly as big as the 20+ million songs other services offer. It also features a ‘Spotlight’ section, which plays curated tracks from tastemakers and influencers.


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The Solara 50 can carry up to 100kg of equipment and operate continuously for up to five years thanks to large solar panels.

FACEBOOK is in talks to buy a drone manufacturer with the possability of using this high-altitude aircraft to beam internet connections to isolated areas in Africa, according to reports. The company is one of the main backers of the internet. org foundation, which aims to connect large parts of the globe which currently remain offline at the moment. Today, only 2.7 billion people, which is just over one-third of the world’s population - have access to the internet according to Facebook statistics and other founding members from the likes of Nokia and Samsung. It is said TechCrunch reports that Facebook intends to buy the maker of the solar-powered drones which remain in the atompshere for up to five years,

Photo: Titan Aerospace ©

11,000 DRONES OVER AFRICA in the hope they can be altred ready to provide connectivity for people below. Titan Aerospace’s drones can fly up to 65,000 feet - that they can effectively operate satellites with lower operating costs, which the company calls names “atomsphere parking”. The solara 50 & 60 models have the advantages of carrying up to 100kg of equipment when launched. This project would be in competition with the Google Loon, which will see balloons launched into the stratosphere where they would form a network and programmed to

use varying wind currents at different altitudes to remain in the position intended. If successful, this project would provide 3G-like speeds to the isolated parts of globe. However the lifespan of the balloons would be just 100 days, after which they would return to Earth and have to be replaced. TechCrunch reports that Facebook intends to build 11,000 of the drones to provide blanket internet coverage to parts of the world. Neither Facebook or Titan Aerospace were available for comment.


SECURITY SOFTWARE


AVG Internet security are known for their award-winning security software releases. The 2014 version is usually a program securing your PC via dangerous objects and network threats. The 2014 version with the AVG program provides a more careful examination as well as ended up more rapidly. Utilizing a PC by having an internet connection incorporate some pitfalls, for instance credit card fraud or electronic mails along with malware as well as malevolent applications. AVG Anti-Virus Free Edition improves on both areas, and is an essential upgrade, as updates will be stopped for the previous version. If you already have AVG installed it is recommended that you click on the upgrade option when it is offered. If you have never installed it before, this is the download to use. We would recommend disconnecting from the internet during installation as there will a period where there is no protection. The product AVG Anti-virus 2014 itself is free, but AVG really want you to launch a 30-day trial of their full security suite called AVG Internet Security 2013. You get that option during installation, and a banner

PROS It provides Excellent protection against malware attack on a clean system. Effective malware cleanup. The toolbar offers secure search, Do Not Track, Facebook view, and more. It also Includes secure deletion file shredder to delete your unwanted files in an organized fashion.

CONS Difficult installation on malware-infested test systems. Some users may object to numerous up-sell attempts.

across the bottom of the main window repeats the offer each time you launch the anti-virus. There are some features once you click on them you see the “Upgrade to full version to activate�. The interface of AVG Free has been improved and it is easier to see what protection AVG is providing and what needs attention via icons in the main part of the screen. Tabs along the left hand side give quick access to important information on updates and ongoing scans.

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AVG 2014 FREE ANTI-VIRUS

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ANTI-VIRUS REVIEW


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ANTI-VIRUS REVIEW

AVAST 2014 FREE ANTI-VIRUS If you’re looking for the decent, free security solution, Avast Free Anti-virus 2014 detects and removes as numerous threats and as much fronts as it can including viruses, worms, Trojans, adware, key loggers and root kits. Avoid giving personal information by email or telephone. Avast! Free 2014 offers many features that are not owned by other free anti-virus, in addition anti-virus this also doesn’t make you computer to be slow, because Avast! can be said quite lightweight. You can enjoy the features in the free version which include anti-virus and anti-spy-ware, anti-rootkit, and protection for files, email, the web, peerto-peer network, scripts, and more. Avast has offered free version and pro version but both versions almost similar. Free version can protect PC only for 30 days but full version can use personal and business purpose too. You are still in trouble with your anti-virus program then surely use avast either free version or pro version, it is definitely worth considering.

PROS Avast provides protection against viruses and malware in real-time. It also allows you to hide alerts in full screen mode application. You can also use Game Mode. It can detect and previously unknown possible threats to the system. The security software also consists of good reviews and long track record of positive feedback from Avast customers.

CONS Its free for home use only which is good, but can not be used in commercial environment. Also once you have used the software after one year, registration is required. But it is free.


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ANTI-SPYWARE REVIEW

MALWAREBYTES When a Trojan or other malware gets a foothold in your PC’s innards, clearing it out can be tough. The nastiest ones fight back, interfering with your attempts to install antivirus software. When that happens, what you gonna do next? In many cases the answer is Malwarebytes. Even support agents for other companies may turn to the free Malwarebytes Anti-Malware 1.70 when their own product won’t install and the latest edition is better than ever. Malwarebytes’ primary feature is to scan your computer for the bad guys, and on that level it’s quite successful. It offers a quick scan, a full scan, and a flash scan to analyze memory and autorun objects. It comes with Malwarebytes’ proprietary Chameleon technology, which lets the program install on many infected computers even when the malware blocks other detection tools. When the malware fights back, I have to either engage in email back-and-forth with tech support or sit around while tech support deals with the problem via remote assistance. I do appreciate that support, but I’d appreciate not needing it in the future.

PROS Scored better than all free or commercial competition in my malware removal test. No problems at all with installation. Extremely quick installation. No problems at all with cleaning up malware, spyware. Corrects malicious changes to Windows settings.

CONS No real-time protection against attack. Struggles to install on ransomware infected machines.

I had absolutely no trouble installing Malwarebytes on those same systems. The installation is super-quick, and doesn’t require a reboot. The update process failed on one system, probably due to a glitch in the connection. A second try succeeded. Malwarebytes is known to be a speedy malware remover, with the quick scan taking approximately 7 minutes and 30 seconds to finish even with other high level programs running in the background. The heuristics engine proved on multiple computers during empirical testing that it was capable of determining the difference between false positives and dangerous apps. Surprisingly, the premium Protection component didn’t slow down startup times, even when it’s configured to start with Windows operating system.

