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TABLE OF CONTENTS Sponsors................................................3 Exhibition Lounge..................................4 Exhibitor Package US$1,500.00................................................................................. 4 Schedule*.............................................................................................................. 4 Sponsorship Options..............................5 Platinum Sponsor US$35,000 + GCT (one company only)..........................................5 Diamond sponsor US$17,500 + GCT each (two companies) .....................................5 Gold sponsor US$12,500 + GCT each (three companies) .........................................5 Welcome Reception Sponsor US$7,500 + GCT (maximum of 6 companies)........5 Lunch Sponsor US $6,000 GCT (one company only per luncheon)......................6 Topic Presentation Sponsors US$ 800.00 + GCT.................................................6 Coffee Break Sponsors US$2,500 + GCT (one company per break).....................6 Student Grants US$750 + GCT per student..........................................................7 Goodwill Sponsors & Donors (not limited)............................................................7 Advertising Opportunities......................8 Conference Handbook Advertising........8 Website Advertising.............................................................................................. 9 Sponsorship Payment Form

Caribbean Institute

of Nephrology, Department of Medicine, University of the West Indies....................................................13 Advertising Contract – Website...........15 Advertising Payment Form...................16 Exhibition Registration & Agreement Form..............................17 Exhibition Payment Form.....................18 18

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Sponsors There are different categories of sponsors and we ask that you choose that which is most suited to sponsorship objectives and the exposure that you want.

Steps to Follow as a Sponsor I.

Pick a partnering sponsorship that best suits your company’s objectives.

II.

Fill out booking form, or electronically, at the end of the document

III.

Mail to the address outlined or send via email.

We will be in touch with you to discuss the next steps as well as any additional information you might require.

3


Exhibition Lounge Exhibitor Package

US$1,500.00

The exhibition will run concurrently to the conference and there will be built in breaks for exhibits to be viewed. Coffee and snacks will be available in the exhibit hall.

Schedule* Exhibition Times

January 30 January 31 February 1

8:00 am – 5:00 pm 8:00 am – 6:00 pm 8:00 am – 5:00 pm

Break down time

February 1

4:00pm - 7:00 pm

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Sponsorship Options Platinum Sponsor US$35,000 + GCT (one company only) Diamond sponsor US$17,500 + GCT each (two companies) Gold sponsor US$12,500 + GCT each (three companies) These are the principal sponsors of the conference and will receive the highest level of benefits and only a maximum of three companies will be allowed this designation. Exposure for this sponsor will be extensive as all promotional material and activities will be included in this level. These include (and may be modified based on number of sponsors in this category): • Company designation of presenting sponsor used on all promotional material 3rd Annual Conference of Nephrology & Hypertension • Prime exhibition space featuring a double booth space • Four (4) Conference Registrations giving access to all conference lectures, a set of conference materials and refreshment breaks • Company logo on all promotional material relating to the conference • Company message and logo in conference handbook • Full page ad in conference handbook • Company logo on all stationary used for official conference documents • Company logo on conference website with 100 word description, in addition to hyperlink to company website • Insert in delegate package

Welcome Reception Sponsor US$7,500 + GCT (maximum of 6 companies) A very important aspect of the conference is the network opportunities that the social activities within the program will provide. This will offer the sponsor exceptional promotional opportunities at the start of the conference. The benefits to be derived from this include: • • • • •

Company logo on the signage relating to the welcome reception Company Branding and décor at the welcome reception area Company logo will appear in the Conference Handbook as a credit alongside the opening session listing Half page colour advert in the Conference Handbook Two conference registration package giving access to all conference lectures, a set of conference materials and refreshment breaks 5


Company logo on conference website with 100 word description, in addition to hyperlink to company website Opportunity to provide souvenirs for guests attending the Welcome reception Acknowledgement by emcee at Welcome reception

• •

Lunch Sponsor US $6,000 GCT (one company only per luncheon) Companies are afforded the opportunity to sponsor and as such will be able to highlight the company’s corporate identity through branding as well as promotion of products. The benefits of this package include: •

