Asia Pacific Regional Meeting 2014 Bangladesh REGISTRATION MANUAL
September 15th - 17th, 2014 Hotel Ornate, Dhaka Asia Pacific Regional Meeting
September 18th – 21st, 2014 BRAC – CDM, Savar, Dhaka Post-APRM
September 22nd - 25th, 2014 Cox’s Bazar, Chittagong
WELCOME NOTE Dear Asia Pacific family, Physicians are today’s superheroes, saving lives through optimized health care services. Yet, they are at cross roads between an increasing variety of new diseases and epidemics. Medical students all over the world are their vital sidekicks, bridging the gaps between the by gone era and today’s state of the art medical advancements, and the IFMSA is the best example of how medical students help to save the world. Each year, the members of the Asia-pacific region meet each other at IFMSA’s March Meeting and August Meeting, but there is something exclusive about the Asia Pacific Regional Meeting. Hundreds of medical students meet at the APRM to work on new issues, making new friends and becoming tomorrow’s change makers through better understanding of the theme and improved collaboration between member nations. I take this opportunity to humbly welcome you all, on behalf of Bangladesh Medical Students' Society, to this year’s Asia Pacific Regional Meeting in Dhaka, the capital of Bangladesh. We are eagerly waiting for this opportunity to work with everyone on this year’s theme 'Disaster Risk Management: Every Second Counts – Each Life Matters’, noting the increasing importance of disaster management and disaster preparedness in the Asia-Pacific region. Bangladesh is a developing country, striving every day to overcome the various economical, geopolitical and social obstacles it faces. We make headlines every now and then, for our natural disasters and accidents. Yet, we come out resilient, making good use of our scarce resources – evident in an overall reduction in lives lost in disasters. To us, every second Counts & Each Life Matters, regardless of how devastating our calamities are. Even then, sometimes we are outwitted by the severity of the catastrophes we face, as observed with the collapse of a building last year, costing the lives of many beloved garments’ workers. This is a grave issue that reflects how disaster preparedness and planned allotment of resources can help curb the severity of accidents. Asia happens to top the death toll for natural disasters. The Asia – Pacific region is a hot bed of earthquakes, tsunamis, cyclones and typhoons. The aftermath of any disaster here raises economic, political and social turmoil. Sometimes, the effects are so far-reaching that nations beyond the Asia-Pacific expanse have to be on alert, as exemplified by the Fukushima Daiichi nuclear disaster. All in all, every nation has a long way to go towards reducing the mortality and morbidity rates in relation to disasters and accidents. Our aim, for APRM 2014, is to raise awareness among each other about the difficulties faced in managing disasters and stimulate a reduction in casualties through disaster preparedness.
As we build new ties and work in unison, we hope to promote the essence of long term regional collaboration. In effect, APRM 2014 will be an apt follow up to the August Meeting 2014, in Taiwan, where the topics of sustainable health care and sustainable environment will come under scrutiny under the theme “Sustainable Development for the New Era”. Sustaining health care services during a disaster is the key to reducing disaster associated death tolls, while fostering a sustainable environment guarantees less man-made disasters plus a safer environment for everyone, anywhere in the world. This gracious opportunity to work on disaster management via APRM2014 in Dhaka, in just our 5th year with IFMSA, will serve to fortify Bangladesh’s role as an effective member of the IFMSA. As a relatively new member of IFMSA and in having participated in numerous General Assemblies and meetings, we have been able to work locally and make noticeable improvements in the fields we have been engaged in. Conversely, medical students will get a splendid chance to explore the root of disasters in the APRM 2014, and take lessons home that will help them make Every Life count, every second matter. After the APRM, we would love to take you all to our prime tourist attraction, the long beach side of Cox’s Bazar, for our Post-APRM event. You’ll love this incredibly long beach, and you will surely want to come back to this little heaven on Earth. On behalf of Asia Pacific Regional Meeting 2014 Organizing Team,
Dr. Sarah Abdullah Organizing Chair
TRAVEL & TRANSPORTATION Hazrat Shahjalal International Airport is the largest and main airport in Bangladesh located in Uttara, 11 miles (17 kilometres) from Dhaka city. The airport is the hub of Biman Bangladesh Airlines, the country's national airline. Biman Bangladesh Airlines operates to almost all major cities of the world, connecting 31 cities on 4 continents. International carriers serving Bangladesh include Emirates, Gulf Air, Air India, Kuwait Airways, Malaysia Airlines, Pakistan International Airlines, Saudi Airways, Air Asia, Jet Airways, Tiger Airlines, Drukair, China Eastern Airlines, Southern China Airways, Qantas Airlines, Hong Kong Airlines, Singapore Airlines and Thai Airways. Regional flight services are managed by United Airlines, Regent Airways, Biman Bangladesh Airlines and Novoair. Besides the air ways, it is possible to enter Bangladesh by road or train from Kolkata, India. Rickshaws, CNG-powered mini vehicles, buses, taxis, cars and trains are widely used local modes of transport. Driven by a puller, Bangladeshi Rickshaws and their famous pop art will surely catch your attention. Hazrat Shahjalal International Airport is within 30 minutes of the APRM venue, BRAC CDM, in Savar. Devoted to ensure convenience, weâ€™ll provide volunteers and transport from the airport to the venue on arrival.
