Project Information Management Software – Slaying the Hydra Architecture, engineering, construction, and owner organisations need to be connected to each other; information management systems should make information management easier, not add to the administrative over- head, while still allowing auditing and reliable efficient document searches and cataloguing. Document management is about storing structured information, and many existing systems can meet these needs. Document management systems burden the user with check-in and check-out procedures to document changes and searching is only as good as the metadata applied during these document lodgement procedures. The real problem lies in managing and sharing dynamically changing, ad-hoc information of the sort exchanged every day countless times via emails and document sharing using the hand-held devices used almost habitually and ubiquitously by a tech-savvy industry. Businesses need a solution package that will allows information management to happen smoothly and intuitively, and the industry is beginning to take advantage of on-line, web-based and smart systems for managing project information. “Minimal effort” and “drop-and-drag-ease” are terms spoken of wistfully as engineers, architects and project managers recite their wish-lists for tackling the problems of information management, as is the requirement to use a business’ existing IT environment and so leverage off the existing IT infrastructure and skill sets organic to the business staff. Smart-systems that offer the integration of multiple devices for information input and access, indexing all project files – including emails and their attachments – are able to meet this need, not just in small bites, but in one all-encompassing solution that doesn’t force customers to change the way they do business. The effective solution is one that takes existing business practices and makes what is already present work effectively.
Newforma’s information management software is just such a solution. Newforma’s software allows users to locate up-to-date project information and plans anywhere & on any device. By deep data indexing all files, searches take mere seconds to locate documents without users having to spend time inputting metadata. Newforma software finds search terms in more than 200 industry file formats, including emails and their attachments, as well as in the BIM object properties of DWG and DWF files. Redundant and/or duplicate files are removed across the network to eliminate version control issues. To assist with auditing, Newforma will locate and file project information on a server, even if the project has been active for years.
“Too much information” is a problem almost unsolvable without the right tool. Architects, engineers and project managers need a smart system in order to do effectively manage information and do business. The Newforma Project Information Management software gives increased accountability and visibility, accurate audit trails, preserves of project knowledge, accelerates the orientation and assimilation of new team members, increases visibility to senior management on all project issues, and reduces exposure to risk through project process control. In short, it is the smart system best suited for to meet the complex needs of project information management.