Invitation of selected speaker by the company on a topic area relevant to the conference theme and objectives of the Caribbean Institute of Nephrology Company logo on the signage relating to the welcome reception Opportunity to use make a 10 minute corporate presentation during lunch Opportunity to decorate and brand the lunch area using corporate images and colours. Opportunity to distribute promotional material to the delegates Company logo to be placed on lunch menus with 50 word message on inside front of menu Company logo will appear in the Conference Handbook as a credit alongside the lunch listing Quarter page colour advert in the Conference Handbook One conference registration package giving access to all conference lectures, a set of conference materials and refreshment breaks Company logo on conference website with 100 word description, in addition to hyperlink to company website

• • • • • • • • • •

Opportunity to provide souvenirs for delegates during lunch

Associate Sponsors Topic Presentation Sponsors

US$ 800.00 + GCT

Various Topics will be presented under each daily theme. Opportunities are available to become sponsors of the individual presentations. The offer is to financially support the topics that are of the most interest to the sponsor. The benefits will include: • • · · · ·

Acknowledgement of the sponsor in conference booklet Company Branding in front of lecture room presentation is being done, giving access to all conference lectures, a set of conference materials and refreshment breaks Insert in Delegate Bag Use of delegate list for one post conference mailing within six months after conference. Companies who sponsor three or more topics will be additionally given a half page ad in the conference magazine.

Coffee Break Sponsors

US$2,500 + GCT (one company per break)

Delegates will get additional opportunities to network and share ideas during the coffee breaks throughout the day. Breaks are available for sponsorship, which will afford companies the chance for additional exposure. This package includes: 6


• • • • • • •

Company Branding in break area during the sponsored coffee break Company logo will appear in the Conference Handbook as a credit alongside the coffee break listing along with a 50 word listing on company One registration package giving access to all conference lectures, a set of conference materials and refreshment breaks. Company branding on tables which will host refreshments as well as on tables in break area ONLY Opportunity for company reps to network with delegates during coffee break Insert in delegate bag Innovative idea from company to advertise during the coffee break ONLY

Student Grants

US$750 + GCT per student

The Caribbean Institute of Nephrology would like to make sure that as many young upcoming medical, nursing and pharmacy students and clinicians will be able to attend the conference, and as such will solicit funding that will accommodate persons who will not otherwise be able to attend the conference. The benefits of this package will include: ·

Company logo in the conference handbook announcing the names of the awardees of the grants and with a 50 word description of company

·

Company logo on special web page on conference website, outlining the guidelines for applications for the grants

·

One registration package, giving access to all conference lectures, a set of conference materials and refreshment breaks on the day.

Goodwill Sponsors & Donors (not limited) Companies willing to support the conference in some way for amounts less than shown above or in kind are welcomed. The conference will need support for the provision of ·

Stationary

·

Decoration for Welcome reception

·

Gifts for presenters

·

Advertising and promotions

·

Secretariat and message center

Companies may contact caribbeaninstituteofnephrology@yahoo.com for more information on the above.

The conference organizers reserve the right to remove any of the services listed previously in this document in the event that sufficient sponsorship is not received to cover the relevant costs.

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Advertising Opportunities Conference Handbook Advertising All delegates will receive a Conference Handbook which will contain all the information about the conference. This will include speakers, program of activity and so on. Advertising opportunities will be available which will afford companies high visibility throughout the conference as well as after the event. The handbook will be a 24 page full colour 8 1/2' X 11" piece and will be a keepsake – offering advertisers an opportunity to maximize on the quantity and quality of their company's exposure. Distribution will be as follows: • 500 copies to all delegates at the conference • PDF copy of the manual will be uploaded on the conference website for download up to six months after the conference Advertising rates are as follows: Colour

Black & White

Outside Back Page (8 1/2" X 11") - US$400.00

N/A

Inside Front Page (8 1/2" X 11") - US$350.00

N/A

Inside Back page (8 1/2" X 11")

- US$350.00

N/A

Full Page (8 1/2" X 11")

- US$300.00

Full Page (8 1/2" X 11") - US$250.00

Half Page (8 1/2" X 5 1/2")

