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Associated Student Government Santa Clara University Senate Minutes Compilation 2010-2011


MEETING AGENDA Thursday, January 6, 2010, 7:00 p.m. Williman Room 1. 2. 3. 4. 5. 6.

7. 8.

9. 10. 11. 12.

Call to Order and Invocation Roll Call Approval of Agenda Approval of Previous Minutes Special Orders of Business a. Executive Report Committee Reports a. SAC b. CUIC c. FOC d. COMC Consent Calendar New Business a. Basketball Tailgate b. Fall Quarter Accomplishments/Winter Goals c. SCU LipDub video d. QoW and BeHeard! e. Open Discussion Old Business Tabled Business Announcements Adjournment

AMDG


MEETING AGENDA Thursday, January 27, 2010, 7:00 p.m. Benson Parlors B/C Call to Order and Invocation 7:15 Pm Roll Call Approval of Agenda Motion to aprrove Sach 2nd Matt Approval of Previous Minutes Motion to approve Ben 2nd Sach Special Orders of Business Approval and Swearing in of Carey Parker Approved Committee members without them being here Nhu recommended her to be on parking committee motion to approve Carey Jim 2nd Eric Congrats Carey Parker Nominating Rebecca Solomon to Parliamentarian -fill in for Adrian -She showed initiative in wanting to do this role Motion to approve Matt 2nd Jim Presentation by Gary Neustadter: Table this presentaiton Executive Report Winston: Money from retreat is ready now Budget for clubs will be worked on. Chris working on parking information. To be discussed: school being moved up 2 weeks. Lindsay: Thank you for your support during Bronco Week. Senior Night proposal has been submitted. We will get back to you on Senior ball information. Thinking about having a Senior Night and it has been determined that we need to have it in the Locatelli Center, maybe after a basketball game. Looking at a date in late February for this. EPP, we have the house shirts made, going with Orange this year (Sober member of the house gets the shirt) and we are working on the tank top designs this year. Will want input on the design. Start canvassing off campus soon. Instead of doing a second housing fair, we are compiling a list of what is still available for people and also having a subleasing forum at the end of this quarter. Started Last Lecture conversation. Dead week Study Packs again.


Justin: Judicial Branch is doing well, looking into a week long event of student safety. Going to show a movie, have various organizations present. Working on an ethics song. Guy from Pursuit of Happiness, Chris Gardener. Hackworth event on Monday, so try to come out and participate. SCU Law facutly will be asking the questions Chris: jackets look good. Senior Dance Update, working on submitting a numbers list. Looking to use the Pepsi fund. Spoke to Jeanne about working with Campus Safety and updating the students more. Meeting with Dan Coonan next week. Nhu had a meeting with University departments. Bring up the crosswalk issue at NERC Meetings every year. Briana: Passing around Thank You cards for SCPD and one of the President's Executive Assistants because they are retiring. Make sure your sweatshirts respond to the size you ordered. SCCAP Projects for the Winter Retreat. it will be Week 7, lots of potential times to sign up. Need email addresses from new senators. Week 9 State of the Organization. Committee Reports SAC: really successful club conference on Sunday. About half of all clubs signed up. Went over everything again, had been getting a lot of questions about clubs. Sending a powerpoint out to all clubs. 2 weeks ago we approved new clubs, and we have more but do not have the list. Going to do that next week. New discretionary funding requests, so will work on that and budget. CUIC: First off, the tailgate write up went out to all involved. Dan Coonan said we will be having more. larger ones. Talked to Alyssa Christiansen about adding some decorations and such, so decorations were ok'ed and the chairs and desks and such were going to be harder. Jim did the safety letter and they are being distributed. This needs to be discussed with Kim Gilkey. Jenna and Jesse are meeting with Joe Sugg about the statue and ARS banners. Golf classes for the business school. If we want to go forward with the safety of crosswalks, this falls under our jurisdiction. Start with Phil Beltran. FOC: Exciting couple weeks. First Resolution we passed, got in touch with the right people. If we develop a way to implement the mail room idea. Spencer developed a cool system to implement that, and we want to get that into the mailroom soon. Met with Ron Danielson yesterday about GMail. They need to phase out a bunch of technology, think groupwise is also outdated. We need to give them an idea of what apps we want, not just the type of email system. Office of Sustainability and the posters, coke and pepsi cups. Chris and I talked about the Locatelli Center and fixing up the student areas. COMC: Comm is going to bring the LipDub video to SCU. One with the PR rep for SCU, discuss funding and how to involve admissions. Met with Michael Peer who is really enthusiastic about trying to help. BroncoTV meeting with Joe Schneider who is going to help us with that. Context of the video...thought it would be a teaser video, but we are making 3 serious videos and then this can be shown. Rob: It is very funny, but we need to accomplish something before we send this out. Really want this to catch on. Erin: made it funny so that people would be into watching it. Want to have a good impression on ASG, but we don't want to make it very serious and boring. We want to give news in a funny manner and want to have an example before it is shown. Have something finished in 2 weeks so we can see it. Consent Calendar


New Business ASG History Presentation by Briana Update on the Establishment date. We didn't know when we are established, but it is the class of 1892. Since 1912 they have been having Senate meetings at 7 on Thursday nights. University recognized them as a student organization, but had a presiding Jesuit. Check out what I looked through, super old documents in the archives. Kanishk: Jane Curry would be very interested. At the end of the year, all of our projects get put into the books and stored. Furnishing the SAC Rob: Students don't have a place to hang out on campus, no where for people to relax and hang out and put events there. From this, they either need to make this place for us exclusively or utilize the Bronco. There are just a few events here, such as by APB, but its not a location that is accessible to students. Its far and out of the way. Marisa: Decorations here...what happened to all of the stuff in the Bronco? There is supposedly a box upstairs that has the old Bronco gear. Winston: Benson was supposed to be a Student Union, but it has become full of offices. Do we want a place to have events or a place for students hang out? Rob: We were supposed to have this building as a student union space. Marisa: I'm confused that the original design of the Bronco was to have couches and places to hang out. I'll talk to Jane about that. There is a stage in the Bronco and they have not had ideas there. Stella: Put offices back in Benson and have upstairs the hangout. Rebecca: Central location means a lot, thats why we need the Bronco. Travis: Looking forward, they are building the townhouses across the street, so this might become the new central. Zach: people don't want to come here because there is nothing to do and there is no food, not because it is "far" Does CUIC want to take this on? 1 goal: events back in the Bronco. 2 goal: make this place more welcoming to students. Come to conclusion and pass a resolution, maybe in 2 weeks have that resolution made. Begin the school year two weeks earlier? then we have the 2 week tiem between Thanksgiving and Christmas to spend at home. it would be a 6 week vacation. Marisa: Have to look into the fact that many departments at school have events during those 2 weeks Julie: Good because it hard for far away students to go back and forth. Kanishk: Opportunities for abroad or service programs. Rebecca: A lot of schools have a "Jan Term" so we could propose that time as a internship, study abroad time. Zach: Want to get student feedback, not give our own opinions. Winston: Main opponent is going to come from the faculty...who have very structured summer plans. Rebecca: Most other schools are not on our schedule, look into those schedules. EVERYONE meet with their buddies this week and discuss it with them.


