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APMAS Newsletter Issue I, Jan-Feb 2011

APMAS Starts Off 2011 with Annual Work Planning

Highlights APMAS Work Planning for 2011 What APMAS has done in 2010 Recent and Upcoming Activities Useful references and best practices

Participants of 1st Annual ASG Meeting in Bangkok (left to right): front row, Ms. Jagriti Shankar (APMAS), Ms. Chase Palmeri (ASG Representative IFAD), Dr. Kyoko Kusakabe (AIT), second row, Mr. Ouk Vuthirith (ASG Representative Mekong), Dr. Sundar Venkatesh (AIT), Mr. Mark Wilson (Chair ASG), Prof. Sudip K. Rakshit (ASG Representative AIT), and Mr. Agus Nugroho (APMAS)

W Inside this issue: Summary of APMAS Activities in 2010

2

APMAS Training on Gender Awareness in Lao

2

References, Best Practice and Lessons Learnt from Cambodia

3

APMAS Focus in 2011

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elcoming the New Year 2011 with a spirit of improving capacity building approach in APMAS client projects, APMAS starts off with planning activity in the first month of the year. These planning efforts have taken into considerations, Professional Development Needs Assessment (PDNA) conducted in July 2010, continuous inputs from the project, Country Portfolio Managers

and APMAS Focal Points in Cambodia, India, Laos and Vietnam during 2010. By utilizing a demand-driven approach, hopefully APMAS will be able to address capacity building needs for the projects in improving their pro-poor, gender sensitive, rural development project management performance. APMAS Planning Workshop was held on 25 January 2011 and resulting a proposed work plan to be discussed further in an APMAS Steering Group

Meeting. APMAS Steering Group (ASG), has a crucial role in deciding the overall direction and operational approach of the programme, monitoring implementation and approving the AWPB. APMAS Programme Management and IFAD have jointly identified members of the ASG, Mr. Mark Wilson (World Bank Retiree), Ms. Chase Palmeri (IFAD), Prof. Sudip K. Rakshit (Vice President AIT), Mr. Ouk Vuthirith (representing Mekong projects) and Mr. Lamkhosei Baite, IFS (representing Indian projects). Through an Annual ASG Meeting in Bangkok, 1 February 2011, this proposed Annual Work Plan and Budget (AWPB) 2011 was discussed among members of the ASG. The AWPB 2011 was further enriched with the inputs and suggested capacity building approaches from ASG members, In the new AWPB, APMAS will broaden its focus to also address capacity building needs for local and sub-regional service providers, which will in-turn be the resources for the projects in the long run. APMAS will also optimize its effort to share knowledge/experience and ensure availability of documents/materials related to propoor, gender-mainstreamed project management. Full story is available at http:// apmasnetwork.org/node/99

Summary of APMAS Activities in 2010 APMAS started year 2010 by conducting Professional Development Needs Assessment (PDNA) and Start Up Workshop in Bangkok, Thailand, 5-9 July 2010, attended by 39 project managers representing 21 projects from 4 countries (Cambodia, 4 projects; India, 8 projects; Laos, 4 projects; Vietnam, 5 Projects). The PDNA was designed to capture the capacity building needs in three areas: project management, community-driven development and gender mainstreaming, through CV analysis, e-survey and further clarified during face-to-face group discussions in the workshop.

PDNA confirms several foci of capacity building needs in three areas as mentioned. In summary, for project management, most immediate needs are time management skills and skill in utilizing project management tools such as project planning and scheduling software. In the area of Communitydriven Development (CDD), PDNA pointed out that there is an immediate need for knowledge and skill in utilization of proper PRA tools and its pitfalls. Gender Mainstreaming area highlights the need for Gender Basic trainings in Laos and Vietnam, and more applied trainings in all four countries,

Project Managers from Vietnam discuss capacity building needs for their PMUs during PDNA Workshop (July 2010)

specifically in Gender Sensitive Monitoring and Evaluation. It Continues...


