transportation, follow through on lost luggage (when applicable), favorable schedules, group rates, and a charitable tax receipt (if collaborating institution is a 501(c)(3) non-profit organization. Airfare deadline dates are to be within the “refundable” period of deposits made to hold the group airfare. An airfare can be held for a participant into the “penalty” period, as long as the expedition deposit received from the participant meets or exceeds the airfare deposit amount at risk, and he or she has been made aware that his/her expedition deposit is not refundable. Cultural Tour Policy As an accommodation to expedition participants, information may be provided on options for cultural tours operated or facilitated through Ascend Travel. Participants are invited to discuss their interests and coordinate with each other on touring. However, cultural tours are not part of the humanitarian expedition and are not tax deductible if collaborating with a 501(c)(3) non-profit organization. Expedition Refund Requests Prospective participants who find they need to cancel their expedition participation after making payments are encouraged to leave their contribution with Ascend Travel. Upon request, other expedition payments, which Ascend Travel did not have to expend, may be designated for use toward a future expedition, giving the prospective participant an “expedition credit” good toward expedition expenses for his/her immediate family for up to 1 year. Should the participant request a refund rather than a credit, it is subject to the following terms which are outlined on the expedition application: Deposits can be refunded until arrangement penalties go into effect, 60 days prior to departure unless notified otherwise. After that point in time no refunds are given. Full payment is due 45 days before departure, unless notified otherwise, and is not refundable.
Published on Mar 27, 2012
Ascend Travel's Service Expedition Leadership Manual to Cusco, Peru. All the tools you need to organize a Humanitarian Service Expedition wi...