FERPA: STUDENT RIGHTS AND RESPONSIBILITIES The Art Academy of Cincinnati complies with the provisions of the Family Educational Rights and Privacy Act of 1974, (FERPA) a federal law enacted to protect the privacy of educational records. If a student submits a written, signed request to review his or her educational records, the request will be honored. All requests must be submitted to the Office of the Registrar. FERPA provides students the right to inspect and review information contained in their educational records, to amend incorrect records, to challenge the content of their records, to have a hearing if the outcome of the challenge is unsatisfactory, and to submit explanatory statements for inclusion in their files if the decisions of the hearing panels are unacceptable to the student. Students have the right to consent to disclose their educational records to a third party. Each request must be submitted to the Office of the Registrar. A live, written signature is required prior to releasing any information except “directory information.” This information may include the student’s name, address, phone number, field of study, dates of attendance, and degrees and honors awarded. If the student does not wish for the Art Academy to release his or her “directory information,” the student must notify the Registrar in writing by September 30 for students entering during the fall term and January 31 for students entering during the spring term. Such notification must be renewed annually. FERPA permits a school to disclose personally identifiable information without a student’s consent to the following parties: School officials with legitimate educational interests, U.S. Comptroller General, U.S. Attorney General, United States Department of Education, state and local officials, authorized organizations conducting education research, accrediting agencies, alleged victims of crime, parent of a student under 21 regarding the violation of a law regarding alcohol and drug abuse. Students have the right to file a complaint with U.S. Department of Education concerning alleged failures by the Art Academy to comply with the requirements of FERPA. Contact information for the office that administers FERPA is below:
The Art Academy reserves the right to refuse to permit a student to inspect the following records: »» The financial records of the student’s parent or parents. »» Letters and statements of recommendation for which the student has waived his or her right of access or that were placed in the file before January 1, 1975. »» Records connected with an application to attend the Art Academy if that application was denied. »» Educational records containing information about more than one student, in which case the Art Academy will permit access only to that part of the record that pertains to the inquiring student. »» Those records that are excluded from the FERPA definition of educational records. »» The Art Academy reserves the right to refuse to provide copies of transcripts, grade reports, or other records not required to be made available under FERPA if the student making the request a) has an overdue financial obligation to the Art Academy; or b) if there is an unresolved disciplinary or academic dishonesty action against the student; or c) if the student has failed to return to the Art Academy equipment he or she has borrowed from the college. The Solomon Amendment, a federal law, mandates that colleges fulfill military recruitment requests for lists containing ‘student recruiting information.’ The ‘student recruiting information’ that may be requested includes: name, address, telephone, age, date of birth, place of birth, level of education, academic major, degrees received, and most recent educational institution attended. Students are not permitted to restrict the release of their ‘student recruiting information’ specifically to the military. However, under FERPA, if students completely withhold the release of their ‘directory information’ to any party whatsoever, only then is the college prohibited from releasing it to military recruitment officials.
FAMILY POLICY COMPLIANCE OFFICE U.S. Department of Education 400 Maryland Avenue, S.W. Washington, D.C. 20202-5920 Phone: 1-800-USA-LEARN (1-800-872-5327) Visit www2.ed.gov/policy/gen/guid/fpco/index.html for more information.
"Artwork: Sydney Lamb
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