ANNUAL REPORT Arts Association, HONG KONG UNIVERSITY STUDENTS’ UNION SESSION 2012-2013
Issued November 18, 2013
ANNUAL GENERAL MEETING 25/11/2013 (Mon) | 18:00 | CYM 105
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FOREWORD According to Section VI of the Constitution of the Association: 1. The Annual General Meeting shall be held within the last two weeks of November. (Article 3a) 2. The Annual Report of the Association shall be distributed among the members of the Association at least 7 days beforehand. (Article 3e) 3. The business of the Annual General Meeting shall be: iii. To receive and adopt an annual report of the activities of the Association of the current session prepared by the General Secretary. (Article 3f)
CONTENT Section A. Individual Reports Chairman Vice-‐chairman, Internal Vice-‐chairman, External General Secretary Financial Secretary Academic Secretary Welfare Secretary Sports Captain Sports Captain Publication Secretary Social Secretary Current Affairs Secretary External General Secretary Faculty Affairs Secretary Marketing Secretary Section B. Functional Reports Mini Live Concert Inauguration Ceremony Cultural Forum Career Series June Fourth Series: (a) Exhibition (b) Magazine Registration Day Orientation Day Orientation Camp Arts Festival High Table Dinner Dean’s Forum Welfare x ‘Superpass’ Series Inter-‐Faculty Debating Competition Participation in Sports Events
Executive Committee Members Mr. Chan Lit Man, Floppy Mr. Lee Yiu Cheong, Tommy Mr. Ng Wai Ka, Oscar Mr. Au Kin Wai, Arnold Ms. Shikata Hisa Ms. Cheung Lai Sum, Lesley Ms. Wong Lok Yin, Jessie Mr. Liu Tin Tsan, Angus Ms. Fan Sin Chi, Cindy Ms. Ho Yin Yee, Flora Ms. Kong Pui Wing, Kammy Ms. Kwong Kit Ying, Kenas Ms. Chow Chi Ching, Annalie Mr. Chan Kwok Kit, Ken Ms. Wu Sin Mei, May
Page No. 5 13 31 45 48 50 53 55 57 60 62 64 67 69 71
January February March April April -‐ May
Page No. 74 75 77 79 81
Person(s)-‐in-‐charge Mr. Chan Lit Man, Floppy Mr. Chan Kwok Kit, Ken Mr. Ng Wai Ka, Oscar Ms. Chow Chi Ching, Annalie Ms. Kwong Kit Ying, Kenas
Mr. Ng Wai Ka, Oscar Ms. Shikata Hisa August Ms. Fan Sin Chi, Cindy Ms. Ho Yin Yee, Flora August Ms. Kong Pui Wing, Kammy Mr. Lee Yiu Cheong, Tommy September Ms. Cheung Lai Sum, Lesley October Mr. Au Kin Wai, Arnold November Mr. Chan Kwok Kit, Ken November Ms. Wong Lok Yin, Jessie Ms. Wu Sin Mei, May November Mr. Ng Wai Ka, Oscar
Mr. Liu Tin Tsan, Angus Ms. Fan Sin Chi, Cindy
85 87 89 92 94 96 98
Annual Report Chairman of Arts Association, H.K.U.S.U. Session 2012-‐2013 A. Introduction In accordance to the Constitution of Arts Association, H.K.U.S.U., Session IX, Article 2a, ‘The Chairman shall be the chief executive of the Association and shall be responsible for the schedule and the smooth progress of the activities of the Association and shall preside at all meetings of the Executive Committee. In the occasion that only one or no past representative is elected, the chairman of the preceding Executive Committee of the Association shall take the seat as the Past Council Representative.’ B. Individual Report (1) My role as an Executive Committee of Arts Association, H.K.U.S.U. I have fulfilled the duties as an Executive Committee of the Association by getting involved in the general affairs of the Association such as guiding the society room and maintaining the daily operation and order of the society room. I have also participated in the preparation of every activity held by the Executive Committee of the Association as well as the discussion in the regular ex-‐co meetings. (2) My role as the Chairman of the Arts Association, H.K.U.S.U. As a chairman of the Executive Committee of the Association, I have prepared the agenda of all the regular meetings and chaired almost all the regular meetings. Also, I have taken up all the vice person-‐in-‐charge of every activity. Through communication and coordination with the respective person-‐in-‐charge, most of the activities were held smoothly and successfully. Over the year, I have made every endeavor to develop and maintain a good relationship and maintain frequent communication with academic societies and external student societies like other Faculty Societies, the Faculty of Arts, Union Executives and the HKU Arts Alumni Association. (3) My role as a Councilor of Arts Students’ Council, A.A.H.K.U.S.U. According to the constitution of the Association, the Chairman of the Association is one of the ex-‐officio council in the Arts Students’ Council, Arts Association, the Hong Kong University Student’s Union. Over the year, by attending all the meetings of the Council, I have actively participated in the discussions during the meetings. The Council has coped with a myriad of businesses in the current council session like passing the financial budgets, the half-‐yearly reports, the half-‐yearly financial reports, the annual reports, the annual financial report of the academic societies and the Association central Executive Committee. Reports of the five standing committees and statements responding to current affairs are also passed in the Council. In the meantime, the Council has approved the affiliation of two new academic societies, namely the Korean Society, A.A.H.K.U.S.U. and the American Society, A.A.H.K.U.S.U.. The Arts Students’ Council serves as a platform for opinion exchange, I have also tried hard to bring the members’ opinions into the Council for discussion. (4) My role as a member of the Constitution Review Committee, A.S.C.A.A.H.K.U.S.U. As the chairman of the Association, I am the one of the members in the Constitution Review Committee, A.S.C.A.A.H.K.U.S.U.. I am to represent the Executive Committee’s views and opinions in the amendments of constitution of the Association and the academic societies. In the current council session, I have attended most of the meetings and expressed the concerns of the Executive Committee in constitutional matters. In the current council session, the committee has shown its approval for the constitutions of the Korean Society and the American Society. Other matters like the amendments of the
constitutions of academic societies and the subscription fee of the Association were also discussed in the committees to collect the opinions of different councilors. (5) My role as a member of the Finance Committee, A.S.C.A.A.H.K.U.S.U. The Finance Committee, A.S.C.A.A.H.K.U.S.U. serves as a crucially important financial advisory body to the Arts Students’ Council. It requires the carefulness of the members in dealing with financial matters of the Association and its affiliated societies. I, as one of the members, helped scrutinize the financial budgets and financial reports of the Association executive and academic societies. In the meantime, I have acted as the Secretary to the Committee and helped with the jotting of minutes. (6) My role as a member of the Election Commission, A.S.C.A.A.H.K.U.S.U. The Election Commission, in accordance to the Association Constitution, is an ad-‐hoc committee which functions as a body of preparing and holding the Annual Election of Arts Association, H.K.U.S.U. I have tightly cooperated with other members of the committee including Mr. Lee Yiu Cheong, Mr. Ng Wai Ka, Oscar, Tommy and Miss Ho Yin Yee, Flora to make the election a great success. The Commission has strictly complied with the regulations clearly stated in the Constitution and By-‐laws of the Association and the Election Regulation of the Hong Kong University Students’ Union (HKUSU) in organizing the Campaign and the General Polling. (7) My role as a member of the Joint Consultative Committee of the Faculty of Arts, The University of Hong Kong The Joint Consultative Committee serves as a relatively informal way of communication channel between the Faculty staff and the students. The Committee has convened two meetings this year. In the meetings, I have expressed my concern on the future use of the Main Building, the honor classification under the new four-‐year curriculum and the lack of vending machines and notice boards in the Run Run Shaw Tower. Both positive and negative responsive actions have also been received by the Faculty and the Estate Office and some problems are deplorably unsolved due to the restrictions set by the Estate Office like the failure in requesting the installation of vending machines in the Run Run Shaw Tower. (8) My role as a member of the Search Committee for the Dean of Arts The University authorities have approved Professor Kam Louie’s will of resignation as the Dean of Faculty of Arts, HKU, and his term of office will end on 1st January 2014. The selection process of the new Dean of the Faculty is about to begin. The Faculty will conduct a worldwide recruitment for the next Dean. The Search Committee of the Dean of Arts is the official advisory body in assisting the HKU Council and the Vice-‐Chancellor in wrestling with the matter of the change of deanship. In mid-‐October, I was officially elected as the sole student representative in the Search Committee who is held responsible for representing students’ interests and opinions. The Committee has convened one meeting since the commencement of the Dean Selection process on 23rd October 2013. I have expressed my concern of the transparency of the Dean Selection process and that the Committee has agreed to raise the transparency of the process by allowing the candidates coming to the campus for a direct consultation with the students. I have also distributed questionnaires among the students so as to collect their opinions towards the new deanship. In the meantime, I have publicized the mechanism of the Dean Selection and the most updated information through the Facebook page so as to keep the students abreast of the selection process. C. Internal Affairs (1) General Affairs
Mr. Au Kin Wai, Arnold, as the General Secretary of the Association has fulfilled his constitutional duty and his efforts are highly appreciated by other Executive Committee members. He has recorded all the minutes of the regular Executive Committee meetings. He has also taken up the role as a communicator with other student societies and external bodies by managing the Association portal email account and proofreading all the mass emails sent by the Association portal email account. As a General Secretary, Mr. Au Kin Wai, Arnold at the same time acts as a manager of the Association Facebook page, the regular online platform for releasing information pertinent to the Association. All the posts released in the page have also been proofread and approved by him. The Half-‐ yearly reports and the Annual Reports were also published after his careful proofread. All in all, his proficiency in bilingual writings and carefulness has greatly facilitated his work. (2) Welfare Miss Wong Lok Yin, Jessie, as a Welfare Secretary, has performed well throughout the session in managing the Society Room. Our Society Room opened from 11:30am to 6:00pm every teaching day. Under Miss Wong’s arrangement of the shift of duties, ach timeslot was also taken up by at least one Executive Committee. All Executive Committee members also took up their responsibility to guide the society room. Though society room may not be able to be opened on time in some occasion, it is still a rare situation. In case of anyone of the Executive Committee members being unable to guide the society room, other Executive Committee were also willing to give their helping hands. During the session 2012-‐2013, we have met the representatives of the Estate Office and the Centennial Campus Management Department for several times to discuss matters concerning the optimization and addition of facilities in the society room. We are glad that we have received two extra sofas and one notice board allocated by the abovementioned bodies. I would again like to take this opportunity to express my gratitude for their generous support in optimizing the environment of the society room. The society room offers a myriad of services to members, namely the sale of Society products at discounted price (Hoodies, tee-‐shirts and notebook cases, files, society papers and umbrellas), self-‐served telephone; self-‐served computer with Internet access, self-‐served printing, self-‐served photocopying, self-‐served scanning, self-‐served hot and cold distilled water dispense, self-‐served smartphone charging, lending of board games and lending of books. Credit should also be given to Miss Ho Yin Yee, Flora for her efforts in designing all the society products. (3) Finance The Financial budgets, Half-‐yearly Financial Report and the Annual Financial Report were prepared by Miss Shikata Hisa, the Financial Secretary and approved by me. The expenses have been well monitored by Miss Shikata and that all the receipts are well kept. The success of the activities should also be ascribed to the efforts of Miss Shikata in managing the Association finance. (4) Association Affairs The Executive Committee of the Association has organized a total of 12 activities in the session 2012-‐2013. The Inauguration Ceremony 2013 was held in early February to introduce the newly elected ex-‐co members and the upcoming events to the students and the University staff. Innumerable events were also held to promote academics, arts and culture among our members including the Mini Live Concert in late January, the Cultural Forum (Theme: Hong Kong Culture) in late March and the Arts Festival in early October. In hopes of raising the members’ awareness in our society and sense of 7
responsibility as a citizen, we have organized the June Fourth Series in the late April. June Fourth memorial magazines were distribute freely to our members and a June Fourth Exhibition was also held in the G/F of the Union Building to display various historical sources like newspapers, photos and videos so as to allow our members to know more about the truth of the massacre. The Registration Day and the Orientation Series were held in mid to late August to help complete the registration process of Arts Association, H.K.U.S.U. for freshmen of the Faculty of Arts and to provide freshmen opportunities to get adapted to University life. Career Series held in mid-‐April served to introduce related occupations to students of the Faulty of Arts from different perspectives for future career planning. Acting as a bridge of communication between the students and Faculty is one of the purposes of the Association, the Deans’ Forum was therefore held in early November to provide a platform fostering communication between the Faculty and the students concerning any Faculty Affairs. High Table Dinner, being one of the most traditional scholastic activities in the University, it was held in late October to enhance the cohesion and bonding among the members of the Association. With the hopes of providing members with comprehensive welfare, apart from the welfare provided in the society room, the welfare and super-‐pass series were held to provide welfare packs and other kinds of gifts to our members. Apart from the abovementioned, Arts Association, H.K.U.S.U. has also taken part in the Inter-‐Faculty Debate Competition in November. The competition was co-‐organized by the Debating Society, H.K.U.S.U. and other five Faculty Societies. The Association team has even entered the Final after defeating the team of Engineering Society, H.K.U.S.U. (5) Sports Apart from the abovementioned activities, the recruitment of players of sport competitions was in process throughout the session and it was well accomplished by the Sports Captains Mr. Liu Tin Tsan, Angus and Miss Fan Sin Chi, Cindy. They have demonstrated their capability in leading and managing the sports teams as well as publicizing the relevant news concerning the Inter-‐Faculty Sports Competitions. Several sports prizes have also been won in the current session. (6) Marketing Credits should also be given to Miss Wu Sin Mei, May (Marketing Secretary) for her efforts in searching for sponsorships for some of the activities like the Inauguration Ceremony, the Orientation Camp and the Welfare and Super-‐pass Series. Both cash and kind sponsorships were also found for supporting the abovementioned activities and the sponsorships also made the activities great successes. (7) Social Activities Strengthening the cohesion and bonding between the members is also one of the missions of the cabinet. Miss Kong Pui Wing, Kammy (Social Secretary) has taken the lead in organizing the Super-‐pass Series in November which aims at providing members with opportunities of recreation. Members were invited to write super-‐pass couplets, enjoy candy-‐floss and popcorns for free and take black and white instant photos. The Super-‐pass Series has received very positive responses from our members. (8) Publication and publicity The publication and publicity work were handled by Miss Ho Yin Tee, Flora (Publication Secretary). Throughout the session, the Executive Committee of the Association has published several publications including the inaugural booklet, the June Fourth Memorial Magazine, the freshmen booklet being distributed in Registration Days, the Association newsletter. Publicity works have always been an indispensable component in the success of activities. Various kinds of publicity means were used by the
Association Executive Committee to promote the activities like the use of Facebook page and posters. (9) Academics Miss Cheung Lai Sum, Lesley (Academic Secretary) has actively taken up the constitutional duty to promote academics in the session which has received recognition and appreciation from other colleagues. News and articles related to arts and culture have always been posted or shared in the Association Facebook page. Miss Cheung Lai Sum, Lesley (Academic Secretary) may sometimes share her own cultural critiques or commentaries through the Facebook page. Arts Festival 2013 at the same time ended in great success with the active participation by our members. (10) Faculty Affairs The Faculty Affairs Secretary (Mr. Chan Kwok Kit, Ken), the Vice-‐Chairman, Internal (Mr. Lee Yiu Cheong, Tommy) and the Chairman of the Association (me) are held responsible in managing and dealing with Faculty Affairs and we three worked as a team in striving for the betterment of Faculty Affairs and communication between the students and the Faculty. Several issues have been brought to our attention in our session, being the lack of vending machines in the Run Run Shaw Tower, the perplexity of the difference in the honor classification system between the old curriculum and the new 334 curriculum, the chaos occurred in the online registration procedures of the Graduation Ceremony 2013 of the Faculty of Arts and the Change of Deanship. Regarding the problem of the lack of vending machines in the Run Run Shaw Tower, it is noticed that after the relocation of the Faculty of Arts from the Main Building to the new Centennial Campus, the number of vending machines in the Run Run Shaw Tower is far from satisfaction that it cannot meet the students’ needs. We have proposed a number of locations for installation of vending machines in the new Run Run Shaw Tower, however, the Estate Office did not approve of our suggestions on the grounds that there will be paintings being hung on the proposed locations. For the perplexity of the difference in the honor classification system between the old curriculum and the new 334 curriculum, we received some voices from the final year students that a second up honor will only be given at the Grade Point Average (GPA) 3.0 and it aroused apprehension and perplexity among the final year students. In response to the circumstances, we have released statements through the Association Facebook page to make the students clear about the differences. In terms of the chaos occurred in the online registration procedures of the Graduation Ceremony 2013 of the Faculty of Arts, after we were brought to the attention that the number of seats were inadequate for the graduates to bring along their parents and that the online system was in serious chaos, Mr. Chan Kwok Kit, Ken (Faculty Affairs Secretary), on behalf of all the Executive Committee members sent a letter to the Faculty immediately to express the students’ concerns. We have kept the students updated about the event through the Facebook page. The event came to be settled by the efforts of the Faculty in recovering the registration procedure of the ceremony into a hard-‐copy application instead of online registration. Last but not least, for the issue of the Change of Deanship, as mentioned in the individual report, I was officially elected as the sole student representative in the Search Committee who is held responsible for representing students’ interests and opinions. The selection process will last at least nine months but no longer than two years. Arts 9
students are welcomed to express their opinions and concerns to me so that their voices can be valued by the Search Committee. D. External Affairs (1) Union Affairs Mr. Ng Wai Ka, Oscar (the Vice-‐Chairman, External) is the representative of Arts Association, H.K.U.S.U. (AAR) in the Hong Kong University Students’ Union Council (Union Council) Session 2013. All the affairs concerning the Union have been well accomplished by him and Miss Chow Chi Ching, Annalie (the External General Secretary) which their efforts have received recognition and appreciation from the colleagues and the ordinary members. Mr. Ng Wai Ka, Oscar has dedicated his full passion in the works related to the Union Council. He has attended almost all the meetings of the Union Council and entered several standing committees of the Union Council including the Constitution Review Committee, the Delegation to the Hong Kong Federation of Students (HKFS). Moreover, he was also one of the members of the Election Commission, HKUSU Council Session 2012 and actively engaged in the operation and the preparatory works of the Annual Election 2013 and the By-‐Election of Annual Election 2013 of the Union. In the handover controversy of the Union in early 2013, Mr. Ng Wai Ka, Oscar has tightly cooperated with other Union Councilors in expressing the students’ discontent and opinions towards the Union Executive Committee and the Council Chairman of the previous Union Council Session by releasing statements and organizing mass assemblies. (2) University Affairs Getting members involved in University Affairs is one of the goals of the external affairs of the Association. One of the most significant tasks we have done related to University Affairs was promoting issue of the change of Vice-‐Chancellor among our members in October. The Association Facebook page has been updating members about the development of the Selection of the new Vice-‐Chancellor since June. When Professor Peter Mathieson was appointed by the HKU Council in early October this year which has sparked of fierce debate over the transparency of the selection system and the new Vice-‐ Chancellor itself, the Association Executive Committee, in light of this, have published leaflets discussing the existing flaws of the selection system and provided students with information concerning the governance structure of the University so as to raise the general students’ knowledge and awareness of University Affairs. (3) Social Affairs The Association Executive Committee is also committed to raising the members’ awareness in social affairs. The promotion of current affairs among the members has been accomplished by Miss Kwong Kit Ying, Kenas (Current Affairs Secretary) and Mr. Ng Wai Ka, Oscar (Vice-‐Chairman, External). The Current Affairs Committee, A.S.C.A.A.H.K.U.S.U. chaired by Miss Kwong Kit Ying, Kenas (Current Affairs Secretary) has created a Facebook page this year to promote current affairs among the members by sharing news, articles and political commentaries in internet. The Committee has also organized several activities in the campus to raise the members’ of current affairs. In March and April this year, the workers in the Kwai Chung Terminals went on labor strike due to the poor working environment and the unreasonable salaries. The Committee distributed leaflets in the campus and invited students to sign on a hand-‐made banner and the banner was later hung in the terminals as a support for the terminal workers. The Committee has also encouraged the students went to demonstration to directly express their opinions. Mr. Kwong Kit Ying, Kenas (Current Affairs Secretary) has demonstrated an effective cooperation with other Current Affairs Secretary of other Faculty Societies in responding to the issue. 10
The Association Executive Committee has also been paying much attention to the pace of political reforms in Hong Kong and the development of the ‘Occupy Central with Love and Peace’ campaign. Mr. Ng Wai Ka, Oscar (Vice-‐Chairman, External), as a member of the Delegation to Hong Kong Federation of Students (HKFS), HKUSU Council, has actively taken part in the D-‐Day and other kinds of activities held by HKFS. He in the meantime acted as a bridge between the Association and the HKFS in letting the Association Executive Committee and the members knowing more about the attitude of the general academic front towards the ‘OCLP’ campaign as well as the pace of democratization of Hong Kong. Facebook page has also been fully utilized as a platform for releasing information pertinent to the most updated development of the campaign. In the Second Ordinary Council Meeting of the Hong Kong University Student’s Union Council held on 31st March, 2013, I and Miss Kwong Kit Ying, Kenas (Current Affairs Secretary) were appointed to the Current Affairs Committee, HKUSU Council as Union Full Members. In the past eight months, we have attended most of the meetings of the Committee and engaged in the discussion of current affairs in the committee. The committee has made response to various current affairs which triggered off much debate in the society by releasing statements, publishing leaflets, setting up booths in the campus and holding forums etc. The committee has not only committed to raising the social and civil awareness among the students, but has also encouraged socio-‐ political participation among the students. Arranging shuttle buses for transporting students to the June Fourth Memorial Assembly was one of the good examples. Having the experience of the 312 Black Gold Statement last year, statements issued by the Committee have undergone a careful and serious process which makes sure that it is conformity with the rules stated in the by-‐laws of the Union. Also, it is worth mentioning that the number of meetings held in the current council session is much greater than that in the past council session which is worthy of appreciation so that more opinions from the Union full members can be brought into the Committee as well as the Union Council. E. Conclusion It is of my great honor to take up the Chairmanship of Arts Association, H.K.U.S.U. Session 2012-‐2013 and I have experienced and learnt a lot throughout the year. Though the work was challenging, but it is grateful that I have received support and encouragement from my colleagues. A harmonious relationship has been maintained throughout my term of office. In terms of the activities held, it is generally satisfactory but still having rooms for improvements. The activities were also held smoothly. Though some unforeseeable problems may sometimes pop up during the course of activities, the Executive Committee members were still able to get over them by some other corrective measures. The success of the activities has much to do with the collective efforts and determination of every Executive Committee member and fellow helpers. I would like to take this opportunity to make a revision on my performance throughout the year in this paragraph. I am generally unsatisfied about my performance throughout the year which I must hereby make an apology. I may sometimes be unable in leading my colleagues to get well-‐prepared for every activity ahead. Misunderstandings may sometimes occur between me and other Executive Committee members due to improper ways of communication. But it is grateful that my colleagues are considerate, supportive and capable that they can make up for my shortcomings and inabilities.