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FREE ANTI-SPYWARE


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ANTI-SPYWARE REVIEW

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HITMAN PRO

ANTI-SPYWARE If you’ve got a malware infestation that interferes with installing regular antivirus protection, or ransomware that keeps you from booting Windows at all, it may be time to call in a hit man. HitmanPro 3.7 is specifically designed to clear out this kind of resistant malware, and its new Kickstart feature overrides malware that holds your computer for ransom. By default, the tiny HitmanPro executable installs a local copy on the PC you’re scanning and sets it to scan at each reboot. However, you can also choose to just run a one-time scan without installing anything saving you Hard drive space. when testing, I had no trouble installing this product on my twelve malware-infested test systems. That’s refreshing, considering that getting some products installed has required hours of tech support intervention via phone and live chat. Like Malwarebytes’ Anti-Malware Free 1.51, HitmanPro has a user interface that’s focused on the singular task at hand. Most users will just launch it and immediately click Next to initiate the scan, go have a cup of tea, come back and it’s done. Yes, there are a few configuration settings that need to be setup along the way but not always a neccesity as leaving them at their default values will ensure maximum security. The time required for a scan depends strongly on the number of suspicious unknown files found, because HitmanPro uploads such files for cloud-based analysis. On a standard clean test system, a full scan can take around four minutes and a repeat

scan came in barely over a minute. The average for recent antivirus products is over 30 minutes, so HitmanPro is definitely fast and in my opinion the best to use along with your antivirus software running day to day. At the end of a scan, HitmanPro lists all the malware, spyware, trojans, suspicious files, and tracking cookies that it found. Its scan relies on technology from five antivirus companies: Dr. Web, IKARUS, G Data, Emsisoft, and Bitdefender. Clicking on any of the found items displays which of the antivirus engines detected it and what name each used to describe it. so it works with other programs to keep you protected once a scan is performed. One of the best features as well is the 1 click delete so instead of going through all the harmful files you can with 1 click delete all the harmful files all in one go!

PROS good rootkit cleanup and general malware, spyware & Trojan cleanup. Kickstart feature bypasses ransomware that prevents normal Windows boot which usually scares a lot of people as these ransomware sometime say that the user has been looking at child pornography for example so Hitman Pro bypasses that and removes it, Very fast scan. No problems installing on malware-infested test systems. Extremely detailed information about found malware, spyware & Trojan viruses.

CONS No ongoing real-time protection. Many competing products are free; this one is not but in my opinion well worth every penny.


KASPERSKY 2014 The reason for getting a security suite rather than a collection of individual security components is to have all elements of your security protection working together rather than downloading the different kinds of same software which could mess up your machine. Kaspersky Internet Security (2014) smoothly combines antivirus, firewall, phishing protection, antispam, parental control, and more without the need to add any extra software to your system. The components all do a good job; no slackers in this bunch! Do note that “(2014)” isn’t actually part of the name, as Kaspersky has gone number-free. I include it simply to distinguish this version from others. The product’s main window looks very, very similar to Kaspersky’s standalone antivirus. It reports basic security status and offers quick access to four important components. The real visible difference comes when you click the up-arrow at bottom right to see the full component list; now that you have clicked the bottom right you can see that the suite does more, a lot more! Kaspersky’s protection against viruses, spyware, Trojans, and all other types of malware is the same as what you get in the standalone Kaspersky Anti-Virus (2014), Getting the product installed on malwareinfested test system will take work even with tech support. In the end all of the problems were solved by use of Kaspersky’s own ancillary security tools, which is good. Upon testing Kaspersky detected 81 percent of the malware samples for removal. The best product among those tested with the same collection of samples was Bitdefender Internet Security (2014), which detected 83 percent.

Upon testing Kaspersky detected 81 percent of the malware samples for removal. The best product among those tested with the same collection of samples was Bit Defender Internet Security (2014), which detected 83 percent. In the malware blocking test, Kaspersky scored lower than many, with 86% detection. That’s generous, but Ad-Aware Pro Security 10.5 beat all the others tested using this same sample set with 94% detection. Kaspersky Internet Security (2014) offers all the security features you expect in a suite, and they all pull their weight. Its intelligent firewall won’t bombard you with queries, its spam filter is top-notch, and it detects fraudulent (phishing) sites with impressive accuracy. Our own hands-on antivirus tests gave it a bit of trouble, but the independent testing gives it a high rating. Our final opinion you can’t go wrong with Kaspersky!

PROS Excellent antivirus for machines in good working order. Good on malware removal test. Accurate phishing detection. Excellent spam filtering. Intelligent firewall blocks leak tests and exploits. Parental control system more complete than many suites. Safe Money feature adds layers of protection for sensitive online transactions so great for online bank users.

CONS It is said that there was some difficulty installing on malware-infested test systems. No remote management or monitoring with parental control.

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ANTI-VIRUS REVIEW


Windows 8.1 Quick Guide


If you currently have a personal computer running Windows 7, Windows XP or Windows Vista then you can upgrade to Windows 8 Pro (Professional). With Windows 8 Pro, you can connect and share your files. Windows 8 Pro also adds enhanced features if you need to connect to company networks, access remote files, encrypt sensitive data, and other more advanced tasks. You can upgrade to Windows 8 from Windows 7, Windows Vista, Windows XP, Windows 8 Release Preview, Windows 8 Consumer Preview, or Windows Developer Preview, but you might not be able to keep all of your files, software programs, and settings. If Windows 7 was made to run on ordinary computers such as laptops, desktops, and netbooks. Windows 8 has been specialised to run on a wider range of devices. It can also be used effectively on tablets, computers with touch screens, and hybrids that combine the flexibility of a laptop with the mobility of a hand-held tablet. Windows 8 also adds support for the ARM processors, which is used in popular smartphones and on the go tablets. It is the first time Windows can be used on these processors other than those made by general suppliers Intel or AMD (x86). Initial reports indicated that Update 1 would be available in March, but now it seems that it’s been pushed to April 8th. What changes will the new update bring? Stay tuned for more when it’s released.

WINDOWS 8.1 RELEASE One of the first purported additions with the new update comes the ability to run Windows 8 applications on the desktop. Not many people are happy with the “tile heavy” approach Windows 8 has forced upon its users, and the fact that Microsoft is allowing us to work more within the familiar desktop framework is a welcome addition. It’s also rumored that booting straight into desktop mode will be available with the update, as well as the ability to pin Windows 8 applications to the taskbar. The April 8th release date for Update 1 makes sense because Microsoft’s Build developer conference will run from April 2-4. There will be a lot of talk about Windows Phone 8.1 at the conference, but it does make sense for Microsoft to slide in some Xbox and Windows OS news during the conference as well. Windows 8.1 Pro This edition is available preinstalled on new PCs, as a retail package, and as an upgrade direct from Microsoft. It is also available via volume licensing. Windows 8.1 Enterprise This edition is available only to enterprise customers who purchase Software Assurance for Windows as part of a volume-license agreement.

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INTRODUCTION TO WINDOWS 8

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WINDOWS 8.1 GUIDE


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WINDOWS 8.1 GUIDE

WHY WINDOWS 8.1? If you have any experience at the moment with Windows 8, you’re already familiar with its basic operations. The biggest, most obvious changes in the initial release of Windows 8 were a touch-enabled user experience designed for the new production of mobile hardware and support for a new class of applications. But the initial release of Windows 8 included many changes under the hood as well, with significant gains in performance, reliability, security, and manageability over previous Windows versions.