Stella: Can we make this into a forum? get student feedback? If we put together a proposal, that will help. Talk to buddies, get a better idea of it. Greek Life Talked about on the Student Affairs Committee. Discussion about the relationship. What do you think of the relationship now? Kanishk: A lot of colleges with the relationship have troubles. Eric: School doesn't recognize them now, but does put restrictions. Would be a plus for the philanthropy aspect. Fana: Hard to deal with philanthropy events and be not affiliated. No ability to even use school grounds, which makes it difficult. Rob: Lots of members of the admin are open to the idea and benefits it would provide. Marisa: If it is affiliated, would funding go to them? Don't like the idea of funding the Greek Life. Zach: Several levels to every organization, and there is a lot to gain on both sides. Greek: making sure all of the organizations go in right direction. School: bringing groups that will throw really great events and use resources well. Lindsay: 1. There would be a lot of issues with one or all being affiliated with campus. Sense of community is a huge part of the campus. Dynamic at large schools, identity defined by that. Winston: Organizations would be treated like any other organization. Sheer operation of Greek Life would have separate staff and resources. Monica: Awkwarrd when nobody can answer questions at Orientations and such when you cannot talk about it. Chris: Research and evaluate the policy. Look at the relationship and how we can work on that. Rebecca: While I enjoy the sorority life, I don't see how Greek life relates to the academic institution of the Greek organizations. Being affiliated would detract from what the University offers as a whole. Fana: You will pick a different battle with RLC offices, because that is supposed to promote the community. Would affiliation mean that the school has jurisdiction over how it is run? The hazing issue and certain freedoms they have. Sach: SCU doesn't have a lot of resources for students who want to be involved with organizations that don't "party." Used to have huge groups of students who would do activities on campus with each other. Campus culture is not like that anymore. If anyting should be brought to campus, there should be alternative events. Marisa: Need to do a lot of research on this issue. Locatelli came out with a document when the Greek Life got kicked off campus. Eric: Any hazing issues, it would be good if the school could stop it. The sense of a separate community is already here. Demand for fraternities that are focused on alternative activities. Lindsay: The way that the Greek system exists is good, its an optional thing that there is no pressure to do. We are a small institution that is focused on the community. Keep in mind what Santa Clara values in terms of community. We will forward you all the documentation. One-on-one’s Cancel meetings next week, catch up with Rob instead for 15 min.


Dinner next Wed at 6!! QoW and BeHeard! Moving school forward, not having a break. Open Discussion Lindsay: Business school classes are not in the school. Meeting next week? Old Business Basketball Tailgate Tabled Business Announcements Buddy Check in *By the next 2 weeks, check in with your buddies Everyone get a copy of the Bylaws. Starting to look at new contracts for the bookstore. Concerns, come to Marisa. Adjournment motion to adjourn Sach 2nd Ben 851 pm

AMDG


MEETING AGENDA Thursday, September 23, 2010, 7:00 p.m. Locatelli Student Activity Center 1. 2. 3. 4. 5. 6.

7. 8.

9. 10. 11.

12.

Call to Order and Invocation Roll Call Approval of Agenda Approval of Previous Minutes Special Orders of Business a. Executive Report Committee Reports a. SAC b. CUIC c. FOC d. COMC Consent Calendar New Business a. Approval/Swearing-in of Blake Martini b. Approval of University Committee Appointments c. Club Registration Deadline September 29th d. QoW and Be Heard! Desk e. Task Force Volunteer Resolution f. Tailgating g. Academic At-Large Contacts h. Open Discussion (Benson?) Old Business a. Commendations Tabled Business Announcements a. Senate Mission Statement Contest b. Help With Move In! c. Reunion Weekend 5K Run Saturday Oct. 9th 8:30 a.m. d. Orgsync info sessions Sept. 29th 7 p.m. e. Individual Senator Meetings f. How was your summer? Adjournment Quote

“The only man who makes no mistakes is the man who never does anything.” – Theodore Roosevelt


AMDG


MEETING AGENDA Thursday, September 30, 2010, 7:00 p.m. Locatelli Student Activity Center 1. 2. 3. 4. 5. 6.

7. 8.

9. 10. 11.

12.

Call to Order and Invocation Roll Call Approval of Agenda Approval of Previous Minutes Special Orders of Business a. Executive Report Committee Reports a. SAC b. CUIC c. FOC d. COMC Consent Calendar New Business a. Fall Club Registration b. Presentation by Global Medical Brigades for $2500.00 in discretionary funding c. Presentation by SHPE-SCU for $1,480.00 in discretionary funding d. Society of Women Engineers for $1,158.00 in discretionary funding e. Approval of Financial Responsibility Agreement f. QoW and Be Heard! g. Open Discussion Old Business Tabled Business Announcements a. Great job with off-campus walkabout! b. Freshman Elections: campaigning begins Wednesday, Oct. 6th c. Open Senior Senator position d. ASG retreat Oct. 23-24!!! Adjournment Quote

“Great thoughts speak only to the thoughtful mind, but great actions speak to all mankind.” – Theodore Roosevelt

AMDG


MEETING AGENDA Thursday, October 7, 2010, 7:00 p.m. Locatelli Student Activity Center 1. 2. 3. 4. 5. 6.

7. 8.

9. 10. 11.

12.

Call to Order and Invocation Roll Call Approval of Agenda Approval of Previous Minutes Special Orders of Business a. Executive Report Committee Reports a. SAC b. CUIC c. FOC d. COMC Consent Calendar New Business a. Fall Club Registration b. SAC recommends granting Global Medical Brigades $2500.00 of $2500.00 requested c. SAC recommends granting Presentation by SHPE-SCU $1,480.00 of $1,480.00 requested d. SAC recommends granting Society of Women Engineers $1,158.00 of $1,1580.00 requested e. Approval of ASG re-chartering task force f. QoW and Be Heard! g. Open Discussion Old Business Tabled Business Announcements a. Freshmen Elections next Tuesday! b. ASG retreat Oct. 23-24!!! c. Locatelli Building dedication 1 p.m. Sunday Adjournment Quote

History does not long entrust the care of freedom to the weak or the timid. –Dwight D. Eisenhower


AMDG


MEETING AGENDA Thursday, October 14, 2010, 7:00 p.m. Locatelli Student Activity Center Call to Order and Invocation Roll Call Approval of Agenda motino to approve Sach 2nd Fana Approval of Previous Minutes motion to approve Mac 2nd Marisa Special Orders of Business Congratulations, and Swearing-in of new freshmen senators (2014) Alex Obata Monica Haggarty Suheel Khan Erin Teter Ben Frazier approving the class representatves for Com Dev motion to approve sach 2nd Mac nominate for freshman class justice: Arienne Calingo motion sach 2nd rebecca Executive Report Chris: Congrats to the new ASG members! Jon Gray has taken leave as the advisor. Any questions, contact NhuNguyen or I to figure out who to go to. Board of Trustees meeting this weekend, I will be representing them. CSO meeting within the next week. Nhu: Elections went well! 25% of freshman voted. Thank you to support for Meet the Candidates. Next project: work on university committees. They will be coming in to report to us in the next few weeks. Lindsay: ComDev major updates to come next week. Spirit Chair is formally resigning so they are working on what to do about a new chair. Briana: Congrats to Frosh. Getting pumped for the retreat!! Sign up for the driving, you will get compensated. Morning of Saturday23rd to Mid afternoon Sunday. Justin: Thank you for support for my event. Justice League is hanging out, a few things to begin working on. Free legal counsel, maybe for housing fair. Presenting a bit later about next Hackworth Project. Winston: Club Budget down by $4000, each club got their $50 from club training. Committee Reports SAC: Met this week, one discretionary funding request. CORE Halloween party, it was granted. Working on club boxes this week, don't have much more work. ALso, emailing clubs asking for schedule of weekly meeting times. Go to one club meeting per year to count as office hour and