VISA INFORMATION General Immigration Requirements 1. Valid passports are required for nationals of all countries to visit Bangladesh. 2. A confirmed return air ticket Types of Visa The Government of Bangladesh provide two (02) types of visa to our visitors. Single Entry Visa This is issued to foreign nationals who require a visa to enter Bangladesh for a social visit. It is normally valid for a single entry and for a period of three (3) months from the date of issue. Multiple Entry Visa This is issued to foreign nationals who require a visa to enter Bangladesh mainly for business or government-to-government matters. It is normally valid for a period within three (3) months to twelve (12) months from the date of issue. Citizens of SAARC Nations (India, Pakistan, Sri-Lanka, Nepal, Bhutan, Maldives and Afghanistan) who wishes to enter Bangladesh for the purpose of a Social Visit are eligible to apply for the Multiple Entry Visa. The validity of the Multiple Entry Visa is one (1) year. Each entry is for 30 days only and the extension of stay is not allowed.
How to Apply for Visa To obtain a visa the applicant must submit the following: Passport with minimum 6 (six) months validity. Filled-in visa application (Incomplete application will be returned without visa). Application form is available online. Appropriate amount of Visa fee through Bank Cheque/Postal Money Order in favor of "Bangladesh High Commission, Respective country". Two recent photographs (size: 45 mm wide X 35 mm high or close to this). Self-addressed pre-paid registered envelope or return pre-paid courier. Relevant supporting papers from the organizing committee as valid proof for visiting Bangladesh. Bangladeshi visas are usually processed in 4 business days. Rush or Emergency visa service may be available for additional fees.
Visa on Arrival The immigration authority at the International Airports and Land ports after examining the necessary travel documents and being satisfied can issue Visa on Arrival for a period of maximum 30 days to the citizens of the countries mentioned below: 1. Citizens arriving from Australia, New Zealand, China, Japan, Malaysia and South Korea 2. The nationals of those countries where there is no diplomatic mission of Bangladesh may be granted visa on arrival after examining the genuineness of their visit
Requirements for Visa on Arrival: Visa fees are to be paid in foreign currencies (US dollar, GB Pound/Euro etc.); Visitor must possess minimum USD 500 or its equivalent amount of foreign currency in cash or credit card; Visitors must have return ticket; Must have necessary documents to justify his/her visit; No visa fee will be applicable for the visitors from these countries which are exempted from visa fee. On arrival visa fee will be applicable on the basis of reciprocity only. The concerned intelligence agency must collect complete information of visitors to take necessary action. The immigration authority at Airports and Land Ports will send a monthly report on this issue to the Ministry of Home Affairs and the Department of Immigration and Passports. For Visa Fees, and further information about the Visa, you can contact the Visa Section-High Commission of Bangladesh near your vicinity for more information. Assistance from the OC All delegates will be provided with an official Invitation Letter after the registration fees being paid. Our Visa team are here to help make your application process as easy and efficiently as possible. For those requiring specific visa assistance, please contact our Director (Visa & Registration), Dr. Saeem Arafat Hossain (firstname.lastname@example.org) for help.
Pre-APRM Workshop 1: Essential Skills on Medical Education for Students Although the workshop will be an indispensable addition to the work of SCOMEdians, we highly encourage all other members with an interest in changes and Education management to apply as well. Whether you’re from SCOPE/SCORE and are looking to work on accreditation and recognition for exchanges within the curriculum, from SCORP and want to convince your faculty to implement Global Health Education, a SCORAngel who things sexual education within your school is not up to the mark or a board member who is responsible for student representation for your NMO, we hope you all will find what you are looking for, here!
