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First day of school for the 2008 - 2009 school year is Thursday, August 14th. Both, Thursday, August 14th and Friday, August 15th will be full days.


Are you new to the school or if this is your first child in Kindergarten? If so, please contact the Development Office to schedule your one-on-one meeting to discover the various programs such as Fundraising Commitment, Bear Tracks, Scrip Program, etc.

School Office Hours for the summer are as follows: Tuesday, Wednesday, Thursday 9:00a.m.-12:00 p.m.

Time slots are available on the half hour 7 am - 7 pm on August 11th-13th.


Please call 407-322-3795 or email Laura Cutchens, Director of Development, to schedule your appointment. Times will be assigned on a first come-first served basis.

If your child still needs uniforms, orders can still be placed for the 2008-2009 school year by calling Fontaine Appeal Company directly at 800-237-1603 or through their website When ordering use All Souls’ School Code 101.

P HYSICAL F ORMS Students entering PreK 3, PreK 4 and Kindergarten must have a current physical form in the school office prior to the first day of school, Thursday August 14, 2008. The physical must be within one year of the first day of school.

Wednesday, August 13th from 8:30 am - 11:30 am the first annual Uniform Exchange Day will be held in the Social Hall. This date is designed for parents who have already placed orders for the 08-09 school year to change sizes, colors, etc.



Summer reading lists for incoming 1st - 8th graders are posted on the school’s website.

The HRS requirements for the 2008-2009 School Year are as follows: Current shot records, HRS Blue Form 680, with updated immunizations, particularly for students entering PreK 3, PreK 4, Kindergarten and 7th grade. Students entering 7th grade must have a Tetanus-Deptheria and Hepatitis B series. These updates must be received in the School Office by the first day of school, Thursday, August 14, 2009. Students cannot attend school until these updates have been turned into the School Office.

$70 S UPPLY F EE D UE The $70 Supply Fee per student for PreK 3 - 8th grade was due by July 1st. If you have not made your payment please do so as soon as possible. Checks can be mailed or dropped in the mail slot at the School Office.



The 2008-09 calendar is attached. Printed calendars will be available in the School Office at the end of July. To help defray the costs, we are requesting a $3 donation.

There will not be hot lunch available on August 14th and 15th. Students must bring in a lunch on those days.


The Hot Lunch Program will begin on Monday, August 18th. The cost will be $13.75 per week. Milk and juice will be $.60 per day.

Volunteer forms for the 2008-09 year are attached. Please read over and fill out as soon as possible. Return the forms to the School or Development Office.




The average American household receives six magazine subscriptions a month. All Souls families can save as much as 85% of the newsstand prices by participating in an on line magazine drive, forty percent of the sales come back to ASCS in the form of cash. Your family and friends can now renew subscriptions, order magazines or give subscriptions as a gifts by simply going to click on “Shop Now” and enter code #425024006 and begin shopping. While the annual magazine drive doesn’t start until August, your child/children can start earning points for the annual magazine drive prizes. Please contact the Development Office with questions or concerns.

All Souls CCW is collecting recipes through July to create a parish cookbook. The recipes will be complied into a cookbook and will be available in October. Advanced pricing is $10. After August the price will be $12. Proceeds from the cookbook sales will help fund the St. Jude stained glass window for the Historic Chapel. The recipe submission/cookbook order form is attached to this newsletter. Recipes and cookbook orders can be left in the CCW basket in the back of the Church, emailed to, dropped off at the Church Office or faxed to 407-331-7818.


Checks need to be made out to All Souls CCW. For more information, please contact Sue Mohr 407-332-0477 or by email at

During the summer Scrip orders can be pre-ordered any time by emailing


Orders will be placed on Mondays. Orders may be picked up on Thursdays only.

During the school year, the Sean Macher Scholarship receives donated used uniforms for resale. The funds collected by the sale of the used uniforms go directly to the Sean Macher Scholarship Fund. Mrs. Macher reported nearly $1700.00 will goes towards scholarships this year.

The Development Office will continue to run an End Of The Year Scrip Clearance Sale. A limited supply of gift cards have been discounted for quick sale and are available on a first come, first serve basis. The purchase of the cards will not be applied as tuition credit, but are on hand and ready for pick up. A list of the discounted gift cards are attached to this newsletter. Stop by the Development Office, email, or call 407-322-3795 to place an order. Make your life easier and purchase your very own Bear Facts Pad. If your child has been ill, is going home with a friend or has a doctor’s appointment, all you have to do is check the appropriate box. Purchase your pad from the office for $2 to support Student Council.

