Policy For Expedition Due Dates Please review this checklist carefully so that you can be timely and help Ascend facilitate a smooth expedition, and so you can avoid expenses associated with delayed payments. Three months (90 days) prior to departure, the following forms and payments are due: Expedition Application Expedition Deposit International airfare full payment (if being arranged by Ascend) Two months (45 days) prior to departure, the following payment is due: All expedition costs paid in full One month (30 days) prior to departure, the following forms are due: “Expedition Participation Agreement & Waiver” Copy of the first page of your passport Forms applying to youth under 18 and guardian (1 month prior to departure): For youth under 18 not traveling with BOTH parents: Notarized Immigration Form For guardians or minor children: “Guardian Guideline Checklist & Agreement” DELAYED REGISTRATION & PAYMENT: Participants may apply and be accepted up to 30 days prior to departure, as long as there is space available, they have a current passport, and can complete full payment and forms by that time. Any participant who applies within 45 days, or who has not paid in full by the 45 days prior to departure, should understand that there may be a late fee for late registration (that will be explained before added to the price); and if the cost of transportation and/or lodging has increased due to delayed payment, the participant will also need to pay these additional costs. Regardless of application date, all expedition forms and payments must be completed 30 days prior to departure. CHANGES: Participants need to understand that if they make changes to their personal itinerary (airfare, room arrangements, etc. after bookings have been made) there is a change fee of $100 due to the challenging circumstances this creates; and if there are additional transportation and lodging costs due to the change the participant is responsible to pay these charges as well. CANCELLATION: The deposit can be refunded until arrangements penalties go into effect at 90 days prior to departure after which deposits are not refundable. Airfare payments are not refundable once the airfare is booked. Full payment is due 45 days prior to departure, and is not refundable.
Published on Mar 27, 2012
Ascend Travel's Service Expedition Leadership Manual to Cusco, Peru. All the tools you need to organize a Humanitarian Service Expedition wi...