Windows 8 represents the most significant change to the Windows user experience in two decades, and Windows 8.1 adds another large helping of change. As an IT pro, you need to understand the core elements of the Windows 8.1 user experience so that you can e ffectively train and support users (and, of course, be more productive yourself). Armed with that knowledge, you can also decide how and where to deploy custom settings to keep those users productive with the apps they use most often.

Each tile on the Start screen is a shortcut to an app, website, or location in File Explorer. Some are live tiles, with content that refreshes continuously to reflect underlying data for that app. The new Large tile size, shown in the Weather and Finance applications in screenshot, allows for more information to appear in a live tile. Shortcuts for desktop programs, such as the eight small Office 2010 tiles shown above, now pick up the dominant color of the program icon, just as they do in shortcuts on the taskbar. In Windows 8, the touch-friendly PC Settings included a limited number of options. In Windows 8.1, the number of options is expanded tremendously, duplicating virtually all the options you would otherwise have to adjust using the desktop Control Panel. For example, Windows 8.1 includes the full range of settings for adjusting display resolution on a single-monitor or multimonitor configuration, options that required a trip to the desktop Control Panel in Windows 8.


USER EXPERIENCE

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WINDOWS 8.1 GUIDE

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Windows 8.1 includes significant improvements in multiple-monitor support. Most noteworthy is the new capability to run each display at a scaling that’s appropriate to its size and resolution. In Windows 8 and earlier versions, the same scaling is used for all m onitors, making for desktop apps that are too large or too small to work with comfortably. This difference is especially noticeable with the new breed of high-resolution mobile devices, such as touchscreen Ultrabooks with 13-inch displays running at full HD resolution, 1920 by 1080. If you connect that mobile display to a 24-inch full HD desktop monitor, Windows 8.1 automatically adjusts the scaling factors individually.

WINDOWS 8.1 DESKTOP Most of the elements that make up the desktop in Windows 8.1 should be familiar to anyone who has used Windows in the past decade. The taskbar and notification area work very much like their Windows 7 counterparts. Desktop programs work just as they did in Windows 7. Control Panel and File Explorer look a little different but essentially work the same as their predecessors. The techniques for moving, arranging, and managing program windows on the desktop are the same. The single difference is in the lower-left corner of the desktop, where Windows 8.1 displays the same Windows flag icon that occupies the center spot in the charms menu. That’s a change from Windows 8, where a thumbnail of the Start screen appeared only when you moved the mouse to the lower-left corner. The screenshots at the side show the capabilities of the start button. Although this new element occupies the same spot as the Start button in Windows 7, it doesn’t lead to a Start menu. Instead, it leads to the Start screen and Apps view. For experienced users, it’s worth to note that many of the Start menu’s functions are available from the power menu, which appears when you right-click the Windows start. You can also summon this menu by pressing Windows shortcut key+X.


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WINDOWS 8.1 GUIDE

CUSTOMISING THE START SCREEN Creating a standard Windows 8.1 image for deployment involves the same set of actions as customizing an individual user experience. For a worker who primarily uses desktop apps, you might want to uninstall most of the Windows 8 apps included with a default installation and pin shortcuts to those desktop apps as tiles on the standard Start screen. That creates a clean, uncluttered experience where all available actions involve familiar program names. To switch into customization mode, go to the Start screen or Apps view, swipe up from the bottom (or right-click), and then click Customize on the command bar. Even simpler, right-click a tile on the Start screen or an app in Apps view, or on a touchscreen press and hold a tile or app. That action selects the tile or app and switches into customization mode, where you can continue selecting apps and tiles. The screenshot below shows the Start screen in the customization mode.

Move tiles: In Windows 8.1, you can select multiple tiles and drag them to a new location on the Start screen. Arrange tiles into groups, with or without names In Windows 8.1, you can select multiple tiles and drag them to a new location on the Start screen. Pin and unpin tiles for Windows apps Any entry on the list of Windows 8 apps and desktop programs in Apps view can be pinned to the Start screen. To unpin one or more tiles, make a selection and then click Unpin From Start on the app bar at the bottom of the display.


Move tiles: In Windows 8.1, you can select multiple tiles and drag them to a new location on the Start screen.

Turn live tiles on and off For Windows apps that support the feature, you can click Turn Live Tile Off to disable automatic updates on the Start screen. Click Turn Live Tile On to re-enable the feature. Uninstall Windows Store apps You can uninstall most Microsoft-authored apps that are included with a default installation of Windows 8.1. A handful of items can’t be uninstalled and must remain in Apps view, although they can be unpinned from Start; PC Settings, SkyDrive, Desktop, and Store are all in this group. Note that Windows desktop apps can be uninstalled only by using a desktop uninstaller, typically reached through the Programs And Features option in the desktop Control Panel.

INTERNET EXPLORER 11

The user experience for tabbed browsing in Internet Explorer 11 moves the tab thumbnails along the bottom and adds support for up to 100 tabs per session. Uninstall Windows Store apps You can uninstall most Microsoft-authored apps that are included with a default installation of Windows 8.1. A handful of items can’t be uninstalled and must remain in Apps view, although they can be unpinned from Start; PC Settings, SkyDrive, Desktop, and Store are all in this group. Note that Windows desktop apps can be uninstalled only by using a desktop uninstaller, typically reached through the Programs And Features option in the desktop Control Panel.

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Change the size of tiles on the Start screen Windows 8.1 supports a total of four tile sizes. The Medium and Wide sizes were introduced in Windows 8 and remain unchanged. Windows 8.1 adds a new Small size, which allows eight Small tiles to fit in the same space as one Wide tile. The new Large tile, which is twice the height of a Wide tile, is available only for apps that are written to support it.

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WINDOWS 8.1 GUIDE

EXPLORER FEATURES Tabs Internet Explorer 11 supports up to 100 tabs per window. (By contrast, Internet Explorer 10 supports only 10 tabs per session.) Tabs can be suspended for efficient use of memory and battery, and switching between tabs is faster. The tabs bar appears at the bottom of the Internet Explorer screen, and tab thumbnails scroll left and right if more tabs are open than will fit in the screen width at one time. Side-by-side browsing In the immersive Internet Explorer experience, opening a link in a new window opens a second browser window alongside the original window, with each taking up half the screen. Address bar Internet Explorer 11 includes a new option to always show the tabs and address bar instead of keeping them hidden. Favorites Internet Explorer 11 significantly improves the experience of saving and managing Favorites when using the immersive browser. By clicking the star button in the command bar to save a Favorite, you can select a custom thumbnail image and a location for the saved favorite, using the same group of folders available from the desktop user experience. See below how to add favourites to Internet Explorer 11

INTERNET EXPLORER 11 If you want to customize an individual Windows 8.1 installation so that shortcuts to saved webpages always open in Internet Explorer on the desktop, you can do so by using the Opening Internet Explorer section at the top of the Programs tab in the Internet Options dialog box. The screenshot shows three options at the top of the Internet Options dialog box allow you to specify which user experience Internet Explorer uses when you click a link.


WHATS NEW IN EXPLORER?