make a connection to the clubs. Club events calendar didn't work out very well this year, now do it through OrgSync. CUIC: Meeting held, discussed the crime outbreak. Recent disturbances in the neighborhood, want students to be informed. Going to get magnets with phone numbers for students to utilize. Email to student body on safety information. Flyer with safety tips-Will talking to police department. Mail: they throw it away after a while. Going to investigate that whole topic and get info. FOC: Elevator permits all information will be complied next week. Benson feedback-process of coding a site, print out flyers in RLCs and Benson. Office hours by the trash area, the signs are not big enough or informative. Want to update them, so Elisa is going to spearhead that effort. Still want notifications when you recieve a package via email. COMC: QoW issues with signs and miscommunications. Got a lot of feedback about the Benson. Concern about weekend options, food that wasn't there. Need to make the stations more clear. Farmer area very easy to steal from. Water issue, they added the small water stations. Saturday night from 7-9 nothing is open, need to change that. Make sure the tally people's responses, try to incorporate OrgSync into it. KSCU waiting on response from them. Sign makers will be on top of things. has OrgSync been introduced to everyone? Stil working on compliance with many organizations...the samller clubs are not up to it yet, but main CSOs are on it. Office hours next week to get on it. Email to student body for OrgSync. Consent Calendar New Business Cheif Justice Report: SCU Court of Ethical Eppeals: 3 events a quarter...there is a panel of judges, pro side, con side. Each side is made up of students (prop 19, drinking age, gay marriage) Interesting topics, explain, arguments, debate between with questions by the judges. Audience can get engaged. Anyone can participate, How are topics decided? Justin comes up with them, then center goes over them. Any ideas are welcome. Winston Locatelli Center: Office Etiquette: -dont take from the fridge! -CSL cabinet only for CSL stuff -day time noise use headphones and don't turn up music unless you tell the CSL staff -strongly discouraged from swearing, there are important people around -no need to gossip inside the building -Center is a "safe space" so be respectful -no valuables inside -dont peer over the cubicle walls -if door is closed, lock -no ceiling decorations, no bad stuff or offensive stuff on the walls -schedule at front desk of all events -conference rooms after 5pm or if enpty -everyone will get access until 12pm


Jon Top Ten Commandments Project Initiative Forms -VERY important to document everything -copies on the Senate desk, return them to committee chair -go in the binder -fill them out for projects already started Project Evaluation Form -when it is done, fill it out QoW! and BeHeard! *continue asking about the Locatelli Center, make sure sign is up! *do office hours!! Open Discussion *new freshman will be put on committees *Winston: Fr. Engh will be happy to speak at Senate -any other names? -lady for WASC and helping university fulfill the goals -Campus Safety man: Phil Beltran Old Business ASG re-chartering task force *'sign up sheet for the task force! *what does it entail? set up a list of goals and questions, spend the year investigating the questions and reporting on it at the end -regarding how we are fulfilling mission statement -do we offer something to the studetn body? Tailgating -Kanishk: everyone is willing to do it CSL, athletics, ect -Fabio has not gotten back to us about how much it would be -lots of specifics on what we can do...maybe make it just Ruff Riders? -might just rent out LocSac -we have our budget, Bronco Budget, Ruff RIders -aiming for basketball -contact Jane Barrantes about it -discussed with Rosenberger, her concern was drinking? somehow it needs to be made clear that it is not that type of event Tabled Business Announcements


ASG retreat Oct. 23-24!!! meet all the new frosh!!! motin Sach 2nd Mac Adjournment 7:55! Quote “Life is one grand, sweet song, so start the music.” AMDG


MEETING AGENDA Thursday, October 21, 2010, 7:00 p.m. Locatelli Student Activity Center 1. 2. 3. 4. 5. 6.

7. 8.

9. 10. 11. 12.

Call to Order and Invocation Roll Call Approval of Agenda Approval of Previous Minutes Special Orders of Business a. Executive Report Committee Reports a. SAC b. CUIC c. FOC d. COMC Consent Calendar New Business a. ASG Professionalism b. QoW! and BeHeard! c. Open Discussion Old Business Tabled Business Announcements a. ASG retreat Oct. 23-24!!! Adjournment Quote Go Giants!!!!!!!!! AMDG


MEETING AGENDA Thursday, November 4, 2010, 7:00 p.m. DeSaisset Museum Call to Order and Invocation Roll Call Approval of Agenda motion Sach 2nd Jim Approval of Previous Minutes motion Rebeeca 2nd Travis Special Orders of Business Executive Report Chris: Nhu working on the student athlete scholarship. Working on email address specific to scu. Kath Kale alumni, met with her. I will be at the alumni board meeting next week. Lindsay: Not too much from CommDev. Senior night being moved to a night in January. Off campus housing fair Monday from 7:30 to 8:30, good opportunity for landlord/legal questions. Promote to friends. Winston: Briana and I are working on getting the apparrel, for sure getting sweatshirts. Reimbursements for gas will be done tomorrow. Considering club funding: get 14,000 for the winter and have 8,000 club funding. Marisa: we actually have 10,000 to give out. Limited budget. Committee Reports SAC: Marisa: we have over 400 funding today, and the discretionary funding requests will be out tonight. ask lots of questions to the clubs. Gave the Muslim Student Assoc 250 dollars. CUIC: Jim:email ready to be sent out to the on campus students. Megan: meeting on Monday with Jeff Mitchell and Dan Coonan about Ruff Riding. Hope to open with USF and for all conference games if that works out well. Got lots of ideas. january 18th! Jenna: memorial for those who died. Volleyball court and the Solar House. FOC: Benson feedback only a limited number of responses per week. Same website Stella just coded to get more responses. Lots of responses. Ben done some great work with mail room. Facilities sorts out the packages to the 3 post offices. Email would have to go through the individual offices. Logistically: the student assistants would just send out a form email to people as opposed to the blue slips. Moto emailed about the elevators and he said it is an outside company who does it, we are safe. Budget report soon. Zach: Solar Decathlon House: the house will be moved so that it can be built there permanently. That space may not be usable, emailing Joe Sugg about it and will get more info. Working on sustainability posters and getting them larger. COMC: Nadia: good BeHeard this week , mostly centered around having Cowell open on the weekends. Concerns: Cowell asks too many questions, gives out medications loosely, short staffed for weekends: EMT there but can only act to an extent. Fana: still working on BroncoTV and KSCU. Going to sit down with Rebecca. Erin and Matt on Bronco TV by the beginning of next quarter. The card for the professor who passed away....will be left in the ASG office. Consent Calendar


New Business Discretionary Funding Requests: Presentation by APSU for $1400.00 and $680.00 First request for the Ski Trip, annual event every year. Over the MLK weekend from Friday to Monday. South lake Tahoe.Open to the entire campus (usually half and half as far as members). Money going to advertising, rentals, lift tickets, food, rental cards, lodging, Comedy/Diversity presentation. Open to all of campus, in the LocSac. More advertising costs, want to get more from the student body to attend. He costs $4000 to come. He gave us a $2000 discount as a student organization. Presentation by Ballet Folkorico de SCU for $1785.00 This year asking for funding because this year want to expand into a new type of dancing. Want to use the money to buy the uniforms....5 girls in the group. Most performances occur later on in the year. Do a lot outside of the SCU community. other big event is for Mecha. Want to get the costumes early to practice with them. New girls coming in do not have the costumes. When you perform outside of SCU, no payment. Only pay up to $25 per person for costumes. Presentation by IgweBuike for $3300.00 Black Student Union for SCU. One of the things we do is to be a resource for the community. Have a multicultural show in Mayer Theater. MLK night is an annual production. Requesting a total of 3300, bulk of this is coming from Mayer Theater...need it in a theater setting. $250 for advertising, last year attendance down due to advertising. Not enough food to feed cast last year. Also want to invest in the props. Are willing to take Santa Clara Fund money. No revenue for MLK night. Completely different show each year. Extra effort to bring high school students in. Presentation by Into the Wild for $1500.00 Only one request, we take care of trip funding ourselves. Wilderness Survival Skills type of thing with an ex-forest ranger. Last year was very successful, want to keep going with this. Fri-Sun thing. Charges 500 per day, thats why its 1500. Club is going to take care of the rest of the expenses. Open to the whole community. Not limited to a certain number. Not a one and done thing, able to be a recurring issue. Members already burdened, lots of sharing. Presentaion by Just Kickin’ It Pickup Soccer Club for $1050.00 Have been a group for 5 years, nobody registered as a club. This quarter have had 2 to 3 games per night. Right now using lacrosse goals. Looking at 6 goals. 45 pennies for the teams, New soccer balls. Talking to janice DiMonsi about storage....not heard back from her. Have practice times scheduled with Malley. Presentation by Retail Studies Association for $4062.62 More money knocked off of the request...had included the lodging. Members are all part of the RMI. 4 studens have already been selected to go to this trip. Parents of a girl set up a scholarship for students interested in fashion and SCU. Conference fees have increased. Immersion experience with retailers and executives. They present their findings to SCU when returning from the trip. About 60 in program.