Father Lopez Catholic High School will open the doors to a new campus located at 3918 LPGA Blvd, Daytona Beach this fall. The new campus will be open for tours on Wednesday, July 16th, 6:00pm -7:00 pm. For more information about the campus tours or Father Lopez Catholic High School please contact 386-253-5213.


The Paw Print wants to know what you are doing over the summer. Send photos of your summer vacation activities

The Paw Print is looking for student writers/editors for the upcoming 2008-2009 school year. If you’re interested in becoming a Paw Print Staff member, contact the Development Office for more information at 407-322-3795 or

Freeman Family at Key West and Aquatica 2

Jr. D.A.W.G. Nites “Disciples Always Witnessing God” A YOUTH GROUP style meeting is being offered to Middle School Age Youth (Grades 6 -8) in the parish. Here’s what’s Up for July?

Monday, July 10th RENNID SDRAWKCAB (Dinner Backwards) AND A MOVIE Meet at the Social Hall 6:00 pm Dessert will be first at Baskin-Robbins. Dinner at American Pie Pizza Company. Appetizers at Bennigan’s. Then back to the Social Hall for a Movie. Please RSVP by Thursday, July 3rd to the Church Office 407-322-3795 or Michelle Murphy, All Souls Catholic Youth Ministry at The cost is $20 per person. Please bring a jar of peanut butter.

Tuesday, July 15th

Meet at the Church on Hwy 46 at 7:30 am. Cost $42 per person. Please bring extra money for food meals and such. Parent drivers are still needed in order to get the discounted price above. Please RSVP by Monday, July 7th to Michelle Murphy, at or call at 407-322-3795 or 407-330-9994. Be sure to check the weekly Church bulletin for upcoming events and details.



In July, seventeen members of the All Souls Catholic Church youth group will spend a week in Memphis, Tennessee participating in a Catholic HEART workcamp (CHWC). The All Souls team will be doing home repairs and cleaning for the elderly and poor as well as working in the area’s outreach centers, daycare centers, and homeless shelters.

The St Vincent DePaul Society will be serving dinner to the area’s hungry at the Sanford Civic Center on Wednesday, July 9th. If you or know of someone who has a flair for cooking, please call 407-330-4400 to volunteer.

Over the next couple of weeks, the teens will be conducting fund raisers to pay for expenses associated with the Catholic HEART work camp (CHWC). This year’s theme for CHWC is “Serve on the Outside and Change on the Inside.”



14 15 21 27 29

Teacher Preplanning & 1st Grade Parent Orientation Teacher Preplanning & Early Childhood Center Parent Orientation Teacher Preplanning & New Student Orientation - Including All 1st & 6th Graders & Fontaine Apparel Uniform Exchange First Day of School School Mass Fingerprinting & Back to School Night Magazine Drive Begins School Mass

7:00-8:00 PM 7:00-8:00 PM 9:00-11:00 AM 9:00-11:00 AM 8:30 AM 6:00-7:00 PM 7:00-8:30 PM 8:30 AM

SEPTEMBER 1 5 8 12 18 20 23 24 26

Labor Day Faculty Meeting School Mass Grandparents Day Celebration & Magazine Drive Ends School Mass Faith Formation Day Individual School Pictures Class Group Pictures (School Uniform) Teacher Work Day & Golf Tournament

No School 2:00PM Dismissal 8:30 AM

8:30 AM

No School

OCTOBER 2 3 4 6-10 6 10 16 17 20 24 27 30 31

School Mass Faculty Meeting Blessing of the Pets – New Church Iowa Basic Skills Testing (Grades 3-8) 1st Reconciliation & 1st Communion Sacrament Prep Parent Mtg. Middle School Dance End of 1st Grading Period Diocesan Teacher In-Service 1st Reconciliation Session I 6th Grade Retreat 1st Reconciliation Session II School Mass Boo Bash

8:30 AM 2:00PM Dismissal 10:00 AM 7:00 PM 7:00-10:00 PM No School 6:30 PM 6:30 PM 8:30 AM 6:00-8:00 PM