In terms of the cohesion among the members, frankly speaking, the Arts Faculty is a Faculty with a relatively large number of students, a strong sense of belongings and cohesion would be more difficult to be built up, but I still believe that more can be done to foster the relationship among the members. More social activities and follow up activities to orientation programs can be organized to improve the situations. Raising members’ awareness in social affairs is one of the goals of my cabinet and I believe that the goal has been generally achieved. By organization of activities relating to current affairs and promotion of current affairs through various means like Facebook page and publications, it has been noticed that our efforts have been appreciated and members are more willing to express their views on social issues. All the credits should go to colleagues working on external affairs including Miss Kwong Kit Ying, Kenas (Current Affairs Secretary), Mr. Ng Wai Ka, Oscar (Vice-‐Chairman, External) and Miss Chow Chi Ching, Annalie (the External General Secretary). Last but not least, may I take this opportunity to again express my deepest gratitude for the contributions and efforts of all my cabinet members. The generous support by the ordinary members and the Faculty should also be highly appreciated. May I also offer my best wishes to the new cabinet and wish them every success in their activities. I sincerely hope that the passion in serving our members would never fade and can be passed from generation to generation. Prepared by, Mr. Chan Lit Man, Floppy Chairman, Arts Association, Hong Kong University Students’ Union Session 2012-‐2013 12
Annual Report Vice-‐chairman, Internal of Arts Association, H.K.U.S.U., Session 2012 – 2013
1.1 Constitutional Duties According to the Constitution of Arts Association, H.K.U.S.U., Section IX, Article 2b, “The Internal Vice-‐Chairman shall assist the Chairman in all internal affairs of the Association and shall be the ex-‐officio chairman of the Executive Committee in the absence of the Chairman.” 1.2 My Roles and their Duties Respectively As an official bearer of the Association, I have played multiple roles throughout the Session, which will be further illustrated and evaluated in the latter parts of the report. As a member of the Executive Committee, I am responsible for handling the daily operation and finance of the Association. I am also obliged in running every event, both stipulated in the Year Plan and ad-‐hoc activities with my fellow members in the Executive Committee. As the Vice-‐chairman, Internal, I am responsible for handling enquiries and provide assistance to the twelve Academic Societies. I also cooperate with the Faculty Affairs Secretary, Mr. Chan Kwok Kit, Ken to bring the concerns of students to the Faculty of Arts. Moreover, I cooperate with the Social Secretary, Ms. Kong Pui Wing, Kammy to organize social activities to the members and enhance their sense of belonging to the Association. As one of the longest-‐founding Faculties of the University, strong ties with the alumni have been built. Together with the General Secretary, Mr. Au Kin Wai, Arnold, I liaise with the alumni of Faculty of Arts and invite them as Honorable Guests of our events. Lastly, I am responsible for booking and reserving all venues and materials used for activities held by the Association. As a Councilor of Arts Students’ Council, A.A.H.K.U.S.U, I have engaged myself in discussions regarding matters related to both the Association and the Faculty. Appointed by the Council as a member of Faculty Affairs Committee, A.S.C., A.A.H.K.U.S.U., I have attended committee meetings and shared opinions regarding faculty affairs with fellow committee members. I was also appointed by the Council as the Chairman of Election Commission, A.S.C., A.A.H.K.U.S.U. I have taken the initiative to perform a series of preparatory work, so as to facilitate Annual Election 2013. 2. Vision Statement I believe that a students’ society is established primarily for serving its members. Arts Association, H.K.U.S.U. is no exception. As one of the Executive Committee members, I pledge to organize quality events and
handle enquiries for academic societies and members with my fellow colleagues. I ensure that the professional image of a Faculty Society is built. I also endeavor to maintain the relationship among Executive Committee members through actively listening and responding to their concerns, so that tasks throughout the Session can be performed in an efficient, proficient and joyous manner. 3. Brief Review on Internal Affairs during Session 2012 – 2013 3.1 Finance Finance of the Association is handled by the Financial Secretary, Ms. Shikata Hisa. She is responsible for drafting both the financial budget and the financial reports of the Association, as well as scrutinizing the daily operation fees, so that the problem of being over-‐budget in functions could be avoided. Both the current deposit and savings deposit accounts have been handled with care and integrity. Currently, subscription fees for ordinary members of the Association shall be $30 per year, which has not been modified since 1989. With a sharp increase in Consumer Price Index over the past twenty years, running of the Association has been increasingly difficult. Moreover, in order enhance the quality of service to members, it was proposed that subscription fees of the Association should be raised from $30 to $50 per year. The proposal has been discussed in Constitution Review Committee, A.S.C., A.A.H.K.U.S.U., and Arts Students’ Council, A.A.H.K.U.S.U. Nonetheless, as there were still diverged opinions among Councilors, more consultation sections would be held. The proposal would therefore be passed on to the next Council Session for further discussion. 3.2 Academic Affairs Academic affairs of the Association are handled by the Academic Secretary, Ms. Cheung Lai Sum, Lesley. Several activities, including Cultural Forum, High Table Dinner and Arts Festival had been organized. Moreover, the Association has been actively responding to academic affairs in society. Concerns about the recent political censorship of the drama “The Dream of the Red Chamber” had been raised on the official Facebook group. We also expressed our concerns to possible censorship of the book “The Concise History of Hong Kong”, which was written by Prof. John Carroll, the Associate Dean of Faculty of Arts. We expressed our condolences to Mr. Leung Bok Kwan, the renowned Hong Kong author. 3.3 Welfare Welfare of the Association is handled by the Welfare Secretary, Ms. Wong Lok Yin, Jessie. A welfare week was organized in November.
The Society Room located in Room 4.20, Run Run Shaw Tower, Centennial Campus is open for members. Members are welcome to visit our Society Room to enjoy the photocopying service, water dispensers and borrowing of books and sports equipment. Different society products have also been sold. 3.4 Sports Sport activities of the Association are handled by the Sports Captains, Mr. Liu Tin Tsan, Angus and Ms. Fan Sin Chi, Cindy. The Association has been actively participating in Inter-‐faculty Competitions organized by Sports Association, H.K.U.S.U. throughout the year. Notably, we have won the Champion for Women’s Basketball, 3rd Runner-‐up for Men’s Football and 3rd Runner-‐up for Men’s Volleyball. We have also organized a friendly basketball match with Social Sciences Society, H.K.U.S.U. 3.5 Publication Publication of the Association is handled by the Publication Secretary, Ms. Ho Yin Yee, Flora. As publication work could be complicated, other members of the Executive Committee have assisted her with patience. Several publication works have been published for different occasions, e.g. the Inauguration Ceremony Booklet, Brochure for the Cultural Forum, June Fourth Magazine, Registration Day Freshmen Survival Guide, Orientation Camp Booklet and the Newsletter of the Association. 3.6 Social Activities Social activities of the Association is handled by the Social Secretary, Ms. Kong Pui Wing, Kammy. Several social activities have been organized to enhance the sense of belonging among members of the Association. These activities include the Mini-‐live Concert, Orientation Day, Orientation Camp and Super-‐pass Series. Relations among the Executive Committee members have also been maintained through gatherings. 3.7 Faculty Affairs Faculty affairs of the Association are handled by the Faculty Affairs Secretary, Mr. Chan Kwok Kit, Ken. Dean’s Forum was held to foster the relations between the Faculty and the Association. We also followed up to the concerns over Graduation Ceremony 2013 of the Faculty. Members of the Executive Committee were also invited to attend functions held by the Faculty of Arts. 3.8 Marketing Marketing work of the Association is handled by the Marketing Secretary, Ms. Wu Sin Mei, May. Sponsorship has been sought for various activities, e.g. the Inauguration Ceremony, Orientation Series and Welfare Week. It was also ensured that the Association had established a professional image.
3.9 Publicity In the absence of the Publicity Secretary, publicity works are handled by the Publication Secretary, Ms. Ho Yin Yee, Flora. Publicity works have been made to arouse the interests of the members towards the activities. Printed publicity means have been used, e.g. posters, banners, backdrops, information booklets, leaflets, road signs, table stands, etc. An official banner for the Association was also printed for generic use. Electronic publicity means have as well been employed. Mass e-‐mails were sent prior to activities of the Association. The official Facebook page of the Association was established. Updated information about the Association has been instantly uploaded to the page. 3.10 Council Affairs Arts Students’ Council, A.A.H.K.U.S.U. is the official body to facilitate discussion among different parties in the Association. More complicated matters would discussed preliminarily in its Standing Committees before being put forward to Council Meetings for other administrative executions. Up till 15th November 2013, five Ordinary Council Meetings and six Emergency Council Meetings have been held. Year plans, financial budgets and reports of the respectively societies have also been received and adopted by the Council for record-‐keeping purposes. Several important motions have been received and adopted by the Council for the Session 2012 – 2013. For instance, two student organizations, American Society and Korean Society, have affiliated to the Association. The Council also endorsed a statement regarding the riot organized by the pier workers. I would like to express my greatest gratitude to Mr. Yuen Kit Shing, Bill, the Council Chairperson and Ms. Leung Hiu Wai, Cody, Secretary to the Council for their leadership and maintenance for the Session 2012 – 2013. 3.11 Miscellaneous Daily operational duties of the Association are handled by all Executive Committee members, organized by Mr. Au Kin Wai, Arnold, the General Secretary. Activities related to External affairs of the Association, e.g. Careers Series, June Fourth Series and Inter-‐Faculty Debate Competition are handled by the External Affairs Team, which comprises of Mr. Ng Wai Ka, Oscar, Vice-‐ chairman, External, Ms. Kwong Kit Ying, the Current Affairs Secretary and Ms. Chow Chi Ching, Annalie, the External General Secretary. 4. Brief Review on Functions held during Session 2012 – 2013
4.1 Robynn and Kendy Mini-‐live Concert
Robynn and Kendy, one of the popular female bands in Hong Kong, were invited to the University to hold a mini-‐live concert in late-‐January. As an ad-‐hoc event held before the Inauguration Ceremony, it was held successfully with the collaboration of the record company. The girls had rocked Global Lounge with their sweet voices. A brief sharing section was conducted between their performances, which had made the event more rewarding and thought-‐provoking. However, as this was an ad-‐hoc event, there were not many open spaces left for reservation. It would have been more appealing and attractive if a better open space could be booked, yet with the limited choice of venues, we did believe that Global Lounge had already been the best venue for the event. Personal Evaluation As an ad-‐hoc function, it had replaced the Inauguration Ceremony as the first official function of the Session. Since I was still unfamiliar with the booking stuff after the handover of Session, I did not take part in reservation of the venue. Instead, I helped with the setting up of the backdrop and took some photos of performance. Generally, my performance in this event was mediocre. 4.2 Inauguration Ceremony The Inauguration Ceremony was held successfully in early-‐February in Rayson Huang Theatre. We are honored to have the presence of Ms. Tisa Ho, Executive Director of Hong Kong Arts Festival, Mr. Leong Kah Kit, Legislative Councilor, Dr. Albert Chau, Dean of Student Affairs and Prof. John Carroll, Associate Dean of Faculty of Arts as Honorable Guests of the ceremony. Followed by the procession of Honorable Guests and the Executive Committee members, a short video, which introduces the Association and the cabinet, was played. Souvenirs were presented to all joining participants. We would also like to express our gratitude to all helpers, who had provided us with so much assistance with preparatory work for the ceremony. Their presence had given us such a remarkable commencement of our Session. Personal Evaluation I was responsible for booking all materials required for the ceremony. I also liaised with staff of the Faculty for the reservation of Rayson Huang Theatre. I also greeted guests and participants from other parties of the University. Generally, my performance in this event was satisfactory. 4.3 Cultural Forum The Cultural Forum, namely “Viewing Hong Kong Culture with Ten Keywords”, was scheduled in late-‐Match at Happy Park. Notably, due to adverse weather condition, the venue was tentatively changed to the North Concourse of K. K. Leung Building.
It is our great honor to have the presence of Mr. Lau Sai Leung, founder of The House News, Ms. Lee Lai Yin, Chairperson of Hong Kong Culture Monitor, Mr. Wu Chi Wai, Legislative Councilor and Mr. Shiu Yeuk Yuen, a renowned current affairs commentator as our guest speakers. The ten keywords were “Multi-‐cultural”, “Public Space”, “Freedom of Creation”, “Artistic Atmosphere”, “Bureaucracy”, “Cultural Civil Right”, “Hong Kong Arts Development Council”, West Kowloon Cultural District”, “Cultural Bureau” and “Cultural SMEs”. Brochures with brief information about the theme were printed for the audience. Personal Evaluation Having the applications sent through the Students’ Union, I had obtained the permission of using Happy Park in early March. Equipment, including PA Systems, microphone stands, tables and tablecloths had been booked prior to the event. The backdrop was set up one day prior to the Forum. I had also taken part in changing the venue from Happy Park to K. K. Leung Building North Concourse. Generally, my performance in this event was satisfactory.
4.4 Career Series Career Series was organized on mid-‐April. A series of events were held in order to provide assistance to members who would like to search for jobs in the future. Different companies were invited to set up their booths on G/F of Union Building. Interested applicants were allowed to have instant interviews with the companies. Meanwhile, a career talk was held in Room 302, Chong Yuet Ming Amenities Centre. It was our honor to have the presence of Mr. Siu, Feature Editor of Esquire Magazine to share his working experience as an editor of a renowned magazine. Members had enjoyed his talk and had acquired much knowledge after listening to his sharing. Personal Evaluation I had booked Union Foyer for the entire week for the visiting companies. I also reserved two rooms in Chong Yuet Ming Amenities Centre for the career talk. As a member of the Executive Committee, I took my duty shifts in Union Foyer and participated in the career talk. Generally, my performance in this event was satisfactory. 4.5 June Fourth Series In order to express our condolences to those who sacrificed during the June Fourth Incident in 1989, the Association had organized the June Fourth Series. It is hoped that through participating in these events, members could acquire more information about the Incident. A total of two events were held during the June Fourth Series, which had lasted from mid-‐April to early-‐May. 4.5.1 June Fourth Exhibition 18
An ad-‐hoc exhibition about the Incident was held in mid-‐April on G/F of Union Building. Precious first-‐hand sources, such as newspaper commentaries and video-‐clips were borrowed from Hong Kong Alliance in Support of Patriotic Democratic Movements of China. Students, especially those from the mainland of China, had the chance to delve into the details of the Incident, which was a thought-‐ provoking experience for them. Personal Evaluation I was responsible for booking four display boards from the Estates Office and other associated materials for the Exhibition. I took several duty shifts at the counter. Since the materials were borrowed from Hong Kong Alliance in Support of Patriotic Democratic Movements of China, I helped return the display boards to the temporary June Fourth Memorial Museum in the City University of Hong Kong. Generally, my performance in this event was satisfactory. 4.5.2 Distribution of June Fourth Magazine A counter was set up on G/F of Union Building for distribution of June Fourth Magazine in early-‐May. Some copies were displayed in Union Office for other members to view. We also distributed the magazines to other affiliated organizations, office of the Faculty and respective department offices upon request. A few copies are still available for members to read in the Society Room. Personal Evaluation I took several duty shifts for the counter, and had distributed the Magazine to the members. However, since I was not active enough responding to External affairs of the Association, merely did I take part in the making of the Magazine. Also, my lack of knowledge in the Incident had led to insufficient participation in this event. I would like to apologize for little involvement in this function. My performance was pretty disappointing. 4.6 Orientation Series The Orientation Series was held to give our warmest welcome to freshmen of the Arts Faculty. We also provided them with information about the Faculty of Arts. A total of three events, led by the Central Organizing Committee, were held during the Orientation Series in August. 4.6.1 Registration Day The Registration Day was originally scheduled on 14th and 15th August. Nonetheless, as typhoon Utor struck Hong Kong on the first day, the University had decided to hold the Registration Day on the second day only. Freshmen were required to register in the Association’s counters, which were located in both Room LG.63 and LG.64 on LG/F of Centennial Campus. Society products were available for sale that day. Freshmen were required to visit the counters set up by our academic societies after leaving the counter of the Association.
However, it was reported that some freshmen had left the Faculty Zone without completing the entire route. The setting of the Centennial Campus had made it difficult for helpers to monitor the entire pedestrian flow. It is therefore advised that K. K. Leung Building would be a more optimal place to hold the Registration Day. Personal Evaluation Before the Registration Day, I had sat some meetings of the Orientation Affairs Committee, A.S.C., A.A.H.K.U.S.U. before the Registration Day, so as to be familiarized with the Regulations of the Orientation Period. Moreover, I made an information factsheet about majors and minors of the Arts Faculty, which was then incorporated into the Freshmen Survival Guide published by the Association. I was also responsible for packing registration packs for freshmen. Some of us even stayed overnight in Rooms LG.63 and LG.64 for decoration. I was responsible for enforcing the smooth running of the Orientation Day. As a route helper, I also guided some freshmen that would take a double degree from the zone of their first society to the zone of the Association. However, it was regretful that some freshmen had not completed the entire route set of the Association during the Registration Day. Generally, my performance in this event was satisfactory. 4.6.2 Orientation Day The Orientation Day was held in late August in Room LG.10, one of the lecture halls in the Centennial Campus. A total of sixty freshmen had joined the program. Participants were divided into groups. Together they got to know more about each other through completing tasks and games designated by us. They were also informed with information about the University, the Faculty, the Association and whereabouts of Sai Wan. Questions raised by freshmen, such as course selection, affairs related to prospective majors and minors were properly handled by the Organizing Committee. Personal Evaluation I was personally responsible for reserving Room LG.10 for holding the Orientation Day. As a member of the Organizing Committee (OC), I was obliged in ensuring a smooth running throughout the program. I also helped order pizza sets for freshmen and had purchased materials required for the sub-‐programs of the event. I also listened actively to concerns of the participants, and handled their enquiries with patience. Generally, my performance in this event was satisfactory. 4.6.3 Orientation Camp The Orientation Camp was taken place in Shek Kong Kadoorie Centre from 27th August to 29th August. With a total of nearly a hundred
participants and around forty helpers, the Camp was one of the toughest and most challenging programs of the Session. The main theme of the Camp was “Around the World with the post-‐ 90s”. Participants were divided into eight groups, in which each represented a foreign country. Led by members of the Organizing Committee (Group dads and Group moms), participants were requested to complete a variety of programs jointly designed by the Central Organizing Committee (COC) and the Program Helpers, e.g. Cheering Practice, City Hunt, Detective Game, etc. It was hoped that through getting involved in these tasks, freshmen could understand their identity and position as both an Arts student of the University and a member of the Association. Moreover, participant had built strong ties and friendship with their group mates. Owing to its complexity, preparatory work had commenced in April. A recruitment section was organized in search for potential members of the Association as members of the Organizing Committee in mid-‐April. Several briefing sections were subsequently held from mid-‐June to early August, aiming at providing them with sufficient background information and instructions for different programs of the Camp. However, due to an unanticipated surge of accommodation fees by Shek Kong Kadoorie Centre, it is advised that more contingency campsites could be booked. It is also suggested that more helpers and participants could be recruited for the Camp. I would like to express my deepest gratitude to every member of the Organizing Committee, Program Helpers, technicians and photographers for providing us with so much assistance. The Camp could not be such a success without your help. Most important of all, I would like to extend my sincerest thanks and appreciation to the Master of Ceremony, Mr. Yuen Hon Cheung, Sunday for being so professional, thoughtful and responsible throughout the Camp. Personal Evaluation As one of the Persons-‐in-‐charge of the Orientation Camp, I was responsible for several preparatory work. First, the application to the campsite was first sent in December 2012, however not until March 2013 did I realize that the original dates for the Camp could possibly clash with the Registration Day. Several remedial measures were made, such as filing different applications to the remaining government campsites. Nonetheless, our applications were not successful. Lastly, I applied for the Kadoorie Centre once again for another period, which was not the most optimal for holding the Orientation Camp. Payments were settled in July 2013, as the Centre had sent me e-‐mails regarding the information for reserving the campsite from 27th August to 29th August 2013.
Second, I had taken part in brainstorming the details of the games with other Orientation Committee members and helpers. As the Person-‐in-‐charge for City Tracing and Detective Game, I attended almost every meeting with my colleagues, and had made sure that bugs and errors that would occur in the programs would be minimized. I was also personally responsible for guarding a game station in Night Walk and a German-‐teaching station in SOCI Game. Third, I took part in the recruitment process for Orientation Committee members and Program Helpers. A recruitment section and a dialogue section were held in May, in which a preliminary round of Orientation Committee members had been chosen. Together with other Executive Committee members, a total of three briefing sections were held from May to August, in which I had participated in all those sections. A final briefing section was held a day before the Camp started, in which both the COC Booklet and the OC Booklet were distributed. Regarding on-‐day performance, I was responsible for demonstrating the AA cheers for the participating freshmen. I also overlooked all materials that would be transported from Union Foyer to the Campsite. Rooms were then allocated to freshmen and other helpers after obtaining the keys from the General Office. I made sure that all materials used for functions of the programs were in place, so that freshmen could enjoy the programs during the Orientation Camp. Lastly, I double-‐checked the materials and keys, so that everything was in place before we left the Campsite. Organizing the Orientation Camp was one of the toughest challenges I had ever encountered, but everything was beyond description as it was an intriguing experience. Generally, my performance in this event was satisfactory.
4.7 Arts Festival A series of events, themed “Art and Society in Hong Kong”, was held during the Arts Festival in early October. It was anticipated that through engaging in the Festival, members could understand the core concept that “Art” and “Society” are inseparable parts, which supplements and constitutes each other in everyday life. The Festival was commenced with an Opening Forum; titled “Popular Music Development in Hong Kong” was organized. Renowned guests such as Mr. Chow Bok Yin, Mr. Edward Chan and Dr. Wong Chi Chung were invited. Meanwhile, a counter was set up on G/F of Union Building, where activities such as booking crossing, pen-‐pal exchange and book fair were organized for members. Members were invited to paint tote bags at discounted prices. A Closing Forum, titled “Artivism in Hong Kong”, was held with the presence of Ms. Wong Ying Kei, J.P., Dr. Wong Kwok Choi and Ms. Wen Yau. Members interested in film watching could apply for 22
our City Tracing led by Mr. Keith, a Hong Kong film fanatic who had published his book about the filmmaking industry in Hong Kong. Personal Evaluation All materials were properly booked in early September. I had confirmed the reservation of both Happy Park and Haking Wong Podium with corresponding authorities in mid-‐September. However, since I was out of town on 30th September, it was to my deepest regret that I was not able to attend the Opening Forum of the Arts Festival. Nonetheless, I took several duty shifts at the counter in Union Foyer, and had actively participated in the Closing Forum. Generally, my performance in this event was mediocre.
