Page 1

QUBA 2018

Welcome Booklet




Dear participants, I am honored and excited to be part of the 2nd Summer Training Camp of EYP Azerbaijan. During this event we will aim to improve your skillset, create connections between participants and have fun. This event is an opportunity for us trainers to share all the skills we’ve gained over the years of being and EYPer, and for you to gain an advantage when joining future events. If you come here with an open mind eager to learn and improve, we the trainers will be there guiding you every step of the way. So get excited because this will be a golden opportunity for you to improve yourselves. This event is not just a training, it is also an event where connections will be made between future co-HO’s, co-Editors, board members etc. We will aim not only to improve your skillset but also to facilitate connections with people you can use those skills with. We will also aim to make this fun, because I am a firm believer that to learn things efficiently one must be having at least a little bit of fun. I will not promise you that this will be epic, instead I urge you to come to the event excited and eager to learn and participate in all the quality things we can offer. If you do just that, together we can make this event legendary! We are happy to welcome you at 2nd International Summer Training Camp of EYP Azerbaijan. To encourage and to be encouraged by is what we are aiming for. There is only so much you can gain from life, and we are more than inspired from what this Summer Training Camp has to offer. Every camp in the world is different. Not merely because of geography or location, but because of the traditions and people who are participating in the camp. Every camp has hidden treasures of history and traditions that give it character and identity. We believe this Summer Training Camp will have its own special place in EYP Azerbaijan, participants will have memories associated with their time at their camp — memories that stay with them for their lifetime. Most people will remember with fondness the games, trainings, cabins, camp food, camp outs, and special happenings of their time. By taking the main responsibility of this event our purpose is to make participants feel and explore themselves, grow on a personal and professional level. We want all participants not only to have a joyful time but work hard and encourage each other to step out of our comfort zones. We wish to learn more about ourselves and experience the wonderful event. Feeling highly honored to head organise 2nd Summer Training Camp of EYP Azerbaijan and work our best to make it never-to-be-forgotten.


GUBA Guba is one of the largest cities in Azerbaijan, located on picturesque hillsides 170 km (105 miles) to the north of Baku. In the mid 18th century, Quba was the capital of the Quba Khanate, but today, it is famous for its carpets, scenery, and delicious sweets. The city itself is home to a number of architectural and historic monuments, like the Juma Mosque, Gilgilchay Fortress, and a number of other mosques and mausoleums. Explore historical monuments with a visit to the local hamam, a bathhouse visited by Alexandre Dumas when he was traveling through the region, and a beautiful brick bridge, built in 1894, one of the few to survive to this day. Many people come to Guba as part of a trip to other parts around the city. Red Town is the world surviving shtetl, a settlement of Mountain Jews with their own language and culture. Guba carpets also make for an interesting trip. These carpets feature intricate designs that take inspiration from nature and geometric patterns, plus a variety of vivid colors. Each village had signature patterns, though many have been lost to time. However, more recently, carpet workshops have been opening in Guba with the aim of bringing back the art of carpet weaving and reviving the skills and knowledge needed to keep this ancient art alive.


SESSION CONCEPT 2nd Summer Training Camp is the initiative to cultivate the culture of trainings in EYP Azerbaijan. The event will bring together active alumni of EYP Azerbaijan and EYPers from all around the Europe. The main goal is to enhance skills of young EYPers connected with their participation in EYP events in 3 main directions: Chairing, Organising and Media. Also, there is another training stream for newcomers which targets to enhance awareness about European values, European Parliament and European Youth Parliament and increase the amount of EYP alumni. 2nd STC is meant to be an Alumni Development and Capacity Building event of EYP Azerbaijan. We aim at bringing up more qualified "officials" of EYP events in Azerbaijan and abroad. 2nd STC of EYP Azerbaijan is an inviting learning experience for both experienced participants and people with minor EYP experience. Dates of the camp: 15-19th August, 2018

CAMPING We all know camping is a fantastic activity, providing hours of enjoyment and a welcome opportunity to connect with friends, as well as nature. Sometimes you need a little motivation to get up and head outside. 1st Summer Training Camp provides you with this lifelong experience. Being outside is not just about being in a new environment, it is about developing an appreciation for nature and respecting the world around you. Sitting around the campfire, talking with your friends is one way to get away from stress. A dose of fresh air is one of the best ways to clear your mind before the trainings. 4