NOVEMBER 3 4 7 10-14

1st Reconciliation Session III Individual Picture Retake Faculty Meeting Scholastic Book Fair

6:30 PM 2:00PM Dismissal


10 13 14 17 25 26 27-28 29

1st Reconciliation Session IV Parent Meeting NJHS Induction School Mass Reconciliation School Mass Thanksgiving Recess or Hurricane Make-Up Day Thanksgiving Recess Tree Sale Begins

6:30 PM 7:00 PM 8:30 AM 6:30 PM 8:30 PM No School No School

Christmas Program (Grades 1-4) St. Nicholas Liturgy (K-4) & Faculty Meeting & Parent Night Out Immaculate Conception School Mass Christmas Program (Grades 5-8) Tree Sale Ends Christmas Program (Early Childhood Center) Penance Service End of 2nd Grading Period Teacher Work Day Christmas Recess

7:00 PM 9:00 AM 2:00PM Dismissal 6:00-9:00 PM 8:30 AM 7:00 PM


8 11 14 15 17 18 19 20-Jan. 4

7:00 PM 9:00 AM No School

JANUARY 5 9 16 19 22 25-28 26-30 26 29 31

Classes Resume School Mass & Faculty Meeting No School or Hurricane Make-Up Day Martin Luther King, Jr. Day Confirmation Parent Orientation Parish Mission Catholic Schools Week School Mass Parent Meeting Diocesan Art Show

8:30 AM 2:00PM Dismissal No School 6:30 PM

8:30 AM 7:00 PM

FEBRUARY 2 5 6 12 13 14 & 15 16 19 20 21 25

ACRE Testing - Grade 8 Only Faculty Meeting & Middle School Dance Diocesan Teacher In-Service Confirmation Session I School Mass Sean Macher Memorial Softball Tournament President’s Day Confirmation Session II Talent Show Confirmation Retreat Ash Wednesday School Mass

2:00 PM Dismissal 7:00-10:00 PM No School 6:30 PM 8:30 AM No School 6:30 PM 7:00 PM 8:30-3:00 PM 8:30 AM


Faculty Meeting &

2:00 PM Dismissal


6 6 9-13 12 13 16 19 20 23 25 27 28 29 30

Confirmation Session III Diocesan Teacher In-Service & School Auction Iowa Basic Skills Testing (Grade 2, 5 & 7) Confirmation Session IV Stations of the Cross 1st Communion Session I Science Fair School Mass & End of 3rd Grading Period 1st Communion Session II Penance Service Confirmation Rehearsal Confirmation Retreat Confirmation 1st Communion Session III

6:30 PM No School 6:00 PM 6:30 PM 2:15 PM 6:30 PM 8:30-2:30/6:30-8:00 8:30 AM 6:30 PM 9:00 AM 6:30 PM 8:30-3:00 Noon 6:30 PM

APRIL 2 3 4-13 14 17 20 23 24 25 29

Parent Meeting Stations of the Cross & Faculty Meeting Easter Recess Classes Resume 7th Grade Retreat 1st Communion Session IV School Mass 8th Grade Retreat 1st Communion Retreat Poetry Festival

7:00 PM 9:00 AM 2:00 PM Dismissal No School

6:30 PM 8:30 AM 8:30-12:30 8:30 AM

MAY 1 2&3 7 8 22 25 28 29

Faculty Meeting First Holy Communion Spring Show 2nd Grade 1st Communion Mass No School Memorial Day Parent Meeting Passing of the Light Mass & 8th Grade Dinner & Middle School Dance

2:00 PM Dismissal 7:00 PM 8:30 AM No School 7:00 PM 8:30 AM 6:30-8:00 PM 8:00-11:00 PM

JUNE 3 3 4 5

Last Day of Classes – NO EXTENDED CARE Kindergarten Graduation & 8th Grade Graduation Teacher Work Day Teacher Work Day

No School No School



All Souls Council of Catholic Women’s Fundraiser For office use only

Recipe No.

Category:__________________________________________________________ Recipe Title:________________________________________________________ Submitted By: __________________________________Phone:___________ _________ Parishioner: _______Faculty: _______Alumni: _____ Other: ______(Please explain) INGREDIENTS:

Use abbreviations: pt. qt. pkg. env. c. tsp. T. oz. lb. gal. doz. sm. med. lg.