4.8 High Table Dinner High Table Dinner, the annual academic event, was held in late October in Loke Yew Hall, Main Building. Members could apply for the Dinner through the online application system set up by the Executive Committee. It was hoped that tighter ties could be built between the Association and members through participating. We are honored to have the presence of Prof. Kam Louie, Dean of the Faculty, Prof. John Carroll, Associate Dean, Prof. Adam Jaworski, Associate Dean, Dr. Albert Chau, Dean of Student Affairs and Prof. Benny Tai, the Proposer of “Occupy Central with Love and Peace” Campaign. We had picked Gingko House, an experienced caterer who had organized several meals in Loke Yew Hall in the past. Nonetheless, it was to great disappointment, that the person-‐in-‐charge of the restaurant had reported that the restaurant had not brought enough ingredients for the Dinner. They the serving of meals was therefore temporarily postponed. We would like to express our deepest apology to all participants had any inconvenience been caused. Personal Evaluation I was responsible for confirming the details with the catering company, Gingko House. I also booked a suitable amount of furniture from Estates Office as the company instructed me to do so. I was also obliged in handling members’ online applications over the phone by asking them to complete the registration process through paying for the event. Materials, such as candle stands and green gowns were either purchased or booked by me. Generally, my performance in this event was satisfactory. 4.9 Dean’s Forum Deans’ Forum was held in early November in Room 4.04, Run Run Shaw Tower, Centennial Campus. It was our honor to have invited Prof. Kam Louie, Dean of the Faculty, Prof. Julia Kuehn, Associate Dean of the Faculty, Prof. John Carroll, Associate Dean of the Faculty, Prof. Douglas Kerr, Chairman of the Board of Faculty of Arts and Mr. Edward Shen, Secretary of the Faculty. 23
The Forum commenced with a couple of questions previously received by the Association. Concerns about selection of courses, prospective exchange programs and the distribution of examination papers were raised. The participants also raised their concern about the process of Dean Selection and the dispute associated with the Graduation Ceremony for Arts Graduates this year. Personal Evaluation Materials for the event were properly booked. I raised several questions regarding the use of mini-‐televisions inside the elevators of Run Run Shaw Tower, Centennial Campus and the future arrangements of Common Core Programs. I also presented souvenirs to the participating guests on behalf of the Association. Generally, my performance in this event was satisfactory. 4.10 Inter-‐faculty Debate Competition The Inter-‐faculty Debate Competition, which had not been organized since the 60s, was held as an ad-‐hoc event in November. Organized by Debating Society, H.K.U.S.U., six Faculty Societies including the Association had participated in the competition. Members of the Association Debate Team were openly recruited by the members of the Executive Committee. The Association Debate Team had performed extraordinarily well in both the preliminary rounds and the Semi-‐finals organized on 5th August and 11th August. I would like to congratulate them for their previous victories, and wish them all the best for the Finals on 26th November. Personal Evaluation As an entire beginner in debating, I helped a little for this event. Other than setting up and packing the stuff we had booked, all I could do was to show my support to the participants as an audience. Generally, my performance in this event was mediocre. 4.11 Welfare x “Super-‐pass” Series The Welfare x “Super-‐pass” Series was organized in mid-‐November on G/F of Union Building. Welfare packages, together with the Association tote backpack, was distributed to our members. Members could also enjoy popcorn and candy floss prepared by the Association next to the distribution counter of welfare packages. We also accepted down payments for purchasing the society jacket, which would be distributed to members the following week. The “Super-‐pass” Series was also held next to the counter. Members interested in Chinese calligraphy were welcomed to write down their wishes for the coming examination on a piece of red banner (Fai Chun). Moreover, members were invited to take instant photos beside the counter with their friends or fellows.
Personal Evaluation All materials had been reserved in early November. Some welfare products were taken in industrial buildings in Kwai Chung. I have also packed the welfare packs with my fellow Executive Committee members. I also took several duty shifts at the counter. Generally, my performance in this event was satisfactory.
5. Individual Report
5.1 My role as an Executive Committee Member As a member of the Executive Committee, my general duties include taking duty shifts of the Society Room, attending Executive Committee Meetings, providing service to members and organizing activities of various kinds. My personal evaluation regarding organizing activities has been discussed in Part 4. Other duties would be covered in this section. 5.1.1 Society Room Every member of the Executive Committee has the obligation of taking shifts of the Executive Committee. I have taken my duty shifts throughout the Session. If my colleagues were not available during their shifts, I also helped them take their shifts. I also helped maintain the tidiness and cleanliness of the Society Room, so that members could pay a cozy and comfortable visit to the Room. 5.1.2 Executive Committee Meetings During the Session of 2012 – 2013, 43 Regular Executive Committee Meetings have been held. Most of these meetings were held in the Society Room at 6:30 p.m. on Tuesdays. I have attended almost every regular Executive Committee meetings throughout the Session. I discussed and provided my colleagues with constructive opinions in these meetings. I have also taken up the task of agenda setting for Regular Meetings occasionally, starting from August 2013. Ad-‐hoc Executive Committee Meetings were also held within the Session, mostly between June and August due to heavy workload for the Orientation Series. As a member of the Central Organizing Committee (COC), and the Person-‐in-‐charge for the Orientation Camp, I have attended most of these meetings. 5.2 My role as the Vice-‐chairman, Internal As the Vice-‐chairman, Internal, my duties include providing assistance to academic societies, handling faculty affairs, organizing social activities, managing alumni affairs, and booking all resources and reserving all venues related to every function of the Association. 5.2.1 Academic Societies A harmonious relationship is maintained between academic societies and the Association throughout the Session. I have provided them with assistance regarding the reservation of materials and the
interpretation of the Constitution. I had raised my concern over the lack of Society Room by some newly established academic societies to both the Faculty of Arts during Dean’s Forum and the Centennial Campus Management Committee. I also joined some of their activities, such as bazaars and field trips. I would like to express my greatest gratitude to the some Executive Committee members of the academic societies, for their courtesy in helping us during the Orientation Camp. Stronger ties with them had been built through cooperating in the Camp. It is suggested that stronger ties between the academic societies and the Association could have been built through creating more cooperation opportunities with each other. For instance, discussion of a multi-‐society event could have been facilitated before drafting the Year Plan of the societies. 5.2.2 Faculty Affairs Faculty affairs are jointly managed by the Faculty Affairs Secretary, Mr. Chan Kwok Kit, Ken and me. During the Session, Dean’s Forum was held to facilitate communication between teaching staff and members of the Association. A brief summary had been uploaded to our official Facebook page for reference. Personally, I attended some functions held by the Faculty. For instance, I joined the Faculty Briefing Section as a helper in May 2013. I also held campus tours to visiting students from the University of Toronto in June 2013. In July 2013, I participated in the Summer Institute, which was a traditional event organized by the Faculty to secondary school students. It was anticipated that through participating in these events, a collaborating relationship could be built between the Faculty and the Association. We also actively responded to the dispute over Graduation Ceremony 2013 organized by the Faculty. It was reported that some graduates were not allow to bring more than one family member to the Graduation Ceremony. An e-‐mail regarding this issue was sent to the Faculty, and had received positive feedbacks. The Faculty is now separating the Prize Presentation Ceremony and the Graduation Ceremony, so that every graduate could bring a maximum of two members in their family to witness this remarkable moment in time. It is of my deepest regret that due to disputes over the By-‐Election of the Annual Election of the Students’ Union, the University did not endorse the results of the Undergraduate Student Representatives Election for Board of Faculties. Undergraduate Student Representatives in Board of Faculty of Arts of the year had therefore fallen vacant. It is hoped that the preceding cabinet could voice their opinions through electing as one of the Undergraduate Student Representatives in Board of Faculty of Arts.
5.2.3 Social Activities Social activities are jointly organized with the Social Secretary, Ms. Kong Pui Wing, Kammy. As stated before, social functions, such as the Orientation Series and the “Superpass” Series had been held. Social gathering within the Executive Committee had also been held several times. A harmonious relationship is maintained through holding these activities. It is suggested that social activities co-‐organized with other Faculties could also be held in the coming Session, so that members could meet friends from other Faculties as well. 5.2.4 Alumni Affairs Connections with the alumni have been built up. As I was personally unavailable to attend the Annual Dinner of Hong Kong University Arts Alumni Association, the General Secretary, Mr. Au Kin Wai, Arnold, had substituted me and attended the Dinner. I had also processed a few applications for Associate membership and received some donations from our alumni. It is suggested that donations or campaigns could be organized later, so as to build stronger connections with our alumni. We might also invite them as guests or our functions. 5.2.5 Booking of Resources I was personally responsible for booking all resources and reserving all venues for holding events for the Association. Various counter-‐parties could be reached for booking resources of different kinds. For instance, one should reach the Learning Environment Services for audio-‐visual equipment, because the department offers the best audio-‐visual equipment. For furniture, one should approach Estates Office, Chong Yuet Ming Amenities Centre, Fong Shu Chuen Amenities Centre or the Students’ Union Office. Classrooms and lecture halls are managed by the Examinations Unit, while rooms in the amenities centers are either arranged by the Students’ Union or the Amenities Centers themselves. Booking should be made according to nature of the event, length of the event and convenience of retrieving the resources. It is suggested that bookings should be made as early as possible, because preparatory work for a function could hardly start without having the venues and materials finalized. Borrowing resources from, and lending resources to other societies are highly encouraged too. Booking has always been a troublesome and complicated process, though one could certainly master it after booking resources for multiple times.
5.3 My role as a Councilor of Arts Students’ Council, A.A.H.K.U.S.U. Members of the Executive Committee of the Association are members of Arts Students’ Council, A.A.H.K.U.S.U. directly. I have played multiple roles throughout my Session, including a Councilor, a member from Faculty Affairs Committee, A.S.C., A.A.H.K.U.S.U., and the chairman of Election Commission, A.S.C., A.A.H.K.U.S.U. 5.3.1 My role as a Councilor In this Council Session, 5 Ordinary Council Meetings and 6 Emergency Council Meetings were held. I was only absent for one meeting throughout the Session. Matters regarding affiliation applications, reports submissions, etc. had been discussed. I was appointed as the Acting Secretary to the Council in the 6th Emergency Council Meeting in November. As an individually elected Executive Committee member, constructive opinions had been provided. Moreover, I had voted according to my personal judgments without bias. 5.3.2 My role as a member of Faculty Affairs Committee Issues regarding the Faculty of Arts had been discussed with other members of the Committee. For instance, means of publicizing faculty affairs had been mentioned. As a member of the Committee, I discussed with other members actively, and had given constructive opinions in particular issues. 5.3.3 My role as the Chairman of Election Commission Appointed as the Chairman of the Commission, I was responsible for setting dates for the opening and closing of the nomination period, organizing a Campaign Meeting for proposed Executive Committee members, arranging Annual Election 2013 and handling corresponding follow-‐up matters with other members of the Commission. Mass e-‐mails that aimed to notify the members the opening and closing of the nomination period for Annual Election 2013 had been sent. Nomination forms had been drafted for potential Executive Committee members to fill in. I was also responsible for ensuring a smooth progress of the Campaign Meeting, organized from 14th November to 15th November. Resources for the Campaign Meeting had been booked in early November. Regarding Annual Election 2013, I am obliged in instructing other members to make ballot papers, to look for Returning Officers, to set the polling station up and to publicize the Election. Votes would be counted soon after the closing of the Annual Election. A report would be handed within two weeks after the official announcement of the Election results. It is hoped that Annual Election 2013 could be run smoothly.
It is my honor to have served as the Vice-‐chairman, Internal. I would like to express my gratitude to my members and my fellow Executive Committee members for giving me such an unforgettable year. Never has it been an easy task to manage the internal affairs of the Association, as it is somehow limited by the scope and vision of the Association itself. With eleven Executive Committee members responsible for a particular aspect of internal affairs, it could be even more difficult to coordinate. I must admit that I should have performed my duties better, especially in terms of connections with other parties of the University. Having cooperated with my fellow Executive Committee members, we have become friends who would share lots with each other. With the heavy workload, however, it has been pretty difficult to organize gatherings for us. It is therefore anticipated that more social gatherings within our cabinet would be organized after the official handover of Session. I would like to express my warmest thanks to the Vice-‐chairman, External, Mr. Ng Wai Ka, Oscar, for properly handling all external affairs with his fellow External Team, so that I could concentrate on internal affairs. “Giving and taking” is the core value of being an Executive Committee member, and is indeed one of the core principles in life. The more you gave and contributed, the more you harvested and gained. This golden rule applies to everyone, and I sincerely hope that the succeeding cabinet could always remember this, and realize it through being responsible all the time in the coming Session. To conclude, responsible people should be proud of themselves, for witnessing their achievements after a year’s time, and vice versa. Therefore, I would also like to express my greatest gratitude to the Chairman, Mr. Chan Lit Man, Floppy for adopting a laissez-‐faire leadership style throughout the Session. His leadership style had enabled the Vice-‐ chairmen and other Executive Committee members to achieve way more than we were supposed to learn. I would also like to congratulate him for enjoying his fruitful and rewarding life, for participating in Drama Production during the Orientation Series, and for living in hall after the commencement of the first semester in 2013. I, on behalf of the Executive Committee, would like to wish him all the best in hall after his departure.
To sum up, I would like to quote a few lines from an article in Punch Magazine. 「上莊給了你甚麼，就視乎你給了莊甚麼。⋯⋯上莊很辛苦，可是我不願意錯 過的一段經歷。我要下莊了，心中只有不捨和不捨。希望下莊的人會有共嗚，
也希望上莊的人明白自己要得到甚麼和願意付出些甚麼，才不會白過這一 年。」——《致上了莊的奴隸們》 Well said, well said. Prepared by, Mr. Lee Yiu Cheong, Tommy Vice-‐chairman, Internal, Arts Association, Hong Kong University Students’ Union, Session 2012-‐2013
Annual Report Vice-‐chairman, External of Arts Association, H.K.U.S.U. Session 2012-‐2013 1. Introduction According to the Constitution of Arts Association, H.K.U.S.U., Session IX Article 2c) “The Vice-‐chairman, External shall be the chairman in all external affairs of the Association and shall represent the Association in the Union Council.” This report serves as a review of my work done as Vice-‐Chairman, External of Arts Association, H.K.U.S.U., Session 2012-‐2013. 2. Review of Individual Performance in Internal Affairs 2.1 General Throughout the session, I have devoted concerted efforts to maintaining the running of the Executive Committee. I have attended most of the Executive Committee Meetings and tried to give constructive ideas and comments on every matter and fulfilled my duty of taking shifts in the society room. I have also assisted in the running of the Facebook page, like standardizing the albums format of the page and assisted with Tommy Lee, the Vice-‐Chairman, Internal with the materials booking when necessary. Besides, I have been a helper in several faculty events such as Prize Presentation Ceremony 2012 and Distinguished Lecture in the Humanities held by the faculty. 2.2 Society Functions 2.2.1 Mini-‐Live Concert This is an ad-‐hoc event which was not planned to be held in our annual working plan. The event was initiated by a friend of mine working in a music company who would like to seek co-‐operation with the Association. I have assisted in contacting the music company and distributing leaflets on-‐day. 2.2.2 Inauguration Ceremony In the preparation of the event, I have suggested several ideas about the video to be played on-‐day and maintained communication with the technician. I have also suggested Ms. Tisa Ho, Executive Director, Hong Kong Arts Festival as one of our honorable guests. On the day of the event, I helped with distributing work to helpers, talking with honorable guests, and greeting invited organizations. 2.2.3 Cultural Forum I am the Person-‐In-‐Charge of this event. The event clashed with the By-‐election of Annual Election 2013, which was also a major part of my work as a member of Union Elections Committee, HKUSU Council, Session 2012. With heavy workload, I have managed to organize this event smoothly. My work includes invitations of guests, writing pamphlets, on-‐day set up, being the host of the forum. Credits should be given to Lesley Cheung, Academic Secretary for suggesting the discussion topic and writing post-‐ event summary. 2.2.4 Career Series It is my regret that I have not involved much in the whole preparation of this event. First, most of my attention has been paid to cultural forum and June-‐Fourth series as they were also in progress at the time. Second, I admit my lack of knowledge and interest made me less devoted to it. I am deeply sorry for my inadequate involvement of this function. 31
2.2.5 June-‐Fourth Series For the exhibition, I helped with exhibits selection from the Hong Kong Alliance in Support of Patriotic Democratic Movements in China, the set-‐up of the event and taking shifts in the booth. Apart from that, I am one of the four Editorial Board members for the June-‐Fourth Magazine. Throughout the preparation, I have tried to give constructive ideas on the content, typesetting and editing of the magazine. I am also responsible for the articles on the Pillar of Shame. 2.2.6 Registration Day I am one of the Person-‐In-‐Charges of this event. As the chairman of Orientation Affairs Committee, Arts Students Council, Session 2013, I was more familiar with most of the details on Registration Day and therefore dealt with the division of labor among the Executive Committee on the day of the event. The decoration of the room and the materials preparation was done together with some of other Executive Committee members. 2.2.7 Orientation Day I was mainly responsible for on-‐day logistics of materials in this activity. To be frank, most of my attention went to Orientation Camp and I would like to apologize for my inadequate efforts in the preparation of the event. 2.2.8 Orientation Camp I am one of the members of the Central Organizing Committee (COC) of the Orientation Camp and there are mainly 3 things I was responsible for. First, I have brought to the attention of all Executive Committee members the points to note of the Orientation Regulation, HKUSU 2013. Second, I was actively engaging in the preparation of all sub-‐ events of the Orientation Camp, especially Night Walk and Campfire. Third, I have maintained good communication with the MC of the event and the program helpers to ensure smooth running and good division of labor. 2.2.9 Arts Festival With experiences of holding a forum in the first semester, I mainly helped with the two forums held in the Arts Festival. I gave comments on the discussion topic and suggestions on the guest speakers. And I also assisted with the set-‐up and tidy-‐up on the day of the event. I was also the host of the closing forum. 2.2.10 High Table Dinner I suggested Professor Benny Tai, the co-‐organizer of the “Occupy Central with Love and Peace” campaign as the guest speaker and maintained communication with him. On the day of the event, I was responsible for the set-‐up of Lok Yew Hall and greeted the honorable guests. 2.2.11 Dean’s Forum On the day of the event, I have asked a number of questions to the Dean and Associate Deans on issues varying from student activities to faculty affairs. I also helped with the tidy-‐up and the return of the materials after the event ended. 2.2.12 Welfare x ‘Superpass’ Series I discharged my duty of taking shifts in the booth and helped with the set-‐up on one of the three days. In general, I was dissatisfied with my performance in helping the whole
event. There were a lot more I could do like preparing the welfare packs yet most of my efforts went to the Inter-‐Faculty Debating Competition. 2.2.13 Inter-‐Faculty Debating Competition This is an ad-‐hoc event which was not planned to be held in our annual working plan. I am the Person-‐In-‐Charge of this function, with enormous support from some of my fellow Executive Committee members like Kammy Kong, Social Secretary, Kenas Kwong, Current Affairs Secretary, Lesley Cheung, Academic Secretary and Flora Ho, Publication Secretary. I was an co-‐organizer of this event, helping with the motions review, drafting rules and schedule of games, materials booking, coordination between joined faculties societies and debating society, HKUSU, debater recruitments, set-‐up of the on-‐day competition. I was also a debater representing the Association in several games. 2.2.14 Participation in Inter-‐Faculty Sports Events My support for the Inter-‐Faculty Sports Competitions was shown only in the first half year of the session, like playing for the men-‐volleyball competition and cheering for women-‐badminton competition. I always wished I could do more in showing support for the efforts of Angus Liu and Cindy Fan, the two Sports Captains. It was partly due to the clash with lessons that I could not fulfill such wish. 2.3 Arts Students Council, A.A.H.K.U.S.U. 2.3.1 Council Meeting Attendance I was generally unsatisfactory with my meeting attendance in the Arts Students’ Council, A.A.H.K.U.S.U. but there are several reasons for my absence. I was absent in the ECM2 due to health problems as I felt unwell after 12 hours’ vote counting procedures for the By-‐election of Annual Election 2013. I was absent in ECM3 due to some family issues. I was absent in CM3 as I was not in Hong Kong at the time. For compensation, I tried to keep updated with the meeting progresses by checking minutes and asking fellow councilors. Meeting Date Attendance CM1 17/12/2012 ü ECM1 7/3/2013 ü ECM2 29/3/2013 Absent ECM3 3/4/2013 Absent CM2 4/5/2013 ü CM3 2/7/2013 Absent ECM4 26/7/2013 ü ECM5 8/9/2013 ü CM4 15/10/2013 ü ECM6 14/11/2013 ü 2.3.2 Council Business I have engaged in active discussion on different issues during the council meetings. In each ordinary council meeting, I reported the updates of external affairs, important motions and resolutions passed in the Union Council, if any, and invited councilors to join various activities related to external affairs. I have also proposed amendments to the Constitution and By-‐laws of the Association in ECM5 with reference to the Constitution and By-‐laws of other Faculty Societies and the Union. Besides, I have paid due attention to maintaining good communication with affiliated sub-‐organizations and parties interested in applying
for affiliation and helped with answering their enquiries on the related constitutional procedures. 2.3.3 As a member of Current Affairs Committee , A.S.C., A.A.H.K.U.S.U. There are 4 meetings held in total during the session, including one Ordinary Meeting and 3 Emergency Meetings. I was absent in the 1 Emergency Meeting due to my duty as a member of Union Elections Committee, HKUSU Council, Session 2012. My work in the Committee includes running the Facebook page, giving constructive comments and organizing activities. In general, not much work have been done in the Committee except the response to Dock Strike at the Kwai Tsing Container Terminals. One reason is the Executive Committee seems a more efficient channel than the Committee itself, which may have inadequate quorums. 2.3.4 As a member of the ad hoc committee – Orientation Affairs Committee, A.S.C., A.A.H.K.U.S.U. I was appointed as the Chairman of this Committee in CM2, which consists of 1 representative from Executive Committee of Arts Association, H.K.U.S.U., each academic society and 1 past representative. Students’ organizations which intend to affiliate to Arts Association, H.K.U.S.U. were also invited to the meetings. A total of six committee meetings were held, including both 3 Ordinary Meetings and 3 Emergency Meetings. In the meetings, I provided important information and updates discussed in Orientation Affairs Committee of the Union Council and initiated discussions over the amendments of the Orientation Regulation of the previous session, the planning of on-‐day fixed route and room allocation. Detailed evaluation and recommendations have been made in report of the Orientation Affairs Committee, Arts Students’ Council, A.A.H.K.U.S.U., Session 2013. Overall speaking, it is my deepest regret that I have not led the committee to make satisfactory arrangements on the day of the event. 2.3.5 As a member of Election Commission, A.S.C., A.A.H.K.U.S.U. I was appointed as a member of Election Commission in ECM5, which consists of all executive councilors this year. I have assisted in preparing nomination forms, ballot papers, setting up, and operation of the polling station. Due attention was paid on meeting the stipulated conditions in the Constitution and By-‐law relevant to the Election. I was also responsible for suggesting Returning Officers from the Union Council for the Annual Election. 2.4 Evaluation 2.4.1 Running of the Executive Committee Attendance of Executive Committee meetings was marked yet the review of attendance and follow-‐ups were inadequate throughout the session. The Executive Committee of the incoming session should be more noted of meeting attendance problems. For example, proper reasons should be given for absence or late arrival and punishment for serious cases and enforcement of punishment shall be done. The Executive Committee members should seek ways to notify those absentees about the resolutions of the particular meeting. st
The Executive Committee members should also be actively engaged as much as possible in events or issues which may seemingly not fall into their constitutional duties. With sufficient understandings and communication, the running of the Executive Committee would be smoother. 2.4.2 The functions of the Association It has always been my conviction that the events of the Association shall be able to distinguish it from the events of affiliated organizations to ensure a diversity of events for members. This year, there were events catering for the needs of our members and there were also ones promoting awareness of current affairs. However, there are still much room for improvement for our society functions like the decoration of the events could have been more delicate and the number of participants in general may not be satisfactory. Some events like Dean’s Forum could be considered to be deleted, as the number of participants has been not good over the past few years. There may need to be other ways to facilitate the communication between members and the faculty. For example, questionnaires on faculty affairs can be distributed to the members so that members’ questions and opinion can be collected. The results can be later on transferred to the faculty for reference and seeking replies. Besides, the website of the Association should be updated as soon as possible. 2.4.3 The running of Arts Students Council, A.A.H.K.U.S.U. In this Council Session, there are mainly few issues discussed in the meetings, namely the application for affiliation to the Association and receiving and adopting the reports. As all are procedural works, few achievements have been made. For example, discussion on the amendment to the Constitution and By-‐law of the Association are insufficient. The discussions should have started earlier so that more consultation can be made. I have also attempted to report more external issues in the Council meetings, but concrete discussions on the issues have been rare. It is also an unhealthy phenomenon that most councilors are not eager in joining the discussion and the meeting frequencies of standing committees are few. Arts Students’ Council shall be a platform for facilitating communication among different parties of the Association and it appears that such functions of the Council become less emphasized by some councilors. In future, it would be encouraging to see more councilors initiating the discussions and giving feedbacks more actively. 3. Review of Individual Performance in External Affairs 3.1 General Union affairs, University affairs and current affairs comprise the external affairs of the Association. The three components are interconnected and equally important yet Union Affairs is considered as the first priority of my work, followed by current affairs and University affairs. 3.2 Division of labor among external team The external team in the Executive Committee consists of Annalie Chow, External General Secretary, Kenas Kwong, Current Affairs Secretary and I. At the beginning of the session, as the issues in the Union Council were not yet settled, division of labor
has rarely been discussed. It was till around April that we started to have meetings on the objectives of the external affairs activities and the division of labor. As Vice-‐Chairman, External, I am in charge of Union matters and University matters, while Current Affairs Secretary will be leading in current affairs as the chairman of Current Affairs Committee, A.S.C., A.A.H.K.U.S.U. and seeking cooperation in current affairs with other Faculty Societies. Meanwhile, External General Secretary has helped with promoting external issues like designing publicity work and translating Chinese version of statement to English. 3.3. As the representative of the Association in The Hong Kong University Students’ Union Council 3.3.1 Council Meeting Attendance During my terms of office, I as the representative of the Association have attended 23 meetings out of 24 Union Council meetings, which includes 5 emergency council meetings in Council Session 2012, 7 emergency council meetings and 12 regular council meetings in Council Session 2013. I was replaced by Floppy Chan, Chairman, in CM5 as I was not in Hong Kong at the time. I am sorry that I was absent in the meeting in which the amendments to the Internal Regulation and Financial Regulation of the Union have been discussed and adopted. I caught up with the meeting progress by referring to the minutes of CM5 afterwards. Meeting Date Attendance ECM9(2012) 1/1/2013 ü ECM10(2012) 30/1/2013 ü ECM11(2012) 20/2/2013 ü ECM12(2012) 21/2//2013 ü ECM13(2012) 2/3/2013 ü CM1(2013) 4/3/2013 ü ECM1(2013) 21/3/2013 ü CM2(2013) 31/3/2013 ü CM3(2013) 19/4/2013 ü ECM2(2013) 28/4/2013 ü ECM3(2013) 24/5/2013 ü ECM4(2013) 5/6/2013 ü CM4(2013) 15/6/2013 ü ECM5(2013) 22/6/2013 ü CM5(2013) 5/7/2013 ü (replacement) CM6(2013) 28/7/2013 ü ECM6(2013) 17/8/2013 ü CM7(2013) 13/9/2013 ü CM8(2013) 4/10/2013 ü ECM7(2013) 15/10/2013 ü CM9(2013) 23/10/2013 ü CM10(2013) 25/10/2013 ü CM11(2013) 11/11/2013 ü CM12(2013) 15/11/2013 ü 3.3.2 Annual Election 2013 In Council Session 2012, the issues discussed were all concerned about the Annual Election 2013. In December 2012, it was revealed that the then Union Elections
Committee, HKUSU Council (the Committee) had passed election arrangements in a closed-‐door meeting and the opening of nomination has not been officially announced. In Emergency Council Meeting 9 (ECM9), all the decisions made by the Committee were repudiated. In the adjourned meeting of ECM9, with the absence of the Chairperson of the Union Council (CC), the Committee members were reappointed. Later on, as the Chairperson of the Union Council claimed the adjourned meeting was invalid, debates arose over the membership of the Committee. In ECM 10, motions of no confidence were moved against CC yet the meeting was announced closed by CC before entering the related agenda. With reference to the Constitution of the Union, ECM11 was held by a convener elected by at least 1/3 councilors. In that particular meeting, CC was removed from their posts and an acting CC was appointed afterwards. The ECM 12 and 13 focused on the statement issued to the public for clarification of the issue and the By-‐election of Annual Election 2013. With disagreement on the resolutions of the Committee and the rulings of the CC, The following works have been done in response to the whole incident: (a) I have drafted and issued 2 joint statements with more than 20 councilors in the name of AAR, in response to the rulings of the CC. (b) A cosign was initiated with Social Sciences Society, HKUSU in response to the incorrect and subjective news report by SingTao Daily. (c) An open letter was drafted by Arnold Au, General Secretary to clarify the issue and arouse members’ concern over the incident. (d) An assembly with 1500 participants was held to call for the stepping down of the CC, the then President of the Union and General Secretary of the Union, the vacated Chairperson of the Committee. (e) A meeting was held to explain to Academic Societies of the Association about the incident and the consequences that may have caused. (f) Updates of the incident were spread to members in the form of various leaflets, booklets and Facebook page. 3.3.2 HKUSU Council Session 2013 From April to June, the council meetings of Session 2013 focused on the 3 major issues of the handover dispute. First, the society office refused to proceed with the application for change of registered office bearers as the past did not cooperate. Secondly, the University was reluctant to take stance and help with the change of administrative resources like Mass Email account. Thirdly, the CC of the previous session added himself as one of the two signatory holders of the Union current account in HSBC and it has thus greatly affected the financial autonomy of the Union. In response, the Union issued a letter, cosigned by over 100 sub-‐organizations of HKUSU, including Arts Association, H.K.U.S.U. and all academic societies of the Association to restate the wrongdoings of Dan Chan Koon Hong, Past President and Tam Chun Sing, Chairperson of the Union Council, Session 2012 and request for the University to return administrative resources of the Union. Due to media pressure and negotiations with the HSBC, HSBC removed Tam as the signatory holder in June. Weeks later, the University also issued mass email to show its stance. The society office has also agreed to make the change of registered office bearers later on.