Workshop 2: Ipas Training on Maternal Health and Access to Safe Abortion The World Health Organization (WHO) defines maternal heath as “the health of woman during pregnancy, childbirth and the postpartum period.” While being a mother is often a positive and fulfilling experience, for many women it is associated with suffering, illness, or even death. The major and direct causes of maternal morbidity and mortality include bleeding, infection, unsafe abortion, and obstructed labor. Also, WHO defines unsafe abortion as a “procedure for terminating pregnancy carried out by either persons lacking the necessary skills or an environment that does not conform to minimal medical standards or both.” The UN estimates 21.6 million unsafe abortions occurred in 2008, accounting for 49% of all abortions. Almost all (98%) unsafe abortions occur in developing countries, and in 2008, 62% of these deaths occurred in Africa. The IFMSA appreciates that there is a wide range of ethical and religious beliefs regarding abortion around the world. Nevertheless, the IFMSA believes in an evidence-based conduct and promotes safe abortion on public health, human rights and economic grounds.
Workshop 3: Disaster Risk Management It isn’t anyone’s dream to grow up within a disaster. No country plans a disaster and no country is immune to hazards either. We cannot prevent hazards from happening, but we can prevent them from turning into disasters, and can thereby save lives and minimize human suffering. It is the international and national societies’ humanitarian and political responsibility to work for the best possible implementation of human rights in areas of disasters, as well as doing what is necessary to prevent Disasters from happening. The International Federation of Medical Students’ Associations (IFMSA) is advancing our responsibilities as future doctors, involving us actively in the field of Disaster Risk Management through capacity building, advocacy, awareness and assistance. By establishing DRM skills and knowledge among our members, we will be better prepared for the future and contribute to a resilient society that is capable of handling disasters as soon as they strike.
Workshop 4: Public Health Leadership Training The Public Health Leadership Training, created in order to allow medical students to develop their leadership potential within the field of Public Health, will equip participants with many practical and tested leadership tools and resources necessary to confront new challenges in public health.
The workshop will generate immediate and lasting benefits for the participants and those they lead, for IFMSA and for the Standing Committee of Public Health. Students undertaking this training will be exposed to public health principles and concepts which they will come to apply in a wide variety of real life settings as public health advocates.
Workshop 5: Training of New Trainers The Training of New Trainers workshop is needed to maintain the continuity of fresh new trainers, mainly focused for underrepresented areas, and members who do not have opportunities to participate in international trainings. The aim of the Training of New Trainers (TNT) is to provide the participants with the basic training skills and knowledge that an international trainer should have in order to design and conduct training sessions and meet the needs of IFMSA members who attend those. Upon successful completion of this TNT workshop, participants will officially be certified IFMSA trainers.
Post APRM All work and no play? Of course not! After all the hard work we will put in to the 4 day long APRM 2014, let’s head out to Cox’s Bazar, Bangladesh’s leading beach destination, for 22nd to 25th September. Once in Bangladesh, it simply doesn’t make sense to leave without exploring Cox’s Bazar! How to get there: How about a cross-country road trip via bus? Just 10 hours from Dhaka, there are plenty of privately operated AC bus lines available to take us from Dhaka to Chittagong, and back! You’ll get a chance to relax and absorb the beautiful Bangladeshi landscape on the way! Cox's Bazar at a glance: Location: Bordering the Bay of Bengal next to the Indian Ocean, in the Chittagong division of South East Bangladesh.
Spots to check out: Himchhoree: this picnic spot hosts a unique collection of mini fountains, spouting, not from the peak, but from the middle of the hills! Inani Beach: imagine the sea on one side, with a background of steep hills… Just South of Cox’s Bazar! Islands: Moheshkhali and Shonadia Islands are close to the Cox’s Bazar shoreline. St. Martins is a coral Ramu: you will find peace in this Buddhist village’s pagodas and statues. Teknaf: the southernmost tip of Bangladesh, Teknaf borders the Naaf River, marking the end of the hillside. Buying & Shopping: Indulge in sea shells and coral collectibles, tribal handicraft, attires and jewelry, and souvenirs.