_________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ DIRECTIONS: _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________

• TYPE OR PRINT CLEARLY IN INK, NOT PENCIL, AND PLACE ONLY ONE RECIPE PER FORM. • If more room is needed, use another sheet of the same size and staple together. • List all ingredients in order of use in ingredients list and directions. • Include container sizes, e.g., 16-oz. pkg., 24-oz. can. • Keep directions in paragraph form not in steps. • Use names of ingredients in the directions, e.g., “Combine flour and sugar.” DO NOT use statements like, “Combine first three ingredients.” • Include temperatures and cooking, chilling, baking, and/or freezing times. • Anything not part of the recipe (ingredients, directions, contributor name, serving size or recipe title) will not be included. • Be consistent with the spelling of your name for each recipe you contribute. • Your recipes should fit into the following categories: Appetizers & Beverages Soups & Salads Vegetables & Side Dishes Main Dishes

Breads & Rolls Desserts Cookies & Candy This & That

All Souls Council of Catholic Women are preparing a taste-temping cookbook featuring favorite recipes from members of our church and school community. Our cookbook will be bound and is sure to be treasured for years. We would like you to submit 3 or 4 of your favorite recipes so you can be represented in our memorable collection. Follow the instructions above. Your name will be printed with each of your recipes. Each cookbook will contain helpful cooking hints, recipe category dividers and a table of contents. The cookbook will be typeset in an easy to read format and professionally printed and bound. Proceeds from our cookbook sales will help fund the St Jude Stain Glass Window Fund for the All Souls Historic Chapel. Your help in contributing recipes will ensure that our cookbook will be a success. We anticipate a great demand for our cookbooks, and we want to make sure we order enough. You can reserve one or more copies for yourself and family at this time to be assured of receiving them. Please reserve ______ Cookbook(s) for me. Advance Sale Cost will be $10.00 per book until August 31st. After August 31st books will be $12.00.Gift certificates are available. Please make check out to All Souls CCW Name: _____________________ Phone: __________________ Please return this form or recipe by any of the following methods: Fax (407) 331-7818, or Email:, or mail recipes and checks to: 417 Valencia Ct, Longwood, FL 32750, or leave it in the basket at the back of church.

VOLUNTEER BEAR TRACK PROGRAM Make an IMPRINT on your child’s school days and create a Bear Track throughout their days at All Souls. BEAR TRACK AWARDS GRAND PRIZE—$250 Tuition Voucher Two - $250 Tuition Vouchers to be awarded in December 2008 and May 2009. Names will be drawn from a raffle of all families entered. Incentives 10 Points Monthly

Your family name will be entered into the Tuition Voucher drawing once for each 10 tracks earned. Names remain entered if you are not the lucky winner in December. Volunteers of the month will be chosen to receive recognition and a gift of appreciation in the courtyard on the first Friday of the month.

Each family is asked to donate 35 Bear Tracks each year. You may earn your tracks by volunteering your time, your talent and by bringing treats for various functions. What is a Bear Track? One bear track is equal to one volunteer hour. How are Bear Tracks earned? An hour of your time is equal to one track. Donations for various stated activities are equal to one track. Examples of earnings are: • Attendance at meetings = 1 track for each parent in attendance • Donation of candy for the Boo Bash = 1 track • Baked Goods for Faculty appreciation = 1 track per function • Hours spent on Book Fairs, Magazine Drive, Golf Tournament & Auction = 1 track per hour • Assisting with Box Tops, Campbell’s etc. = 1 track per hour How do I earn a chance for a Tuition Voucher? VOLUNTEER AND LOG YOUR HOURS! Each time a family accumulates 10 tracks (hours), their name will be entered into the drawing for the $250 Tuition Voucher. The first drawing will be held in December 2008 during the morning courtyard announcements. The second drawing will be held in May 2009 during the morning courtyard announcements. You may win only one Tuition Voucher per year. If you are not the lucky winner in December, your family entries will remain in for the May drawing. The voucher will be applied toward tuition the following month of the drawing. Is there a limit to the number of entries my family can have in the drawing? There is no limit. For example, if you accumulate 20 Bear Tracks in one month, then accumulate 10 more the following month, your family name will go in the drawing three times.