The Modern version (formerly known as Metro) of IE11 has several updates really expected.To begin with, the synchronization of the browser which is based on SkyDrive now supports the active tabs - just like on Chrome and Firefox. This feature makes it a breeze to restart your current browsing session on another computer with Windows 8 when it is necessary, for example, you are in the office rather than at home. Simply sign in with your Windows ID and you will be at the same point of navigation in which it was interrupted. Internet Explorer 11 also introduces a download manager mode in Modern. Just like on the desktop, providing quick access to the download history and select the folder where the files are saved. Clicking on one of them, however, will open a pane of Windows Explorer on the desktop since there is no file manager in Modern style of Windows 8 .1 yet. Not even the browser in its desktop version has been ignored. It is virtually the same to Internet Explorer 10 as it has so far, but there is a major change. Internet Explorer 11 supports the same functionality on the desktop navigation via touchscreen, like its counterpart Modern / Metro Windows 8. Such uniformity is welcome, and helps prevent the frustration of all users who are forced to go back and forth between the two interfaces. Other changes will affect both versions. Support for WebGL should finally get on the Internet Explorer11, now that those security issues that had so worried Microsoft have been resolved.It seems obvious also that the timing of the tabs will work on both versions, desktop and Modern. Internet Explorer 11 uses the Flip Ahead feature (configurable through privacy settings and in Group Policy) that makes navigating sites through the touch interface easy. Users can “flip� to the next page with a swipe and navigate backward using a swipe gesture as well. This is especially useful when browsing search results and multipage news articles. Internet Explorer 11 also expands sync capabilities to include recently opened browser tabs, saved website passwords, and a broader range of settings and preferences. The list of saved tabs appears on the New Tab on other devices where the user signs in with the same Microsoft account. All in all, Internet Explorer 11 looks like another step in the right direction by Microsoft. It is further proof that the company wants to leave those disturbing memories of the Internet Explorer 6 very behind and liberate himself.

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Internet Explorer 10, which was introduced with Windows 8, included a long list of tempting features. Internet Explorer 11 multiplies that list massively. Many of the changes in both iterations are behind the scenes, with major improvements in terms of performance and reliability as well as better support for interactions on touchscreen devices. Below are some of the features you are likely to see:

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ABOUT OFFICE 2010

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OFFICE 2010 GUIDE

This section of Tech Blink will show you how to make the most of Office 2010, so you can work faster, and increase your knowledge. If you’re a newbie to Microsoft Office, then don’t worry! In this section you’ll learn what you need to get up and started, and sooner or later you’ll be creating documents, worksheets, and presentations like a professional. Microsoft Office is a variety of programs that can help you produce professional-looking documents. Below is a list of features you’ll experience in the Office 2010 version: Word 2010: Allows you to write reports, memos and statements. Excel 2010: Create formulas, generate graphs and charts, or track a budget or progress. PowerPoint 2010: Create and organise slides, and make them interactive with animations and special effects. Outlook 2010: This is used to send and recieve emails. With built-in notes, calendar broken down, and a to-do list, you’ll keep yourself organised with friends, family and work collegues. Access 2010: With this program you can create complex databases allowing you to gather, track and report on data in a simple way. OneNote 2010: Digital notebook allows you to clip, snip, jot, doodle and organise thoughts. Iit allows you to do this in three ways: type in notes, paste screenshots, and attach entire documents into the flexible program. Publisher 2010: If you want to create professional publications, then you can’t beat this program mainly for the simplicity of it. It comes with a variety of microsoft online templates that you can use a foundation for creating a newsletter, greeting card, custom calendar, brochure, catalog - near enough any kind of document you wish to create. You can open Word in several different ways, depending on how you installed the software, but the most common method is clicking the Windows Start button. From the menu that appears, select All Programs - Microsoft Office - Microsoft Word.

THE RIBBON This was first seen in Microsoft Office 2007. However it has now changed and you can now edit the ribbon and create your own style, rather than just having access to add items to the quick launch area. Many find it more natrual while just as many get confused, get used to it because its the centerpiece for the whole suite. The ribbon refers to the wide collection of command buttons tht appear at the start screen when you click a tabl like File or Home. Each tab will describe a related set of commands e.g. Insert, Page layout, review and so on. Some ribbon buttons have menus, lists of related commands. When you click the button, the list of commands appears, as though they were written on a window shade you just pulled down. Click any option on the menu to put that command to work.


MICROSOFT WORD

Title bar Across the top of the program, the middle section shows you the name of this document handy when you’re working on several files at once. If the document is one you just created, the title bar will show as Document1 or Document2 (and so on), until you’ve saved and named your work in the documents.

Quick Access toolbar No matter which tab you select, the Quick Access tool bar will remain at the top of the screen, giving you easy access to frequently used actions. The standard icons on this toolbar are Save, Undo, and Redo, but you can customize it with your own personal needs.

Minimize, Restore, and Close buttons. The upper right buttons give you a one-click way to work with the window open at the moment: Minimize Click this to make your document disappear from the screen without closing the file. Word shrinks your document down to nothing but leaves its button on the taskbar. To summon it again, click that taskbar button.

Restore Down/Maximize This will resize the window that displays the current document. When the button shows two overlapping windows, then the Word screen is at full size; click the button to shrink the window. When the button shows a single window (as shown in the first screenshot) the window isn’t taking up the full screen; click the button to maximize the window.

You can resize the Microsoft Word window manually so it’s exactly the size you want. Click the Restore Down button to make the window smaller. Once you have done this, position the mouse pointer along the window’s border so it now becomes a two-headed arrow. Click and, while holding down the mouse button, drag the window to the size you want. Then let go of the mouse button.

If you have just one document open, clicking the upper-right Close button closes Word as well as the document. Note: make sure you remember to save any documents before closing Word.

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The File tab brings back an improved version of the File menu you may remember from the earlier versions of Word. Clicking this tab gives you what Microsoft calls the Backstage view of your document, shown in screenshots; what you see on the main part of the screen depends on which menu item you select.