As the handover dispute was settled, the Council managed to discuss issues on University affairs, social affairs and amendments to the Constitution, By-‐laws, Election Regulation, Financial Regulation and Internal Regulation of the Union. Half-‐ yearly reports Union Executives, Popularly Elected Union Councilors, Campus Media were also thoroughly discussed before the adoption. 3.3.3 As a member of Union Elections Committee and Election Commission of HKUSU Council In the adjourned meeting of ECM9, I was appointed in the Union Elections Committee, HKUSU Council, Session 2012. I was responsible for preparing nomination forms, sitting counters of the nomination form collection during the nomination period. I have also helped with the logistics work of Central Campaigns, taking shifts in the Election office on the Election days, vote counting, dealing with complaints. Great efforts have been put in ensuring the Annual Election and By-‐ election held in line with the constitutional procedures and rules written in the Election Regulation. 3.3.4 As a member of Delegation to Hong Kong Federation of Students of HKUSU Council In CM1, Council Session 2013, I was appointed as the Acting Chief Delegate of Delegation to Hong Kong Federation of Students and attended Annual Conference of HKFS from 16/3/2013-‐18/3/2013. After the By-‐election, I have helped with the Delegation as an official observer. I have actively participated in the events held by the Delegation, including attending several times of the standing committee meetings, 64-‐hour Hunger Strike from 1 June to 4 June, being a marshal of 1 July Demonstration, meetings on political reform during the summer, 2 Deliberation Day on 13/10/2013, tour to the Northeast of New Territories, forum on the Vice-‐ Chancellor Selection and the “Time-‐Freeze” event on 1/10/2013. In short, I have been an active participant in HKFS activities, yet it is always in my belief that more should have been done by DHKFS to get members more well known of HKFS. 3.3.5 As a member of Constitution Review Committee of HKUSU Council In ECM7, I was appointed as a member of Constitution Review Committee. As it was a late appointment on October towards the end of my term of office, only the 3 and 4 regular meetings were attended. In the Committee, I have actively engaged in discussions on the amendments of sub-‐organizations and the Constitution and By-‐ laws. Besides, I have helped with presenting the constitution amendments of sub-‐ organizations constitution drafts of interested parties for affiliation. It is my regret that I was appointed at such a late stage that I could not have devoted more efforts to plugging some loopholes in the Constitution and the By-‐laws. 3.3.6 As a member of Council Restructuring Working Group of HKUSU Council In CM3, I was appointed as a member of Council Restructuring Working Group. In total, 3 meetings have been held in my terms of office, including two regular meetings and one emergency meetings. In the 1 meeting, five criteria was set in council restructuring, namely balance of sub-‐organization, campus life, popular consent, equal number of votes for everyone and weighting. In later meetings, different proposals on the seats distribution have been hotly debated. st
In general, the committee members have reached consensus that the seats of Union Executives, Hall Students’ Association and 3A should be reduced, yet argued on the exact number of seats to be cut. Overall, the progress of the working group remains slow. Continuous efforts made over sessions are needed in future to achieve the goal. 3.3.7 Returning Officer During my terms of office, I have been appointed as the Returning Officer in the followings: (a) Annual Election of Starr Hall Students’ Association, HKUSU, Session 2013-‐ 2014 (b) Annual General Meeting of Starr Hall Students’ Association, HKUSU, Session 2012-‐2013 (c) Annual General Meeting of Wei Lun Hall Students’ Association, HKUSU, Session 2012-‐2013 (d) Annual General Meeting of Architectural Society, HKUSU, Session 2012-‐ 2013 (e) Annual General Meeting of Medical Society, HKUSU, Session 2013 (f) Annual Election of Social Sciences Society, HKUSU, Session 2014 3.4 University Affairs 3.4.1 Annual Debate The Annual Debate this year was held in CM9 on 23/10/2013. Before the meeting, various motions were proposed, including the compulsory membership system, vice-‐chancellor selection mechanism. Eventually, the motion was “The maximum intake of non-‐local applicants to HKU should be reduced ” and the school authorities, councilors and full members had been active in voicing out their opinions on the topic. In particular, the debate has aroused much concern from non-‐local students over the integration on locals and non-‐locals. After the meeting, University Affairs Committee has proposed arrangements for non-‐local students easier to integrate into student activities. In general, this year’s Annual Debate has been successful in the sense that it draws attention from more full members to the Union so that the Union can improve itself by collecting the opinions from them. 3.4.2 Vice-‐Chancellor Selection I have been highly concerned on this issue since the beginning of the terms of office, keeping up with the latest progress reported by the media and the University. In June, an article was drafted and posted on the Facebook page, commenting on the Vice-‐Chancellor mechanism. In October, after the announcement of the recommended candidate, a poster has been put on the Facebook page introducing the procedures of the selection. In the consultation session later, a booklet on the Vice-‐Chancellor selection was distributed to the attendees. In general, the work has received positive feedbacks and University Affairs Committee has held a meeting afterwards on giving recommendations on the Vice-‐Chancellor selection mechanism. The recommendations were thoroughly discussed in the Union Council and sent to the University. 3.4.3 The Future Development of the Main Building In 2012, the University has started the consultation work on the future use of Main Building, including consultation session and workshops. On October 2013, the University has released a development plan on the future use of the Main Building,
which has received positive feedbacks from the students. For example, up to 50% percent of the Main Building is reserved for teaching and learning purpose. After enquires with University Affairs Secretary, the venue bookings by student organizations in Main Building are still allowed in the plan. 3.5 Current Affairs 3.5.1 Dock Strike at the Kwai Tsing Container Terminals In April, the dock worker went for at the Kwai Tsing Container Terminals in an attempt to protest against the exploitation by Hong Kong International Terminals Ltd.(HIT). In support of the dock workers, the Current Affairs Committee, A.S.C., A.A.H.K.U.S.U., has set up booths for gathering signatures on a green banner. The banner was later sent to dock workers. Some committee members and I have also made several times of visits to the 6 Container Terminal. In Late March, the Current Affairs Committee has issued the statement “Declaration On The Recent Dock Labor Strike Incident” to demand for reasonable wages for dock workers and their working safety and rights. I have also joined with Kenas Kwong, Current Affairs Secretary in the march on 7 April, 2013 to express grievances against HIT and support dock strikes. 3.5.2 Commemorations of the June Fourth Massacre Apart from June Fourth Series held by the Executive Committee, I have also participated in the Candlelight Vigil and the Mongkok Vigil in commemorations of the death of Chinese dissent Li Wangyang organized by the Hong Kong alliance in support of patriotic democratic movements in China. Also, I have joined the cleansing of the Pillar of Shame and the 64-‐hour Hunger Strike held by HKFS. 3.5.3 Political Reform In Hong Kong During summer, the Association has cosigned a letter initiated by HKFS, promoting political reform on Registration Day by distributing publications on the issue. Before the 2 Deliberation Day, a briefing session to introduce the event was held for academic society. Union Executives were invited as guest speakers in the briefing session. Around 8 academic societies have sent representatives to attend the meeting. Besides, I have assisted in organizing the 1 Deliberation Day and also participated in the 2 Deliberation Day. 3.5.4 Other Issues In December, it was found that the Central Policy Unit (CPU) has taken in charge of Public Policy Research Funding Scheme, currently managed by The Research Grants Council (RGC). The move has aroused concern over academic freedom and institutional autonomy, as CPU was not as apolitical as RGC. CPU has also made amendments to funding requirements, which was not discussed and adopted in the Legislative Council. In response, the Executive Committee has issued a statement and it has aroused many students’ concerns. th
In January, in response to Southern Weekend censorship in January, the Executive Committee has supported the outspoken liberal newspaper in China by posting photos on the Facebook page. In May, Malaysia’s General Election 2013 has sparked public outrage. To show grievances against gerrymandering and electoral fraud in Malaysia, the cover photo of the Facebook page was changed. In October, regarding the public outcry over denial of HKTV’s free-‐to-‐air TV license without proper explanation by the government, the cover photo of the Facebook page was changed to call for members joining 25 October assembly in the government headquarters. In November, the Association has initiated Inter-‐faculty Debating Competition with Debating Society, HKUSU and other 5 Faculty Societies. Motions are on political reforms, post-‐secondary education, compulsory membership of the Union, etc. It aims to raise awareness of students on social issues. 3.6 Evaluation 3.6.1 Division of labor among external team The three posts on external affairs were added in the 1980s and the posts of Current Affairs secretary and External General Secretary have remained vacant over the past few years. The division of labor among the external team has therefore been in question and there are several problems. Firstly, the naming of External General Secretary is rather ambiguous, making the duties of this post unclear. It is recommended that the name of “External General Secretary” be changed to “External Secretary”. Secondly, the duties of External General Secretary may not be clear enough. Compared with Vice-‐Chairman, External and Current Affairs Secretary, External General Secretary’s constitution duties are not clearly stated. For example, he or she may not be ex-‐official chairman of a particular committee. Yet it could also mean there are lots of potential rooms for development of this post. In future, External General Secretary can consider equip himself/herself with Photoshop skills to focus on the publicity and publication work of external affairs, like issuing newsletter on external issues which are extremely important and necessary. Another suggestion is to work on University affairs, which are often ignored by students and research on and promote long-‐debated social issues like LBGT rights and political reforms, while Current Affairs Secretary aims at responding to issues that are currently debated in society. 3.6.2 The balance between external and internal affairs Both external and internal affairs are of equal paramount importance to me. Throughout the year, I have been trying to fulfill my duty as an Executive Committee member and Vice-‐Chairman, while trying to make breakthroughs in external affairs. When there were important events in either internal or external issues, much more attention may need to go to either side and priority would always vary. th
For example, at the beginning of my session, the Annual Election 2013 has caused much chaos in the Union, to an extent that all affiliated organizations of HKUSU could have been seriously affected. I have therefore dedicated my full effort to solve the problems as much as I can, while I tried to maintain my involvement in the society functions and explained the updated situation to my fellow Executive Committee members. On the other hand, during the Orientation Period, due to my responsibility as the Chairman of Orientation Affairs Committee, A.S.C., A.A., H.K.U.S.U., PIC of Registration Day and COC of the Orientation Camp, I have involved my self more in the internal issues instead of external affairs. Above all, I sincerely wish that understandings of different posts’ constitutional duties can be reached and conflicts be avoided, as both internal and external affairs are important parts of the Association, and they are all related to members, implicitly or explicitly. I would like to hereby thank my fellow Executive Committee members for their understandings all along. 3.6.3. On my role as a Union Councilor It has been my great honor to be a councilor in HKUSU Council, Session 2012-‐2013. During my terms of offices, I did endeavor to fulfill my duty as a councilor. Before meetings, I have read numerous working papers, done research on issues that I am not familiar with, and prepared questions on every agendum. I was willing to speak up and tried my best to articulate my arguments. All these may not be observed by my members, but I hoped these efforts could help make a better Union. This year, I tried to involve more members by bringing information from the Union Council as I believe the role of members are more important than anything. Without members’ concern and support, probably the Union is still chaotic. I posted information relevant to academic societies in the Arts Students’ Council Facebook group, reported my work in every ordinary council meeting that I attended, held meetings with academic societies when necessary. Besides, it is glad to see my fellow Executive Committee members to keep an eye on Union affairs. For example, Arnold, our General Secretary has been a member of the Union Council Secretariat. However, it is my regret that I have not put adequate efforts in pushing forward the constitution amendment and council restructuring of the Union. The work to initiate the discussions on these topics seems to fall on the Chairperson of the Union Council and some Union Executives. There is also room for improvement in gathering members’ voices towards an issue before it is discussed in the Union Council, like sending questionnaires in class visits and distributing leaflets in campus and talking to members. 3.6.4 Overall Comment on External Affairs During my terms of office, I have put much effort in raising awareness of members, making changes in Union affairs, while in University and current affairs, the aim is to respond to hotly debated issues in society. Union affairs has always been my top priority. It is because the Union has experienced too many setbacks over the past few years. From 312 statement controversy, Lung Wah Street incident to Annual Election 2013 dispute, the Union has not made any advances in the previous years, but gone backward and lagged behind the members’ needs.