When will the Bear Track program begin? When will it end? It begins on June 1, 2008 and ends May 28, 2009. How do I log my hours? • Sign the log book in the School Office or in the Development Office • Send an email to Everyone volunteering will be responsible for tracking their own hours. It is your responsibility to turn in the hours that you have volunteered. When do I have to turn my hours in? We would appreciate it if all hours were turned in on a monthly basis to assist our team compiling all the data. What if I turned in my volunteer sheet and I don’t get a phone call to come help? Call the Development Office!!! We will be giving the volunteer forms to our committee chairs, however, please remember those are a few people and we have approximately 200 families in the school. Volunteers are always needed. Who is eligible to participate? Everyone with a child at All Souls is eligible to participate, including teachers and staff members. Relatives can also participate; however, when they sign in they should indicate the family name they want their tracks to go toward. Will all the hours I turn in be counted? Only the hours for volunteering and the specific items listed previously will be counted. If you are unsure what is considered a track just send an email to

Hours logged without a description will not be counted.

Any questions regarding Bear Tracks contact the Development Office or send an email to our Chair, Dorinda Todaro, at or call 407-322-3795.

VOLUNTEER BEAR TRACK PROGRAM Make an IMPRINT on your child’s school days; Create a Bear Track throughout their days at All Souls. All Souls Catholic School is such a sought after school much in part to the high amount of service given by our parents. Volunteers support the school through a variety of programs that help administration maintain excellence in academics, fine arts, and athletics. In order to continue to offer support to our students and the staff, families of enrolled students are encouraged to earn 35 "BEAR TRACK" points (or hours) throughout the course of each school year. We had 3,300 hours recorded last year. On the next page are all the opportunities and the descriptions for volunteering. Please read over the brief descriptions which have the dates, if available, noted. Please check all the areas that you would be interested in volunteering over this next school year. Return this form to the School or Development Office. This will allow the year to run smoothly when each event is approaching. Please remember you must be fingerprinted and approved prior to volunteering with or around the students. Any questions please contact the Development Office at 407-322-3795 or

Parent(s) Name________________________________________________________________________ Home Phone _____________________________

Cell Phone________________________________

Email address___________________________________________________________________________ Student’s Student’s Student’s Student’s

Name____________________________ Name____________________________ Name____________________________ Name____________________________

Grade__________ Grade__________ Grade__________ Grade__________

Volunteer Form - 1

VOLUNTEER BEAR TRACK PROGRAM Art Room Assistant – As needed, assist students with various projects and help with preparation work. Art Show – Assist with set-up and break down of show, two parent volunteers from each grade are needed with this annual event. Athletic Club –This club provides enhancements to the sports program at All Souls. Christmas Tree Sales – Volunteers are needed to unload the trees off the truck and throughout the weeks to assist in the sale of Christmas trees on the Parish property. Lunch Aide –School days between 9:00 am – 12:45 pm. Help prepare and serve student lunches in the Cafeteria. Playground Aide – School days between 11:15 am - 1:00 pm. Monitor playground activities to ensure the safety of the children. Sean Macher Memorial Softball Tournament – Committees begin meeting in August to discuss tournament issues such as acquiring commemorative t-shirt sponsors, alumni volunteers, recruiting and assisting with teams and umpires. The weekend of the Tournament, volunteers will help with selling t-shirts, keeping track of student community service hours and photography.

