Volume 1, Issue 7
the treasurerâ€™s official newsletter to the New York District Key Club
Table of Contents
3 Words from Your Treasurer 4 Dues: Frequently Asked Questions 6 Role of Club Treasurer 6 October Fundraising Ideas 7 District and International Dues Collection 8 October Financial Report
Words From Your Treasurer
Hey District Board! October was a super important month for Club Treasurers that wanted to earn the Early Bird Dues patch. Dues collection should have begun and finished and member rosters should have been drafted. Invoices should have been created and checks should have been written. Three packages should have been sent: the check and invoice to International, a copy of the check and invoice to Mr. Goldstein, and a copy of the check and invoice to me. Please continue to remind your Club Treasurers of the available resources on my Issuu page. This page can be found at www.issuu.com/alexmokk. The dues guide is extremely helpful for treasurers that have questions, but I also have a FAQ in this newsletter for those extra questions not answered. Please save the date of November 15, because thatâ€™s when all clubs should be sending in their checks and invoices. Yours in the spirit of service, Alexander Mok District Treasurer 2013 â€“ 2014
Dues: Frequently Asked Questions
To whom and when should I mail the check and invoice?
Where is your Dues Guide?
You can find A Treasurer’s How-To: Membership Dues by clicking here. You can download the guide by clicking “Share” and “Download”.
Package 1 (Actual Check + Copy of Invoice) to: Key Club International PO Box 6069 – Dept. 123 Indianapolis, IN 46206-6069 USA Package 2 (Copy of Check + Copy of Invoice) to: District Administrator Mr. John Goldstein
590 Mullock Road Port Jervis, NY 12771
Can I pay for 15 members now and pay for more later?
Or email firstname.lastname@example.org Package 3 (Copy of Check + Copy of Invoice) to: District Treasurer Alexander Mok 2642 Bath Avenue Brooklyn, NY 11214
Yes, you can. After you print an invoice for your first batch of members and send your first check to International, you can continue updating your Membership Update Center. You will only be billed for the newly added members.
Or email email@example.com
What is the Early Bird Dues patch?
How will I know International received my mail?
The Early Bird dues patch is a great way to show club members that you sent in dues early. It is a patch that is placed on the club banner. If clubs donâ€™t have a banner, they can easily order one here.
Your District Treasurer will send out periodic updates with a list of clubs that have paid and not paid their dues. Just check in with your District Treasurer through email or another form of communication if you need a speedier response.
Why did dues increase from $11.50 to $12.50?
What should I do if my dues are late?
With materials and other expenses getting costlier every year, it was necessary to raise dues to stay on budget. Every dollar from member counts, and no dollars are gone to waste. Click here to view a Dues Breakdown.
If clubs do not send in their dues by the regular deadline of December 1, they are a delinquent club. Delinequent clubs cannot have delegates at conventions or candidates for higher office, but it is simple to revert back to an active status. Clubs just need to submit their dues payment ASAP.
Role of Club Treasurer
What should a Club Treasurer be doing in October? In October, they should be: Holding fundraisers and sending in FRFs and proofs Sending their member roster and dues check for the Early Bird Dues patch Speaking with their other club officers Reviewing the requirements for the Distinguished Club Treasurer Award
October Fundraising Ideas The Festive Idea
The Low Budget Idea
The Extra Special Idea
Go door to door asking for donations in return for raking the leaves in your neighbor’s front or back yard.
Nothing beats friendly competition between grades in your school. Bring in one jar for each grade and collect change and bills to see which grade can collect the most money!
Host a talent show and collect entrance fees. Be sure your acts are tasteful and be sure your show is worth watching!
District and International Dues Collection
Below you will find a breakdown of how every club member’s dues are used. The money is never gone to waste, and it is important to tell current and prospective members where their money is going. For the 2013 – 2014 service year, dues will be $12.50 in addition to the optional $1 – $3 that each club can add. The breakdown of dues is shown below. International $6.50 • International Website www.keyclub.org • International Board Meetings • Governor and Administrator Training Conference • Resources (posters, public relations tools) • Pins and Membership Cards • District Support • Awards (scholarships, distinguished officers, etc.) • International Convention • Other Expenses
New York District $6.00 • District Website www.nydkc.org • Board Meetings • District/Club Awards • District Officer Materials (pins, resources, etc.) • Leadership Training Conference • Other Expenses
Your Club $1.00 – $3.00 • Events (parties, fundraisers, etc.) • Club Website • Meeting Supplies • Supplies for Projects • Support to Attend LTC • Kiwanis Club Visits • Club Awards • Other Expenses
I hope to have more clubs earn the Early Bird Dues Patch for this service year. Please check out my How-To guide for dues for detailed steps on submitting dues and for a recommended timeline of completed actions. Click here to view my dues guide on Issuu. I will also create a chart to note which clubs have paid dues for the service year and when so that all Lieutenant Governors can remind their clubs to submit dues.
October Financial Report
As of 10/31/2013 Amount Raised Without Proofs Amount Raised With Proofs Total Amount Fundraised Goal
Year End Report # of Active Clubs 229 # of Inactive Clubs 33 # of Members 11,902
$20,654.16 $17,058.49 $37,712.65 $100,000.00
Note: Totals disregard proofs
American Cancer Society
The ELIMINATE Project
April May June July August September October November December January February March Cumulatively
$0 $0 $0 $0 $0 $0 $0
$230.60 $1,535 $1,528 $0 $0 $300 $12,435
$165 $908.30 $522.07 $0 $0 $84.87 $0
Juvenile Diabetes Research Foundation $0 $0 $0 $0 $0 $0 $265.05
Club Fundraising Totals Click here to view the fundraising progress as done by each individual Key Club.
Alzheimerâ€™s Association Wounded Warriors
Please remind every club to fill out an FRF or to send in a proof for any fundraiser applicable.
Let your clubs know which service projects I recommend fundraising for during the month of November. This is based off the October fundraising data.
Kiwanis Pediatric Trauma Center
Pediatric Lyme Disease Foundation
$97.75 $484.98 $0 $0 $0 $0 $0
$36 $0 $0 $0 $0 $0 $100
$27 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0
$4,975.53 $7,105.08 $2,884.22 $1,140 $70.20 $1632 $1,186
Thanks for reading!
3636 WOODVIEW TRACE, INDIANPOLIS, IN 46268 317.875.8555 US AND CANADA 800-KIWANIS District Treasurer Alexander Mok firstname.lastname@example.org ©2013