As a faculty society, There is a reason for the Association in putting more efforts to safeguard some core values of the Union. Yet, in the absence of the Union in most external issues, It is also my belief that the Association should take a step forward in current affairs and University affairs, voicing out for some HKU students. With Union Affairs as the priority, I have spared less efforts in these two aspects, mainly responding instead of analyzing, brining new insights, initiating discussions in the issues. To create bigger impacts in external affairs, one-‐off acts and traditional ways like issuing statements cant serve such purpose. The efforts made alone by one society is just too trivial that the members of the Union still feel not interested and reluctant to get involved. In future, the cooperation of different student organizations are the keys to making breakthroughs in external affairs. For example, in the Annual Election 2013, only with the joint efforts of over 100 sub-‐organizations could the Union manage to go through such a dark time. The Inter-‐faculty Debating Competition is just yet another example, although the efforts in promoting current affairs remained to be seen, it is glad to see that more faculty societies are willing to take one more step forward in promoting external affairs. The ways of promotion should have been more eye-‐catching and meaningful too. ‘Artivism’ is a good point to start for Arts Association, H.K.U.S.U. Above all, I hope that all the efforts in the previous year have given a impression to our members that the Association is outspoken and willing to safeguard some core values at great cost. 4. Overall Comment It has been my great pleasure to serve as Vice-‐Chairman, External of Arts Association, H.K.U.S.U. There were lots of challenges, pressure and frustration, but I also found my work meaningful and rewarding. Being the Vice-‐Chairman, External was not easy. On one hand, all your efforts in external affairs could always go in vain and ignored. Outsiders, and sometimes even your fighting comrades, may not understand why you should devote yourself into it and realize the difficulty in your work either. On the other hand, your executive members expect your contributions as same as everyone else. The fruits gained in return, however, outweigh all these hardships. It was always a memorable experience that you fight for some beliefs with a group of people that you have just known for a few months, or even days. It was always touching to have some people in your life making sacrifices for you. I was far from perfect as a Vice-‐Chairman, External, yet looking back, I did put all my hard work in fulfilling my duty and making some achievements. Above all, I haven’t failed the name of AAEV and AAR. Last but not the least, I would like to express my greatest gratitude to Accendo Arts for giving me such a fruitful year. My special thanks go to Kenas Kwong, Current Affairs Secretary for your great contributions in external affairs. I also feel grateful that I have Tommy Lee, Vice-‐Chairman, Internal and Arnold Au, General Secretary
supporting me all along. Without you two behind, I wouldn’t have been this secure when I dedicate myself to external affairs. Prepared by, Mr. Ng Wai Ka, Oscar Vice-‐chairman, External, Arts Association, Hong Kong University Students’ Union Session 2012-‐2013
Annual Report General Secretary of Arts Association, H.K.U.S.U. Session 2012-‐2013 1. Introduction “The General Secretary shall handle all correspondence of the Association, record the Minutes of the Executive Committee Meetings and prepare the Half-‐yearly Functional Report in late June and the Annual report of activities of the Association at the end of the Association session.” (Constitution, Section IX, Article 2d) 2. Individual Evaluation As the General Secretary of the Association, I endeavor to fulfill my constitutional duties throughout my term of office. Working with the persons-‐in-‐charge of various functions, all related correspondences, which incorporate the invitations, follow-‐up discussions of the detailed rundown and thank you letters to honorable guests as well as all other corresponding parties, were handled timely and orderly. Attendance of every member was taken, but very often did we evaluate on such matter. Letters were drafted and proofread for Ms. Jessie Wong and Ms. May Wu, Welfare and Marketing Secretaries, to deal with the organizations interested in sponsoring our functions. With the assistance of the Mr. Tommy Lee, Vice-‐chairman, Internal, moreover, we were closely cooperating with the Arts Faculty and our Academic Societies to facilitate administrative work. To reach as many members as we could, mass emails in both Chinese and English languages were delivered through the HKUSU’s bulk mail service prior to every formal function targeting all current members, as stated in our Year Plan at the commencement of our session, serving as one of our major publicity means. For all other occasions, or in case of emergency, basically we relied more heavily on our Facebook page, established in December 2012, for instant responses, announcements of which included the Annual Election of Undergraduate Student Membership to the Boards of Faculties for the Session 2013 originally scheduled in early February 2013, the clarification regarding Honour Classification System applicable to current HKU students, the By-‐Election for the Annual Election of Undergraduate Student Memberships to the Boards of Faculties taken place in late March 2013, together with the Consequential Arrangement for the Change of Deanship early this semester. Furthermore, for all sorts of publication materials, like posters, banners, brochures, leaflets, booklets of various functions, most of the word processing work like to format, to translate and to proofread usually go to me. I would love to express my gratitude to Ms. Flora Ho, Publication Secretary, Ms. Annalie Chow, External General Secretary, and Ms. Lesley Cheung, Academic Secretary, for their generous assistance. Concerning the Union’s bulk mail system, we regretted for not having our messages delivered frequently at the beginning of our session since it is suspected the previous Central Union Executives seized many of our mails during their terms of office. Subsequent to the Union’s turmoil when the current executives resumed their administration, the efficiency of mail delivery was significantly improved. Apart of utilizing the service provided by the Union, we attempted to manually establish a database during the turmoil with most of our members’ personal email addresses included, as well as to approach the Arts Faculty office for notifying all Arts students our upcoming events and recruitments of helpers for the Orientation Period 2013. The smartphone app “Campus Link” designed by the Campus TV further provided our 45
members with another platform to receive important messages of the Association comfortably. In addition, for external affairs, I helped with the drafting of an open letter to the general public in Chinese on behalf of our Executive Committee with regard to the turmoil of the Union’s Annual Election in early 2013 titled “敬請認清真相，勿被謊言蒙蔽；拆解大選 亂局，事實勝於詭辯” to briefly clarify such chaos to our members who might not make a very clear sense, which was presently published on three prominent local online media’s webpages – namely the InMediaHK.net (香港獨立媒體), the House News (主場 新聞) and the VJMedia (輔仁媒體). As for everyday operation, I am responsible for the documentation work for the Executive Committee to ensure the smooth progress of arranging functions. Papers like minutes, notes, memoranda, and all relevant revised proposals or outline plan for events are recorded, integrated and uploaded to the online drive shared among every colleague for their reference and comments. For the Half-‐yearly Functional Report, even though it has been available by late-‐June, being then received and adopted in the ordinary Council Meeting in time, I would suggest the Executive Committee of the following session submit their reports in advance of the due date in order to conveniently request the Council’s approval by circulation. 3. Council Business As a Councilor of the Arts Students’ Council, I have attended most of the meetings and taken the initiative to concern about the issues discussed throughout my session. Being appointed three times as the Acting Secretary to the Council for the previous session (2011-‐2012), I have also been appointed as this position for the First Emergency Council Meeting (ECM1), the Third Emergency Council Meeting (ECM3), the Third Council Meeting (CM3), the Fourth Emergency Council Meeting (ECM4) and the Fourth Council Meeting (CM4) for the current session, assisting the Council Chairman with the provision of working papers and necessary printed materials prior to the meetings. The detailed minutes of the aforementioned meetings, which comprise the discussion among councilors and the resolutions reached in the form of carried motions, were prepared and put up onto the official online drive as well as the open group of Facebook, a social networking webpage, for later approval. 4. Overall Comments After all, as an Executive Committee member of the Association, general duties I carried out are satisfactory, which include attending the Executive Committee meeting and the Arts Students Council’s ones for sure, maintaining the Association’s common room open to members on every teaching day (on duty in accordance to the roster scheduled every semester), working with colleagues for the preparation and operation of different functions, mostly stated in our Year Plan and some ad-‐hoc ones, and so. Always do I realize the importance of responsibility as an office bearer of the Association that throughout my term of office I love cooperating with my fellow colleagues and contributing to the Executive Committee and the Arts Students’ Council. The duties mentioned above might not be the most overwhelmingly challenging or demanding tasks throughout the session, yet they projected how team spirit and persistent commitment of every colleague strongly influence one another’s productivity and the ultimate outcome. It is crucial to realize everyone’s great sense of responsibility in a collective manner. Especially during Orientation Period that we held meeting in a ‘marathon’ style lasting a week prior to the Orientation Camp with Organizing Committee members, I would love
to appreciate in particular Mr. Tommy Lee and Mr. Oscar Ng, the two Vice-‐chairmen, Ms. Kammy Kong, the Person-‐in-‐charge, and other dedicated Executive Committee members stayed behind for revising proposals and publishing detailed guidebooks for a number of program helpers. Apart from the above, to arouse social awareness among members of the Association, I was appointed in the First Council Meeting as a member of the Current Affairs Committee of the Arts Students’ Council. The Committee highlighted the Dock Labor Strike as its focus among heated social issues -‐ we issued statement in both Chinese and English (which was later endorsed on behalf of the Association), collected members’ signatures and petitions in the form of a banner (which was then hung on the Democracy Wall), and paid visit to the container terminal. For the rest of the session, unfortunately, consensus had not been reached for issues like taking part in the deliberation session concerning political reform and universal suffrage put forward by the Hong Kong Federation of Students. In light of the relative inefficiency of the Current Affairs Committee, we, as members of the Executive Committee, took the initiative to raise members’ concern. I myself, together with other colleagues, mainly the external affairs team, particularly Mr. Oscar Ng, Vice-‐chairman, External and Ms. Kenas Kwong, Current Affairs Secretary, participated in the Candlelight Vigil commemorating the June Fourth Massacre and also the July First March, giving us precious opportunities to join social movements on behalf of our Faculty Society. I hereby once again wish to acknowledge the Executive Committee fellows of mine for their continuous devotion and support. Without efficient administration and effective communication within our Committee and active exposure in all sorts of inter-‐society discussions with other student organizations, primarily initiated by our two Vice-‐ chairmen would we not succeed or progress in organizing large-‐scale functions that target all Students from the Faculty of Arts and gaining remarkable reputation. 5. Prospects May I also seize this very chance to remind all Executive Committee members of the ninety-‐ninth Session to adhere to your objectives, strive for excellence altogether, without any regrets, whenever possible and whatever positions you would hold. Bearing the title of secretaries does not necessarily mean that one should merely work substandard products out, when compared to those supposed to lead, in other words, never take for granted to response passively since accountability is applicable to each and every member of the Executive Committee. Prepared by, Mr. Au Kin Wai, Arnold General Secretary, Arts Association, Hong Kong University Students’ Union, Session 2012-‐2013 47
Annual Report Financial Secretary of Arts Association, H.K.U.S.U. Session 2012-‐2013 A. Introduction According to the Constitution of Arts Association, H.K.U.S.U., Section IX Article 2 e), the Financial Secretary shall handle all financial matters of the Association and prepare an Annual Financial Report of the Association at the end of the Association session. B. My role as an Executive Committee Member As an Executive Committee member of Arts Association, H.K.U.S.U., I have fulfilled my duties throughout my session year such as taking up duties in society room and helping in organizing various functions. I have attended most of the regular Executive Committee Meetings and I participated actively upon discussing issues and giving opinions on functions before they were held. C. My role as the Financial Secretary Aa the Financial Secretary of the Association, I prepared the Annual Financial Budget, the Half-‐yearly Financial Report and the Annual Financial Report of the Association. I also handled all financial matters of the Association, including the controlling of income and expenditure, applying for various funding and acquiring new assets for the association that could better serve the needs of members of the Association. In order to fulfill my duties, I also cooperated with the Person-‐in-‐Charges of all the functions so as to make sure the resources could be used in the best way. However, I founded quite difficult to keep records of the income of photocopying and printing services as the chase was in small amount. I was one of the Person-‐in-‐Charges of Registration Day and my performance was mediocre. Due to family matters I was not in Hong Kong during the preparation of Registration Day. I had been able to catch up the progress with the minutes few weeks before commence of the event. I had tried my best to make up the progress and with the help of the other Person-‐in-‐Charge and my fellow Executive Committee Members and helpers the result was acceptable. D. My role as a Councilor of Arts Students’ Council, A.A.H.K.U.S.U. As a councilor of the Council, I attended almost all the meetings and my performance was fair. I did not actively participate in the discussion of all the issues. However, for financial matters, I participated very actively during the discussions. I also remained impartial to the opinions of the Councilors and voted without bias. E. My role as the Chairman of Finance Committee, A.S.C., A.A.H.K.U.S.U. As the chairman of the Finance Committee, A.S.C., A.A.H.K.U.S.U., my performance was satisfactory. 13 meetings were held in this session. All the meetings ran smoothly and the discussion concerning the financial matters was active. I also tried my best to help all the members of the Committee to solve the financial problems. Members of the Committee cooperated well with each other and the atmosphere was relaxing and friendly. The attendances for most members were satisfactory by attending all or most of the meetings but there is room for improvement for some members. I would like to suggest the Chairperson of the Finance Committee, A.S.C., A.A.H.K.U.S.U. of the next session to enhance the communication with the Union Finance Committee, H.K.U.S.U. in order to follow up on the opening of bank accounts of new societies. F. My role as the member of Union Finance Committee, HKUSU Council 48
I attended all of the meetings of the Union Finance Committee, HKUSU Council. and I have reflected opinions from Academis Societies of the Association concerning every financial matter to the Union Finance Committee, H.K.U.S.U.. Many matters of the Student’s Union and its sub-‐organization were discussed and recommendations were made to the Union Council. G. Conclusion Being the Financial Secretary for Arts Association, H.K.U.S.U. was unforgettable and fruitful to me. Without experienced accounting background, handling the financial matter of the Association was not an easy task; I have acquired lots of practical experiences and did hope that my efforts had made contribution to the Association. I would also like to thank the past cabinets of Arts Association, H.K.U.S.U. for their advices, the financial secretaries of the Academic Societies, the Committee members of the Union Finance Committee and all helpers that have participated in our functions. I would like to express my sincere gratitude to my fellow Executive Committee Members. Throughout the year, unexpected difficulties were encountered but we were able to overcome them all with efforts. I will never remember the precious experiences which I could never obtain by any other means or groups, and I treasure them very much. I have the best wishes for the next session of the Association and hope that you all could have a fruitful year. Prepared by, Ms. Shikata Hisa Financial Secretary, Arts Association, Hong Kong University Students’ Union Session 2012-‐2013
Annual Report Academic Secretary of Arts Association, H.K.U.S.U. Session 2012-‐2013 A. Introduction In accordance with the Constitution of Arts Association, H.K.U.S.U., Session IX, Article 2(f), “The Academic Secretary shall be responsible for promoting and organizing all academic activities of the Association.” B. Individual Evaluation 1. My role as a member of the Executive Committee Throughout the year, I have tried my best to fulfill my responsibilities in the Executive Committee. I have actively involved in the preparation, promotion and operation of all events. At the stage of preparation, I helped to proofread some of the texts to be publicized, contributed comments on the operation of events and assisted in setting up materials. As for promotion, I spread the word to my friends and schoolmates. On the days of events, I assisted in running them smoothly. I have stationed at the Society Room for most of my slots, and have arranged for substitution with my colleagues in advance when I was unable to be present due to ad-‐hoc matters. I facilitated the sale of Society goods, helped with their photocopying and printing, and replied to members’ enquiries. I also contributed to the daily maintenance of the Society Room so as to create a friendly environment for our members. Having been present in most regular meetings of the Executive Committee, I kept abreast of the progress of all affairs and helped to perform follow-‐up actions wherever necessary. In case of absence, I also informed myself of the meeting’s outcomes from the minutes and my colleagues. 2. My role as Academic Secretary Grateful for members’ trust and support, I am pleased to be elected as Academic Secretary of the Association. During my term of office, I has been committed to promoting academic affairs among our members and raising their awareness and interest in arts and culture. The primary means of achieving these goals was through organizing Arts Festival, an excellent platform for Arts students and other members of the University to converge and engage in academic exchange. Other than taking charge of Arts Festival, I also did my best to fulfill my responsibilities in general. Detailed evaluations are elaborated as follows. (a) Arts Festival Creating a fruitful and engaging Arts Festival was my greatest incentive of applying for the position of Academic Secretary back then. It was my objective to engage most members, and ideally schoolmates from other faculties, in the Festival, thereby improving the academic atmosphere within the Faculty of Arts. I am pleased that it was successful generally, while improvements could be made in some areas (practicalities are outlined in the functional report on Arts Festival). Observing that the relevance to social issues is gaining significance in local culture and artistic creations, and in the attempt to get in line with this session’s general
goal to raise members’ awareness of current affairs, I picked “Art and Society in Hong Kong” as the Festival’s theme. This theme allowed a lot of room for exploration, the dimensions of which constituted the sub-‐events respectively. Owing to the controversy about the local music industry shortly before the Festival, we were able to address it in the Opening Forum. During our preparation, the Development and Alumni Affairs Office (DAAO) approached us for cooperation, but apprehension about the possible cancellation of the Forum, which was so timely a response to the recent debate, arose. At last, as it turned out, the Opening Forum was held smoothly. Book-‐crossing was a new attempt. Worrying at first that students might not actively participate in it, I had sought support from external parties to enrich the pool of circulating books and boost publicity. To my surprise, Book-‐crossing attracted a number of participants and as well as generally positive feedback. Despite its smooth running overall, Arts Festival could make a remarkable occasion for the cooperation between the Association and its affiliated academic societies. Unfortunately there had been obstacles inviting the participation of academic societies. The impossibility of setting an overarching theme under which publicity could be done was one of them, since the disciplines represented by academic societies varied pretty much in terms of scope and emphases. While diversity and richness could, from another perspective, be viewed as the strength of such an Arts Festival, the bigger obstacle lay in the difficulty to formulate a cooperation “model” in which publicity could be eased, and resources of the Association and academic societies could be optimized. In view of these challenges, we regretted that the Festival had yet to demonstrate the integrated efforts to promote various Arts disciplines. Though scheduled for March, Arts Festival was postponed to September eventually, because it was underprepared by that time. I was sorry that I failed to ensure adequate preparation beforehand. Hoping to compensate for the delay with the breadth and depth of contents, I decided to move Arts Festival to September. The upside was that we had more time to precipitate a good theme and prepare better, and we could also engage freshmen in the Festival. (b) General Duties I have endeavored to promote arts-‐related news mostly through our official Facebook page because it was the most convenient and interactive way to reach our members, without any constraints like the maximum number of posts to be issued each week. Current issues such as the suspected censorship of the “Dream of the Red Chamber” ballet, the election of Arts Development Council (ADC) popularly elected Councillors and the controversy over the ADC Critic’s Prize were publicised. Events and job vacancies in the field of arts and culture were disseminated to members. Occasionally I also commented on those issues or works of art I came across. This year I did not, however, choose to encourage academic enrichment through magazine subscription. Fleurs des Lettres and Reader’s Digest were among the options I had considered subscribing to, yet I decided against the idea later in view of the sponsorship of TIME which offered members individual subscription. Understanding that consolidating members’ familiarity with the new Society Room
would take plenty of time, I believed promoting the individual subscription while publicizing the Society Room would be a better alternative to reach the same goal. Parallel to the promotion of the Society Room, the bookshelf was made known to members. In spite of this, readers were few. Reading materials on the shelf also needed renewal and reorganizing, to which I failed to pay due attention. To make up for it, I would consider adding the remaining books from Book-‐crossing to the current supply. 3. My role as a Councilor of Arts Students’ Council, A.A.H.K.U.S.U. I have been present in most Council meetings and familiarized myself with relevant working papers to be discussed beforehand. During meetings, I was attentive and voted impartially with serious deliberation. I am willing to assist in Council business in the coming session whenever necessary. C. Overall Comments I am genuinely grateful and happy to be able to serve Arts Association, H.K.U.S.U. as Academic Secretary and put my vision into practice. Credits should indeed go to my supportive and helpful colleagues who have tolerated my shortcomings and given me plenty of room to publicize academic affairs. On the whole, I am satisfied with my performance and have achieved my goals of running for this position: I enjoy my work and have a good time getting along with my colleagues. This freshmen year, coinciding with my service to the Association, is going to be one of the most memorable moments of my university life. Advocating arts and culture in this University has not been entirely easy, as there arose some frustrations where the others were not as stubborn when it came to academic affairs. Nevertheless, it is rewarding to hear from members appreciation for the Association’s academic pursuits, and this really has been my big motivation. D. Prospects Looking forward to the future, I am convinced that students’ interests in arts and culture could be ignited, and the academic atmosphere within the Arts Faculty would improve even more, with continuous and joint efforts of upcoming office-‐ bearers of the Association as well as academic societies. May I wish the proposed cabinet of the next session, Arts Astra, every success in upholding and passing on the spirit of humanism upon their taking office. I would also like to offer my support to the proposed Academic Secretary, Wong Ho-‐Yan, Monique, hoping that she could lead the Association in realizing her academic ideals. Prepared by, Ms. Cheung Lai Sum, Lesley Academic Secretary, Arts Association, Hong Kong University Students’ Union, Session 2012-‐2013
Annual Report Welfare Secretary of Arts Association, H.K.U.S.U. Session 2012-‐2013 A. Introduction According to the Constitution of Arts Association, H.K.U.S.U., Session IX, Article 2g, “The Welfare Secretary shall be responsible for promoting the welfare of the members of the Association.” B. My role as an Executive Committee Member During my term of office, I participated in all events through meetings, preparations, and on day duties. I took shifts in guarding the society room and booth during events, contributing to the operation of the Association with my fellow Executive Committee members. I have been active in generating ideas and have cooperated closely with different Executive Committee members. Through daily contact with members, I reflected their opinion in meetings and sought to make improvements accordingly. C. My role as the Welfare Secretary As the Welfare Secretary of the Association, I strived to provide welfare to members through various means. (a) Society Room To maintain the daily operation of the society room, I tried my best in ensuring the welfare are provided for every day, which include ordering of distilled water, ensuring that there are stock of A4 blank paper for the photocopier, placing more books and cards in the society room, and contacting with the corresponding companies and parties closely. I reflected problems like the need of reinstalling an updated computer that would function properly, putting up boards in the Centennial Campus that serve the purpose of promotion, placing more vending machines in the Centennial Campus and more; upon which some were fulfilled while unfortunately, some were failed after I have initiated cooperation between the Association, the Faculty and other parties. I was also responsible in arranging the duty slots for guarding the society room throughout the year and ensuring unattended members who contacted me receive immediate help and were taken care of. (b) Society Products New society products like society jacket, newly-‐designed T-‐shirt, file, and paper were available for sale to all students. Apart from assessing the products by visiting our society room, a booth was set up near the end of the semester in the Composite Building for the sale of society jacket and stock sale of society hoodie, umbrella and notebook case. I strived to take into account the quality and price of each and every product, making sure the money of members is best used. (c) Sponsorship During the events throughout the year, particularly Orientation Camp and Welfare X Superpass Series, I cooperated closely with the Marketing Secretary in contacting sponsors for sponsorship by means of product, monetary and coupons. At the mean time, we were also able to maintain good relationships with sponsors and paved ways for future cooperation opportunities. (d) Joint Society Jetso Welfare Secretaries of 9 Faculty Societies and 3 Academic Societies of Medical Society, H.K.U.S.U. coordinately cooperated in Joint Society Jetso by seeking discounts for all students of the University of Hong Kong. A four-‐day event was held around the Main 53
Campus and the Medical Campus to provide welfare for all students, in which I contributed by taking up duties during on day event and seeking sponsorships from restaurants and companies. D. My role as a Councillor of Arts Students’ Council, A.A.H.K.U.S.U. As a Councillor, I attended most of the council meetings and attentively noted the opinion of fellow Councillors. I am grateful to hear from different parties and I recognized and addressed the affairs. It benefited me in taking into more perspectives into account and through the casting of votes and discussion on the floor, I stroke to maximize the benefits of members. E. Conclusion I am thankful to be offered the opportunity of serving all members of the Association and would like to take this chance to express my gratitude to the members who casted me the vote of confidence and who have been giving immense support to the work of the Association throughout the year. The recognition is significant to the work we performed and to which I owe my most genuine appreciation. In the year passed, I worked closely with all other Executive Committee members, sharing the aim of serving members as all-‐roundedly and thoroughly as possible. We hoped to balance our attention among the internal, external affairs and other aspects. We looked for advancements and sought to provide the best to our abilities out of the resources we were provided for. I would also want to take this opportunity to thank the Executive Committee members for their endless sacrifice and assistance in order to make the events possible. Their support and inspirations are crucial to keep me motivated and hopeful with the work. There is surely much room for enhancements, especially regarding the renovation of facilities of the society room. I look forward to constant improvements in the years ahead and wish the coming cabinet of Executive Committee members all the best in adhering their obligations and serving members whole-‐heartedly. Prepared by, Ms. Wong Lok Yin, Jessie Welfare Secretary, Arts Association, Hong Kong University Students’ Union Session 2012-‐2013 54
Annual Report Sports Captain of Arts Association, H.K.U.S.U. Session 2012-‐2013 A. Introduction According to the Constitution of Arts Association, H.K.U.S.U., Session IX, Article 2h, “The two Sports Captains shall be responsible for organizing all sports activities of the Association.” B. My role as an Executive Committee Member As an Executive Committee member in Arts Association, H.K.U.S.U., session 2012-‐2013, I have fulfilled my duties and responsibilities. With respect to the duties in the society room, I have taken my shifts and deal with related work, such as selling the society products, and offering help to serve the members. I have also attended most of the Executive Committee meetings, meanwhile trying my best to contribute and provide with constructive opinions and ideas in discussions related to different matters. My cooperation with other Executive Committee members has also helped facilitate the smooth operation of daily business, as well as all the functions that we have organized throughout the year. C. My role as the Sports Captain As one of the two Sports Captains of the Association, I have cooperated well with another Sports Captain, Ms. Fan Sin Chi, Cindy, to cope with all the issues related to sports. I have put much effort in promoting the Inter-‐Faculty Sports Competitions, aiming to arouse the interest of members to participate. Players are invited to participate in sports competition through channels such as the Association’s Facebook page, posters and phone calls. Apart from the recruitment of sports players, I am also responsible for ensuring the smooth on-‐day arrangements, and dealing with certain special occasions occurred in the competitions. With regard to the player’s participation in Inter-‐Faculty Sports Competitions, certain sports have accomplished in having active participation of players, while the participation in some of the other sports is yet to be satisfactory. In general, the overall participation has improved and our players have also excelled in some of the Inter-‐ Faculty Sports Competitions. This year, we have achieved favorable results in Inter-‐Faculty Sports Competitions during the session. We have won the Champion in Women’s Basketball, turning out to be the highlight of the results in the session, and we are also the 3rd runner-‐up in both Men’s Football and Men’s Volleyball. Besides the Inter-‐Faculty Sports Competitions, we have also organized a friendly match of Men’s Basketball with Social Sciences Society, HKUSU during the session. D. My role as a Councilor of Arts Students’ Council, A.A.H.K.U.S.U. As a Councilor, I have attended most of the council meetings. During the meetings, I have paid attention to the issues discussed, and I have voted without bias. E. My role as the Chairman of Awards Committee, A.S.C., A.A.H.K.U.S.U. As the Chairman of the Awards Committee, A.S.C., A.A.H.K.U.S.U., I am responsible to deal with all the matters related to awards, including criteria, nominations, the list of winners and the presentation of awards. Subcommittee members and workers offering valuable help and outstanding sports players will be rewarded. I have held two meetings during the session, one in each semester. During the meetings, I have taken a leading 55
role in the discussion. The committee has smoothly come up with decisions on the winners of the service and sports-‐related awards, as well as the details of the presentation of the awards. F. My role as an Official Observer of Sports Association Council, HKUSU I have personally missed the several meetings of Sports Association Council, HKUSU due to time clash, in which issues concerning Inter-‐Faculty Sports Competitions were discussed, while my partner, Cindy, has attended them to get informed. G. Conclusion Time brings us from the beginning to the end in a flash. An eventful year is now coming to an end eventually, with such a feeling that is not empty, but fruitful instead. It is my pleasure to be one of the Executive Committee members of Accendo Arts. Bearing this identity for the year, I have endeavored to devote myself into the work, yet there is always a room for improvements and more contributions. Sadly, there is no way back to walk along the chosen path once again for another chance, so better allow all the imperfections remain among the bittersweet memories and let it be. I do not consider myself a sporty person at all, though I can play two sports up to certain skill levels. As a Sports Captain, I am sometimes among the players on the pitch inevitably, playing a sport that is rather unfamiliar to me, but I am more often on the side of the pitch to cheer for the players. This is indeed not an easy task when you actually care whether the cheering can effectively motivate the players, and sometimes, it does determine the final score. Maintaining a good contact and relationship with the players is also my duty, such that they can have a stronger belonging towards us under a friendly atmosphere. After all, this is also a great opportunity for players who share the same interest of sports to meet each other, thus a decent atmosphere is all we need. I would like to thank Cindy also for coping with all the matters related to sports with me throughout the year. From the sports matches, the passion of players is what I have realized to be powerful. People with passion can possibly reach as far as they can imagine, or perhaps beyond their imagination. Back from the above recollection of my experiences related to my post, I would like express my heartfelt thanks to all the fellow Executive Committee members who have taken the same path in the journey, and from whom I have learned quite a lot. Mutual memories are here with all of us. I sincerely hope that Yosie will carry on with the work of sports, and last but not least, I would like to wish Arts Astra a successful year ahead! Prepared by, Mr. Liu Tin Tsan, Angus Sports Captain, Arts Association, Hong Kong University Students’ Union Session 2012-‐2013 56
Annual Report Sports Captain of the Arts Association, H.K.U.S.U. Session 2012-‐2013 A. Introduction According to the Constitution of Arts Association, H.K.U.S.U., Session IX, Article 2h, “The Sports Captain should be responsible for organizing all sports activities of the Association.” B. My role as an Executive Committee Member As an Executive Committee member of the Association, I have fulfilled the responsibilities of taking up the shift duties and maintaining the Society Room, including tidying up the society room, selling society products, helping members with photocopying as well as solving members’ enquiries on different matters. I have also assisted our members in their needs, served our members and contributed to the smooth running of our functions. In addition, I have attended almost all of the Executive Committee Meetings. During the Meetings, I have actively participated in the discussion on issues related to the Association and devoted in the planning as well as the preparation of our functions. I also took up the duty as the person-‐in-‐charge of the Orientation Day and responsible for planning the programs, preparation and oversee on-‐day arrangements in order to ensure the smooth running of the event. In addition, I have also helped in the faculty event, Summer Institute 2013, which I believe can help maintaining good relationship between the Faculty of Arts and Arts Association, H.K.U.S.U. C. My role as the Sports Captain As one of the two Sports Captains of the Association, I have cooperated well with another Sports Captain, Mr. Liu Tin Tsan Angus, in handling all the issues related to sports. I am responsible for the promotion of the Inter-‐faculty Sports Competition, recruitment of players as well as the on-‐day arrangement of all the Inter-‐Faculty Sports Competition. I have put much effort in promoting the Inter-‐Faculty Sports Competition by various means, aiming to encourage and arouse the interest of members to participate in different sports events. Members are invited to participate in sports competition through channels such as the Association’s Facebook page, posters and phone calls. Apart from these, I am also responsible for ensuring the smooth on-‐day arrangements, and dealing with certain special occasions of the competitions. With regard to the members’ participation in Inter-‐Faculty Sports Competitions, it is encouraging that certain events have accomplished active participation such as Men’s Soccer and Basketball as well as Women’s Basketball, while the participation in some of the other events is yet to be satisfactory and more effort should have been put in encouraging members to participate in them. In general, the overall participation has improved and our players have also excelled in some of the Inter-‐Faculty Sports Competitions. In addition, complete records of players who have participated in sports events are kept to provide reference for potential players in the coming session.