SESSION PROAGRMAMME 15 AUGUST, DAY 1 – TEAMBUILDING 7:00-7:30 7:30-10:30 10:30-12:00 12:00-12:45 12:45-14:15 14:15-15:15 15:15-16:30 16:30-17:00 17:00-18:45 18:45-19:45 19:45-20:15 20:15-21:15 21:30

Gathering for the bus Bus departure Check in, allocation of participants General Teambuilding Stream Teambuilding Lunch Stream Teambuilding Coffee Break Introduction to Trainings/TB Camp Games Tribes meeting Dinner Opening Ceremony, Campfire, Party

17 AUGUST, DAY 3 – TRAININGS 07:30-09:00 09:00-12:30 11:30-12:30 12:30-14:00 14:00-15:00 15:00-16:00 16:15-18:15 18:30-19:45 20:10-20:30 20:30-21:30 21:30

16 AUGUST, DAY 2 – TRAININGS 07:30-9:00 09:00-11:00 11:00-11:30 11:30-14:00 14:00-15:00 15:00-16:30 17:00-19:00 19:30-20:00 20:00-21:00 21:30-23:00

Breakfast Trainings Coffee Break Trainings Lunch Trainings EYP Olympic Games, part 1 Tribes meeting Dinner Hide and Seek, Latina Music


Breakfast 07:30-09:00 Breakfast Trainings 9:00-13:00 TB;CW Hell Kitchen (instead of coffee break) 13:00-13:15 Coffee Break Trainings 13:15-13:30 GA, Opening Ceremony Lunch 13:30-14:30 1,2 Committees Trainings 14:30-15:30 Lunch EYP Olympic Games, part 2 15:30-17:00 3,4,5 Committees Color Fest & Water Fight 17:00-17:30 Coffee Break Tribes meeting 17:30-19:00 6,7,8 Committees Dinner 19:00-19:30 Closing Ceremony of GA Talent Show, Campfire cooking, 19:30-20:00 Tribes meeting Twister 20:00-21:00 Dinner 21:30 Closing Ceremony of 2STC, Pijama Party

19 AUGUST, DAY 5 – LAST DAY 07:30-09:30 Breakfast 11:00 Transfer to Baku 5

MORNING EXCERSISES In order to have a fresh start in the day we are happy to be able to offer a fun sport session led by two or more Officials. These are fully optional but if you wish to participate do not forget to bring your sports gear. More detailed information will follow closer to the session. Dress code: Sport/Casual

TEAMBUILDING Olympic star will provide the Teambuilding venue where participants will get to know each other better and improve their skills in how to work more efficiently as a team. Dress code: Casual


Opening Ceremony will be held in the trainingvenue. This event will mark the official beginning of the training camp. Dress code: Casual

TALENTS SHOW Are you good at dancing, singing or playing musical instrument? Maybe you have same different skills? Don’t miss the opportunity to show off your special skills on the Talents Show! Dress code: Casual

FAREWELL PIJAMA PARTY After the day full of trainings the participants of the session will get together once more to celebrate the end of Guba 2018. Get your best pijama out because it is the pijama night! Grab the friends you have made in the past week and enjoy the last event of the camp. Dance the night away ! Dress code: Pijama 6

OLYMPIC GAMES We are thrilled to announce we will have Olympic Games, you can choose your team whether you will be in basketball, football or volleyball team and you will play for the glory between each other, or you can attend the sprint running championship individually and will be winner of surprise presents!

Dress code: Sport

WATER FIGHT Another activity which is going to be in our camp is water fight, just be ready to get wet!

Dress code: Casual

COLOR FESTIVAL There will color festival in 2STC. The colors will be easy to erase and we kindly remind you to take extra clothes for color festenjoy the last event of

the camp. Dress code: Casual


VENUE Quba Olympic Sport Complex was built in 2003 and covers 16 hectares of land for sporting and relaxing purposes. It includes sport halls and stadiums such as normal size and mini football stadiums, basketball, volleyball halls, a tennis court and a swimming pool. The Complex is located just 4kms away from Quba-Baku highway. It also has conference hall for 200 guests. There are separate halls for gym too. 10 changing rooms and a medicine room will ensure privacy and safety respectively. Bye the way the swimming pool is actually 50 meter long and has mind-blowing number of 10 lines.


VENUE GENERAL REMARKS: As Guba is in the mountains, there will not be many possibility to go to shops, pharmacies, etc. The Organising Team will provide you with the breakfasts, lunches, dinners and coffee breaks as well as a first aid kit and basic medicines should you need it. However should you desire anything else, please make sure to purchase them BEFORE coming to Ilisu as there are only limited possibilities to get these items once you have arrived.

