Proposed Policy Framework:
Submitted to the General Membership
WHEREAS the Alberta Liberal Party has the stated purpose of providing all citizens of Alberta with the opportunity to participate in the creation and review of the policies of the Party; AND WHEREAS the creation and review of policy is best facilitated by a transparent, democratic, and responsive process;
THE GENERAL ASSEMBLY OF THE ALBERTA LIBERAL PARTY HEREBY RESOLVES the following. POLICY OF THE ALBERTA LIBERAL PARTY
1. In accordance with this resolution, Policy Resolutions may be passed by at an Annual Convention of the Party, at a general convention called specifically for the discussion of policy, or by the Board of Directors of the Alberta Liberal Party.
2. Policy ratified in accordance with this resolution shall be deemed the policy of the Alberta Liberal Party and shall be considered in the development of any Party platforms or materials. Policy ratified in accordance with this resolution shall not be contradicted by any Party communication. STANDARD PROCEDURE FOR PROPOSING POLICY
FORMAT OF POLICY RESOLUTIONS
3. Policies submitted to the Alberta Liberal Party for consideration shall be in a standard format:
a. Policy Resolutions shall restrict themselves to a single matter or issue, and shall be of a concrete rather than philosophical nature; b. A Policy Resolution should contain a preamble which is intended to assist in explaining the Policy Resolution; c. Policy Resolutions shall not exceed 300 words in length, inclusive of any preambles as provided for in Section 3b;
SUBMISSION OF POLICY RESOLUTIONS
d. Policy Resolutions shall conform to any additional guidelines on format or style set out by the Party.
4. Policy Proposals shall be submitted directly to the Vice-President, Policy or to the VicePresident, Policy through the Alberta Liberal Party office. 5. Policy Proposals may be submitted at any time by the groups outlined in Section 6.
6. At any given time there can be the following number of proposals up for consideration: a. Up to two (2) Policy Proposals submitted by each Alberta Liberal Party Constituency Association;
b. Up to four (4) Policy Proposals submitted by each Commission of the Party as recognized by the Board of Directors; c. Up to ten (10) Policy Proposals submitted by the Alberta Liberal Caucus;
d. Up to five (5) Policy Proposals submitted by the Board of Directors of the Alberta Liberal Party; e. Up to one (1) policy proposal from each stakeholder group as recognized by the office of the Alberta Liberal Party, accepted at the discretion of the VicePresident, Policy;
f. Any number of resolutions signed by any ten (10) members at large. The Vice-President, Policy may at their discretion limit the number of resolutions accepted from members at large to ten (10), and shall choose those accepted for consideration; g. Up to three (3) Policy Proposals submitted by the Vice-President, Policy.
WITHDRAWAL OF POLICY PROPOSALS POLICIES COMPLIANCE
h. Up to three (3) Policy Proposals submitted from each regional policy conference as defined in this act.
7. Policy resolutions may be withdrawn by the submitter(s) at any time by providing written notice to the Vice President, Policy. 8. Upon receiving a policy proposal, the Vice-President, Policy shall:
a. Determine whether said proposal is in compliance with this resolution, any other relevant resolutions, the bylaws of the Alberta Liberal Party, and the Societies Act. Should it be found in contravention of any of these documents, the Vice-President shall reject the Policy Proposal and inform the submitter(s) in writing of the rejection and the reasons behind the decision.
b. Ensure that Policy Proposals comply with the provisions of this resolution as to form, and may at their discretion alter, combine, divide, or vary a Policy Proposal in any manner not affecting its substance. STANDARD PROCEDURE FOR POLICY REVIEW AND DEVELOPMENT
SYNOPSIS OF POLICY REVIEW PROCEDURE
9. Policy Proposals accepted by the Vice-President, Policy shall be subject to a broad-based review to receive feedback on the popularity and feasibility of the Proposed Policy. The Vice-President, Policy shall manage this process and shall seek the input of members, stakeholders, and the Alberta public. 10. The Party shall make available an online forum for members of the Alberta Liberal Party, stakeholder groups, and the Alberta public to view and offer comment on Policy Proposals.
REGIONAL POLICY CONFERENCES
POWERS AND LIMITS OF POLICY REVIEW PROCESS
DISCRETIONARY POWERS OF THE VP POLICY
11. The Vice-President, Policy shall arrange regional policy conferences to debate the merits of Policy Proposals prior to their consideration at the Annual Convention.
12. The rules of order and format of the Regional Policy Conferences shall be set by the VicePresident, Policy. 13. The Vice-President, Policy shall send relevant stakeholders Policy Proposals and request formal comment on their view of the feasibility, desirability, and any problems they perceive with the Proposed Policy. 14. The Vice-President, Policy, shall determine the relevance of a Proposed Policy to a stakeholder.
15. Stakeholder comment, summary of debate, and any proposed amendments resulting from the Policy Review Process shall be made available to the Plenary Session of the Alberta Liberal Party that is considering the Policy Proposal. No aspect of the Policy Review process shall allow the direct amendment or rejection of a Policy Proposal.
16. The Vice-President, Policy may exclude a Proposed Policy from any or all aspects of the Standard Procedure for Policy Review at his or her discretion or under direction from the Executive Committee of the Alberta Liberal Party. STANDARD PROCEDURE FOR THE RATIFICATION OF POLICY
STANDARD RATIFICATION PROCESS POLICIES TO BE CONSIDERED
RIGHTS OF MEMBERS IN THE POLICY RATIFICATION PROCESS
17. All Proposed Policies of the Alberta Liberal Party shall be presented for ratification or rejection to one or more plenary sessions at each Alberta Liberal Party Annual Convention.