Parent Ambassador Association (PAA) Volunteer Opportunities Enrichment – Year long commitment. Create and coordinate events/activities to strengthen the sense of community among parents, students and faculty. Gatherings include speakers for PAA meetings, family fun nights, etc………. Hospitality – Year long commitment. Assist with various events that involve providing food such as the annual Christmas shows, Grandparent Breakfast, Teacher Appreciation and graduations. Boo Bash – Assist with decorating, set up and clean up. In addition, parents are needed to work their class game booth in 30 minutes shifts the night of the Boo Bash. Book Fairs – Shift coverage is needed from 7:30 am – 3:30 pm, November 10-14, 2008, during the Dads for Donuts and Moms for Muffins on November 11th in the morning and during the evening PAA meeting on November 13th. Partnership Program – This program requires minimal time and involves cash/rewards incentives to the school offers by various corporations through Box Tops, Campbell’s labels, Empty ink jet cartridges, Target, Albertsons, Coke, Pepsi and Nestle Pure Water. Christmas Shows – Assist with serving refreshments at the various Christmas shows. In general, one parent volunteer from each class is needed. The ECC Christmas show (Dec. 15th)will need parent volunteers from 1st-8th grade, the 1st-4th grade Christmas show (Dec. 4th) will need parent volunteers from Pk3-K and 5th-8th grades, and the middle school Christmas show (Dec. 11th) will need volunteers from PK3-4th grade. Golf Tournament – Please see the Golf Tournament Volunteer form. Grandparent’s Breakfast – Parents will work with Early Childhood Center (ECC) team to coordinate setting up, serving and cleaning (Sept. 12th in the morning). Annual School Dinner Auction – Please see the Auction Volunteer form. Homeroom Parent – Year long commitment. Coordinate parent volunteers for the various school and class activities including the Art Show, Boo Bash, Christmas shows, First Communion and Kindergarten and 8th Grade Graduations. Magazine Drive – Volunteers are needed to collect envelopes from classrooms, tally sales, and distribute prizes to classrooms on the following dates: August 29th, September 5th and September 12th. Matthew 25 Society – Year long commitment. This committee is based on Matthew 25:40 “….whatever you did for one of these least brothers of mine, you did for me.” Gather items and create baskets for families or individuals in our school community going through trying times with such issues as surgeries, illnesses or accidents. Open House – (January 27, 2009 – 10 am – 1 pm) Welcome and guide prospective parents and students on an informative tour of the school campus, answering questions regarding the school and registration. Tours are given during school hours and volunteers work in shifts. New Student Registration – Volunteer in shifts between 7:30 am – 3:30 pm. Collect applications and fees from prospective parents. Teacher Appreciation – Coordinate monthly recognition updating the Teacher of the Month bulletin board and distributing gifts.

ALL SOULS ANNUAL GOLF TOURNAMENT Friday, September 26, 2008 Magnolia Plantation Golf Club Lake Mary, FL 32746 VOLUNTEER FORM

Please indicate the area(s) that you could volunteer to assist with the tournament. If you have any questions, please call the Development Office at 407-322-3795 or email or contact Paul Proly, Golf Chair, 407-617-5638. Volunteer Name_______________________________ Home Number___________________ Email Address ________________________________ Cell Number_____________________ Student’s Name(s) & Grade(s)____________________________________________________ ___

Volunteer Coordinator: Assign volunteers to help the day of the Tournament and be their main point of contact for the day.


Event Day Volunteers: Help with registration, transportation of items (beverages, signage and gifts etc‌), photography, lunch distribution, beverage distribution and contests.


Sponsorship Committee: Obtain financial support for the tournament by contacting various businesses to have them sponsor the event.


Door Prizes: Procure donations to be given away as door prizes for the golfers.


Beverages: Assist in procuring beverages for the day, such as waters, Gatorades, sodas and beer.


Goody Bags: Request donation of items for goody bags from various companies. Fill all goody bags and arrange for transportation of all bags to the course for distribution the day of the tournament.


Raffle Committee: Input all raffle information and keep accurate recording of all families that turn in tickets.


Thank You Committee: Send thank you cards to all companies that donate and sponsor the event.


Clean Up Committee: Assist with all clean up and transporting items back to the school after the auction.


_______________________________________________________________________ _______________________________________________________________________

Golf Volunteer Form - 1

ALL SOULS ANNUAL DINNER AUCTION MARCH 6, 2009 LAKE MARY MARRIOTT VOLUNTEER FORM Please indicate the area(s) that you could volunteer to assist with the auction. If you have any questions, please call the Development Office at 407-322-3795 or email

Volunteer Name_______________________________ Home Number___________________ Email Address ________________________________ Cell Number_____________________ Student’s Name(s) & Grade(s)____________________________________________________ Committees requiring numerous volunteers: ___

Procurement Committee: Assist with obtaining a variety of items for the auction. Make phone calls, visit businesses, send emails, letters and faxes to request donations and follow up on request. Accept donations on school dismissal line and organize all items.


Decorating Committee: Coordinate auction decorations and signage. Set up items for display on the day of the auction.


Bid Sheet Committee: Prepare bid sheets for each item in the catalog to be displayed with the item the night of the auction.


Silent Screen Committee: Work with a team to enter bid numbers and bid amounts into the computer during the Silent auction in the dining room.