WEATHER: The average temperature in Baku in August is usually 33-36 ยบC, sunny and hot weather. The average temperature in Guba in August is usually 26-31 ยบC (daytime), 16-21 ยบC (nights) but temperatures can change. Therefore, we highly recommended you bring suitable clothes for cold weather conditions. However, the sun in the mountains is strong, so we advise you to bring sunscreen and sunglasses with you. Do not forget to bring a raincoat or an umbrella for rainy days.

SHOPS AND BANKS: Make sure you bring enough cash with you at the beginning of the event and anything you will need for the 5 days in Ilisu. Note: In Baku, you can find 24/7 working banks, ATMs for money exchange. Demirbank (Nizami street 111) (+99412 149) Bank Respublika (Neftchilar avenue 67)

VENUES AND ADDRESSES: Guba Olympic Complex, 4th kilometer, AZ4000 Guba, Azerbaijan


RULES & LEGAL NOTES LEAVING THE OFFICIAL PROGRAMME Please note that all participants are expected to participate in all the official session elements listed in the Session Element section. The participants should be aware of the fact that managing an event with over 130 participants entails legal and insurance obligations for the Organising Team. This means that you cannot leave without the permission of an Organiser. Under no circumstances can a participant leave the session by themselves and uninformed.

ALCOHOL AND DRUG POLICY 1. Only alcoholic beverages under the threshold of 14% Alcohol by Volume will be permitted at the session to participants over the age of 18 due to restrictions imposed by Azerbaijani law and the policies of the European Youth Parliament.

2. The above point applies to all events during the session (including e.g. Pijama Farewell party), and during the full duration of the session outside of official programme elements. Please do refrain from bringing or buying any hard alcohol.

3. All participants are expected to drink responsibly to a point that it does not hinder their attendance or participation in the training programme in full. Participants found overindulging or drinking alcohol over 14 % will initially be given a warning by the Board of EYP Azerbaijan and the Organising Committee who will inform their corresponding trainer; in case of a second violation the participants in question will be sent home at their own expense.

4. The Organising Team as well as the Board of EYP Azerbaijan reserves the right to confiscate alcoholic drinks on grounds of high alcohol content, underaged drinking or overindulgence. Session participants who are not underaged may collect their confiscated alcoholic beverages at the end of the Training Camp.

5. The EYP operates a zero tolerance policy on drugs and the possession of soft drugs is a criminal offence in Azerbaijan. If a participant uses drugs or is found to be in the possession of drugs, they will be removed from the session and sent home at their own expense. The participation fee will not be refunded. Any possession of hard drugs will be reported to the police and could result in an arrest.

6. The above applies to all session participants: trainees, trainers and guests. For more information on EYP policy see the Code of Conduct at: eyp_policy_-_code_of_conduct_new_0.pdf (copy and paste the link) 9



spo Valid Pas ). ulations. g e r visa here n o a g d n e i e d n n ou depe and F, check if y C , e d p e r y i t u f q o Visa (if re ckets are o s r e w o tor (p Plug adap 220 V) s i e g a t l ard vo the stand trainers y b l i a m S stream) G t via e a n d N e I e s m N e I r b o l A f l i TR andatory ials that w m r ( e t a r a e m m g a c Trainin harger + c h t i s w t e bl ress code d t n e r Laptop/ta e f f i sidering d n G o N c I ( s H y T a d CLO g for five n i h t o l c t Sufficien ssion) activities e s e d e i h s t t u g o n duri shoes for d n a s e h t . Warm clo weather) t e w , d l e pool) for co h t n i m i . a (suitable w ll you will s /or umbre f i d t n i a u s t a m i o sw Rainc d shoes ( n a g n i h t u need. o l o c y s t n r o i o t p a S c MS E ncy medi T e I g r L e A m e N PERSO iene items and any hyg Personal Towels tional) p o ( g a B Sleeping nglasses. u s d ampfire n c a r n o e f e t r n c e s m Sun cal instru i s u , camera m s l f a i o r d e t n i a k m Any k, writing o o b e mbers). t e o m n l m a a n e o Pers ia Str us rides d b e n M o r k o c f i s t ended ld you ge u o (recomm h s s t e l kness tab c i s l e v a r T


Welcome Booklet - GUBA'18 - 2nd International Summer Training Camp of EYP Azerbaijan  
Welcome Booklet - GUBA'18 - 2nd International Summer Training Camp of EYP Azerbaijan