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RIBBON FEATURES If you want to minimize the ribbon, and expand it again Press Ctrl+F1. (above) Minimize Ribbon The ribbon (as you can see above) takes up a fair chunk of screen space. If you want to see more of your document as you work on it, click the upper-right Minimize Ribbon button. When you do, the ribbon will disappear, leaving just the tabs across the top of the screen showing. To bring the ribbon back, click the button again, or simply click whichever tab you want to use. Help button Need help? Then why not click the help button when you want to search or browse through Microsoft’s built-in Word help center. Ribbon. The ribbon shows the most common used buttons associated with a certain task. Each task will get its own tab name, listed along the top of the ribbon: Home This tab gathers together buttons you’ll use most often as you write, divided into these sections: Clipboard, Fonts, Paragraph, Styles, and Editing. Insert Modern documents hold more than words and paragraphs. This tab has buttons for inserting just about anything you might want: Pages, Tables, Illustrations, Links, Header & Footer, Text (for special text effects), and Symbols. Page Layout This is where you format your writing canvas and, if you want, give it a theme, with buttons in these sections: Themes, Page Setup, Page Background, Paragraph, and Arrange. The last item has commands for positioning images and graphics in your office documents. References This tab helps you work with long, formal documents, thanks to these sections: Table of Contents, Footnotes, Citations and Bibliography, Captions, Index, and Table of Authorities, which is a list of references common in legal documents. Mailings One of the great advantages of word processing is how easy it makes mass mailings. This tab makes sending out a mailing even easier, thanks to the buttons in these sections: Create (printing professional envelopes and labels), Start Mail Merge (connected to a database), Write & Insert Fields, Preview Results, and Finish up changes. Review The buttons on this tab have the capabilities to check your document to make sure it’s correct before sending it out into the world. It also groups together recommended collaboration tools. View Click the View tab for different ways of looking at your document as you work on it. Here you’ll find Document Views; Show to show or hide the ruler, table gridlines, and the Navigation pane, Zoom, and Window. All these tools are helpful to make sure its fine before the final stages towards printing. Add-Ins Add-ins are programs that beef up Word’s ability to work even harder for you, adding custom commands and specialized features. For instance, your company might have a set template for certain documents for clients. If your copy of Word has add-ins, then they will appear in this section. Some sections of the ribbon have more options than the ribbon can show. When that’s the case, you see a pop-out icon, which looks like a square with a diagonal arrow pointing outward, in the section’s lower-right corner. Click the icon to open a dialog box that gives you all the options for that section.


View Ruler button The ruler measures your document and shows indenting and tabs. To display it (or hide it again), click this button on the right side of the word document window. Scroll bars The scrollbars let you navigate up and down through your document.

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View Ruler button The ruler measures your document and shows indenting and tabs. To display it (or hide it again), click this button on the right side of the word document window. Status bar Across the bottom of the Word screen there is a status bar, which gives you information about the document currently open. Standard information includes what page you’re on and how many pages and words make up the document; you can also customize the status bar View buttons Word can display your document in one of five different aspects: Print Layout, Full Screen Reading, Web Layout, Outline, and Draft. You can select any of these views from the View tab, or just click one of these buttons on the right-hand side located on the status bar. Zoom level This button shows you whether you’re viewing the text in the document at normal size (100%), larger, or smaller. Click the button to open the Zoom dialog box and adjust the text viewing size to meet your requirements. Zoom controls To increase or maybe decrease text size even faster than clicking the Zoom button, use this slider to drag the pointer to the left or right. Slide to the left to zoom out (if making the text smaller); slide to the right to zoom in (to make text bigger).

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The Zoom controls don’t change the font size of the text in your document; they just let you get a closer look or take a longer view of what’s going on in the different pages.

SHORTCUTS Just click Alt, and Microsoft Word will show you which key to press to perform the task you want, as shown in screenshot below. Lets say, if you want to choose a task from the File menu, press Alt, then F (you don’t have to hold both keys down at the same time) to open that menu. Likewise, to do something on the Review tab, you need to press Alt, then R. Each option on the menu or ribbon is labeled with its own shortcut key, so you know what to press next. If you want to hide the labels, just press Alt again or click anywhere on the screen.


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CREATING NEW DOCUMENT Just open Microsoft Word from the Windows Start menu, and a fresh, new, blank document, called Document 1, shows with a blinking cursor at the beginning of the first line. All you need to do is start typing on the page.

NEW BLANK DOCUMENT If you’ve already got Word open and want to create a new document, simply press Ctrl+N (remember N for new). Performing this action opens a window with a new blank document, or follow the steps below: File - New / or Alt, F, N The Available Templates pane opens with 1 Click “Blank document” already selected, as shown in the screenshot below the steps. In the right pane, Word will show a preview what the blank document you’re creating will look like. It’s a big, empty rectangle, just like a plain page.

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Click Create / Keyboard shortcuts turned on press N Otherwise, you can double-click “Blank document”. When you have completed this step, it will load a new document. You’re good to go.

When you create a new word document, you can start off with a blank document or have an option to choose a template or an existing document as the basis for your new one.

DOCUMENT FROM TEMPLATE

Microsoft Word comes to the rescue with a huge variety of prebuilt templates. A template is a reusable mock-up for a document, with focused formatting already built in. For an award certificate, perhaps, the template already has formatting to make it horizontal (landscape orientation) and to center and space the text evenly. Use the template as a starting point, tweak it to meet your needs, add your information, and you’re ready to print out the final document for the special occasion. Word 2010 comes with some professional templates embeded into the program, but Microsoft keeps a larger selection of templates online at http://office.microsoft.com. You can find and download these templates right from Word. This also goes for the likes of PowerPoint, Excel, and Publisher.


NEW BLANK TEMPLATE

Templates give you premade documents for a wide variety of purposes, like the certificates shown above. Click any template to see a preview of it in the right pane; if it looks good, click Download to create a new document based on that template.

CLOSING A DOCUMENT There are several different ways you can close a Microsoft Word document: - Click the X in the upper right. - Click the upper-left Word button, then select Close. - Press Alt, F, C. - Press Alt+F4. If your document has unsaved changes, Word shows a dialog box asking if you want to save the changes. Make your pick below: Save This tells Word to save the changes and close the document. Don’t Save When you click the button, it discards your changes and closes the document.

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If you’ve already got Word open and want to create a new document, simply press Ctrl+N (remember N for new). Performing this action opens a window with a new blank document, or follow the steps below: File - New / or Alt, F, N The Available Templates pane (Screenshot below these 1 Click steps) opens. Templates take up most of this pane. Sample Templates to see the ones preloaded in Microsoft Word. If you’re 2 Click connected to the Internet, look in the Office.com Templates area for a wide collection of templates: Find a category that meets your requirements , and click the category (If the chosen category is in a folder, it will hold more than one template to choose from). get a taste of what the template looks like, click it. Microsoft Word shows you 3 To the available templates in the right pane as shown in the screeenshot. use a template as the outline for your new document, click the “Create” button 4 To for a preloaded version of the template, or the “Download” button to get the template via Office.com.

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REPLACING TEXT Instead of searching through all of those hundreds of different pages, tracking for each instance of “Computer,” you can make the change globally, throughout the whole document, with just a few simple clicks. To find all examples of a search term and replace it with something else, follow these steps below: the Word document open, click Home - Replace / Alt, H, R Word opens the 1 With Find and Replace dialog box, with the Replace tab selected, as shown in screenshot. the “Find What?” box, type the word or phase you want to replace (In the 2 In assignment exam, you’d type Computer). Below, in the “Replace with box, type the word or phrase you want to replace it with (PC in the example). Once you have done this, click Replace All, or use the shortcut Alt+A. Word replaces all instances of the “Find what” term with the “Replace with” term and shows a dialog box telling you how many replacements it made.

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Click OK If you’re done searching and replacing at the moment, Click Close. Microsoft Word closes the Find and Replace dialog box automatically.