Presentation by SCU Scuba Club for $3000.00 Around for 3 years, but now expanded. Spring break excursion trip to go Scuba Diving in an island off the coast of Honduras. Only space for 14 members. 1 slot for the faculty member (advisor). Other day trips, so going abroad. Classes, Weekend Trips, Big Spring Break Trip. motion to 5 min break. does not pass. University-subsidized VTA passes *SCU does not have enough students to make the cut *offers faculty and staff 25% off. QoW and BeHeard! Mailroom. Open Discussion Old Business Commendations Tabled Business Announcements Currently interviewing Senate Applicants Club Funding voting next week Adjournment motion to adjourn: Adrian 2nd: Jim

AMDG


MEETING AGENDA Thursday, January 13, 2010, 7:00 p.m. Williman Room Call to Order and Invocation Roll Call Approval of Agenda motion to approve Jesse 2nd Matt Approval of Previous Minutes motion to approve Marisa 2nd Erin Special Orders of Business Approval and Swearing in of Lauren Romanazzi -Senior Senator spot -environmental science major -motion to approve Moto 2nd Jim -sworn in by Justin

Guest Speaker: Dr. Jane Curry -University Governance Policy -head of the executive task force on governance review -would like to know input on what would be a good idea in how students are involved with the governance with the school -Reasons for the review: dissatisfaction, leadership change -various steps throughout the year to change things up -NEED: what works well, what does not *Rob: Want to have more clear lines of communication, “buddies” but make that more of a priority to communicate from students *Academic Affairs and Student Affairs representatives are our voice in the SCU Governance (4 undergrads on SA and 1 on AA) *make them a more important part of the system, get feedback from them -have committee members come to present on their work *a need for student rep on the UCC?? -the structure is up to changing, hasn’t always worked well -new procedures/rules, that’s what is being discussed *good= being able to connect with the faculty and staff and find out who has the answers/can help us with the problem Zach: more constant communication, need help to see where to go next


*used to be a Facutly/Student Senate that collaborated **How we can integrate into SCU governance -figure out the issues that the current structure does not deal with, think about how it can work better -come up with proposals, alternatives, new ideas for the system *can go give anonymous input at www.scu.edu/governance/taskforce -contact faculty and staff directly

Executive Report Chris: recieved budget, looking financially sound. Sustainability deadline is tomorrow at noon, so tell students to sign up! Nhu: BBF on Monday about Student Scholarship. Going to meet with Jeff Mitchell next. Also the University Committee Reports have been done. Sach is working with the Trustee Tech committee to get into the gmail account. OrgSync, Travis will update. Broncos to Read was kicked off today, new program to honor student achievement. Fana-any word on who wants to do the ASG news? Moto! Lindsay: Bronco Week next week!!! Everyone would appreciate the support this week and try to make everyone aware of all the events. Wear the shirts Tuesday! Free for students tomorrow. Looking for sign ups for Scav Hunt and Bronco Idol tomorrow. Or email Lindsay. Be pumped up and attend the events! Committee Reports SAC: This week, new club registration. Three new ones: Santa Clara University Biology, Pi Tau Sigma-Alpha Epsilon Chapter.Mechanical Engineering Honor Society, Shirts Across AmericaNew Orleans Relief Society. 12 clubs that turned in some stuff. motion to approve the clubs: Moto, 2nd Eric motion to table the other clubs until next week: Marisa 2nd Matt Club Conference next Sunday Jan 23rd at 2. Lots of issues, going to start again CUIC: Tailgate went fairly well! Had a good turnout, DJ, it was cold, so not a lot of lingering outside. Hopefully can do more of these, get more funding for future tailgates. Going to send a report to Dan Coonan, Coach Keating, Rusty Weeks. Yet to meet this week, fall back to the old projects. Governance Project, give suggestions. FOC: Gmail system, switching from groupwise to gmail, Mailroom email instead of the blue slips, Looking to get that project started. Also, looking to get better signage for recycling and trash for students.


COMC: Have an OrgSync report from Travis. Uploaded all the agendas and minutes. Get more people onto OrgSync. QoW from Nadia: lots of people were for the new turf on Bellomy field. Want to improve IM sports. Contact Janice DiMonsi about the information (want to see numbers) and they also sent out a survey. Also finished first video of the week. Consent Calendar New Business Senate Chair Evaluation Forms -take this seriously please -get this in ASAP

QoW and BeHeard! -which Bronco Week event are you most excited about

Open Discussion Gonzaga game-no update on free ASG tickets. Pep band BBQ before the game, they have the Locatelli Center. We will not be having Senate in order to attend game!!! Old Business Basketball Tailgate SCU LipDub video -get in touch with various offices (Alumni, Marketing, Admissions) -contact Connie Coutain -great marketing tool Tabled Business Announcements Fr. Engh attended! Adjournment motion to adjourn Eric 2nd Ben

AMDG


MEETING AGENDA Thursday, January 27, 2011, 7:00 p.m. Benson Parlors BC 1. 2. 3. 4. 5.

6.

7. 8.

9. 10. 11. 12.

Call to Order and Invocation Roll Call Approval of Agenda Approval of Previous Minutes Special Orders of Business a. Approval and Swearing in of Carey Parker b. Presentation by Gary Neustadter c. Executive Report Committee Reports a. SAC b. CUIC c. FOC d. COMC Consent Calendar New Business a. ASG History Presentation by Briana b. Furnishing the SAC c. Begin the school year two weeks earlier? d. Greek Life e. One-on-one’s f. QoW and BeHeard! g. Open Discussion i. Meeting next week? Old Business a. Basketball Tailgate Tabled Business Announcements a. Buddy Check in Adjournment

AMDG


MEETING AGENDA Thursday, February 10, 2011, 6:45 p.m. Benson Parlors BC 1. 2. 3. 4. 5.

6.

7. 8.

9. 10. 11.

12.

Call to Order and Invocation Roll Call Approval of Agenda Approval of Previous Minutes Special Orders of Business a. Executive Report b. SCU Viral Video Report Committee Reports a. SAC b. CUIC c. FOC d. COMC Consent Calendar New Business a. Presentation of Mail Room System b. ASG Video c. Crosswalk Safety Improvements d. Events in the Bronco e. QoW and BeHeard! f. Open Discussion Old Business a. Changing of the school year Tabled Business Announcements a. Funding requests and NCAA certification presentation next week! b. Kevin Foster will break the SCU career 3 PT record TONIGHT Adjournment

AMDG The crowd gives us so much energy and we are able to really feed off of it. Hitting those shots and having the crowd go crazy helps boost our confidence. We love our fans.  Steve Nash 


Meeting Agenda Thursday, February 17, 2011, 7:00pm Williman Room 1. Call to Order and Invocation 2. Roll Call 3. Approval of Agenda motion Sach 2nd Matt 4. Approval of previous Minutes motion Jim 2nd Travis 5. Special Orders of Business a. Presentation by Gary Neustader -NCAA every 10 years need to get re-accredited. Answer hundreds of questions about our athletics program. How it is governed by the University and how it complies with the NCAA rules. Second section deals with Academic Integrity. Another section deals with Student Athlete welfare. Gender and ethnic diversity, Title 9. Process involves a steering committee and the total people involved is upwards of 40, athletes, students, faculty, staff, Trustees. Wanted to make sure that the students are aware that this in ongoing. Submit by end of April, and will be visited by a team. Interested in finding more info-look to athletic department website. Students are welcome to voice concerns as well. b. Executive Report Chris: Thanks for showing up to State of university. NCAA meeting on Monday. Greek Life letter has been sent to Provost. Senior Ball proposal coming back next week. Video was awesome and its on YouTube. Talking about the CalTrain issue later on. Briana: Tuesday the 22nd: 5:50 reflection for Winter Retreat. Nhu: Looking for new projects, planning for elections. Lindsay: Canvassed Off-Campus, went really well! Got between 40 to 50 signups so we are having a planning meeting with Kim about this. Sending an email soon to entrie campus with info sheet about off-Campus activities available. Same progress with Last lecture, also ordering Study packs. Senior night, only seniors, in the Locatelli Center. Justin: review of election procedures, so any concerns email me! Winston: Now below 30,000 for the budget. Better than expected for Club Budgets. Also Santa Clara fund...Marisa will discuss. FOC SPECIAL PRESENTATION Program for mail room to get the emails sent out. Rob loses to the new system.


