Page 1

Volume 1, Issue 7



October 2013


the treasurer’s official newsletter to the New York District Key Club

Table of Contents

3 Words from Your Treasurer 4 Dues: Frequently Asked Questions 6 Role of Club Treasurer 6 October Fundraising Ideas 7 District and International Dues Collection 8 October Financial Report


Words From Your Treasurer

Hey District Board! October was a super important month for Club Treasurers that wanted to earn the Early Bird Dues patch. Dues collection should have begun and finished and member rosters should have been drafted. Invoices should have been created and checks should have been written. Three packages should have been sent: the check and invoice to International, a copy of the check and invoice to Mr. Goldstein, and a copy of the check and invoice to me. Please continue to remind your Club Treasurers of the available resources on my Issuu page. This page can be found at The dues guide is extremely helpful for treasurers that have questions, but I also have a FAQ in this newsletter for those extra questions not answered. Please save the date of November 15, because that’s when all clubs should be sending in their checks and invoices. Yours in the spirit of service, Alexander Mok District Treasurer 2013 – 2014


Dues: Frequently Asked Questions

To whom and when should I mail the check and invoice?

Where is your Dues Guide?

You can find A Treasurer’s How-To: Membership Dues by clicking here. You can download the guide by clicking “Share” and “Download”.

Package 1 (Actual Check + Copy of Invoice) to: Key Club International PO Box 6069 – Dept. 123 Indianapolis, IN 46206-6069 USA Package 2 (Copy of Check + Copy of Invoice) to: District Administrator Mr. John Goldstein

590 Mullock Road Port Jervis, NY 12771

Can I pay for 15 members now and pay for more later?

Or email Package 3 (Copy of Check + Copy of Invoice) to: District Treasurer Alexander Mok 2642 Bath Avenue Brooklyn, NY 11214

Yes, you can. After you print an invoice for your first batch of members and send your first check to International, you can continue updating your Membership Update Center. You will only be billed for the newly added members.

Or email


What is the Early Bird Dues patch?

How will I know International received my mail?

The Early Bird dues patch is a great way to show club members that you sent in dues early. It is a patch that is placed on the club banner. If clubs don’t have a banner, they can easily order one here.

Your District Treasurer will send out periodic updates with a list of clubs that have paid and not paid their dues. Just check in with your District Treasurer through email or another form of communication if you need a speedier response.

Why did dues increase from $11.50 to $12.50?

What should I do if my dues are late?

With materials and other expenses getting costlier every year, it was necessary to raise dues to stay on budget. Every dollar from member counts, and no dollars are gone to waste. Click here to view a Dues Breakdown.

If clubs do not send in their dues by the regular deadline of December 1, they are a delinquent club. Delinequent clubs cannot have delegates at conventions or candidates for higher office, but it is simple to revert back to an active status. Clubs just need to submit their dues payment ASAP.


Role of Club Treasurer

What should a Club Treasurer be doing in October? In October, they should be:  Holding fundraisers and sending in FRFs and proofs  Sending their member roster and dues check for the Early Bird Dues patch  Speaking with their other club officers  Reviewing the requirements for the Distinguished Club Treasurer Award

October Fundraising Ideas The Festive Idea

The Low Budget Idea

The Extra Special Idea

Leaf Raking

Penny Wars

Talent Show

Go door to door asking for donations in return for raking the leaves in your neighbor’s front or back yard.

Nothing beats friendly competition between grades in your school. Bring in one jar for each grade and collect change and bills to see which grade can collect the most money!

Host a talent show and collect entrance fees. Be sure your acts are tasteful and be sure your show is worth watching!


District and International Dues Collection

Below you will find a breakdown of how every club member’s dues are used. The money is never gone to waste, and it is important to tell current and prospective members where their money is going. For the 2013 – 2014 service year, dues will be $12.50 in addition to the optional $1 – $3 that each club can add. The breakdown of dues is shown below. International $6.50 • International Website • International Board Meetings • Governor and Administrator Training Conference • Resources (posters, public relations tools) • Pins and Membership Cards • District Support • Awards (scholarships, distinguished officers, etc.) • International Convention • Other Expenses

New York District $6.00 • District Website • Board Meetings • District/Club Awards • District Officer Materials (pins, resources, etc.) • Leadership Training Conference • Other Expenses

Your Club $1.00 – $3.00 • Events (parties, fundraisers, etc.) • Club Website • Meeting Supplies • Supplies for Projects • Support to Attend LTC • Kiwanis Club Visits • Club Awards • Other Expenses

I hope to have more clubs earn the Early Bird Dues Patch for this service year. Please check out my How-To guide for dues for detailed steps on submitting dues and for a recommended timeline of completed actions. Click here to view my dues guide on Issuu. I will also create a chart to note which clubs have paid dues for the service year and when so that all Lieutenant Governors can remind their clubs to submit dues.


October Financial Report

Fundraising Progress

Dues Report

As of 10/31/2013 Amount Raised Without Proofs Amount Raised With Proofs Total Amount Fundraised Goal

Year End Report # of Active Clubs 229 # of Inactive Clubs 33 # of Members 11,902

$20,654.16 $17,058.49 $37,712.65 $100,000.00

Note: Totals disregard proofs

Alzheimers Association

American Cancer Society


April May June July August September October November December January February March Cumulatively

$0 $0 $0 $0 $0 $0 $0

$230.60 $1,535 $1,528 $0 $0 $300 $12,435

$165 $908.30 $522.07 $0 $0 $84.87 $0

Juvenile Diabetes Research Foundation $0 $0 $0 $0 $0 $0 $265.05






Project Recommendations

Club Fundraising Totals Click here to view the fundraising progress as done by each individual Key Club.

Alzheimer’s Association Wounded Warriors

Please remind every club to fill out an FRF or to send in a proof for any fundraiser applicable.

Let your clubs know which service projects I recommend fundraising for during the month of November. This is based off the October fundraising data.

Kamp Kiwanis

Kiwanis Pediatric Trauma Center

Pediatric Lyme Disease Foundation

Wounded Warriors

Local Causes

$97.75 $484.98 $0 $0 $0 $0 $0

$36 $0 $0 $0 $0 $0 $100

$27 $0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0 $0

$4,975.53 $7,105.08 $2,884.22 $1,140 $70.20 $1632 $1,186







Thanks for reading!

3636 WOODVIEW TRACE, INDIANPOLIS, IN 46268  317.875.8555  US AND CANADA  800-KIWANIS District Treasurer Alexander Mok   ©2013

The Gold Standard: October 2013