Word replaces all instances of the “Find what” term with the “Replace with” term and shows a dialog box telling you how many replacements it made.

EDITING A HEADER OR FOOTER After you’ve inserted a header or footer to the document, you may need to make some changes to it maybe there’s a typo that needs to be corrected you need different text to appear on odd and even pages, or you want to adjust the spacing between the header or footer and the top or bottom of the page. To make any of those changes, start on the Insert tab: After you’ve inserted a header or footer to the document, you may need to make some changes to it maybe there’s a typo that needs to be corrected you need different text to appear on odd and even pages, or you want to adjust the spacing between the header or footer and the top or bottom of the page. To make any of those changes, start on the Insert tab:

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Click Insert - Header - Edit Header / ALT, N , H , E or Insert - Footer - Edit Footer ALT, N , O, E The header or footer (as you chose) becomes editable, and a new tab, Header & Footer Tools | Design, appears on the ribbon, as shown in screenshot on the next page.

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Make any changes to the text inside the header or footer, typing in the areas which can be modified. To change the header or foters from formatting, use the following options located on the Header & Footer tools | Design tab in Word 2010:

* Please turn over for header and footer options


To close the header or footer, double-click the Header or Footer tag in the document or, on the Header & Footer Tools | Design tab, click the Close section’s big red X (Alt, JH, C). When you’re editing a header or footer, Word grays out the main document’s body text and defines the area you can edit. This built-in header, designed for inserting a title, is easy to edit. Click the title and type in the text box that opens. To move through your document’s headers and footers, use the Header & Footer Tools | Design tab’s Navigation section, where you can click Go to Header, Go to Footer, Previous, and Next.

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INSERTING DATE & TIME A time or date shows when you created or updated a document, which is a great way to keep track of different versions. You can easily put a timestamp in your header or footer.

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Create a header or footer, and then click where you want to place the time stamp. Then open the header and footer tools on the designs tab, and click “Date & Time” or use the shortcut ALT, JH, D

Choose a format you feel is best for your timestamp. If you decide that you want word to update the date & time automatically when you have re-opened the document, make sure you turn on the “update automatically” checkbox and hit OK.

Once the date and time dialog opens it will shows a variety of formats you can choose to display the date, time, or both, such as 1/13/14; January 13, 2014, 13-Jan-14; 5:30 PM: 1/13/14 17:30 PM; etc.

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Different First Page (Alt, JH, A) Turn on this checkbox if you want your document’s first page to have a different header or footer than the rest of the pages you have in Word. Different Odd & Even Pages (Alt, JH, V) When you turn on this check box, Word will mark each page’s header or footer as odd or even, so that you can give each kind of page a different sort of text. You might choose this, for instance, if you want the document’s title on odd-numbered pages and the author’s name located on even-numbered pages. Show Document Text (Alt, JH, W) When this checkbox is turned on, you can now see slightly grayed-out text in the body of the document. However, when it’s turned off, the body text will disappear, meaning it will just show the headers and footers. It’s helpful tool to leave the checkbox turned on if you want to see how the header or footer looks in relation to the document’s main text. Header from Top (Alt, JH, T) Use this box to modify the distance (measured in inches) between your header and the top of the page; use the up and down arrows, or click inside the box and type the number needed. Footer from Bottom (Alt, JH, B) You can use this box to adjust the distance (in inches) between your footer and the bottom of the page; use the provided up and down arrows, or just click inside the box and type the number you want.

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MICROSOFT POWERPOINT When you first open the program from the Windows Start menu, PowerPoint has already created a new, blank presentation for you to use, as shown in the screenshot. Straight away is the working area for the active slide. To the left is the Slides pane, which gives an overview of your slideshow as you create it, showing smaller thumbnails of your slides in order. Across the footer is a pane where you can add notes reminders to yourself about what to say when you’re presenting it to an audience.

USING TEMPLATES PowerPoint comes with built-in templates that make slideshow creation and formatting to get you running. When you use one of these provided templates, some one else has already done all the design work for you. To create a presentation from a template, just pick the style that suits you, such as a photo album or a project overview, and then add your content inside. Templates let you focus on the purpose and material of your presentation, not on designing the actual slides.

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File - New - “Sample Templates” / ALT, F, N, A If you’re looking for a particular template you have used in the past, try “Recent templates” or “My templates”. Microsoft PowerPoint will open a page like the one shown on page 36 with lots of selections to browse through. To get a better look at a template you like , click it; a preview appears in the pane at right.

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Click a template to select, and then hit “Create” The new, template-based presentation has a number of slides, with placeholder content, to give you ideas for the presentation. Please bare in mind that you can delete the content and add your own with just a few clicks.

* Please see the next page for the screenshot showing the Microsoft PowerPoint 2010 templates that are available free to use to make your presentations professional-looking towards others.


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THE RIGHT THEME When creating a new presentation from the start, its fine to go with a basic design. But why not add a touch of style? Unlike the templates, themes don’t contain multiple slides or placeholder content. Instead, they apply a single design scheme to all the slides you create within a presentation. Below are some steps showing you how to use them:

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File - New - Themes / ALT, F , N, I If you’re looking for a particular template you have used in the past, try “Recent templates” or “My templates”. PowerPoint will display its built-in themes. Each theme has its own allocated background design, font styles, and suitable colour scheme. Glance through the selections until you see one that looks good; click it to see a larger version in the right preview pane to see if its adequate.

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Click the theme you like and select it, then hit “Create” Once you have done this, your presentation now has a theme to modify its design. You can apply a theme to a slideshow you’ve already created. Just go to the Design tab in PowerPoint and choose a new theme from the Themes gallery there (Alt, G, H). Click the theme you like, and PowerPoint will now apply it to your presentation.

ADDING TEXT The first thing most people do when creating a new presentation is to add some text. The first slide in your new presentation is always the title slide, which has text boxes in place for a title and a subtitle. PowerPoint will add a placeholder to show where the text boxes are. (This text appears only on the active slide in the PowerPoint workspace; it doesn’t really show up when you go to play the slideshow.) Click inside a text box; the placeholder text disappears, and the mouse pointer turns into a cursor. Type to add your text, which is already formatted—for instance, on a title slide, the title is larger and more noticeable than the subtitle.


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Place the existing text box to where you want it in the presentation. Click inside the text box to display the dotted outlines, after that hover your mouse pointer over any border. When the pointer becomes a four-way arrow, click and drag the text box (along with the text) to a new position. Let go of the mouse button to drop it in place.

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Insert a new text box. Select Insert - Text Box / Alt, N, X. Position the cursor where you want a corner of the text box to be, and then click and drag to create a rectangle of the approximate width you want for the text area, as shown in screenshot below. Once you have let go of the computer mouse, PowerPoint inserts the text box and puts the cursor inside it, now it’s ready for you to start typing content.