6. New Business a. Over $400 Club Funding Requests Alpha Kappa Psi requesting $525.00 *On-campus co-ed Business Fraternity, all majors. Last few rush events we have seen a huge increase in the number of interested students. We can't cover it on our own. Budget for Rush detailed out, and that total is $1,050 so we are asking for half of that amount. We have a chapter of 84 people and see over 100 interested students come out. We bring a strong professional presence to campus and hope you take that into consideration. Won't be requesting any other funds from ASG. Preference of what you would like us to fund...can exclude the tshirts. American Society of Civil Engineers requesting $4498.00 Asking for money to go to the Mid-pacific conference. Includes competitions for us to participate in. Hoping to get lodging and reservations cost. More students who can partake, get the Spirit award. Been increasing prominence in the competitions, don't want to deny the opportunity. During Preview Days, we show the projects off. Barkada requesting $2500.00 For Philipino Cultural Night, annual performance by Barkada. Educate the community with traditional dance and culture. Show is on April 29th/30th. In its 21st year of doing the show. Have to rent out Mayer Theater and get the musical group Haranistas in order to draw in viewers. B-Legit $719.00 Not Here tonight. Building Tomorrow $1472.00 Help fund Joseph Calisa...non profit to build schools in Uganda. Want to bring education of kids who have no educational opportunities. Also fund the Standoff, need for universal access to education. Can't use funds from donations to costs, so we need the funds to pay for costs. Chinese Student Association requesting $1402.00 9th Annual Cultural Show...trying to represent our culture to community. This year's theme is the Chinese American Dream and Immigration. Incorporating a skit and 2-3 dances to get all participants in. Our show follows an International student to America. Videos: for the participants. We have a membership fee, but it covers the club tshirt only. Colleges Against Cancer $ 4000.00 24 Hour Cancer Awareness event. April 30th and May 1st over in the Locatelli Building. 2nd year doing this, recruit teams all over campus. As the event gets larger in the next years, won't have to ask for as much money. Raised $25,000 last year. We try to go out the community and get donations, requests. Delta Sigma Pi requesting $750


Planning to host an etiquette dinner in the coming months to teach students how to engage. "Mocktail" event, hiring an etiquette coach which will cost about $525, and hope to have 50 attendees. Plan to charge $15 for each. Try to get a sponsorship, unsure if they will. Global Medical Brigades requesting $2450 have 37 students going down to Panama this year, set up a clinic in central America. Fundraising for personal costs and for the club (chaperones, medicine). This year need about $5,000 for medicine, and Direct Relief gave $1,100 to us. Closer to Spring Break and still need about $3,390, asking for 48% of total costs. Continue in fundraising after the trip as well to cover the costs. Green Club Requesting $1150 Green Day, basically Earth Day and the culmination of all the Sustainability. Rock climbing wall and arts and crafts for students. Other clubs have tables who want to be connected to Earth Day. April 20th, sustainability "teach-in" and also a fun day of awareness. International Club requesting $550 Composed of International Exchange Students from all over the world, so we are requesting money for a trip to Yosemite in the Spring. About 10 students going, and the International Office is providing some money as well. Done it for the past 4 years, trying to make it a tradition. Intandesh requesting $2084.74 One of the 9 Clubs that make up the MCC. South Asian culture is becoming big in the area, want to raise awareness. Using Mayer Theater, need the stage and its a performing arts show. Traditionally it has been held here. Major expense is costumes, new team of only Freshman/Sophomores, which will passed down through the years. Asked to perform in various off campus locations as well. Also need Bollywood costumes. Into the Wild requesting $3650.54 and $1500 Outdoor Adventure Club and we are asking for money to fund a rafting trip. Also a 3 day weekend with adventure guru. Charges $500 a day and get to have as many students as we want for this. Just asking for help on cost of speaker, and need more than one day to learn. Japanese Student Association requesting $2212.00 Focused on promoting culture of Japan through the event of Matsuri. Replicates a traditional Japanese festival by showcasing food, entertainment, ect. This will be April 3rd, between bookstore and library. Ka Mana'O O'Hawa'I requesting $7000 Thanks for the mail system (I'm a current employee). 33rd annual luau, and this year we are doing 2 shows because we have so many students who are interested. Celebrates the Hawaiian culture. Charge for admission, but might have to up the dinner show, because funds are lower. Focusind on cutting down pricing, and expenses are what we spent last year. Latino Business Students Association requesting $780


LBSA Banquet at the end of the year. Basically a thank you to supporters and members, it a good way to end the year and grow the club for the next year. Catered by bon Apetit, expecting about 40 people to attend. Have 35 active members. Mecha El Frente requesting $841 Cultural show, event would be a dinner and have performances from students. Better representation of what our Latino culture is, requesting a lot less than last year. Focusing the budget on food. Have more countries they would like to represent. We have spoken to Bon Apetit. Salsa Clara requesting $2000 Founder is a real Salsa Dancer, have 36 active team members. Continue to share our passion for salsa. Had first fundraiser, and are in the process of implementing new fundraisers. Also trying to establish relationships in the community, have met with SJSU and Stanford Salsa groups. Vietnmese Student Association $1550 Strives to spread cultural awareness. This current year have volunteered, represented SCU at Stanford diversity conference. Annual culture show showcases our talents and culture and helps unite our organization with Santa Clara. Called Children of the Sky...explores 1975 when the US airlifted orphans out of Vietnam and had them grow up here. We are the first generation, and we have a lot of pride on how far we have come. Every year we donate 10% to VietHope, growth of education. 6. Committee Reports- Tabled to after Clubs a. SAC: Thanks everyone for listening to the Clubs. We are going to be discussing this all week to figure out how much money. b. CUIC: Jenna hasn't met with Joe yet. Jim working with Traffic department. Matt has a meeting with Dr. Starbird about Business School. Jessie is working with Comm a bit more because he couldn't find school year info. Alex looked into the walk home services of other schools. Came to the conclusion that Campus Safety would not do it. As of now, they have the walking on campus program. Maybe we should publicize that more. Concentrate on making people aware of what we have. Raquel still working with Lindsay. Next week we will have CalTrain updates. Also will have the Bronco Resolution and CalTrain resolution. c. FOC: Stella has been working on the website. Confimed with Ron Danielson the questions to ask. Zack still on Locatelli Center. Julie mentioned that next week she is meeting with Fabio, get some answers on that. Ben working now on posters with Elisa for sustainability. d. COMC: Working on the LipDub video and trying to work through the music because of restrictions. Came up with some videos. BeHeard was talked about and we want student feedback but revamp the program. Options: OrgSync poll, Next week demonstrate how everyone can access a poll on OrgSync by next week. b. Bronco Resolution c: Mail Room Demonstration


d. Bronco news e. QoW and BeHeard -4 slips for this week, for the most part everyone wants to see stuff in the Bronco based on feedback from people spoken to CalTrain! Trying to organize to have a meeting on campus because we want to voice our concern about it. Start a Facebook Group about this. Write it in question form and start a petition. Collect signatures and let people know about it At-large senators get to classrooms and inform people about this f. Open Discussion 9. Old Business 10. Tabled business 11. Announcements -don't use so much paper with the clubs next time...problem=server down 12. Adjournment motion to adjourn: Sach 2nd matt