- US$180.00

Half Page (8 1/2" X 5 1/2") US$180.00

The above prices do not include GCT. 17.5% will be added to all invoices. Finalized camera-ready artwork is required. Deadline for submission of artwork is December 31, 2013. All artwork must be submitted by email to demoskey@gmail.com and caribbeaninstituteofnephrology@yahoo.com

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Website Advertising The Conference website will be heavily visited over a period of four months before the conference with additional visits up to six months after the conference. We will be dedicating space for advertising of related products and equipment. The audiences of course will all be persons interested in the care of nephrology and hypertension, giving advertisers a much-targeted market. These visitors will log on for registration and general information and will of course be interested in any new products related to the field. Your products and services will be given a very a high profile in this dedicated target market based on the following: ·

Your advertising will be featured on several pages of the site

·

You can choose from different sizes and prices to suit your needs.

·

While positioning will be on a first-come, first-serve basis, the number of advertisements accepted will be limited in order to prevent clutter.

Advert Details ·

Adverts should not include audio

·

An active URL link must be supplied in the text of your advert.

·

All web-ready graphics are to be supplied by you; however design services are available for an additional fee.

In addition to the above, companies will have the opportunity to place 30 seconds commercials during breaks on a webcast of the conference proceedings which will be available after the conference for up to six months. Visitors will be able to download presentations for a prescribed fee, which will be posted later. Web Advertising Rates Graphic only Ad Types

1 Month

2 Months

3 Months

6 Months

Rotating Banner Large Box Medium Box Small Box Video Commercial Rates per rotation

US$300 US$150 US$80 US$50

$US540 $US270 US$145 US$90

US$720 US$360 US$200 US$120

US$1200 US$630 US$330 US$210

US$400

US$720

US$960

US$1600

The above prices do not include GCT. 17.5% will be added to all invoices. 9


Booking information: Advertisements can be booked on line or by email. For further details contact Adedamola Soyibo at (876) 322-3232 or email caribbeaninstituteofnephology@yahoo.com. All advertising must be pre-paid on booking. Delegate Bag Insert

US$350 per insert (Maximum 2 per company)

Companies have the opportunity to include promotional inserts with the literature that is placed within the delegate packages. Please contact us with details of the literature that you would like included.

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Sponsorship Application & Agreement Form C ARIBBEAN I NSTITUTE OF NEPHROLOGY , D EPARTMENT OF MEDICINE, UNIVERSITY

OF THE

W EST INDIES

2014 ANNUAL CONFERENCE ON NEPHROLOGY AND HYPERTENSION Please complete the following information and submit by email to caribbeaninstituteofnephrology@yahoo.com We the undersigned agree to sponsor the 6th Annual Conference on Nephrology and Hypertension, January 30February 1, 2014 with the following conditions: Name of Company *:

____________________________________________________________________

Address:

____________________________________________________________________

Post/Zip Code:

_______________________________________Country_______________________

Contact Name

________________________________________Position:______________________

Office Phone:

________________________Mobile:___________________Fax:________________

Email Address:

__________________________________website:____________________________

Short Description of Company/Products: ________________________________________________________ _________________________________________________________________________________________ __________________________________________________________________________________________ * Name of company must be written as you wish it to appear on all conference material. We would like to sponsor the following: Item Price Please tick all applicable below Platinum Sponsor US$35,000 Diamond Sponsor US$17,500 Gold Sponsor US$12,500 Welcome Reception US$ 7,500 Lunch US$ 6,000 Topic Presentation Sponsor US$ 800 Coffee Break Sponsor US$ 2,000 Student Grants US 750 per student # of Students Goodwill sponsors & Donor To be discussed Please note that prices above do not include GCT. 17.5% tax will be added to all invoices. For those items for which the number of sponsors is limited, allocations will be made on a first come first served basis Submission Deadlines: November 30, 2013 Payment Guidelines 路 50% due on signing of agreement 11


路 路

25% due by December 31, 2013 Balance due by January 9, 2014

Name of Authorizing Officer:___________________________________ Position: ________________________ Signature: _____________________________________Date:__________________________