Click the Insert tab’s Text box button (circled light orange), and then click and drag to create a text boxof the approximate width you want for your text. Don’t worry about the size of the box; you can always adjust it to meet your requirements.

INSERT NEW SLIDES A title slide is a good start, but a presentation needs a lot more than just a title. To add a new slide with text boxes already in place for more of your best ideas, press Ctrl+M on the keyboard or click Home - New Slide. A new slide will show in the workspace as the active slide (it also shows up in the left-hand Slides pane in PowerPoint). You’ve got a selection of slide types to choose from, as the steps below will explain:

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On the Home tab, click the down arrow at the bottom of the New Slide button / press Alt, H, I. A menu opens, as shown in the screenshot below these steps, displaying a gallery of the different types of slides you can apply to the presentation:

Title Slide has text boxes for a title and a subtitle. This kind of slide doesn’t have to come at the start of a presentation, you can add whatever text you want to its text boxes, but the text boxes are formatted so they fit correctly. Title and Content has a text box for a title and a content box, allowing you to insert just about anything: text, a table, a chart, SmartArt, a photo, clip art, or a video or audio file.


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When you insert a new slide into your presentation, you can choose from a variety of preformatted slide types. A text box will hold the text, letters, numbers, and symbols l e.g. & or $. A content box holds different content. You can click inside the content box and start typing to add text, or you decide to click a picture of the kind of content you want to insert. Section Header has two text boxes: one for a title and one for regular text. This is a good choice to mark divisions in a long presentation that you’ve divided into several sections. Two Content has a text box for a title and two content boxes, arranged into side-by-side columns when comparing certain information during a presentation. Comparison looks very simular to a two-content slide, with a text box for a title and two side-by-side content boxes. Above each content box, though, is a text box where you can add commentary text on whatever you’re comparing in the content boxes. Title Only has a text box for a title at the top of the slide. The rest will remain empty. Blank has no boxes for text or content. Instead, you add and arrange your own. Content with Caption has a title box across the top, text box on the left side, and a large content box on the right side. Picture with Caption has a large box representing a picture which takes up most of the screen, with two text boxes underneath it: one for a title and one for regular text.

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Click the slide you want to insert in the presentation. Microsoft PowerPoint puts the slide in your presentation, ready for you to add what content you like.

INSERT TABLE WITH NEW SLIDES Tables are a good for slides because they present a lot of information in a compact space. This makes it easier for the audience to see what you are trying to explain to them. PowerPoint automatically formats tables according to your presentation’s theme, so their color scheme, style, and fonts fit perfectly with other slides.

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In the Slides pane, select the slide you want your new table to follow. Click the Home tab, and then click the New Slide button’s down arrow / Alt, H, I.

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Pick the slide you want. Choose one that has a content box, such as Title and Content. Your new slide appears in the Slides pane and becomes the active slide in the work area


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In the slide’s content box, click Insert Table. The Insert Table dialog box opens, asking you to choose the number of columns and rows for the new table.

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Set the number of columns and rows ( bare in mind you can always insert and delete them later) and then click OK. PowerPoint will now insert a table, formatted already to match your presentation’s theme, into the slide.

It is recommended that don’t try to put too much information into a table on a slide. Too many rows and columns, or text that’s squeezed to fit into a cramped cell, will have the audience squinting as they try to read what is inside the table.

INSERT TABLE ON CURRENT SLIDE 1

Go to the Insert tab and click the Table button / Alt, N, T. A menu opens with a 10 × 8 grid, shown in the screenshot below, that lets you select the number of columns and rows you want in your table.

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Use your mouse pointer or the arrow keys to decide how many columns and rows you want. As you make your selections, you see a live preview of your table in on the slide of the presentation.

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When the table looks good, click or press Enter. PowerPoint inserts your new table on the selected slide for the presentation document.

As you select the number of rows and columns you want for the table, Live Preview shows how the table will look, complete with formatting to fit your presentation’s theme. The above screenshot shows you how to Insert tables into a slide.

SMART ART 1

With the slide that’s going to manage the SmartArt, select Insert - SmartArt. The Choose a SmartArt Graphic dialog box opens, as shown in screenshot on the next page. This dialog box shows a clear gallery of dozens of lists, charts, and graphs. You can scroll through the gallery to view all types, or choose a category from the dialog box’s left side. When you select a piece of SmartArt, the right preview pane displays a full-size example of what it looks like, along with suggestions when you should use it.


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Select the type of SmartArt you want, and then click OK. PowerPoint will now insert the SmartArt into your slide and opens the SmartArt Tools | Design contextual tab, as shown in the second screenshot in this guide. TECHBLINK MARCH 2014

Select a category on the left to see a gallery of SmartArt graphics for that category. Click a graphic so you can see an example and a brief description of it on the right. If you think the best in terms of bulleted lists, then use the Text pane to add words to your SmartArt diagram. Choose SmartArt Tools | Design - Text Pane / Alt, JS, X and a pane will appear that shows a bulleted list. Now type and use the arrow keys to add items to the list. As you do, your typing it will appear in the SmartArt diagram.

When you add a SmartArt graphic to a slide in PowerPoint, each shape and text placeholder is an individual object within the frame. This lets you animate the SmartArt in the presentation.


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ARRANGING OBJECTS Once you’ve added text, images, a diagram, and maybe some shapes, things can get crowded quickly. You can organise the objects on your slide by dragging them around, but trying to position things just right can be frustrating for everyone. The Home tab’s Arrange button (Alt, H, G) is perfect when you’re ready to align, order, or group your objects. The grouping tool is a major benefit, especially if you have multiple layers closely connected to each other.

ALIGN OBJECTS If the text and content boxes look isolated around the slide, select the objects you want to line up, and then select Home - Arrange - Align / Alt, H, G, A. Depending on the relative positions of the objects you’ve selected, you can choose from the following options listed below: Align Left (L) This lines up the left borders of the selected objects’ boxes. Align Center (C) Choose this option to line up objects along their vertical centerlines. Align Right (R) This will line up the right borders of the selected objects’ boxes. You can also select any of these alignment options from the Picture Tools | Format tab (click Arrange - Align / press Alt, JO, AA, or the Drawing Tools | Format tab ( you can click the Align button or press Alt, JD, AA).

Align Top This will line up the top borders of the highlighted objects’ boxes. Align Middle This option lines up objects along their horizontal centerlines. Align Bottom This lines up the bottom borders of the selected objects’ boxes. Distribute Horizontally Select this option when you want to space objects evenly from left to right on the slide. Distribute Vertically This option will allow you to spaces object evenly from top to bottom in the presentation. Align to Slide When you turn on this option, Microsoft PowerPoint will use the slide edges or exact center (depending on the kind of alignment you chosen: left, center, top, middle, and so on) to align objects. Align Selected Objects When you turn on this option, PowerPoint lines up objects relative to one another on the slide. View Gridlines Alt, JD, AA, S. This will overlay an evenly spaced grid on the slide so that you can see how the objects are lining up on the slide (bare in mind gridlines are visible only in Normal view.) In order to remove the gridlines, choose “View Gridlines” again to turn off its checkmark.