MEETING AGENDA Thursday, February 24, 2011, 7:00 p.m. Locatelli Student Activity Center Call to Order and Invocation Roll Call Approval of Agenda motion Matt 2nd Jim Approval of Previous Minutes motion Eric 2nd Moto Special Orders of Business Presentation by Fabio Soto Water bottles, we are going to embrace the concept but its a big money maker. Our committment is to work together on this initiative, but there are other elements that play into it. Getting water dispensers, which helps support thte consumer need, or a sports bottle program. Important thing today...we are working together and willing to work with you. Pushing Pepsi since last year. Working with them to get a compostable cup, and we are looking to a generic compostable cup, we may need to increase 5 to 10 cents pricing on sodas and such to cover that added cost. We have been working with the union and with the employees, I'd be happy to share with you what we have done. Much better place today than we were last week. You saw us in the paper last week about this. Rob: Exclusive agreement with Pepsi? That is more with the bottles of soda, but I can check. Conversation with Pepsi that we are going to generic cups. Rebecca: University subsidy for cups? Budget is tight, its unlikely, they look to us make it work. Executive Report Committee Reports Chris: CalTrain is going well, saw in the paper and petition is going well! Update coming about Greek Life next week. SAC: Spent our meeting deciding on the funding breakdown. 2 requests under 400 from Core and Into the Wild. Later in meeting-voting. CUIC: Major project: the resolutions. Jesse did some research on the new schedule and found the other schools with it. Jim has been calling Santa Clara City about the crosswalk issue. Working it out. Consider going through police department. Matt talked to Connie Rice about why Business School Advisors are not paid...students are looking for service opportunities and the numbers of students applying has not decreased. Walk you home program, Campbell will be included next year so there is no progress on that project. Working on the CalTrain, communicating with other universities on that. We did our resolution and if anyone is interested, we are going to a meeting March 3rd at the Cal Train office in San Carlos. Going to get a statement to give them at the meeting. Will be discussed in Exec. -question about the walk home...people are able to be walked home to Library, Campbell, St. Clare FOC: met with IT on Friday and ran into some red tape with email notification, day after attack on the network. She stressed that we have to sell this to iris, and even though she said no at the


beginning, we want to tailor it to what they need exactly. meeting with another man in IT because we could not get it through yet. Ben and Elisa Maria have done a great job on the posters. Julie-talked to Lindsay today so resend the email and she gave to OK for the signs! Stella has been ill, working on the gmail website. Moto gathering information about the Loyola fine door. COMC: Fana hit some red tape as far as LipDub song goes and will be meeting with Matt to work through that. Eric: the video is going really well. Getting lots of views and got recognized by some people around school! We need a lot of new topics. Commercial for Zip Car next week and Ben/Matt have input too. You can be on the show too! Switched from a group to a fan page because we will show up on their fan page and invite all your friends to "like" it. Consent Calendar New Business SAC recommends granting: SAC information before we begin: -all petitions were acknowledged and considered on time -same budget but double the petitions -had about half of what was requested to give out -took out where the bylaws conflicted, and gave about half Rebecca: was every single club just cut in half? -normally deduct areas from some clubs -took out B-legit because they didn't present -allocating the Santa Clara Fund to a lot of the cultural clubs (eligible) -saw how much they had left over and split in half Alpha Kappa Psi $262.50 of $525.00 requested -for their Spring Rush, promo materials, shirts, food, speaker -motion to approve Jim, 2nd Eric American Society of Civil Engineers $1087.14 of $2174.00 requested -included requests for lodging, driving, travel, and fees -took out due to regulations on registration fees -only fund 40% of lodging and travel -how are they going to bring it back to the campus? hard to define a way to do so. -keep in mind that they are representing our school and giving us a good name -motion to vote on this proposal for amount above Kanishk, 2nd Jim -motion to approve Matt, 2nd Raquel **NOTE: we have to recommend to them that they should have an info night upon returning to show what they got out of the conference Barkada $1000.00 from SC fund and $750.00 from ASG of $2500.00 requested -for the Philipino Cultural Night -allocated $1,000 from the Santa Clara fund


-then we halved it, they abided by other guidelines Finance Director for Barkada Club: our goal was $2000, this is our 21st show, it has been pretty consistent and we reduced our requesting. We do not request any other funding because the show is so important to our club. We perform for 2 nights and are on an extremely tight budget and so we were hoping for a bit more. We just wanted to explain that to you all. Chris: traditionally, members of clubs are not allowed to speak at meetings. so disregard that. Sach: Curious about taking money from one club and giving to another. Megan: keep in mind that we are allocating a tight budget to these clubs. Moto: what do we do if we are in the club? abstain and don't make recommendations -make to vote on above amount Rebecca, 2nd Travis -motion to approve Jim, 2nd Monica Building Tomorrow allocating $590.86 of $1,401.72 -deducted travel of speaker because that is not allowed -motion to vote Moto 2nd jim -motion to approve the amount Jim 2nd Eric Chinese Student Association $1166.00 of $1402.00 requested -for their culturatl show ($1000 for SC Fund) -cut back on costumes then cut in half so only 116 from SCU -motion Monica 2nd Jim -motion to approve Matt, 2nd Eric Colleges Against Cancer $2000.00 of $4000.00 requested -for the SCU Relay for Life -pure 50%? Sach: they have a dinner where they are paying for cancer survivors, should focus on students. dinner was 700 -Kanishk: they will be using these materials over and over, worthy cause want to make sure the money they get donated goes to the cause -fun time, good for all the communities on campus to come together, for a good cause -Sach: other ways to participate in the Relay, Santa Clara City -solely for purpose of raising money for their organization -try to get $ from school to publicize motion to approve $2000 Monica 2nd Eric motion to approve Matt 2nd Eric Delta Sigma Pi $400 of $750.00 requested -Career Center pays for one to do this same thing, free to all students -we are tight with our budget


-cannot review as a $400, even though he said that would be sufficient -he submitted a $750 request -all this money totaled equeals $16,000 and we still have more events to fund, so it will still be used -can't make another request for the same event motion for $200 from kanishk, 2nd Travis motion to approve Rebecca, 2nd Sach **gave $200 to Delta Sigma Pi Global Medical Brigades $1250.00 of $2500.00 requested -suggested half of that request -for medical supplies Rebecca: request to give the $200 we saved to this GMB request, especially due to the cause, presentation they give, and students Sach: money for club funding goes to SCU students, this is a charity of sorts -megan: it is students who go on this trip, and they are practicing medicine in a real life environment, and they will be paying for their own expenses Rebecca: without supplies, can't get the same experience out of the trip. Eric: I would benefit from an organization that gives back. Lauren: what club would you give to then. Sach: could always wait until the end. -Megan: GMB has been making these 2 requests every year and I suggest we wait until the end to allocate any money, and they are not even requesting all that they need motion to vote on amount of 1250 to GMB Zach 2nd Jim motion to approve rebecca 2nd Eric Green Club $550.00 of $1150.00 requested -for Earth Day -why not get money from the co-sponsors Zach: now is the time to debate the recommendation, not what they can and can't do motion to Monica 2nd Jim motion to vote Matt 2nd Jim International Club $275.00 of $550.00 requested -for the Yosemite trip -Sach: thing about this is the lodge, 40% of lodging -Kanishk: lower it because we only have 10 students going motion to vote $200 MOnica, 2nd Jim motion to approve Zach 2nd Moto **$200 to the club Intandesh $1000 from SC fund and $542.37 of $2084.74 requested -motion to vote on $1,542.37 Matt, 2nd Monica


