Expedition Meetings and Discussions During the Expedition The expedition really begins at the airport. Meetings during the expedition are of primary importance. Without open communication, resentment can build and flare needlessly. Throughout the expedition, participants need to feel that they can come to the expedition leader with any problems or concerns. The expedition meetings are an ideal time to ask people about what they are thinking and feeling. And don't forget to add humor—as the EL, be willing to laugh at yourself, keep your cool, and admit your mistakes.
Airport Departure Meeting This meeting is designed to take place after group check in, but prior to your arrival in country. Before boarding the first plane, please assign travel groups. You can cover other discussion items during layovers. Topics for Airport Discussions: 1. Introductions & Travel team assignments §
Tell them how excited you are and what a wonderful adventure this will be! Recognize any "new" participants who may be joining from other departure points and allow each participant to introduce himself/herself. (Repeat this procedure as necessary during transit whenever a "new" participant rendezvous with the group.) Assign travel groups (the buddy system), family groupings, or teams of 4-8 people.
Make sure everyone knows his or her travel mates. Reiterate looking out for each other, and making sure everyone gets on and off the plane, bus, etc., double-checking that nothing is left behind, that everyone has their money-pouch w/ tickets and passport, and that travel group leaders are the last to board/re-board.
Remind participants about others who will be joining the group en route and to make certain they are welcomed warmly.
2. Precautions §
Remind them that to ensure a successful adventure, there are some important precautions to keep in mind: o Theft & security: Encourage everyone to keep their important documents and money in their money pouch or belt at all times, and to keep it out of sight, on their person, as they travel. Double check everything as you prepare to leave the plane, bus, hotel, etc. 65
Published on Mar 27, 2012
Ascend Travel's Service Expedition Leadership Manual to Cusco, Peru. All the tools you need to organize a Humanitarian Service Expedition wi...