APMAS Newsletter

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Summary of APMAS Activities in 2010 (continued) was also pointed out that there are demands in capacity development of managers in value chain management and market orientation, since most of the projects deal with these issues. Based on these findings, APMAS implemented several activities to address immediate needs of project managers.

which is now ready as a platform for the projects and other stakeholders in sharing and networking.

Gender Composition of APMAS Capacity Building Participants (April - December 2010)

Project Management Using MS-Project (Bangkok, 20-22 Oct 2010) Number of Participating Projects in APMAS Capacity Building Activities (April - December 2010)

“The gender composition of participants participated in APMAS by end of 2010 is still unbalanced with 86% male participants compared to only 14% female participants”

PDNA Workshop (Bangkok, 6-9 July 2010)

Total number of project managers and staff trained during the period of this progress report is 36 PMU members from 15 projects with the following composition: Cambodia, 2 projects (out of 3 ongoing projects); India, 7 projects (out of 8 ongoing projects); Laos, 1 project (out of 3 ongoing pro-

jects); and Vietnam, 5 projects (out of 8 ongoing projects). The gender composition of participants participated in APMAS by end of 2010 is still unbalanced with 86% male participants compared to only 14% female participants. On the functional aspects of the participating PMU managers and staff, most participants have managerial function (67%), followed by technical function (14%), Finance, M&E, Procurement/Admin, and External Relations functions within the project. To achieve the improved availability and sharing of pro-poor specific project management and implementation information, APMAS has been developing APMAS website, “APMAS Knowledge Network”, at http://www.apmasnetwork.org/,

APMAS tried to utilize participatory delivery methods in its capacity building activities

The implementation of APMAS capacity building activities during 2010 faced several shortcomings and issues, among others, selection of in-country service providers, service delivery mechanism among SPs and projects, time availability of project staff for APMAS activities, language barriers, and gender balance in participation. IFAD and AIT will continuously work together to address and resolve these issues with the support of the projects in future activities. Full story can be found at http:// apmasnetwork.org/node/102

APMAS Training on Gender Awareness in Lao PDR

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Women‟s Union which is a mass organization in Lao PDR and work towards gender equality and advancement of women with an aim to improve the living standard of all Lao people.

he training on „Gender Equita-

ble Development Projects‟ was carried out in Vientiane, Lao PDR during 24-26 January, 2011. The training was first of APMAS‟s capacity building activities for Lao PDR. The need of gender training was identified during the PDNA workshop last year. During PDNA, IFAD project managers and country program manager had expressed that projects need basic gender training which will make projects staff aware of importance of gender mainstreaming in projects. Many reports and studies have shown that most of the development projects staff are unaware of the necessity to mainstream gender into project activities. The main purpose of the training was to make participants aware of Gender issues related to rural and agricultural projects. The training was conducted in a participatory manner. The training also focused on experience sharing among participants. The experience sharing sessions were quite successful as participants were quite eager to share the challenges they faced during

Participants involved in a group work during gender training

gender mainstreaming activities in their projects. Some participants also shared Gender Mainstreaming Action Plan of their projects. Thirty participants attended the training, including 24 female and 6 male participants. Participant were from IFAD projects and line ministries. Three participants from Ministry of Planning and Investment, 2 from Oudomxay Province, 1 from Champasak Province, 1 from Sekong Province, 1 from Saravan Province, 1 from Savannakhet Province, 3 from Attapue Province, 2 from Ministry of Agriculture and Forest, 4 from Sustainable Natural Resources Management and Productivity Project (SNRMPEP) Project in Vientiane. The training was conducted by Lao

During the evaluation session, participants voiced that such basic gender training was a good experience for them, but some participants suggested that the duration of the training should have been more, so they could get more time on discussions and experience sharing. Participants also suggested that APMAS should conduct more trainings, some particular trainings suggestions from participants were: Gender mainstreaming in project planning and management, Gender mainstreaming in different sectors, gender equality in rural areas, gender mainstreaming in management and

Participants posing for a group picture


Issue I, Jan-Feb 2011

Page 3

Certificate for Best Gender Performing Household

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uring a public ceremony the Provincial Department of Women‟s Affairs (PDoWA) award the title of Model Farmer of the household of the village that best shares the roles and responsibilities between the man and woman in family and community life and that also best adapts the agricultural techniques to

increase their productivity and improve their livelihood. The identification of the Model Farmer is based on the following eight criteria: 1- No cases of domestic violence 2- Men are involved in the daily domestic tasks 3- Good morale and relations with the neighbors