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Sponsorship Payment Form CARIBBEAN INSTITUTE

OF

NEPHROLOGY , DEPARTMENT

OF

MEDICINE , UNIVERSITY

OF THE

W EST INDIES

2014 ANNUAL CONFERENCE ON NEPHROLOGY AND HYPERTENSION

Name of Company:

___________________________________________________________________

Method of Payment Credit Card Card Number: _____________________________________________________________________________ Expiry Date:

______________________________________Type of Card: _____________________________

Name of Card Holder: ________________________________________________________________________ Cardholder Signature: ________________________________________________________________________

Bank Draft Please make drafts payable to: Caribbean Institute of Nephrology c/o Department of Medicine, University of the West Indies

Bank Transfer:

Details for transfer will be sent with invoice. Bank Charges are the responsibility of the payee.

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Advertising Contract - Handbook CARIBBEAN INSTITUTE

OF

NEPHROLOGY , DEPARTMENT

OF

MEDICINE , UNIVERSITY

OF THE

W EST INDIES

2014 ANNUAL CONFERENCE ON NEPHROLOGY AND HYPERTENSION Name of Advertiser_______________________________________________________________ Address of Advertiser______________________________________________________________ Telephone Number__________________________Email_________________________________ I agree to purchase advertising in the 2014 conference on Nephrology and Hypertension as follows: (Please tick appropriate size)

Colour

Black & White

Outside Back Page (8 1/2" X 11") - US$400.00

N/A

Inside Front Page (8 1/2" X 11") - US$350.00

N/A

Inside Back page (8 1/2" X 11")

N/A

Full Page (8 1/2" X 11") Half Page (8 1/2 " X 5 1/2")

- US$350.00 - US$300.00

Full Page (8 1/2" X 11") - US$250.00

- US$180.00

Half Page (8 1/2 " X 5 1/2")

- US$150.00

GCT of 17.5% must be added to all prices shown above. Product or Company to be advertised_______________________________Value of Contract_____________________ Authorised By:___________________________

Signature:______________________________

Position:________________________________

Date:_________________________________

Terms of Payment 50% deposit is required with return of signed contract in the amount of $_________plus GCT. Cheques should be made payable to Caribbean Institute of Nephrology. The remaining 50% will be due on receipt of invoice along with a copy of the handbook. Conditions:

• All copy is subject to the approval of the publisher ( • Advertisers assume the responsibility of all claims against the publisher arising from any claims resulting from the printed content of the advertisement.

• The Institue shall not accept any responsibility, financial or otherwise, for any errors in the advertisements or defects in printing.

• Closing date for advertising December 31, 2013. Deadline for submission of artwork is final. If artwork is received after the closing deadline, the Publisher reserves the right to produce the advertisement contracted in whatever manner they think suitable. • No cancellations will be accepted • Artwork must be submitted in camera-ready artwork in PDF, TIFF or JPEG format, and emailed to caribbeaninstituteofnephrology@yahoo.com

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Advertising Contract – Website ____________________________________________________________________________________________ CARIBBEAN INSTITUTE OF NEPHROLOGY , DEPARTMENT OF MEDICINE, UNIVERSITY OF THE W EST INDIES

2014 CONFERENCE ON NEPHROLOGY AND HYPERTENSION Name of Advertiser_______________________________________________________________ Address of Advertiser______________________________________________________________ Telephone Number__________________________Email_________________________________ Advertising Agency________________________________________________________________ I agree to purchase advertising in the 2014 conference on Nephrology and Hypertension as follows: (Please tick appropriate size) GCT of 17.5% must be added to all prices shown above. Product or Company to be advertised_______________________________Value of Contract_____________________ Authorised By:___________________________

Signature:______________________________

Position:________________________________

Date:_________________________________

Please circle appropriate box below.