The updates and results of the competitions are reported on the Association’s Facebook page. During the session, we have achieved favorable results in Inter-‐Faculty Sports Competitions. We have won the Champion in Women’s Basketball, and we are also the 3rd runner-‐up in both Men’s Soccer and Men’s Volleyball. Besides the Inter-‐Faculty Sports Competitions, we have also organized a friendly match of Men’s Basketball with Social Sciences Society, HKUSU during the session. D. My role as a Councilor of Arts Students’ Council, A.A.H.K.U.S.U. As a councilor of the Arts Students’ Council, A.A.H.K.U.S.U., I have attended most of the meetings throughout the session. During the meetings, I paid attention to the issues discussed and participate in some of the discussion. I have expressed my ideas and voted without bias. E. My role as an Official Observer of Sports Association Council, H.K.U.S.U. As an Official Observer of Sports Association Council, H.K.U.S.U., I have attended the meetings whenever there were issues concerning Inter-‐faculty Sports Competition and paid attention to them. F. Conclusion Time flies and the one-‐year session has eventually come to the destiny. It is my pleasure to be one of the Executive Committee members of Accendo Arts, the cabinet of Arts Association, H.K.U.S.U. session 2012-‐2013. I would like to express my deepest gratitude towards the members for their support and it is truly my honor to have the opportunity to serve the members of Arts Association, H.K.U.S.U. with my fellow Executive Committee members in our greatest ability. I hope that our members do enjoy the services we provided and the functions we organized. It is of my great satisfaction to see our members benefited from what we have done to a certain extent. As a Sports Captain, I have participated in some of the sports competitions. It is a pleasure to represent the Faculty of Arts in playing sports with players from different faculties. It is also a great opportunity to get to know more friends and enlarge the social circle. Also, I am responsible for the cheers and giving support to our players during the competitions. Hope that our encouragement and passion could have infected our players to try their best and strive for better results. These are certainly some unforgettable experiences that I would never forget. Besides, hereby I would like to give special thank to my partner Angus for handling all the sports-‐related issues with me throughout the year. Next, I would like to thank my Executive Committee members for paying great effort in the Association. There are ups and downs throughout the session, but we as a team are always able to resolve the problems and overcome the challenges. Without any one of you, many of our functions would not have been held successfully. I must say I truly enjoy working and spending times with all of you. Thank you for the support and encouragement given in this year. You are the best co-‐workers and I have learnt a lot from every one of you in cooperating and organizing different functions as well as handling both internal and external matters of the Association. At this moment, a line in AA song flashes on my mind “With you this year we won’t forget.” I would certainly remember all tears and laughter and these memories would not fade even after decades. It is a challenging yet remarkable year to me. I have had a lot of brand new experiences and exposures. Through organizing different functions and maintaining the operation of the Association, I know more about myself and recognized more on my weaknesses. Perfection is hard to achieve and there is always rooms for improvement. I admit that
there must be more could have been done in various aspects throughout the session, but it is regretful that there is no way to go back. Being a responsible Executive Committee member is not an easy job, and I have tried hard to do more and achieve more. Here I would like to dedicate a few words to the next cabinet of the Arts Association, H.K.U.S.U., Arts Astra. I sincerely hope that you can try your very best to serve and turn a new page of Arts Association, H.K.U.S.U. and Yosie will carry on her duties on sports. Last but not least, all the best to Arts Astra and wish you a fruitful and remarkable year. Prepared by, Ms. Fan Sin Chi, Cindy Sports Captain, Arts Association, Hong Kong University Students’ Union Session 2012-‐2013 59
Annual Report Publication Secretary of Arts Association, H.K.U.S.U. Session 2012-‐2013 A. Introduction According to the Constitution of Arts Association, H.K.U.S.U., Session IX, Article 2i, “The Publication Secretary shall be responsible for all the publication of the Association.” B. My role as an Executive Committee Member Throughout the year as an Executive Committee Member in Arts Association, H.K.U.S.U., session 2012-‐2013, I have taken up my responsibilities in different duties corresponding to taking shifts in guarding the society room and fulfilling different obligations in order to meet our member’s needs. Moreover, I have attended most of the meetings and provided contributively opinions. I have worked closely with my fellow Executive Committee Members in all the preoperational works in order to allow all the events to run smoothly during the day. I have also taken in different ideas and opinions from our members hence reflected and improved in the subsequent events. C. My role as the Publication Secretary As the Publication Secretary of the Association, I am responsible for all the publication works of the Association. I have engaged most of the time in preparing and designing all the publicity means for every function throughout the year including posters, banners, pamphlets, promotion videos, Facebook etc. Moreover, I am also responsible of publishing all the publications and distributed to the target audiences such as the Inauguration booklet on Inauguration Ceremony, the June-‐Forth Magazine during the June Forth Series, and Information booklet on Information Day and the Orientation booklet during the Orientation Camp. I have also made new designs for all the society products such as the society files, society paper, society T-‐shirt, society jacket and the welfare bags that are given out to the members during the Welfare X Superpass Series. With the help of my fellow Executive Committee Members, the publications of the Association are made smoothly and adequately. D. My role as a Councillor of Arts Students’ Council, A.A.H.K.U.S.U. As a Councillor, I have attended most of the council meetings throughout the year and have taken in all the opinions from the fellow Councillors conscientiously. Many different voices and opinions have brought up during the discussion and I am glad to see many interactions between different parties and recognised each piece of information thoughtfully. It allowed me to cast my vote without bias in order to strive the best for our members. E. My role as a Member of Election Commission, A.S.C.A.A.H.K.U.S.U. I was appointed as a member of Election Commission by all the executive councillors for the Annual Election 2013. I helped assisted all the preparation work in order to ensure a smooth operation at the polling station. We have also discussed the matters include all of the items as stated in By-‐Law of the Constitution of Arts Association, H.K.U.S.U. under the Section of Election Commission. F. Conclusion 60
Firstly, I would like to send my greatest gratitude to all the members who have given us all the support and trust in all our decisions throughout the year. I am honoured to have served in the Association this year. Without them believing in us, we wouldn't be able to succeed in our functions and strive our best to bring the utmost outcome for our members. Secondly, I would like to thank all my fellow Executive Members who have accompanied and helped me throughout this amazing journey. Although we have encountered many obstacles in our session and maybe we have disagreements time to time, we still believe in each other and have worked our hardest to achieve our goals and expectations. I will always treasure the memory we have no matter is happy or sad with no regret. It is always challenging on designing all the publications, publicity means and society products for different functions in promoting our Association. As the publication secretary of the Association, I am happy with what I have accomplished throughout the year as a year ago, I wouldn’t have believed I could have done it. With my previous knowledge and creativity, I strived my best to finish all the work in order to feed the members’ needs. Lastly, Nick, the proposed Publication Secretary of the coming session, I am sure your professional knowledge will allow you to accomplish you work easily and hopefully you will enjoy the excitement after you have finished producing a satisfying publication. I am glad to see that there will be a Publicity Secretary of the coming session. I am sure your creativity will bring a lot of freshness to the publicity means that you are going to produce in the coming session. I send all my blessings to both of you guys, hopefully you guys will cherish your duties even when you encounter downturns and bare in mind your initiative and passion when you first apply for the posts. Prepared by, Ms. Ho Yin Yee, Flora Publication Secretary, Arts Association, Hong Kong University Students’ Union Session 2012-‐2013
Annual Report Social Secretary of Arts Association, H.K.U.S.U. Session 2012-‐2013 A. Introduction According to the Constitution of the Arts Association, H.K.U.S.U., Section IX, Article 21, ‘’The Social Secretary shall be responsible for organizing all social activities of the Association’’. B. My role as an Executive Committee Member Being as one of Executive Committee Member, I have basically fulfilled the duties throughout the session year. Not only attending most of the Executive Committee meetings, but also actively participating in it and giving ideas on every matter discussed to foster the progress of the meetings. Moreover, I have carried out daily routine duties like taking shifts to serve members in the society room. Furthermore, I have taken part in preparation work of every functions held, such as preparing materials, decorating the venue and promotion work etc. Last but not least, I was the Person-‐In-‐Charge of orientation camp, which was successful held with the help and efforts put in by my fellow Executive Committee Members. C. My role as the Social Secretary As the Social Secretary of the Association, I am responsible for organizing all the social activities for the Association. Throughout the session, three social activities have been held namely, Orientation Day, Orientation Camp and ‘Superpass’ Series. I have proactively participated in all these functions in preparation work and on-‐day rundown in order to facilitate the smooth running of the programs. Orientation Camp is the function that I was in charge of. It is to serve as an occasion for the freshmen to get along with each other, and to be familiarized with the Faculty of Arts and Arts Association, H.K.U.S.U.. It was successfully held. Lastly, some birthday parties and dinner gatherings are held for my fellow Executive Committee Members in order to build up a closer relationship among our Executive Committee Members. Sometimes there were conflicts among us in the meetings, I have tried my best to harmonize the atmosphere and eliminating misunderstanding among my fellow Executive Committee Members. D. My role as a Councilor of Arts Student Council, A.A.H.K.U.S.U. I have attended most of the meetings of the Council and paid attention to the matter discussed. I have given opinions and voted without bias. E. My role as the representative of the Executive Committee in Orientation Affairs Committee, A.S.C., A.A.H.K.U.S.U. As the representative of the Executive Committee in Orientation Affairs Committee, I have attended all the meetings and actively participated in the discussion, like amending the regulations of orientation activities, as well as the preparation work for registration day. Besides, I was the Honorary Secretary to the Committee. I have fulfilled the duties of being as an Honorary Secretary that all the minutes and paper work were prepared on time. F. Conclusion 62
I am so glad to be elected as the Social Secretary of the Arts Association, H.K.U.S.U., which provided me a chance to serve our members. I gained and learnt a lot as being an Executive Committee Member. I learnt from the difficulties we faced when organizing activities and meeting different parties and people during the session year. I gained a true friendship with all my fellow Executive Committee Members. Thanks for the support and understanding from my fellow Executive Committee Members throughout the year, especially during the orientation period. Without their efforts and support, it would not have been a great success. I am sure I will remember how many nights we stayed together, how much laughter and tears we shared and how 15 of us worked together. All these unforgettable memories colored my freshman year. Being a Social Secretary or Executive Committee Member of the Association is never an easy task because there will be a lot of hardships, challenges, comments and even criticisms. However, do remember our spirit-‐-‐ “To Arts We Belong, For Arts We Strive” and be courageous to take up all the challenges. I wish the next cabinet of the Association every success and a fruitful year. Prepared by, Ms. Kong Pui Wing, Kammy Social Secretary, Arts Association, Hong Kong University Students’ Union Session 2012-‐2013 63
Annual Report Current Affairs Secretary of Arts Association, H.K.U.S.U. Session 2012-‐2013 A. Introduction According to the Constitution of Arts Association, H.K.U.S.U., Section IX Article 2k, the Current Affairs Secretary shall be responsible for enhancing the understanding of current affairs and social issues among the members. B. My role as an Executive Committee Member As an Executive Committee Member, I have tried my best to fulfill the responsibility. I actively involved in discussions, preparation, promotions and on-‐day operation of all events throughout the year. I have attended most of the regular meetings of the Executive Committee. I missed few of them due to time clashes. However, I would refer to minutes and try to catch up with the progress in case of absence. During the meeting, I have also actively contributed ideas to every event and help improve the functions. I tried to take up responsibilities of preparations of the events and help to buy materials online to lower the cost of our events. Also, I would usually be in charge of decorations of our events such as inauguration ceremony or welfare week, etc. In addition, I also tried to help with the publicity our events by generating ideas, designs, printing and posting as well. During on-‐ day of our events, I help to ensure the smooth running of our events and guard the booths. In terms of the operation of the society room, I tool shift in guarding society rooms and help to provide service such as printing and sale of society products to our members. C. My role as the Current Affairs Secretary As the Current Affairs Secretary, I have tried my best in fulfilling responsibilities of raising the awareness of our members towards social issues as well as bringing in-‐ depth discussions among them. To achieve such result, the June Fourth Series was organized as an excellent way for members to have a deeper understanding about the June Fourth Massacre. Besides, in general, I also did my best to stimulate discussions on current affairs among members. The details are as follows. a. June Fourth Series The June Fourth Series is my person-‐in-‐charge event during the session. It aims at raising the awareness of our members about the 24th anniversary of the June Fourth Massacre and offering an opportunity for students to express their feelings over the issue. The series include a five0day exhibition and also a publication named “64.24”. First of all, the exhibition serves as an opportunity for members to read first-‐handed information such as newspaper, video clips, photos and books about June Fourth Massacre. The function was overall a successful one as we have received positive comment from members. Our executive members felt particularly grateful when mainland students showed their interests to our exhibition and left some encouraging comments. It showed that our exhibition has deepened the understanding of our members towards the issue. Special thanks also goes to Hong Kong Alliance in Support of Patriotic Democratic Movements for borrowing those valuable sources to us.