Data Committee: Work with a team to enter each procured item into the computer for tracking and cataloging. Maintain procurement files on all items. Produce any reports as needed for Auction Chair. Prepare Thank You letters for mailing.


Transportation Committee: Obtain any necessary trucks for moving auction items to the auction site. Coordinate the loading/unloading of items the day of the auction. Assist with the transportation of any leftover items back to the school.


Auction Room Coordinators: Assist with closing of Silent Auction room. Distribute items to bidders at the end of the evening. Clean up Silent Auction room after auction is completed.


Dinner Committee: Coordinate the dinner menu with the Auction Chair and Hotel. Address and mail invitations. Coordinate table seating requests.


Basket and Package Committee: Wrap donated baskets and create baskets by combining smaller items into attractive packages. Auction Volunteer Form - 1



Cashiering Committee: Assist with check-in and check-out of auction attendees the evening of the auction. Work with auction room coordinators to ensure all sales are properly paid for and picked up. Finalize auction night transactions in auction database. Advertising/Corporate Table/Sponsors Committee: Obtain financial support to the school through these avenues. Request advertisement/corporate/sponsor information from the Central Florida community via mail outs and follow ups.


Catalog Committee: Develop the overall design for the catalog. Merge database files into catalog, add advertising and make required copies. Prepare addendum and copy for programs.


Gift Certificate Committee: Prepare gift certificates for mounting and display on Gift Certificate Wall at the auction.


Class Level Project Committee: Work with Auction Chair and volunteers to coordinate creation of class level projects for the auction.


Raffle Committee: Coordinate raffle item preparation and sale of chances. Sell chances after all Masses the two weeks prior to the auction and during the auction.


Thank You Committee: Prepare thank you cards and/or letters to all donors, corporate sponsors and advertisers.

Individual Coordinators Required: ___

Event Day Food Coordinator: Obtain lunch/drinks for volunteers doing set-up the day of the auction and drinks/snacks for Cashiering Committee and Runners the evening of the auction.


Runner Coordinator: Request student volunteers and recent alumni to work the evening of the auction. Obtain permission slips from parents. Meet with runners to explain duties, and supervise them the night of the auction.


Script Coordinator: Prepare script (including item descriptions) for the Emcee and Auctioneer for the evening of the auction.


Publicity Coordinator: Prepare announcements to be placed in the school newsletter, and parish bulletin.


Above & Beyond Club Coordinator: Prepare thank-you notes for those who’ve donated $1,000 or more. Obtain gifts and prepare items for distribution at dinner.


_____________________________________________________________ _____________________________________________________________ Auction Volunteer Form - 2


Joseph Teixeira, Aidan Valente


Maeve Hoppen


Erica Alvarado, Colleen Doyle, Molly Skinner



Grade 5

Hunter Johnson


Maggie Blum, Jeremy Freeman, Joshua Fraustro, Abigael Griffin, Calvin Garcia, Alina Herrera, Kaitlin Pittelkow, Maclane Schirard, Emily Wuenschell


Audrey Colegrove, Charlie Larsen, Luke Nicholas, Jake Ohlwein, Leah Radetsky, Kaitlyn Reneke, Kelly Vogt


Billy De Guzman, Caroline Gardner, Austin Kelly, Kate Ohlwein, Sarah Smith, Brandi Van de Houten SECOND HONORS

Grade 5

Gabrielle Bornstein, Sidney Brookman, Johanna Freeman, Shelby Futrell, Carly Quinn, Kylee Risdon, Stefanie Stewart, Megan Todaro


Gary Baker, Katherine Biggs, Billy Campello, Paige Kelley, Claire Hoppen, Cameron Mauchin, Zack Reed, Kristiana Simon, Brooke Solomon


Cameron Breehl, Joselito De Guzman, Kelly Delude, Alexis Garcia, Darla Kelley, Anna Lawless, Taylor Lynch, Mattie Nicholas, Nelson Thielen, Tiana Trice, Alexys Velez, Ryan Wiseman


Susie Bonacci, Bailey Cahill, Megan Dietz, Hannah Drinkall Miles Pflueger, Olivia Rosace  

PHYSICAL FORMS $70 SUPPLY FEE DUE FIRST DAY OF SCHOOL 2008-09 Time slots are available on the half hour 7 am - 7 pm on August 11th-13th. The...