Graphic only Ad Types

1 Month

2Months

3 Months

6 Months

Rotating Banner Large Box Medium Box Small Box Video Commercial Rates per rotation

US$300 US$150 US$80 US$50

$US540 $US270 US$145 US$90

US$720 US$360 US$200 US$120

US$1200 US$630 US$330 US$210

US$400

US$720

US$960

US$1600

Terms of Payment 50% deposit is required with return of signed contract in the amount of $_________plus GCT. Cheques should be made payable to Caribbean Institute of Nephrology. The remaining 50% will be due on receipt of invoice along with a copy of the handbook. All payments should be issued to Caribbean Institute of Nephrology. Conditions:

• All copy is subject to the approval of the publisher (CIN and Touchstone Productions) • Advertisers assume the responsibility of all claims against the publisher arising from any claims resulting from the printed content of the advertisement.

• The Institute shall not accept any responsibility, financial or otherwise, for any errors in the advertisements or defects in printing.

• Closing date for advertising is December 31, 2013. Deadline for submission of artwork is final. If artwork is received after the closing deadline, the Publisher reserves the right to produce the advertisement contracted in whatever manner they think suitable. • No cancellations will be accepted • Artwork must be submitted in camera-ready artwork in PDF, TIFF or JPEG format, and emailed to caribbeaninstituteonephrology@yahoo.com

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Advertising Payment Form CARIBBEAN INSTITUTE OF NEPHROLOGY , DEPARTMENT OF MEDICINE, UNIVERSITY OF THE W EST INDIES

2014 ANNUAL CONFERENCE ON NEPHROLOGY AND HYPERTENSION Name of Company:

___________________________________________________________________

Method of Payment Credit Card Card Number: _____________________________________________________________________________ Expiry Date:

______________________________________Type of Card:_____________________________

Name of Card Holder: ________________________________________________________________________ Cardholder Signature: ________________________________________________________________________

Bank Draft Please make drafts payable to: Caribbean Institute of Nephrology c/o Department of Medicine, University of the West Indies Kingston 7, Jamaica

Bank Transfer:

Details for transfer will be sent with invoice. Bank Charges are the responsibility of the payee.

16


Exhibition Registration & Agreement Form CARIBBEAN INSTITUTE OF NEPHROLOGY , DEPARTMENT OF MEDICINE, UNIVERSITY OF THE W EST INDIES

2014 ANNUAL CONFERENCE ON NEPHROLOGY AND HYPERTENSION Please complete the following information and submit by email to caribbeaninstituteofnephrology@yahoo.com We the undersigned agree to exhibit at the 6th Annual Conference on Nephrology and Hypertension, January 30February 1, 2014 with the following conditions: Name of Company *:

____________________________________________________________________

Address:

____________________________________________________________________

Post/Zip Code:

_______________________________________Country_______________________

Contact Name

________________________________________Position:______________________

Office Phone:

________________________Mobile:___________________Fax:________________

Email Address:

__________________________________website:____________________________

Short Description of Company/Products:________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ Space Booking: Number of Booths:

__________________________

Cost:_____________________

Special Requests______________________________________________________________________________ *Company name should be written, as it should be published in all conference material and signage Terms and Conditions 路 50% deposit due with agreement in order to reserve booth space. This deposit is non-refundable 路

Deadline for registration and final payment is November 25, 2013

No cancellations will be allowed after December 9, 2013

Name of Authorising Officer: ____________________________________Position:________________________ Signature: _______________________________vvvv______Date:__________________________ 17


Exhibition Payment Form CARIBBEAN INSTITUTE OF NEPHROLOGY , DEPARTMENT

OF

MEDICINE, UNIVERSITY

OF THE

WEST I NDIES

2014 ANNUAL CONFERENCE ON NEPHROLOGY AND HYPERTENSION Name of Company:

___________________________________________________________________

Method of Payment Credit Card Card Number: _____________________________________________________________________________ Expiry Date:

______________________________________Type of Card:_____________________________

Name of Card Holder: ________________________________________________________________________ Cardholder Signature: ________________________________________________________________________

Bank Draft Please make drafts payable to: Caribbean Institute of Nephrology c/o Department of Medicine, University of the West Indies Kingston 7, Jamaica

Bank Transfer:

Details for transfer will be sent with invoice. Bank Charges are the responsibility of the payee.

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6th sponsorship prospectus