Apart from the exhibition, the June Fourth magazine “64.24” is also another highlight of the series. The magazine is published as a platform to provide an opportunity for members to express their feelings and contribute articles over the issue. Also, through stories and personal experience offered by guests and other students, different prospective can be provided to look into the issue in a more thorough way. The publication is also another success. Many positive comments from students over the content and design of the magazine have been received. Many guests as well as CEDARS have shown their interest and appreciation towards our publication. The copies are all distributed. This is however a pity that we cannot organize a jumble sale to gather donations for the maintenance of the pillar of shame due to our limited resources. Making a publication is never an easy task. I hereby would like to dedicate my deepest gratitude to members of the editorial board, Mr. Ng Wai Ka, Oscar and Ms. Cheung Lai Sum, Lesley who contributed a lot in the interview and editorial process with me. They have also provided lots of valuable comments to make the magazine a better one. Special thanks also goes to Mr. Chan Tsun Hong, Austin for the perfect design of the magazine. b. General duties in promoting current affairs Apart from the June Fourth Series, I have actively operated with other societies in promoting current affairs. For example, I have tightly contacted with other societies and responded to the issue of the labor strike in Kwai Chung Container Terminal. Also, on behalf of the executive committee members, I actively participated in demonstrations and protests such as the Hong Kong 1 July protest, the June Fourth assembly, the protest on labor strike and also the HKTV assembly in the Government Headquarters with Mr. Ng Wai Ka, Oscar. We also tried our best to promote these events and attracted more members to come with us. Also, the joing Faculty debate is a great event to promote external affairs in campus. I would also like to thank Ms. Chow Chi Ching, Annalie for assisting me in translation as well as the publicity of external affairs. D. My role as a Councilor of Arts Students’ Council, A.A.H.K.U.S.U. As a councilor, I have attended most of the council meeting and listened to every councilor’s opinion attentively. I casted my votes cautiously after considering opinions expressed in the meeting. I often involved in the discussion, especially when there is discussion that relates to current affairs. On behalf of the Current Affairs Committee, A.S.C., A.A.H.K.U.S.U., I also tried my best in explaining the details of the statement “Declaration For The Recent Dock Labor Strike” to all councilors during the discussion if the endorsement of the statement. E. My role as the Chairman of Current Affairs Committee, A.S.C., A.A.H.K.U.S.U. Throughout the year, four committee meetings were successfully convened. I have tried my best to set the agenda and to ensure meetings can be run smoothly. During the meetings, I consider and record opinions from members thoroughly. It is grateful that all members in the committee have paid their greatest efforts in voicing their opinions and helping out in work such as publicity, translation, drafting statement and holding functions. Holding an ad-‐hoc function for the labor strike in Kwai Chung with the committee members is probably one of my most unforgettable memories as all members have actively participated and finished their jobs within a very limited time. The result is indeed impressive. I would like to express my gratitude to all the committee members for spending time and efforts in promoting current affairs to members. F. Evaluation
I feel very honored to be elected as the Current Affairs Secretary of Arts Association, H.K.U.S.U. and serve our members throughout the year. I hereby would like to thank all the executive members for their efforts in making this year a remarkable one. I am very glad that positive comments are received in terms of the performance in current affairs of the Association. But without the lead of Mr. Ng Wai Ka, Oscar and the assistance of Mr. Au Kin Wai, Arnold and Ms. Chow Chin Ching, Annalie, the result will not be such a rewarding one. Last but not least, I wish the next cabinet, Arts Astra, can carry on to strive for every success and enjoy the coming fruitful year. Prepared by, Ms. Kwong Kit Ying, Kenas Current Affairs Secretary, Arts Association, Hong Kong University Students’ Union Session 2012-‐2013
Annual Report External General Secretary of Arts Association, H.K.U.S.U. Session 2012-‐2013 A. Introduction According to the Constitution of Arts Association, H.K.U.S.U., Section IX, Article 2l, “The External General Secretary shall be responsible for promoting the interests and concerns of the members in all external affairs.” B. My Role as an Executive Committee Member I have fulfilled my duty as an Executive Committee member by attending most of the Executive Committee meetings and have contributed by providing practical advice and solutions. To ensure the smooth running and a high quality of our events and productions, I have been in close cooperation with the 14 other Executive Committee members and have maintained a friendly relationship with all of them. I have fulfilled my duties at the society room by being present for my time slots, cleaning up the society room, selling society products and photocopying for members as well as solving any enquiries from our members. C. My Role as the External General Secretary I have fulfilled my duties as an External General Secretary by being responsible for writing letters and documents to external parties, such as the 9 other faculties as well as the mass emails to the students of the University. I was the person-‐in-‐charge of the function Career Series, which was a large-‐scale event that has included the involvement of many external parties. I have also been responsible for proofreading, documentation and translation work throughout the year. Also, I have been responsible for the publication for promoting news regarding the election of the Vice-‐Chancellor. Looking back, I would claim that I have fulfilled my duties as the External General Secretary, but I could have improved much more by increasing my participation and developing my interests in external affairs, such as social and University affairs. As the responsibilities of an External General Secretary overlaps with those responsibilities of the Current Affairs Secretary and the General Secretary, a clearer and more efficient design for the purpose of dividing labor between these three positions should have been compromised to avoid any unbalanced allocation of workload. D. My role as a Councilor of Arts Students’ Council, A.A.H.K.U.S.U. I have attended most of the council meetings and I also took up the post of Acting Secretary to the Council when the Secretary to the Council is absent. I have paid close attention to the issues discussed and voted without bias. There is room for improvement for my participation in council meetings, for which I should have been more active and outspoken in raising my opinions. E. Conclusion I have gained tremendously from being an External General Secretary for a year. Being one of the Executive Committee Members of Arts Association of this session has made 67
me proud. I am very glad to have been given this opportunity to serve the members of the Association. Together, all 15 of us have been through rough times and great moments, it would be a memory forever etched in my head, of which I will treasure until the end of days. We call each other as ‘jong yau’ in Chinese, which refers to committee members and friends at the same time. Now that our session is coming to an end, we will no longer be the official committee members, but I believe that our friendship will be forever-‐lasting. Looking back, there is always room for improvement. Nonetheless, all fifteen of us have done our best in our session, and I believe my fellow Executive Committee Members would concur when I assert that we have left no regrets in this fruitful and unforgettable year. Last but not least, I would like to wish the new cabinet, Astra Arts, all the best in their coming session. Prepared by, Ms. Chow Chi Ching, Annalie External General Secretary, Arts Association, Hong Kong University Students’ Union Session 2012-‐2013 68
Annual Report Faculty Affairs Secretary of Arts Association, H.K.U.S.U. Session 2012-‐2013 A. Introduction According to the Constitution of Arts Association, H.K.U.S.U., Section IX Article 2 m), the Faculty Affairs Secretary shall be responsible for promoting the interests and concerns of members in all faculty affairs. B. My role as an Executive Committee Member I have shown active participation throughout my term of office in numerous affairs as an Executive Committee member. I have been straightly adhering to my general duties like managing society room, guarding booths during events and attending most of the meetings. I have been keen on contributing crucial opinions upon decision-‐makings and constructing close bonding with my fellow Executive Committee members. Moreover, I have been trying to help with other aspects of work whenever possible. Also, I have been eager to promote and publicize the Association during daily contact with members, providing them with information and updates, and meanwhile bringing their treasurable opinions into the Executive Committee. C. My role as the Faculty Affairs Secretary A Faculty Affairs Secretary, to me, should serve as the bridge between arts students and the faulty, fostering the release of information on the one hand, and reflecting opinions on the other. Getting close to students whilst maintaining a cooperative partnership with the faculty has been one of my primary concerns. I feel grateful to have to the opportunity to explain to students matters concerning honor classification, major and minor selection and so on. I strived to speak for discontented graduates in face of the Graduation Ceremony 2013 turmoil, and we are glad that the faculty is able to offer them a more reasonable arrangement after intense and prompt discussion. Summary of the Dean’s Forum was uploaded to Facebook for the interest of members who did not attend the event but are having enquiries in mind. However, it is pitiful that the University has not acknowledged and accepted the polling results of the undergraduate student memberships to the Board of Faculty of Arts and that I may not be able to extend my service to such a platform although being successfully elected. D. My role as a Councilor of Arts Students’ Council, A.A.H.K.U.S.U. As a councilor of the Council, I am held responsible to attend all the council meetings and I therefore feel regretful to have absented a few of them due to unavoidable time clashes. Active participation has been shown, especially over affiliation of new academic societies in early council meetings. I hoped to and performed my best to protect and maximize members’ interest while casting my votes over an unbiased basis. I have been, as a councilor, and as all of the Executive Committee members have been, serving genuinely for the good of our members in the council, and that it is truly sad to see deadlocks over certain issues for a long period of time. E. My role as a member of Faculty Affairs Committee, A.S.C.A.A.H.K.U.S.U. I was appointed in the Council as the chairman of the Faculty Affairs Committee, A.S.C.A.A.H.K.U.S.U.. Two meetings were called during my term of office, one in the second semester of the academic year of 2012-‐2013 and one in the first semester of the later academic year. I have been taking the leading role chairing, facilitating, and ensuring the quality and efficiency of the meetings. Numerous issues regarding faculty and academic affairs were covered and discussed under a constructive and cordial atmosphere. Committee members were keen on expressing their opinions, which are crucial for their great comprehensiveness. 69
F. Conclusion I wish to deliver my sincerest gratitude to all of the members of the Association. I wish all of those who showed their trust and support with their valuable votes do not regret on making such a decision and are satisfied with my performance. It is my great honor to have served each and every one of them for the duration of this session. Over and above that, I would like to thank all of my fellow Executive Committee members for their priceless effort paid. It is my pleasure to have worked and to have spent a memorable year with them. None of them is replaceable. The help from past Executive Committee members is also vital with their rich past experience and multi-‐perspective views. Nonetheless, it is enjoyable to have shared times with numerous working partners on different platforms, all trying their best to provide arts students with as much as they can do. It has been a fruitful year to me. However satisfying or not the Association has discharged its duties, I hope that successors can continue to serve whole-‐heartedly and can conquer challenges no matter how hard they seem to be, ultimately to pursue the true meaning of running a students’ society. Prepared by, Mr. Chan Kwok Kit, Ken Faculty Affairs Secretary, Arts Association, Hong Kong University Students’ Union Session 2012-‐2013 70
Annual Report Marketing Secretary of Arts Association, H.K.U.S.U. Session 2012-‐2013 A. Introduction In accordance to the Constitution of Arts Association, H.K.U.S.U., Session IX, Article 2O, the Marketing Secretary shall be responsible for handling all marketing affairs of the Association. B. My role as an Executive Committee Member I have fulfilled my responsibilities as an Executive Committee member during the session ranging from attending the time slots at the society room, tidying the society room, selling the society products to offering help to members’ needs. Aside from the daily duties, I have also attended almost all the Executive Committee meetings and tried to give as much constructive ideas as possible when tackling different problems and holding events. During the session, I am the person-‐in-‐charge of the Welfare X Superpass Series and I have tried my best to make this event successful from preparation work to running smoothly during the event. I have also fulfilled my duties as a marketing secretary to contact different sponsorship companies to sponsor our events and assist welfare secretary in some daily duties to lighten her workloads. I have also actively participated in events other than the Welfare X Superpass Series to help other Executive Committee members in running the functions smoothly by sharing part of their workloads on both preparation work and on-‐day arrangements. In addition, I have also helped the Faculty of Arts in the Information Day to promote arts to potential students. I believe this can maintain a cooperative relationship between Arts Association, H.K.U.S.U. and the Faculty of Arts. C. My role as the Marketing Secretary Throughout my office term, I have fulfilled my duties as a marketing secretary by handling the sponsorship affairs of the Association. I have contacted different companies for sponsorship in events such as Inauguration Ceremony, Orientation Series and Superpass X Welfare Series so as to bring the greatest benefits to our members and ensure an effective use of our expenses in different events. I have also given ideas on publishing different kinds of society products for our members and searched companies that provide best quality with reasonable prices. In November, I have organized a Superpass X Welfare Series with our Welfare Secretary and I am the person-‐in-‐charge of this functions. The aim of holding this event is to provide welfare products to our members and let our members to have a taste of one of the traditional customs in HKU, writing couplets. During the event, members can receive free welfare packages with file, Time Magazine, daily products and snacks etc. They can also participate in our lucky draw and take black-‐and-‐white instant photos at a discounted price. We have also offer members with free candy floss and popcorns. D. My role as a Councilor of Arts Students’ Council, A.A.H.K.U.S.U. As a councilor, I have tried my best to attend the council meeting. I considered my performance in the council meetings as average since I can give out my opinions my actively and attend in more meetings instead. During the council meetings, I have participated in some of the discussions and vote without bias. 71
E. Conclusion I am really glad in becoming one of the executive members of the Arts Association, H.K.U.S.U. in this session. I have never regret in making this decision in one year before. I have never thought of the changes that have brought to me after one year. Admittedly, there was a tough period of time for me to balance the study, workload of the association and other things in life. I have had struggled a lot during the period that I sometime doubted myself whether I am capable in handling all the duties. Yet, one year later, when I look back, I realized I have grown up a lot because of the challenges I have faced during this session. I have more confidence in myself when coordinating and enforcing different events, tackling unexpected incidents and communicating with other people. Here, I would like to thank you everyone who had casted their votes to us in trusting us at the beginning of the session. It is surely my honor to have given this opportunity to serve all of the members. Also, I would like to also thank my fellow Executive Committee members for paying efforts in the Association. I would like to thank you for their help in supporting me and guiding me during the session. One can never succeed without a team of great people. Each of them makes a different to our events. I also learnt a lot from each of you and I will treasure the days we spent together preparing different events and simply playing and chatting together. These memories will definitely become one of the precious moments in my life. I am always thankful to those who had offered spiritual supports to me during the hard times. Undeniably, there are also rooms for improvements. I should have offered more help to our Welfare Secretary to reduce her burden from keeping the society room clean to sharing some of her workloads. I should also engage more in seeking sponsorship from different companies and try my best to maintain a good relationship with them. Last but not least, I would like to send my best regards to the new cabinet. I hope they will all enjoy the fruitful year ahead and face ups and downs together. I hope the passion we share in serving this association can pass on from session to session. Prepared by, Ms. Wu Sin Mei, May Marketing Secretary, Arts Association, Hong Kong University Students’ Union Session 2012-‐2013
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Report on Mini Live Concert Person-‐in-‐charge: Theme: Date: Time: Venue: Aims:
Mr. Chan Lit Man, Floppy Robynn & Kendy ‘Dear Diary’ Mini Live University Tour 30/1/2013 1300-‐1400 Global Lounge, Swire Building 1. To promote music in the campus. 2. To provide an opportunity for students to know more about Cantonese pop music. 3. To capitalize music as a tool for bringing local and non-‐local students together. HKU students Universal Music Group
Target Group: Co-‐organizing Party: Evaluations: 1. Global Lounge was not a venue with much population flow, hence being unable to attract a large number of students to get involved in the event. 2. The publicity materials prepared by Universal Music were sent to us late, leading to very limited time to promote the event to students. 3. The participants gave positive responses to the music performance. The singers interacted well with the audience. 4. The performers were familiarized with the rundown of the event and the agency felt satisfied with it. 5. The setting-‐up of the venue prior to the event was smooth. Recommendation: It is suggested that venues accommodating more participants like Sun Yat-‐sen Place or Haking Wong Podium can be booked to organize events which students may have more interest in. Prepared by, Mr. Chan Lit Man, Floppy (Person-‐in-‐charge) Chairman, Arts Association, H.K.U.S.U., Session 2012-‐2013
Report on Inauguration Ceremony Person-‐in-‐charge: Mr. Chan Kwok Kit, Ken Date: 7/2/2013 Time: 1830-‐2100 Venue: Rayson Huang Theatre Aims: To serve as an occasion for the new Executive Committee of Arts Association, H.K.U.S.U., session 2012-‐ 2013, with its year plan, to be introduced primarily to students and staff of the University of Hong Kong. Target Groups: 1. HKU Vice-‐Chancellor 2. Dean and Associate Deans of the Faculty of Arts, HKU 3. Staff and students of the Faculty of Arts, HKU 4. Representatives of Hong Kong University Arts Alumni Association 5. Representatives of Centre of Development and Resources for Students, HKU 6. Representatives of the Union Executives of H.K.U.S.U. 7. Representatives of all affiliated societies of Arts Association, H.K.U.S.U. 8. Representatives of faculty societies and their affiliated societies 9. Representatives of Hall Student's Association, HKUSU 10. Representatives of other societies affiliated to HKUSU 11. Representatives of other student organizations 12. All HKU students No. of Participants: 190 Evaluations: (a) Preparation 1. The most significant hindrance came the revision of the online booking system, that cross-‐semester reservation of venues was made not possible. Not until very lately and hardly was the concerned booking confirmed cooperating with the faculty, and as a corollary, affiliated preparation (but not seeking for sponsorship, recruiting helpers and design of publications etc.) was affected. 2. We are honored to have Mr. Alan Leong and Ms. Tisa Ho as two of our honorable guests. However, it is pitiful that Vice-‐Chancellor of the University Mr. Tsui and Dean of the Faculty Mr. Kam Louie could not attend the ceremony for prior arrangements. The feedback of guest invitation was satisfying in general. 3. Sub Subdivided working groups were timely dispatched that day. With the joint effort of the Executive Committee and helpers, most of the on-‐day preparation was in time properly done, including final rehearsals, decoration and caterings. Exception was the signing backdrop, which consumed greater time and human resources than expected. (b) Publicity 75
1. The event was publicized through most of the means, including mass emails, posters, banners, Facebook and class visits. 2. We hoped to reach students and parties as many as possible, and we are glad to have overcome the turmoil concerning the mass email system at that time. (c) On-‐day Rundown 1. Guests started their arrival right after the cocktail session had begun. It lasted longer than designated due to the vast amount of visiting guests, which had almost reached the carrying capacity of the foyer and lobby. 2. The diversity and amount of food and drinks provided in the regarded sessions are satisfying, so as the decoration. 3. The ceremony commenced as soon as the majority of guests had arrived and had shared some time with committee members during cocktail session. Guests and honorable guests were settled aided by helpers and led by our chairman respectively. 4. The seemingly only noticeable inaccuracy was probably the misunderstanding between MCs and helpers, that the timing of doors’ opening was made wrong. In spite of this, the procession of the Executive Committee members was fairly smooth and decent. Recommendations: 1. From the above we may clearly notice the importance of confirming dates and venues early. However the official booking system changes, no effort should be spared in seeking and settling them well beforehand. 2. More rehearsals should be done so as to prevent any similar incidents as aforementioned and to ensure that helpers are fully aware of their duties and related procedures. 3. The on-‐day rundown should be more tightly adhered to for fear of any overrunning causing discontent of guests and monetary losses. Prepared by, Mr. Chan Kwok Kit, Ken (Person-‐in-‐charge) Faculty Affairs Secretary, Arts Association, H.K.U.S.U., Session 2012-‐2013 76
Report on Cultural Forum Person-‐in-‐charge: Topic:
Mr. Ng Wai Ka, Oscar Hong Kong Culture in Ten Terms: Obstacles and Resolutions (十個詞彙看香港文化—文 化發展的困境與出路) 26/3/2013 1245-‐1400 North Concourse, K.K. Leung Building To raise awareness of HKU students over local cultural issues Cantonese Ms Lee Hoi-‐yin, President of Hong Kong Culture Monitor Mr Wu Chi-‐wai, Legislative Councillor Mr Steven Shiu Yeuk-‐yuen, Renowned Critic Mr Lau Sai-‐leung, Founder of House News HKU students Around 50
Date: Time: Venue: Aims: Medium: Guest Speakers:
Target Groups: No. of Participants: Evaluations: (a) Preparation 1. The choice of guest speakers had to be confirmed until one week before the forum, hindering the publicity work from starting earlier. 2. The guest speakers were well chosen, fostering lots of inspirations concerning the issues and attracting lots of audience. 3. The topic of the forum could have been more concise so that the discussion can be more focused. 4. The communication with the guest speakers was good. The pamphlets were sent to them before the forum and they arrived on time. (b) Publicity The publicity started one week before the forum by different means. Apart from sending out mass emails, putting up posters and setting up Facebook event, the content of the pamphlet was uploaded to our Facebook page for attracting more interested members. (c) On-‐day Rundown 1. The forum was overall held smoothly, which did not overrun despite of the change of venue. 2. The setting up of the site was not so satisfactory. Due to the sudden change of weather, the forum had to be relocated from Sun Yat-‐sen Place to North Concourse of K.K. Leung Building 15 minutes before the forum began. 3. The number of pamphlets were not sufficient, with some of them distributing to the passers-‐by for attracting more audience due to the change of venue. 4. For drawing more students’ attention on the issue, evaluation and summary of the forum were uploaded to our Facebook page.
5. The guest speakers appreciated the arrangements. Thank-‐you letters to them were delivered right after the forum. Recommendations: 1. More helpers are required in the setting up of the site in order to avoid any delay in case of any accident. 2. Haking Wong Podium is a more ideal place for holding forums, considering the venue can be used regardless of extreme weather conditions and is closer to the Centennial Campus. 3. The tidying-‐up of the venue after the event is important to avoid any loss of borrowed materials. 4. Pre-‐event briefings with helpers are significant to ensure smooth rundown of the forum. 5. More pamphlets can be printed since they are important for facilitating further discussion. Prepared by, Mr. Ng Wai Ka, Oscar (Person-‐in-‐charge) Vice-‐Chairman, External, Arts Association, H.K.U.S.U., Session 2012-‐2013 78
Report on Career Series Person-‐in-‐charge: Date: Time: Venue:
Target Groups: Co-‐organizing Parties:
Ms. Chow Chi Ching, Annalie 15/4/2013-‐16/4/2013 1200-‐1800 Booth: G/F Foyer, Union Building Talks: 1. Room 105, Chong Yuet Ming Amenities Center 2. Room 302, Chong Yuet Ming Amenities Center 1. To serve the purpose of introducing different dimensions of business to arts students for future career planning. 2. To give Arts students chances to polish their practical skills for career development by providing a platform for companies to offer internship, part-‐time and full-‐time jobs for members of Arts Association, H.K.U.S.U. Students of HKU seeking job opportunities 1. Devon Financial Translation Services 2. GA Professional Services 3. IMC Communication Ltd 4. Prudential 5. 長者家
Evaluations: (a) Preparation 1. All documentation (i.e. Detail proposal for co-‐organizing parties, reply slip and invitation email draft) was well prepared with elaborate details one and a half month before the event. 2. Invitation to co-‐organizing parties was started one month before the event. All companies’ participation was confirmed one week before the event. 3. Communication with companies was good. Almost all necessary details could be found in the proposal, except the actual setting and floor plan was not sufficiently clear. 4. The location for the booth section could be reconsidered. Booths could be held in a more spacious area. (b) Publicity Publicity started less than one week before the event, which included the setting up of a Facebook event page and other means of publicizing the event using Facebook, distribution of leaflets and posters, as well as making a 3 inches times 2 inches banner which was hung at the booth site. As all companies’ participation could only be confirmed one week before the event and that there logos were essential details in the making of all kinds of publication, as a result, publicity had started later than it should have been. (c) On-‐day Rundown 1. Overall speaking, the event was held smoothly. The booths have attracted the attention of many job-‐seeking students of HKU, while the talks have benefited some of the students seeking job-‐hunting advice. 2. Most representatives from the co-‐organizing parties had trouble finding their way to the designated location for booths.
3. After the setting up of booths, which was relatively smooth, companies’ representatives were guided to the locations of the talks for the talk sections on the next day. 4. The number of posters was not sufficient. As Career Series was held in Union Building and Chong Yuet Ming Amenities Center, more posters should have been printed to cover the whole campus. 5. Representatives from companies should not be allowed to go beyond the area of the event’s designated space to attract students to apply for their openings. 6. Thank-‐you emails were sent to the companies afterwards. Interview opportunities were provided to many students who were deemed suitable for the companies. Recommendations: 1. All participating companies should best be confirmed at least two weeks before the event so as to facilitate the production of publications. 2. The whole event should be confined to a smaller area, instead of setting different sections across the campus. 3. All companies should be reconfirmed at least thrice after their first agreement to participate to prevent any misunderstanding. 4. More posters should be printed to cover the event’s area. Signposts should be printed as well to guide the interested parties to the event’s location. 5. Floor plan in the proposal should be made clearer, for example, include also the detailed set-‐up of a booth. Prepared by, Ms. Chow Chi Ching, Annalie (Person-‐in-‐charge) External General Secretary, Arts Association, H.K.U.S.U., Session 2012-‐2013 80
Report on June Fourth Series A. Exhibition Person-‐in-‐charge: Ms. Kwong Kit Ying, Kenas Date: 8/4/2013-‐12/4/2013 Time: 1130-‐1600 Venue: G/F Foyer, Union Building Aims: 1. To provide with more primary historical sources such as newspapers, video clips, photographs and publications about June Fourth Massacre for our members. 2. To deepen our members’ understanding of the massacre. 3. To raise the awareness of HKU students about the 24th anniversary of June Fourth Massacre in campus. Target Groups: Members of Arts Association, H.K.U.S.U. Evaluations: (a) Preparation 1. We gathered information and contact potential co-‐organizing parties outside campus. 2. We borrowed sources from the Hong Kong Alliance in Support of Patriotic Democratic Movements (b) Publicity 1. Posters were designed and put up around Centennial Campus and the Foyer. 2. Facebook page was used as another channel to publicize the event instantly. 3. Mass emails were delivered to our members. Recommendations: 1. Members, especially students from mainland had overall positive feedback towards the exhibition. Many of them showed interest in borrowing our sources. 2. The duration of the exhibition can be extended to cater more members’ need. 3. The audio equipment can be improved. 4. Publications related to the issue can be provided for students to purchase. B. Magazine Person-‐in-‐charge: Kwong Kit Ying, Kenas Date: 2/5/2013-‐3/5/2013 Time: 1130-‐1600 Distribution Counters: 1. G/F Foyer, Union Building 2. Association Common Room 3. General Offices of the Schools of Faculty of Arts 4. General Office of HKUSU Aims: 1. To raise the awareness of HKU students about the 24th anniversary of June Fourth Massacre. 2. To offer an opportunity for students to express 81
their feelings over the issue and contribute their articles and poems. 3. To provide an opportunity for students to deepen their understanding of the massacre through stories and personal experience offered by other students and guests Members of Arts Association, H.K.U.S.U.
Target Groups: Evaluations: (a) Preparation 1. We invited members and celebrities to contribute their articles. 2. Interviews were arranged with guests. (b) Publicity 1. Posters were designed and put up around Centennial Campus and the Foyer. 2. Facebook page was used as another channel to publicize the event instantly. 3. Mass emails were delivered to our members. 4. Class announcements were effective in informing members to collect the free publications. Recommendations: 1. Many positive comments from students over the content and design of the magazine have been received. Many guests as well as CEDARS have shown their interest and appreciation towards our publication. 2. More copies can be provided for free distribution. 3. More publicity means such as class visits can be done to attract more students to contribute their articles to the magazine. 4. The quality of articles from students can be improved in general. Prepared by, Ms. Kwong Kit Ying, Kenas (Person-‐in-‐charge) Current Affairs Secretary, Arts Association, H.K.U.S.U., Session 2012-‐2013 82
Report on Registration Day Person-‐in-‐charge: Date: Time: Venue: Aims:
Mr. Ng Wai Ka, Oscar; Ms. Shikata Hisa 15/8/2013 0930-‐1800 LG/F, Centennial Campus 1. To help Arts Freshmen complete the membership registration process of Arts Association, H.K.U.S.U. 2. To promote orientation activities of the Association 3. To introduce the Association to Arts Freshmen All freshmen of Faculty of Arts Around 500
Target Group: No. of Participants: Evaluations: (a) Preparation 1. All materials, including materials from the Faculty of Arts, registration documents, Society products were well prepared. 2. The division of labor among the Executive Committee members was clear and members are well noted of the Orientation Regulation of HKUSU 2013 and on-‐day arrangements. (b) Publicity The publicity for Registration Day was inadequate as it was difficult to reach out to Arts Freshmen before on-‐day. (c) On-‐day Rundown 1. The Arts Freshmen needed to queue up outside the registration venues due to small size of venues and inadequate numbers of waiting rooms in Library Extension. 2. There are a number of cashiers for membership fee collection, application for orientation activities and Society products sale, which has made the process inefficient. 3. The number of membership forms was satisfactory, which was close to the estimated number. 4. The application number for orientation activities on the day of the event was satisfactory yet many freshmen requested for refund after the Registration Day. 5. Society Products Sale received positive feedbacks from the Freshmen. 6. The decoration of the registration venue has been improved from last year yet still more efforts were needed for presenting better images of the Association. (d) Overall Comments and Recommendations 1. LG07-‐10, Centennial Campus is recommended to be the registration venue as it was much bigger and more flexible to arrange the use of room. 2. It is suggested that the cashier be set and receipted be signed at the end of the route to facilitate the registration process.