NUMBER SLIDES You always see each slide’s number in the Slides pane in PowerPoint(where a number appears to the left of each slide) and in Slide Sorter view (where a number appears below each slide). If you want to put numbers on the slides themselves—perhaps to make it easy for your audience to refer back to a previous slide—you can. Follow the steps below to do this: Select Insert - Slide Number / Alt, N, SN.

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Turn on the “Slide number” checkbox. If you want all slides apart from the first one to show a number, then turn on the checkbox labeled “Don’t show on title slide”. Click” Apply” to All.


MICROSOFT EXCEL BASIC WORKSHEETS The grid divides the worksheet into rows and columns. Columns are represented with letters (A, B, C etc), while rows are identified with numbers (1, 2, 3…). The smallest unit in your worksheet is obviously the cell. Cells are known by column and row. For instance, C6 is the address of a cell in column C (the third column across) and row 6 (the sixth row down). The second screenshot will show these cells, which looks like a rectangular box. Did you know that an Excel cell can hold up to 32,000 characters? A worksheet can go an eye-watering 16,000 columns and 1 million rows. In the unlikely situation that you want to go beyond those limits. When you enter information, you enter it one cell at a time. Although, you don’t have to follow any set order. Perhaps, you can start by typing information into cell A40 without worrying about filling any data in the cells that appear in the previous rows.

Obviously, once you go beyond the 26 columns, you will run out of letters. Excel handles this by doubling up (and then tripling up) letters. Lets say, column Z is followed by column AA, then AB, then AC, all the way to AZ and then BA, BB, BC. And if you create a ludicrously large worksheet, then you’ll find that column ZZ is followed by AAA, AAB, AAC, and so on.

The finest way to get a feel for Excel is to dive right into the deep end and start putting together a worksheet. This means that you will discover complex formulas to even just work out day-to-day household bills, or expenses in a business.

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When you first launch Excel, it starts you off with a new, blank worksheet, as shown in the screenshot in this section. A worksheet is the grid of cells where you type your information and formulas. The grid will take up most of the Excel window. It’s where you’ll perform all your work, such as entering data, writing out formulas to work out complicated actions and reviewing the results

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MOVING AROUND Learning how to move around the Excel grid quickly and confidently is a vital skill. To move from cell to cell, you have two fairly obvious choices: - Use the arrow keys on the keyboard. Keystrokes move you one cell at a time in any direction. - Click the cell with the mouse. A mouse click jumps you directly to the cell you’ve clicked. In some circumstances, you might want to cover ground a little quicker. One option is to use the scrollbars at the bottom and on the right side of the window to scroll off into the uncharted regions of your worksheet. Excel also provides two more powerful features which are the shortcut keys and the ‘Go To’ feature.

GO TO TOOL If you’re lucky enough to know exactly where you need to go, you can use the Go To feature to make the jump. Go To moves to the cell address you specify. It comes in useful in extremely large spreadsheets, where just scrolling through the worksheet takes half a day’. To bring up the Go To dialog box (shown in screenshot to left), choose Home - Editing - Find & Select - Go To. Or you can do yourself a favor and just press Ctrl+G. Enter the cell address such as C40, and then click OK.


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OFFICE 2010 GUIDE | EXCEL

FORMULA BAR

To enlarge the formula bar, click the bottom edge and pull down. You can make it two, three, four, or many more lines large. Best of all, once you get the size you want, you can use the expand/ collapse button on the right side of the formula bar to quickly expand it to your preferred size and collapse it back to the single-line view.

STATUS BAR Though people often miss it, the status bar (screenshot below) is a good way to keep on track of Excel’s current state. For instance, if you save or print a document, the status bar tells you that its currently printing. If you’re performing a quick action, the progress pointer may vanish before you have a chance to even notice it. But if you’re performing a time-consuming operation let’s say, printing out an 87- page table of a particular collection you happen to own, then you can look to the status bar to see monitor how things are flowing. Macro recording

View buttons

Zoom slider

Status message The status bar combines several different types of information. The leftmost part of the status bar shows the Cell Mode, which displays one of three pointers: The word “Ready” intends that Excel isn’t doing anything much at the moment, other than waiting for you to perform some actions. The word “Enter” appears when you start typing a new value into a cell. The word “Edit” means the cell stands in edit mode, and by pressing the left and right arrow keys moves through the cell data, instead of moving from cell to cell. Please bare in mind you can place a cell in edit mode or take it outof edit mode by pressing F2.

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The formula bar appears above the worksheet grid but below the ribbon (Screenshot below). It will display the address of the active cell (like B2) on the left edge, and it also shows you the content in the current cell. The formula bar (just above the grid) shows information about the active cell. In this example, the formula bar shows that the current cell is B3 and that it contains the number 195. Instead of editing this value in the worksheet, you can click anywhere in the formula bar and make any changes there.


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OFFICE 2010 GUIDE | EXCEL

SAVING FILES

TECHBLINK MARCH 2014

You have two choices for saving a spreadsheet document: Save As This selection will allow you to save your spreadsheet file with a new name. You can use Save As for the first time you save the spreadsheet, or you can use it to save another copy of your current spreadsheet with a new name, in a new folder, or maybe as a different file type. To use Save As, select File - Save As, or just press F12. Save & Send The File - Save & Send page in Excel’s backstage view delivers several of the same options you get from the Save As dialog box. The difference is that it makes them a bit more suitable. The screenshot below will show you this method Save. This option will update the the spreadsheet file with your most recent modifications. If you use Save on a new file that hasn’t been saved before, it has the same effect as Save As: Excel prompts you to choose a folder and file name. To use Save, select File - Save, or just press Ctrl+S. Or look at the top of the Excel window in the Quick Access toolbar for the tiny Save icon, which looks like an old-style floppy disk. Resaving a spreadsheet is an almost rapid operation, and you should get used to doing it regularly basis. After you’ve made any significant change, just hit Ctrl+S to make sure you’ve stored the latest changes to the document.

When you first go to the Backstage view, Excel shows the Info page, which provides some essential information about your workbook file, its size, when it was last edited, who edited it, and so on (see column on the far right). The Info page also provides the gateway to important features like compatibility checking and AutoRecover backups. To go to another section, click a different command in the column on the far left. The Excel Options window is divided into 10 different sections. To pick which section to look at, choose an entry from the list on the left. In this example, you’re looking at the General settings group in Excel 2010. In the different sections, the settings are further split into titled groups. You may need to scroll down to find the correct settings. The various sections in the Excel Options window let you tweak a wide variety of different details. Some of these details are truly handy, like the options for opening and saving files


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TECH BLINK Tech Blink UK is a news, guides, reviews and opinion magazine with obsessive coverage of demanding gadgets, consumer electronics and the science and technology side of things. Š Copyright Ashley Smalley | Tech Blink UK

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