REGISTRATION AND PAYMENT The registration link will be open online via the ifmsa.org website from June 12th, 2014 00:01 GMT (http://www.ifmsa.org/Events/Meetings/Regional-Meetings/Asia-Pacific-Regional-Meeting-2014#.U5d27HJ5OEw)
Delegation quota for the APRM 1. Each NMO is allowed a quota of 16 delegates. 2. 8 delegates for early registration and 8 delegates for late registration (Extra slots are to be equally divided among all requesting NMOs and the number depends on the availability of slots). 3. Out of quota delegates: Alumni, Support Personnel and Transnational Project Coordinator. 4. The quota excludes IFMSA Regional Team and EB-TO. 5. For the out of quota delegates, they must be approved by the IFMSA Regional Coordinator for Asia Pacific and respective NMO President. 6. Externals, Observers and IFMSA Officials, must be approved by the IFMSA Regional Coordinator for Asia Pacific. For NMO presidents, a survey is required to be completed before July 11th 23:59 (GMT) to complete your early bird registration. This survey requires specific information on who to provide access as NMO President/Head of Delegate and confirmation on the list of delegates. (https://docs.google.com/a/ifmsa.org/forms/d/1fLz2o1ac_e4q6SVoRHVp8y-epcnStXTOu_EHp6rTNOY/viewform) The registration will be completed only if: -For general delegates: After you have been approved and paid for by your NMO president -For out of quota delegates (excluding officials): After you have been approved by the IFMSA Regional Coordinator for Asia Pacific and paid for by your NMO President -For Externals, Observers and IFMSA Officials: After you have been approved by the IFMSA Regional Coordinator for Asia Pacific Substitution The deadline for substitutions of delegates for the pre-APRM and the APRM is August 25th. In order for a substitution to be accepted, the full registration fee must have been paid, and the NMO President must provide a letter stating the details of both students. Cancellation For a full refund, notice of cancellation for your participation must be submitted by August 14th, 2014. Fifty percent of the registration fee will be refunded if the participant cancels by August 20th, 2014.
Early registration Opens Closes Deadline of approval Deadline of payment
Dates June 12th, 2014 July 11th, 2014 July 14th, 2014 July 20th, 2014
Time 00:01 GMT 23:59 GMT 23:59 GMT 23:59 GMT
Any delegate whose registration is not completed by the closing of early registration will have to register as a late delegate.
Late registration Opens Closes Deadline of approval Deadline of payment
Dates July 16th, 2014 August 1st, 2014 August 4th, 2014 August 10th, 2014
Time 23:59 GMT 23:59 GMT 23:59 GMT 23:59 GMT
Pre-APRM registration deadline is the same for late registration deadline. Payment As soon as the delegates are approved by both sides, the invitation letters will be sent by an email. The invoices will be sent to the NMO presidents. The NMO presidents can see the delegates in “Who pays the registers” panel in ifmsa.org. Here you have to select your delegation, and choose “NMO President” as the one paying the invoice, and choose the price to apply (whether it is Early Registration Fees or Late Registration Fees). NMO presidents must complete the “Who pays the registers” so we could sent out the invoices as soon as possible in order not to miss the deadline of payment to complete the registration. As soon as this step is accomplished, the Organizing Committee will review and send the invoices by email. The payment for delegates registered in the early and late registration periods must be sent before 23:59 GMT on July 17th and August 7th, respectively. The payment deadline for externals, observers and alumni are the same as late delegates. The NMO payments must include general delegates and out-of-quota delegates. You can contact the IFMSA Secretary General (email@example.com) or Treasurer (firstname.lastname@example.org) to confirm which category your country belongs to. The registration fees are as follows: Early Registration A & B Category NMO - USD 170 C & D Category NMO - USD 190 (+ 10 TAF) E & F Category NMO - USD 210 (+ 25 TAF) Late Registration A & B Category NMO - USD 200 C & D Category NMO - USD 230 (+ 10 TAF) E & F Category NMO - USD 260 (+ 25TAF)
Asia Pacific Regional Team Registration Fee: USD 170 IFMSA EB-TO Registration Fee: USD 170 External/ Observer/ Alumni Registration Fee: USD 300 Pre-APRM Fee: USD 130 Post-APRM Fee: USD 150
The registration fees should be paid by wire transfer. The NMO presidents should make one payment covering all your early delegates and one payment covering late delegates from your NMO.
CONTACT Website http://aprm2014.bmss-bangladesh.org Facebook https://www.facebook.com/aprm2014 Twitter https://twitter.com/aprm2014 Email email@example.com Regional Coordinator Bronwyn Jones firstname.lastname@example.org Executive Chair Dewan Muinul Islam email@example.com Executive Secretary Dr. Shihab Arefin Chowdhury firstname.lastname@example.org Organizing Chair Dr. Sarah Abdullah email@example.com Secretary Dr. Silvia Fahmin firstname.lastname@example.org
Treasurer Sourav Nath Shuvo email@example.com
Director (Registration & Visa) Dr. Saeem Arafat Hossain firstname.lastname@example.org
Director (Fundraising) Dr. Mahmud Mohammed Shardar email@example.com
Director (Theme & Social Events) Md. Ishtiaque-uz-Zaman Chowdhury firstname.lastname@example.org
Director (Logistics) Md. Rashedul Islam email@example.com
Director (Publicity & Marketing) Dr. Sidrat Jabeen firstname.lastname@example.org
Director (PR) Zarin Tasnim Faheem Saad email@example.com
Pre-RM Coordinator Naima Afroze Mowri firstname.lastname@example.org
Post-RM Coordinator Tanvir Haider Rahmat Rashid Siyam email@example.com