3. Posters and banners for Registration Day should be made and posted around the campus. Videos could also be played in waiting rooms to introduce the current session of Executive Committee members. 4. More helpers should be invited before the Orientation Period started. 5. Overall, this year’s Registration Day has faced mainly 2 challenges. First, due to extreme weather conditions, Registration Day was cut to 1 day only and insufficient waiting rooms had to be shared simultaneously by 10 faculty societies. Second, the ideal registration venue was booked. It was suggested that the Executive Committee members of the incoming session look for assistance in early advance from the Faculty. Prepared by, Mr. Ng Wai Ka, Oscar (Person-‐in-‐charge) Vice-‐Chairman, External, Arts Association, H.K.U.S.U., Session 2012-‐2013
Prepared by, Ms. Shikata Hisa (Person-‐in-‐charge) Financial Secretary, Arts Association, H.K.U.S.U., Session 2012-‐2013
Report on Orientation Day Persons-‐in-‐charge:
Ms. Ho Yin Yee, Flora; Ms. Fan Sin Chi, Cindy 20/08/2013 1000-‐1900 Room LG.09, Centennial Campus To serve as an occasion for the freshmen knowing each other, and to be familiarized with the Faculty of Arts and Arts Association, H.K.U.S.U. 1. Freshmen of BA 2. Freshmen of BA&BEd (Chinese) 3. Freshmen of BA&BEd (English) 4. Freshmen of BA&LLB 60
Date: Time: Venue: Aims:
No. of Participants: Evaluations: (a) Preparation
1. You could only reserve the venue at a very late stage during our preparation for the event due to the summer online booking system. Therefore some of our preparations were push back including recruiting helpers and looking for catering service. 2. Due to the limited size of the venue, some of the programs had to be changed to enhance the accessibility throughout the event. 3. With the joint effect of our executive members and helpers, most of the preparations were done beforehand including decorations and materials for different programs. (b) Publicity 1. Several means were used for publication of the event. For instance, posters and banners were made. The details and application procedures of the event were posted to our official Facebook page. 2. The objective of publicizing was to maximize the number of freshmen that we could reach during the orientation period. However, as clashed with hall orientation activities particularly interviews for halls, some of the participants who joined our Orientation Day have to leave in between the event or earlier for the corresponding hall activities. (c) On-‐day Rundown 1. The ice-‐breaking Session was satisfactory. The games were run smoothly and the general interaction with participants was as anticipated. 2. Campus Orientation was also satisfactory, as many groups have completed all of the tasks. However there was a mistake in calculating the points for one particular check point, which may have created some inconveniences.
3. We have received positive feedbacks from the Mass Game as participants were enthusiastic and committed into the games that we have prepared for them despite the program had overrun a bit. 4. Due to the unexpected delay from the take away orders, some of our games in the Mass game session had to be cut down. 5. The event still ran smoothly despite some of the participants had to leave in between the event or earlier due to the hall activities. Recommendations: 1. All the participants should be notified and confirmed at least 2 days before the event. 2. More preparation and rehearsals for the programs should be done to avoid any sudden incidents and changes. 3. The take away orders for lunch should be ordered a day ago. 4. The on-‐day rundown should be more tightly adhered to for fear of any overrunning causing discontent of participants and monetary losses. Prepared by, Ms. Ho Yin Yee, Flora (Person-‐in-‐charge) Publication Secretary, Arts Association, H.K.U.S.U., Session 2012-‐2013
Prepared by, Ms. Fan Sin Chi, Cindy (Person-‐in-‐charge) Sports Captain, Arts Association, H.K.U.S.U., Session 2012-‐2013
Report on Orientation Camp Persons-‐in-‐charge:
Ms. Kong Pui Wing, Kammy; Mr. Lee Yiu Cheong, Tommy 27-‐29/08/2013 The Kadoorie Institute Shek Kong Centre of The University of Hong Kong To serve as an occasion for the freshmen to get along with each other, and to be familiarized with the Faculty of Arts and Arts Association, H.K.U.S.U. 5. Freshmen of BA 6. Freshmen of BA&BEd (Chinese) 7. Freshmen of BA&BEd (English) 8. Freshmen of BA&LLB 85
Date: Venue: Aims:
No. of Participants: Evaluations: (a) Preparation 1. The original plan of accommodation had to be modified due to an unexpected increase in the accommodation charges. 2. The canteen in the campsite no longer supplied meals. Meals were ordered from restaurants outside the campsite with higher prices. 3. It was forbidden to start a real campfire in the campsite. The construction for an artificial campfire was a challenging mission for the Organizing Committee. 4. It was difficult to gather every Organizing Committee members for discussion about the proposed programs, especially during the summer vacation. (b) Publicity 1. Several means were used for publication of the event. For instance, posters and banners were made. The details and application procedures of the event were posted to our official Facebook page. 2. The objective of publicizing was to maximize the number of freshmen that we could reach during the orientation period. However, as clashed with hall orientation camps, the number of participants who joined the Orientation Camp was under expectation. (c) On-‐day Rundown 1. The ice-‐breaking Session was satisfactory. The games were run smoothly and the general interaction with participants was as anticipated. 2. HKO was also satisfactory. However, the checkpoints could be more precisely marked by our Organizing Committee, as some groups reported that they had made several failed attempts in search for the checkpoints. 3. Both the Auction Session and the Detective Game were run smoothly. 4. Freshmen participated in the Water-‐fight Session enthusiastically. We should nonetheless note that the duration for the Q&A Session should be shortened. For participants who could not join the Fight, special arrangements should be made. 5. Both the SOCI Game and the Campfire were run smoothly. The campfire was nicely set in the car park.
6. The time arrangements for the Night Walk were mediocre. The tasks were reported to be overwhelmingly difficult. 7. As a completely new program, we felt grateful to have received positive feedbacks from the participants during ‘感同身受’. . 8. The cheer competition was satisfactory. The participants reported that, however, it would be better if they could spend more time to practice the cheers. Recommendations: 1. Once confirmed, the list of group leaders in each group should not be changed. 2. Both the Campfire songs and the Cheers should be practiced thoroughly before demonstrating to the participants. 3. The Orientation Camp should be organized within one week after the Registration Day during the next Session, so as to reduce clashes with programs organized by other parties of the University. 4. An extra camp tee should be distributed to the participants. Prepared by, Prepared by, Ms. Kong Pui Wing Kammy Mr. Lee Yiu Cheong (Person-‐in-‐charge) (Person-‐in-‐charge) Social Secretary, Vice-‐chairman, Internal Arts Association, H.K.U.S.U., Arts Association, H.K.U.S.U., Session 2012-‐2013 Session 2012-‐2013 88
Report on Arts Festival Person-‐in-‐charge: Ms. Cheung Lai Sum, Lesley Theme: Art and Society in Hong Kong Date: 30/9/2013 – 5/10/2013 Aims: 1. To promote the arts and humanities in the University of Hong Kong by introducing students to different art forms 2. To deepen students’ insights into the socio-‐political perspective of art 3. To advocate leisure reading and facilitate exchange of good reads among students 4. To enhance students’ understanding of the relationship between local films and the city Subevents: 1. Opening Forum: the Development of Popular Music in Hong Kong Date: 30/9/2013 Time: 1245-‐1400 Venue: Area outside Main Library Guest speakers: Mr Adrian Chow, experienced musician; Mr Edward Chan, experienced music producer; Mr Chi-‐chung Wong, experienced disc jockey and music critic 2. Book Fair Date: 30/9/2013 – 4/10/2013 (except 1/10/2013) Time: 1230-‐1830 Venue: G/F Foyer, Union Building 3. Book-‐crossing Date: 30/9/2013 – 4/10/2013 (except 1/10/2013) Time: 1230-‐1830 Venue: G/F Foyer, Union Building 4. Pen Pals@HKU Date: 30/9/2013 – 4/10/2013 (except 1/10/2013) Time: 1230-‐1830 Venue: G/F Foyer, Union Building 5. Tote Bag Painting Date: 30/9/2013 – 4/10/2013 (except 1/10/2013) Time: 1230-‐1830 Venue: G/F Foyer, Union Building 6. Closing Forum: Artivism in Hong Kong Date: 4/10/2013 Time: 1245-‐1400 Venue: 4/F Podium, Haking Wong Building Guest speakers: Ms Ada Wong JP, advocate of arts education; Dr Kacey Wong, Assistant Professor of HKPU School of Design and local artist; Ms Wen Yau, local artist 7. City Tracing: Shots on the Spot Date: 5/10/2013 Time: 1300-‐1700 Venue: Western District, Mid-‐levels Guest tour guide: Mr Keith Wong, film enthusiast Medium: Cantonese Target Groups: HKU Students No. of Participants: Around 300 in total 89
Evaluations: (a) Preparation 1. Booking of all event venues was confirmed well in advance. 2. Guests for Opening and Closing Forums were approached well in advance, but the guests of the Opening Forum were confirmed relatively late compared to that of the Closing Forum. Due to the potential collaboration with the Development and Alumni Affairs Office (DAAO) on another forum on 30/9/2013, contact with guests was suspended. Preparation was resumed until we were notified that DAAO’s forum would be cancelled. 3. Book stores were contacted relatively late due to the uncertainty of including Book Fair in Arts Festival, as Book-‐crossing was in place to promote the habit of leisure reading. Once we confirmed that we would organise Book Fair, a list of potential collaborators was prepared to ensure a bargain in sales. 4. Collaborators of Book-‐crossing were very supportive and more than 200 second-‐hand books were gathered. 5. Materials for Pen Pals@HKU and Tote Bag Painting at the booth were ready beforehand. 6. Guest invitation and confirmation of the Closing Forum were complete well in advance. 7. Guest invitation and confirmation of City Tracing were complete well in advance. Operational details like route, films to be introduced and number of helpers needed were discussed with the tour guide. Handouts containing a mapped route as well as brief introductions of films were printed. (b) Publicity 1. A diversity of print and electronic publicity means was employed. Posters and road signs were mounted mostly in the Centennial Campus, where the majority of Arts students had classes, to direct participants to event venues. A banner and a backdrop were put up at the booth and forum venues respectively. Leaflets about the Festival and the City Tracing in particular were placed and distributed at the booth to raise participants’ interest in the events. Apart from these, mass emails were delivered prior to the Festival. The Arts Festival was also publicised on the Association’s official Facebook page as well as on Pixelbread, a website for arts and cultural affairs. 2. Publicity was deemed successful, as students and staff members from various faculties participated in the Festival and the number of participants met our expectations. (c) On-‐day Rundown 1. Due to unstable weather, the Opening Forum was relocated to the area outside Main Library. The number of participants was affected as a result. Under the facilitation of moderators, an exchange of views about the local music scene between guests and the audience was achieved. To make the Forum contents available to the public, the Forum was videotaped by SocRec and posted online. 2. Book Fair, Book-‐crossing, Pens Pals@HKU and Tote Bag Painting at the booth at Union Foyer were set up and in operation smoothly. Instruction sheets for Book Fair, Book-‐crossing, Pen Pals@HKU and Tote Bag Painting, as well as application forms for City Tracing were put at the booth to introduce participants to different events. 3. The initial moderator of the Closing Forum could not attend unexpectedly due to personal reasons, so an Executive Committee member took charge of conducting the discussion. The Forum ended with a fruitful exchange about the social functions of art. To make the Forum contents available to the public, 90
the Forum was videotaped by SocRec and posted online. 4. City Tracing was held smoothly within the proposed time frame. Positive feedback was received from participants as well as the tour guide. A non-‐local participant who did not understand Cantonese was assisted by Executive Committee members as to interpreting the discussion. Recommendations: 1. It would be better for the Festival to be organized in a full week (with five school days). In that case, participants enjoy more time to join events and the objective of promoting arts and academic exchange could be better achieved. 2. While handling time clashes with other parties or considering potential collaborations, it is of paramount importance to take into account how an individual event fits into the entire Festival and, on the part who has already invited some guests, the amount of time needed to communicate with confirmed guests any changes or updates arisen, as well as the progress of publicity work. 3. More leaflets could be distributed in advance and during the events so as to boost publicity. 4. Contingency plans about unforeseen weather conditions for outdoor events should be well thought of, so that necessary and timely arrangements could be made in case of relocation. 5. Ample time is needed for book stores to select books before Book Fair. As soon as the date is confirmed, the person-‐in-‐charge should start approaching book stores, ideally 1.5 months in advance. 6. Availability or special needs of guests, moderators (for talks or forums) and any other external party involved should be communicated thoroughly and followed up with prior to the event, to ensure their presence and sufficient preparation. Contingency plans about guests’ unforeseen absence should also be devised. 7. The provision of simultaneous interpretation service should be considered in case non-‐local students would like to join events. It would be best if the overall design of Arts Festival catered for the needs of non-‐local students as well, in terms of medium, publicity and scope. Prepared by, Ms. Cheung Lai Sum, Lesley (Person-‐in-‐charge) Academic Secretary, Arts Association, H.K.U.S.U., Session 2012-‐2013 91
Report on High Table Dinner Person-‐in-‐charge: Date: Time:
Mr. Au Kin Wai, Arnold 27/10/2013 1900-‐2030 (Cocktail reception commences at 1830) Loke Yew Hall, Main Building 1. To foster the relations between the teaching staff and students of the Faculty of Arts through this traditional scholarly function. 2. To give an insight to the students of the Faculty of Arts of the proposed ‘Occupy Central with Love and Peace’ campaign striving for genuine universal suffrage of Legislative Council and Chief Executive. 1. Professor Kam Louie, Dean of Arts 2. Professor John Carroll, Associate Dean of Arts 3. Professor Adam Jawoski, Associate Dean of Arts 4. Dr. Albert Chau, Dean of Student Affairs 5. Professor Benny Tai, organizer of Occupy Central with Love and Peace Mainly Members of Arts Association, H.K.U.S.U. 160
No. of Participants: Evaluations: (a) Preparation It was started subsequent to the summer orientation programs. Loke Yew Hall and adjacent classrooms were reserved exclusively for this annual function as the main venue, guest room as well as preparation room with the assistance of the Faculty staff. The colleagues of mine were helpful with administration work such as resource booking and cooperating closely with the Gingko House, being a reputable social enterprise experienced in provision of catering services for large-‐scale events. (b) Publicity Bulk emails were delivered to our members through the Students’ Union’s system and the Campus Link a fortnight prior to the function. Online registration was for the first time introduced to enhance smooth application process. It turned out that the response was very positive. (c) On-‐day Arrangement 1. Prior to the commencement of the Dinner, the representatives of the catering service have double-‐checked with us the rundown and they
claimed that their crew is very experienced in providing catering services at large-‐scale events at Loke Yew Hall. 2. The venue has been set up and decorated by the Executive Committee and the caterer in accordance to the designed floor plan since the early afternoon that day. Moreover, the reception and refreshment counters were ready preceding the commencement; all helpers and backstage technician were briefed to ensure that each and every one could perform their duties. The Masters of Ceremony and the Executive Committee members, furthermore, rehearsed for some of the details of the events. 3. Having acknowledged that many participants have not had their main courses delivered for quite a while, some of our Committee members have immediately dealt with the situation and done their utmost to have the meals delivered as soon as possible. According to the caterer, they have mistakenly prepared an inadequate quantity of ingredients, which they originally should have brought along more than enough for pre-‐ registered and walk-‐in participants. (d) Follow-‐up Arrangement 1. Our Committee members have done everything possible to deal with this unprecedented emergency. Subsequent to the event, our Committee members have held an evaluation meeting to devise contingency plans for similar situations to make sure the smooth running for the High Table Dinners in future years. 2. Email explaining the situation have been delivered to all participants who applied through online registration and left their contacts the following day. Prepared by, Mr. Au Kin Wai Arnold (Person-‐in-‐charge) General Secretary, Arts Association, H.K.U.S.U., Session 2012-‐2013
Report on Dean’s Forum Person-‐in-‐charge: Date: Time: Venue:
Mr. Chan Kwok Kit, Ken 5/11/2013 1245-‐1400 Room 4.04, 4/F, Run Run Shaw Tower, Centennial Campus To serve as a platform fostering communication between the Faculty of Arts and members of Arts Association, H.K.U.S.U. concerning anything matters faculty affairs English 1. Professor Kam Louie, Dean of Faculty of Arts 2. Professor John Carroll, Associate Dean of Arts 3. Dr. Julia Kuehn, Associate Dean of Faculty of Arts 4. Professor Douglas Kerr, Interim Dean of Faculty of Arts 5. Mr. Edward Shen, Faculty Secretary Dean, Associate Deans, and students of the Faculty of Arts
Medium: Guest Speakers:
Evaluations: (a) Preparation The preparation work of the forum is satisfying in general. (b) Publicity Despite promoting the event through a number of means including mass email, posters, facebook and on-‐day road signs 2 weeks beforehand, we cannot see very reactive responses from arts students to attend the forum or to file to us their concerns. (c) On-‐day Rundown 1. The Dean was not aware of the nature of the forum and found himself too formally dressed seeing students wearing casually. 2. Time control was done properly that the forum started and ended smoothly as scheduled. 3. A great variety of issues were raised and discussed, which, no doubt, was an invaluable opportunity for students and the faculty to exchange their views. A summary was later uploaded on facebook for members’ interest. 4. The rundown of the forum is satisfying in general. Recommendations: 1. More information may be offered to the guests about the formality of the forum. Take Dean’s Forum 2013 as example, we may remind the guests of the fact that students attending would most probably be in casual wear. Dean and Associate Deans may adopt the dress code that they deem proper. 2. More intense publicity may be done. On-‐day leaflet distribution is suggested.
3. Other venues may be taken into consideration in the future. Open areas like Haking Wong Podium may be more eye-‐catching to students. We failed to do so this year as the availability of the podium and of the guests did not match. Prepared by, Mr. Chan Kwok Kit, Ken (Person-‐in-‐charge) Faculty Affairs Secretary Arts Association, H.K.U.S.U., Session 2012-‐2013
Report on Welfare x ‘Superpass’ Series Person-‐in-‐charge:
Ms. Wong Lok Yin, Jessie; Ms. Wu Sin Mei, May 11/11/2013-‐ 13/11/2013 1230-‐ 1800 G/F Foyer, Union Building To provide welfare for the members of Arts Association, H.K.U.S.U. Members of Arts Association, H.K.U.S.U.
Date: Time: Venue: Aims:
Target Groups: Quantity of Welfare Package: 800 Welfare Package includes: (a) Arts Association, H.K.U.S.U. designed back tote bag (b) Arts Association, H.K.U.S.U. designed folder (c) Astalift skincare package (d) Time Magazine (e) G2000 Coupon (f) Hung Fok Tong Coupon (g) Shampoo, bathing supply (h) Snacks (i) Red Bull (j) Joint Society Jetso Card, shop-‐list, coupon (k) Milk Tea pack Evaluations: (a) Preparations: 1. Sponsors were contacted 3 months before the event 2. Packages were packed and ready to be distributed 3 days before the event 3. Setting up of venue started 2.5 hours before the event and was sufficient (b) Publicity: 1. Mass Email was sent to all members of Arts Association, H.K.U.S.U. before the event starts to notify them of the coming series of Welfare X Superpass events. 2. Posters were put up on each floor of the Centennial Campus to reach members studying different disciplines 3. Facebook notices were posted to attract the attention of members (c) On Day: 1. The number of packages distributed were allocated for the three days of distribution 2. Lucky draw counter was set up with instructions and prizes 3. Photo booth was set up for members to take photos after Superpass calligraphy writing and instant-‐black-‐and-‐white-‐photo-‐shooting sections are provided for in designated hours 4. Popcorn and candy floss were available to members for free 5. Ordering of society jacket was available Recommendations: 1. A wider variety of welfare products is recommended 2. Promotion via Facebook or other means is recommended during the event to prompt more people to attend
3. Requirements of sponsors can be better met with prior arrangement Prepared by, Prepared by, Ms. Wong Lok Yin, Jessie Ms. Wu Sin Mei, May (Person-‐in-‐charge) (Person-‐in-‐charge) Welfare Secretary Marketing Secretary Arts Association, H.K.U.S.U. Arts Association, H.K.U.S.U. Session 2012-‐2013 Session 2012-‐2013 97
Report on Inter-‐Faculty Debating Competition Person-‐in-‐charge: Mr. Ng Wai Ka, Oscar Date: 4/11/2013, 11/11/2013 Time: 1230-‐1430 Venue: Union Foyer, Sun Yat-‐sen Place Aims: To raise awareness of HKU students over union affairs, university affairs and social issues. Medium: Cantonese Target Group: HKU students No. of Participants: Around 100 Evaluations: (a) Preparation 1. The participating societies include Debating Society, HKUSU, Arts Association, H.K.U.S.U., Architectural Society, HKUSU, Engineering Society, HKUSU, Law Association, HKUSU, Science Society, HKUSU, Social Sciences Society, HKUSU. 2. As the organizer, Debating Society, HKUSU was in charge of guests’ invitation, drafting rules, motions review, while the other faculty societies assist in materials and venue booking, publicity and on-‐day set-‐up. 3. The dates of competitions were not well chosen, with some clashing with Inter-‐Hall Debating Competition and exams. (b) Publicity 1. The publicity started one week before the event began for the recruitment of debaters. One standardized poster was used by all participating societies. 2. Posters were designed and put up around Centennial Campus and on Facebook page. 3. There should have been more posters for the publicity of the competitions instead of ones for debaters recruitment. (c) On-‐day Rundown 1. The competition was overall held smoothly, although in Sun Yat-‐sen Place, some audio equipment was affected by bad weather conditions. 2. The numbers of audience varied with the debate motions. For motions relevant to political issues, more members were attracted. (d) Overall Comments and Recommendations 1. The idea of the event has received positive feedbacks as it made a number of faculty societies more active in external affairs. 2. Details of the competition should have been started earlier before the Orientation Period and the dates of the event are suggested to be held between early September and late October. Semester 2 is not a recommended time period as half of the faculty societies have just changed their sessions. Prepared by, Mr. Ng Wai Ka, Oscar (Person-‐in-‐charge) Vice-‐Chairman, External, Arts Association, H.K.U.S.U., Session 2012-‐2013
Report on Participation in Sports Events Person-‐in-‐charge: Mr. Liu Tin Tsan, Angus; Ms. Fan Sin Chi Cindy Date: 1/2013-‐11/2013 Aims: 1. To encourage members of Arts Association, H.K.U.S.U. to participate in different sports 2. To cultivate the spirit of sportsmanship and strengthen their bonding Target Groups: Members of Arts Association, H.K.U.S.U. Evaluations: 1. Certain sports in inter-‐faculty competitions achieved good participation by players. 2. Facebook page acted as the main promotional means. 3. Missed fixtures were followed up promptly. 4. Players had an overall positive response towards our arrangements. 5. Some sports equipment in our Association room was renewed. 6. A friendly basketball match was successfully held with Social Sciences Society, HKUSU. 7. Results of inter-‐faculty sports competitions in the Second Semester of the academic year 2012-‐2013: Men’s Football: 3rd runner-‐up; Men’s Basketball: knocked out at first round; Men’s Badminton: knocked out at first round; Women’s Table Tennis: knocked out at first round; Women’s Volleyball: knocked out at second round. 8. Results of Inter-‐Faculty Sports Competitions in the first semester of the academic year 2013-‐2014: Men’s Table Tennis: knocked out at first round; Men’s Volleyball: 3rd runner-‐up; Women’s Badminton: knocked out at first round; Women’s Basketball: Champion Recommendations: 1. More promotional means can be used to publicize upcoming sports events. 2. Maintain co-‐operations and interactions with other faculty societies and Sports Association, HKUSU in coping with fixtures and related problems such as bad weather. 3. More friendly matches can be held with other faculty societies. 4. Encourage more students to cheer in the competitions. Prepared by, Prepared by, Mr. Liu Tin Tsan, Angus Ms. Fan Sin Chi, Cindy (Person-‐in-‐charge) (Person-‐in-‐charge) Sports Captain, Sports Captain, Arts Association, H.K.U.S.U., Arts Association, H.K.U.S.U., Session 2012-‐2013 Session 2012-‐2013 99
END OF REPORT
According to Section VI of the Constitution of the Association: 1. The Annual General Meeting shall be held within the last two weeks of No...