4- General health status of the family is good 5- Encourage women participation in the community development related activities 6– Encourage school attendance and achievement of the children with equal attendtion given to daughters and sons 7– Both spouses are engaged in close consultation for decision making 8– Active in the group activities implementation This story is taken from the publication „Reaching Poor Rural Women: Gender Mainstreaming in Agriculture‟, „IFAD Cambodia Country Program: Lessons learned and emerging best practices Year 2010‟. Available online at: (http://www.apmasnetwork.org/node/98)

Credit: Mr. Ouk Vuthirith Deputy National Project Director, RULIP, Cambodia

APMAS Focus in 2011

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uring the previous year, APMAS focused on basic capacity building needs fulfillment which was identified during PDNA, namely: Utilizing Project Management Tools (Project Management Area), CDD and participatory tools (Community-driven Development Area) and Basic Gender Awareness (Gender Mainstreaming Area). These interventions were targeted directly to project managers and other members of project management unit. Capacity building of local/subregional service providers was not a main priority during previous reporting period, interaction were limited only on engagement for services, such as done with ITSS and MDF Indochina. This year, there will be emphasis to explore and engage with potential service providers (local/sub-regional). During this period, there will be selection process for service providers,

Component 3 34% Component 1 60%

approaches introduced within APMAS Programme, hopefully will contribute to stronger policy development in rural development area. IV. Programme Management & Admin Costs 30%

I. Workshops, Seminars 5%

Component 2 6%

Budget Allocation by Component in 2011

engagement, delivery of services, rating by the project users, identification of capacity building needs and implementation of capacity building programme for service providers. There will be also focus to engage with relevant national agencies and NGOs which concern with pro-poor, gender mainstreamed rural development efforts. By involving them and develop awareness on tools, case studies and

Summary of Main Achievements to Date and Focus in New AWPB Period Components

% of achievement to date (estimation)

Focus for new AWP&B period?

Component 1, Project Management Cap Building

15%

Yes

Component 2, Awareness Raising for Govt and NGO

10%

Yes

Component 3, Programme Management

50%

No

APMAS Knowledge Network, a web-based sharing and networking platform in APMAS apmasnetwork.com

III. Service Contracts 3%

“This year, there will be emphasis to explore and engage with potential local/ sub-regional service providers”

II. Training Mentoring and Other Cap Build Activities 62%

Budget Allocation by Expense Category in 2011

With regards to the demand-based approach of APMAS, hopefully with more interactions with APMAS focal points and the projects itself, will open up more channels to capture demands. Among of these channels is online forum and mailing list which will be established and activated during this period. APMAS will also establish a system to document and publish the ongoing demands and continuous capturing of new demands and inputs from projects.

APMAS Gender at Facebook

Supporting Community-Driven Development Process (New Delhi, 7-10 December 2010)


People

Recent APMAS Activities:

APMAS Project Investigators This people column in this newsletter is dedicated to share profiles of people along with their role and experience in IFAD-supported projects and most importantly their achievements. APMAS is hopeful by sharing people‟s profile, their role, work and achievement, will encourage more personal networking and sharing among APMAS Stakeholder. The current edition introduces APMAS Project Investigators (PI) who have role in providing technical and managerial guidance in the overall implementation of APMAS. Dr. Sundar Venkatesh Dr. Venkatesh holds a PhD in Management with specialization in Accounting and Control. He is a qualified professional accountant. He is currently a tenured adjunctfaculty at the School of Management, Asian Institute of Technology and Advisor to Director of AIT Extension. He has considerable experience in academic program administration. His recent positions include Associate Professor, School of Management (SOM), Asian Institute of Technology (AIT); Coordinator SOMAIT International Business Field of Study, Course Director for Ansell Leadership Development ProgrammeGTZ Distance Learning Project. Dr. Venkatesh has been consistently rated as an "exciting and innovative" teacher and has won best teacher for the five years in a row at the Indian Institute of Management Bangalore. He can be contacted at svenkat@ait.asia.