motion to approve Jim 2nd Ben Into the Wild $1985 of $3650.54 and $1500.00 requested -white water rafting trip on the American River -same guy from last quarter to come back and do the same thing on outdoor safety skills -had to take 40% from lodging -cut the per person cost to $50 -last quarter only funded one day of that so did it again, and have had a lot of under 400 requests Jim: guy doing the same thing? completely different information skill set Zach: not a huge fan of giving this club a lot of money, large cost for students, don't feel like it really gives back to the campus Lauren: have not done money to cover costs Rebecca: recommend that they present something? put on an event free to student body motion to approve the $1985 Rebecca 2nd Matt motion to vote Rebecca 2nd Matt Japanese Student Association $1000.00 from SC Fund and $346.00 from ASG funds of $2212.00 requested -asked them, they said we could take out tshirt cost, gave SC Fund then halved it motion to vote on JSA Monica, 2nd Eric motion to approve TZach 2nd Ben Ka Mana’O O’Hawa’I $2540.00 of $7000.00 requested -deduct the lights and use Benson lights so we took out 600 for that and also deducted the costume cost to stay within guidelines of 25 per person suggested 1000 from SC Fund and $2540 from ASG motion to vote on 3540 for Hawaiian Club Monica, 2nd Moto motion to approve Rebecca 2nd Eric Latino Business Students Association $390.00 of $780.00 requested --halved it -Sach: mentioned that the food budget goes to some professionals Rebecca: fair to do this because it would cost a lot more to have them speak motion to vote Monica 2nd Eric moiton to approve Rebecca 2nd Travis Mecha El Frente requesting $420.50 of $841.00 requested -cultural dinner for the club -we try to use the SC FUn to shows, and this is in place of a show for their club Nadia: cutting costs by not doing a show, should try to reconsider the SC Fund motion to approve the request Rebecca 2nd kanishk motion to approve Matt 2nd Sach


Salsa Clara requesting $1260.00 of $2520 requested -motion rebecca 2nd Moto -motion to approve Matt 2nd Jim Vietnamese Student Association $1000 from SC Fund and $275 of $1550.00 requested -SC Fund $1000 and then halved it they followed guidelines -motion to approve the 1275 Rebecca 2nd Jesse motion to approve Matt 2nd Sach motion to give some extra money to Colleges Against Cancer -agree, affects most people on campus motion to give **** to Colleges Against Cancer kanishk 2nd Ben (half of the $275 left) \motion to allocate other half to GMB 1250+137.50=1387.50 motion Rbecca 2nd Eric motion to approve Erin 2nd Lauren Locatelli Building recommendation want CUIC to review and have recommendation next week Travis: table until next week QoW and BeHeard! -this week went great, Cal Train -any reason not to continue? CoMM-review what day the meeting is and present it to the city -question can continue Open Discussion Old Business Bronco Resolution: great! motion to approce Sach 2nd Eric Caltrain Resolution motion to approve Rebecca 2nd Sach Tabled Business Announcements Adjournment motionto adjourn Moto 2nd Ben


AMDG


MEETING AGENDA Thursday, March 31, 2011, 7:00 p.m. Williman Room Call to Order and Invocation Roll Call Approval of Agenda motion Travis 2nd Moto Approval of Previous Minutes motion JIm 2nd Eric Special Orders of Business Executive Report Chris: working on Senior Ball, responded to questions during break so our repsonses are waiting to be read. Next goal is a successful transition and work on elections. Put together everything for archiving. This week we have the CSO 5K, Saturday at 10 am sponsored by ASG so sign up tomorrow. Saw the rally in Benson for the basketball team! Nhu: I think we should write a commendation for the basketball team. Biggest thing this quarter is elections. Info sessions: Monday 530 to 630 in Bronco Plaza, Tuesday 5 to 6 same place, Wednesday 7 to 8 in Sobrato Thursday 5 to 6 in Bronco. Elections are set for Week 5. Lindsay: starting to sell EPP tanks next week! Carolyn working on Senior Ball and senior night. Spread the word about the tanks, lots of colors this year. All of you will get one free tank top! Tonight you get one if you helped out with canvassing. Each house will get the cups and we are going to dorm storm to promote sales, elections, and EPP with cups as well. Still planning on doing a last lecture and distributing study packs. Justin: Safety Week next week! Boxing ring, sno cones, lots of fun things, and then tabling by organizations doing safety. Ethics event on Monday night. Tuesday and Wednesday we have self defense classes. Thursday showing Beerfest in front of the library. Also passing out bracelets all week. Committee Reports SAC: We received a few petitions already and need the updates from Winston. About $3000 for quarter. Next Wednesday is new club registration for spring! CUIC: We didn't have a chance to meet. We are continuing will CalTrain, go ahead with safety issues. Look at and finalize the Joe Sugg activities and we will have the Basketball resolution next week. FOC: Spencer and Ben met with Carl and know exactly what to do to implement the mailroom system. Stella has another email/website system going up. Flyers for waste disposal will be going up. Sobrato door answer by the end of the quarter. Rob: Plane issue, a man from SCU worked on learning how to fly and he has a early plane on display nearby and his descendants want to


donate it to the school. Place to put it on campus? Do we want it, and where should we. Has to go indoors so any ideas direct it to Sach. COMC: We are tackling some tasks this quarter. Tomorrow meeting with Matt to discuss copyright issues and have also decided on a date...April 30th but that is a diversity learning workshop so we now may be doing this on May 1st. Appreciate it if everyone could invite friends to the SCU news feed so that people can join it. Consent Calendar New Business SCU Montgomery Flyer Bronco News! We have info on Preview days, the EPP program, the basketball team, and elections. QoW and BeHeard! Collaborate with the news staff? Next week about elections maybe. Encourage people to vote? Have it do with elections. Provost? Japan?l Ben: special presentation! Get some newer equipment to be professional and get more use because we have been using only my stuff. Made a chart of what we would need. Total came to $760. Can we use capital assets for this? No, only for purchases early in the year. How do we work on security? Where we will store it, do research. Look into renting out from media services. Do we have money for this? We probably would have enough money for this. Open Discussion Old Business Please sign resolutions Tabled Business Announcements Social Coming up: TBA Election Info sessions next week Adjournment motion Eric, 2nd Matt meeting adjourned at 7:35. AMDG


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MEETING AGENDA Thursday, April 14, 2011, 7:00 p.m. Nobili Hall Call to Order and Invocation Roll Call Approval of Agenda Approval of Previous Minutes Special Orders of Business a. Executive Report Committee Reports a. SAC b. CUIC c. FOC d. COMC Consent Calendar New Business a. Approval of new clubs b. SCU LipDub video c. Santa Clara smartphone app d. QoW and BeHeard! e. Open Discussion Old Business a. Mail Room Tabled Business Announcements Adjournment

AMDG


MEETING AGENDA Thursday, May 5, 2011, 7:00 p.m. Locatelli Building Call to Order and Invocation Roll Call Approval of Agenda motion to approve Matt 2nd Jesse Approval of Previous Minutes motion Matt 2nd Jim Special Orders of Business SAFC Presentation MIke Harney, SAFC Committee. Purpose: To provide each CSO recommendations for budget. No increase in wages for the year. CSO proposed wages amounting to 3984 greater than the available money. Challenge is to balance the budgets of the CSOs. 181799 and 280290 are the allotted amounts per University guidelines. Move from deficit to $25 in the positive. Vaishali Parekh: Asked each CSO budget 7 overarching questions to gain more information. Kevin Oliver: Had until April 15th to submit budget proposals and the we began to review them and decide what we think is reasonable. Senate will submit their proposed budgets back to us and then we will take that to Jeanne Rosenberger. APB: Granted the budget that the proposed with the same revenue that they are receiving now. ASG: Requested 2 new intiatives, Office Manager to help and a 10% to available monies to Senate to be reallocated to clubs. KSCU: Presented same budget as last year, granted that. MCC: Approved a slight decrease in their revenue, no changes in proposed wages, slight decrease in discretionary monies, all related to the Redwood: Adding a new member to their team to help Editor in Chief. Also requested a restructure of the tiers. Also proposed an increase in revenue and discretionary monies increase SCCAP: Addition of a new coordinator for the BLegit Program. Decrease in discretionary funding SC Review: No changes to wages, but are decreasing fiscal revenue now. TSC: Wanted more money for stipends. Rob: You want us to send you a recommendation when? We need you to give us feedback on the recommendations we sent you. Executive Report Chris: Proposed 10% in club budget: approved as a recommendation. Took out 1800 in ASG budget, so its not that big of a deal. We can do some lobbying to get some back. Student Assistant position was not approved. Net gain of $3000. Take this process seriously, there is a lot of money at stake here. Next week we will have ASG accomplishments week! Everyone needs to be tabling. Do office hours and say what we did this year. Senior Ball still going strong, hoping


