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Adventure Travel

Expedition Leader Checklist This is an expedition preparation checklist to make sure all necessary details are handled for the expedition. Tasks are delegated as listed below to the following persons: Expedition Leader (EXL), the Ascend Travel In-Country Staff (ICS), or the Team Leaders (TL)

5-12 Months Prior to Departure Responsibility X

Task

Primary Secondary

Dates, General Location, and Cultural Tours Proposed Generate invoice (for payments received vs. balance due) Projects and Communities Proposed Expedition Leader recruited and approved Budget formulated and expedition participant price approved Web Registration portal opened Tentative itinerary completed Expedition recruitment and capture data of potential participants into database Marketing materials posted and distributed (brochure (PDF), website, etc.) Dates, General Location, and Cultural Tours Finalized Projects and community finalized Project plans in place, community committee & workers organized, mobilize local resources Create expedition specific cover for expedition manuals with current culture gram Identify lodging and reserve space if possible Reserve group airfare space from starting cities, and make sure you export participant names directly from registration forms. Recruiting Meeting - Pitch the expedition to potential participants

11

ICS ICS ICS ICS ICS ICS ICS

EXL

EXL

ICS

ICS

EXL

ICS ICS

EXL EXL

ICS

EXL

ICS ICS ICS EXL

ICS

Ascend Travel Expedition Leadership Manual  

Ascend Travel's Service Expedition Leadership Manual to Cusco, Peru. All the tools you need to organize a Humanitarian Service Expedition wi...

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