Asian Project Management Support Programme (APMAS) Vice President - Research Office Asian Institute of Technology (AIT) PO Box 4, Klong Luang Pathum Thani 12120 Thailand T. +66 (0)2 524 5551 F. +66 (0)2 524 8001 E. anugroho76@ait.asia E. jagriti@ait.asia

Dr. Mokbul Morshed Ahmad Dr. Morshed is an Associate Professor in Regional and Rural Development Planning, School of Environment, Resources and development, Asian Institute of Technology, Thailand. His main research areas include economic geography, regional and rural development, Non-Governmental Organizations (NGOs)/civil society, disaster management etc. He holds a PhD in development geography from Durham University (UK). He did his first MSc in geography and environment from Dhaka University (Bangladesh) and the second in Regional and Rural Development Planning from Asian Institute of Technology. He started his career in the Bangladesh civil service and worked in the ministries of Establishment and Commerce. He also taught in Dhaka University in the Department of Geography and Environment. He can be reached at morshed@ait.asia. Dr. Kyoko Kusakabe Dr. Kyoko is an associate professor of Gender and Development Studies at School of Environment, Resources and Development, AIT. Her specialization is on gender issues in the informal economy, especially focusing on women‟s work and livelihoods in relation to cross-border mobility, migration and trade. It has been more than a decade since she started to work on gender mainstreaming with IFAD. She also has been working on gender mainstreaming with other international and bilateral organizations

such as UNDP, World Bank, UNFPA, ILO, FAO, ADB, CIDA and JICA. She has worked on gender mainstreaming in various sectors including fisheries/ aquaculture, transportation development, integrated rural development, development of indigenous communities, land management and national and local planning. She speaks Thai and has working knowledge on Khmer and Lao. She can be contacted at kyokok@ait.asia Dr. Philippe Doneys Dr. Philippe is an assistant professor in the Gender and Development Studies program at the Asian Institute of Technology. He received his B.A in Development Studies from the University of Toronto, M.A in Southeast Asian Political Economy from the School of Oriental and African Studies (SOAS), University of London, England and Ph.D. in International Relations from the Institut d‟Études Politiques de Paris (SciencesPo), Paris, France. He teaches on issues related to gender politics, civil society and human rights, migration and human trafficking, gender and HIV, gender and new technologies and gender-friendly policies. His interest in capacity building in the context of development projects include how gender is integrated in design, implementation and monitoring, how gender empowerment is used by development practitioners, and how civil society organizations influence or shape development policies, programs and planning. Dr. Doneys joined AIT in 2007. He can be contacted through his email at philippe@ait.asia

APMAS Training Course on Gender Equitable Development Projects” (Vientiane, 24—26 January 2011) APMAS Steering Group Meeting (Bangkok, 1 February 2011) APMAS Training Course on “Gender Sensitive Value Chain” (Hanoi, 14-17 March 2011).

Upcoming APMAS Activities: IFAD Workshop on “Monitoring and Evaluation RIMS and Knowledge Management” (Bangkok, 16-20 April 2011) APMAS-IFAD Vietnam Office Training on “Annual Impact Survey”(Bac Kan, 5-19 April 2011) APMAS Training Course on “Project Management using MS -Project (Basic)” (Ranchi, 2-6 May 2011)

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Asian Project Management Programme (APMAS) is a 3-year regional programme aiming at improving the development effectiveness and efficiency of pro-poor rural development programmes in the Asia and the Pacific region. Initially, APMAS supports the development of national project management capacities in Cambodia, Laos, Viet Nam (grouped as Mekong sub-region) and India. Asian Institute of Technology (AIT), a regional institution specializing in management education has been entrusted with the implementation of APMAS. This Newsletter serves as a media for updating APMAS stakeholders on the recent, ongoing and future activities within APMAS, and also connecting these stakeholders in various issues within pro-poor, gender sensitive, rural development project management area . APMAS Newsletter is issued bimonthly

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APMAS Newsletter Issue No. 1 (January - February 2011)