to begin ticket sales next week. Price rage not set yet, but around $45 per ticket. June 2nd, black and white dance. Spread word! Everyone saw Briana's email about transition, which is required. Transition in Mission Church, it will be a nice event with Courtney having a speech and me as well. Winston: $4800 we were given for clubs will pay off next year! Recommend that you reconsider that loss in $1800 though because we should fight for that. New budget under $10,000. All Committee Chairs can take their groups out to dinner. I'll get back to you on that. I believe the camera will be ordered very soon, about $1000 set aside. Doing well with the budget though. Committee Reports SAC: Had our club conference and 100 people showed up, which is an all time high for club conferences! 105 clubs now, and there may be up to 20 new clubs next year! Huge increase, so that is really awesome. OrgSync registration went up today, revised club quiz. Funding requests as you can see. SAFC budget was reviewed and there are no changes. CUIC: Not going to go forward with the Bay to Breakers bus. Matt: went to a presentation on the student safety, so we can send an email to them because they would like to present to us. FOC: FOC is in the paper! Stella did a great job with getting the email info into the paper. Do the survey. We are going to do flyers too. Mer with Joe Sugg about the flyer, they decided its going to be in Benson but it was good to get some feedback. BBQ, we have $200 to spend on food, we are going to reserve Alumni Park. Just for Senate. Bena and Spencer, Ed Merriman will be getting back to us soon. COMC: We are going to contact the Santa Clara about the mailroom. For those who tabled this week, thanks! Got the word out about Bay to Breakers. Consent Calendar New Business ASG Graduation Stoles? *ASG stoles made for graduation! Marisa looked into it, and they are about $10. Rob will talk to Exec about it, but its a great idea. Could propose a way to decide who gets one. Crosswalk Report *Matt already discussed. Red Box service in Benson *Want to get one into Benson? Kanishk had that idea. FOC look into that as well. QoW and BeHeard! *Do you want a RedBox in Benson? ASG accomplishment week, don't need questions. Instead, just talk about what you did. Open Discussion *Purpose of the stoles? Represent the dedication to ASG. Old Business


Montgomery Flyer Bay to Breakers Bus Tabled Business Announcements Adjournment motion to adjourn: Nadia 2nd: Erin

Be a yardstick of quality. Some people aren't used to an environment where excellence is expected. –Steve Jobs

AMDG


MEETING AGENDA Thursday, May 12, 2011, 7:00 p.m. Benson Parlors B/C Call to Order and Invocation Roll Call Approval of Agenda motion to approve Sach 2nd Matt Approval of Previous Minutes motion to approve Marisa 2nd Nadia Special Orders of Business SCCAP: Director/Associate Director Talking about the budget recommended from SAFC. Want to discuss our concerns before it is approved. Concern 1: Not approved for second coordinator or United Hands. Transitional housing unit, take teens once a week out of the housing and give them a fun opportunity. Only program with 2 coordinators. Necessary that there is 2 because need coordination of the teens and transportation, getting the money, organizing volunteers. Having 2 to deal with teens is important. We were not aware it was going to be cut, so we hired for the position and now we don't have the money. Asking you to reconsider. Concern 2: Money for maintenance position, $900 per year for hourly wage job. Money wasn't necessary because the associate director does it so we want to reallocate that money to programming. New BLegit program and instead it was taken out, not reallocated. SAFC recommended 3,450 less. Minimum we ask is that those 2 positions are given back. We are going to keep the 2 positions. We will let you know by next week if we can do anything about this. Presentation by Melissa Reynen of Bon AppĂŠtit Melissa Reynen: The reason why I came today is to discuss Bon Apetit Fellow. Girl who just graduated from college. Outreach for topics on sustainability, food justice, farm workers rights. Vera Chang is our local BonApetit fellow who visits universities and colleges to present some of her research. Goes to actual farms, does some PR work, bring info back to universities. More in depth than marketing manager. She will be on campus on the 17th. Food and Agribusiness Institute and Dining Services will be hosting an event. Starting in the fall, worked with FAI to put on a series of talks. Gizdich Ranch, California Association of Family Farms, Carrots-ALBA (who trains up and coming farmers). Controversy surrounding food worker welfare, ties in with Vera's work. Next Tuesday the presentation is on Farm Worker's rights and how it applies to strawberries here. Asked me to share this information. Takeaway: student organizations want to address these topics so i can be a resource for that. Campus farms? We do actually have one, Bronco Urban Gardens, so we are leasing land down in Salinas, a graduate from the ALBA program . Working to get these products now on campus, now its being served at the Adobe Lodge. In the Fall we are going to have them produce for La Parrilla.


Executive Report Chris: 1-Briana sent transition and workshop emails. 2-Finished transitioning Courtney this week 3-Senior Ball contract was signed. Working on selling next week...$40 per person. Send out an email to ask for help. Very classy event. Venue is really cool. Living Green ends next week. Winston: 1-Travis is new Finance VP. ' 2-Take food. Budget taking shape. Comments on SCCAP: budget hasn't changed and so we had to take the money for clubs from other organizations. 3-WE still have $200 for the BBQ. Just give me the reciept or have Robert fill out a petty cash form. Committee Reports motion for 2 minute recess: kanishk 2nd Matt SAC: Just hear from Maddie, so I want hear opinion on that. Kanishk: have a large number of paid positions, and they get quite a large budget anyways, so maybe they should give each position less. We don't want it changed so if there are any opposing opinions....Stella: They do a lot of work for their programs, United Hands does require a lot of manpower. If it is a volunteer organization, maybe they should be comfortable not having paid positions. Zach: But they did already have the position hired. If we do not allocate, they won't cut position still. Can't switch between stipends and programming. Look at what is best for student body. At the moment it seems that most want to keep SAFC as is. Other than that, we are approving the requests for money. Clubs we approved Spring Quarter are asking for money. Club registration due may 18th. All club heads should have gotten an email from Ted detailing everything. CUIC: First, Kurt Wagner is current editor in chief so we may write a commendation to him for being editor for 2 years. CUIC will write that. And secondly, since we couldn't do Bay to Breakers buses, we are going to pass out cab flyers and bus flyers. FOC: Spencer and Ben got a commending email from Jeanne Rosenberg. Have not heard back more from Ed about post office. We will follow up on that. Zach and Moto met with Joe Sugg and made a recommendation for where to put it. COMC: Emailed Kurt about the mailroom, wanted to know if it was for sure. I will forward the info to you about getting this in the paper. Consent Calendar New Business Senate Accomplishments! Check out the huge list! QoW and BeHeard! Email out to the student body about our accomplishments! Be at the transition ceremony! Committees meet and work on transition for next year. Open Discussion Matt: Still want that student safety group to come? Talk to Kanishk. Graduation stoles, going to look at a final design. Talk to the Provost office about this.


Note: Write a letter to new Provost. 50 new applications for the Senate positions. Setting up interviews. Old Business Senate Barbecue Sunday, May 22nd at 5:00pm Tabled Business Announcements Adjournment motion to adjourn: Eric 2nd jim Sach: closing speech. Be a yardstick of quality. Some people aren't used to an environment where excellence is expected. –Steve Jobs AMDG


ASGSCU Senate Agendas