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Adventure Travel

1 Month Prior to Departure Responsibility X

Task

Primary Secondary

Check to see if anyone has a birthday while they are on the expedition. If so, pick up birthday cards & candles; pack them in your personal bag to keep it a surprise.

EXL

ICS

Prepare and submit request for contingency funds to be carried in cash and who will carry the cash based on budget created by Ascend Travel

ICS

EXL

2 Weeks Prior to Departure Responsibility X

Task

Primary Secondary

Departure email to all participants with information already sent previously with any applicable updates. Packing meeting as appropriate. Otherwise participants pick up supplies from EXL. Remember to keep finalized inventory and give copies to ICS. Get a letter from ICS requesting favorable treatment with airlines, customs, etc. to help smooth over problems that may confront you. Arrange to get the contingency cash. If necessary, distribute to those who are carrying as agreed. ICS gives EXL financial expense ledger form and receipt pad so that you can keep records and get receipts even when there is not paper available. Carry the receipts with you along with a pen wherever you go. Make copies of every participant’s passport and bring along. EXL takes a copy of EXL manual in country, if nothing else you MUST take this checklist, the roster, copies of passports, and in-country meeting outlines.

14

ICS ICS

EXL

ICS

EXL

EXL

ICS

ICS

EXL

ICS

EXL

EXL

Ascend Travel Expedition Leadership Manual  

Ascend Travel's Service Expedition Leadership Manual to Cusco, Peru. All the tools you need to organize a Humanitarian Service Expedition wi...

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