18. All Proposed Policies received and accepted at least forty-five (45) days before the commencement of each Annual Convention shall be considered at a plenary session of that convention. Proposed Policies received less than forty-five (45) days before the commencement of the Annual Convention shall be considered at the following Annual Convention. 19. Each member in good standing of the Alberta Liberal Party may vote in the Standard Procedure for the Ratification of Policy, and shall be provided a voting placard to that effect upon registration at the Annual Convention. 20. No later than two weeks prior to the commencement of each Annual Convention all members of the Party in good standing shall be sent:
a. A synopsis drafted by the Vice-President, Policy of all Proposed Policies up for consideration, including any provisional policies that may have been passed under Section 31;
b. A summary drafted by the Vice-President, Policy of the rules of procedure for the ratification or rejection of policy; c. Information on how to acquire the full text of Proposed Policies and any comments or stakeholder input received on proposed policies in advance of the Annual Convention; d. The time, date, and location of the plenary session(s) that shall be addressing the Proposed Policies.
21. The Vice-President, Policy may schedule or designate any session at an Annual Convention to be a Policy Breakout Session, and shall appoint a Chair to preside over the same.
22. Breakout Sessions shall have the authority to:
a. Debate Policy Proposals. Debate shall be governed by rules or order determined in advance by the Vice-President, Policy. b. Propose amendments to the plenary session by majority vote. Amendments proposed by a Breakout Session shall be considered in order of their approval, and fall behind any earlier amendments suggested through the standard review procedure in precedence. c. Provide short comment on the Proposed Policy to be delivered verbally to the relevant plenary session.
d. Take a guiding vote. The Chair of a Breakout Sessions may call a guiding vote, the results of which will be provided to the plenary session upon the presentation of the Proposed Policy.
23. Breakout Sessions shall not amend, ratify, approve, or reject Proposed Policy directly.
24. Plenary Sessions of an Annual Convention called for the purpose of ratifying or rejecting policy shall be chaired by the Vice-President, Policy or designate. 25. Proposed Policies shall be addressed in an order determined by the Vice-President, Policy.
26. Upon presentation of a Proposed Policy:
a. The Chair shall call for a show of voting cards by members who wish to debate the Proposed Policy. If less than twenty (20) voting cards are raised, the Chair shall call for an immediate vote on the Proposed Policy. b. Should twenty (20) or more members indicate they wish to debate the resolution:
i. The mover of the Proposed Policy or designate shall have one minute to summarize the rationale for the Proposed Policy; ii. The Chair shall present to the plenary a summary of the input received on the Policy Proposal from the Policy Review Process or Breakout Sessions that has not already been provided in written format. iii. Two members in favour and two members opposed to the resolution may be recognized and permitted to speak for up to one minute each; iv. Amendments proposed through the Policy Review Process or by Breakout Sessions of the Ratification Process shall be considered. No additional amendments shall be considered;
v. One member in favour and one member opposed to each amendment may be recognized and permitted to speak for up to one minute each.
vi. The member who opened debate under 26[b][i] shall be permitted one minute to close debate.
c. Notwithstanding the provisions in this section, the Chair may:
i. Limit debate in order to permit as many Policy Proposals to be considered in a fair and open manner; and
ii. Allow, expand, or increase debate if time permits, or if the Policy Proposal is in the opinion of the Chair is of sufficient importance to warrant increased debate.
d. All resolutions or amendments shall require a majority vote by those present and voting, and if passed shall become Policy of the Alberta Liberal Party.
e. All resolutions that fail to receive a majority vote by those present and voting shall be deemed defeated and removed from further consideration until resubmitted under Section 6 of this Resolution.
27. The results of the votes held at the plenary session shall be used to prioritize the Policy of the Alberta Liberal Party, with the priority ranking being the number of votes in favour of the Proposed Policy minus the number of votes opposed to the Proposed Policy.
28. The resolutions with the three highest scores as determined by Section 27 shall be considered the Priority Resolutions of the Alberta Liberal Party. 29. The Party shall include in its Election Platform a minimum of two out of the three Priority Resolutions from the most recent Annual Convention. STANDARD PROCEDURE FOR THE RATIFICATION OF POLICY
BOARD RATIFICATION OF POLICY PROVISIONAL RATIFICATION OF POLICY BY CAUCUS
30. The Board of Directors of the Alberta Liberal Party may by a 65% vote enact such Policy Resolutions as the Board of Directors considers essential between Annual Conventions.
31. Upon notification of the President and Vice-President, Policy of the Alberta Liberal Party, the Alberta Liberal Caucus may make policy binding upon the Alberta Liberal Party as it sees necessary to carry out its role. a. Policy created under this Section shall be deemed ratified provisionally until such a time as it can be put forward to an Annual Convention of the Alberta Liberal Party.
i. Ratification of Provisional Policy shall take place at the opening plenary session of an Annual Convention, and be done by omnibus resolution. ii. Any member may call for a vote to separate out any policy of the omnibus resolution. The motion to separate will be voted upon immediately without debate.
iii. Policies separated out under Section 31[a][ii] shall be reclassified as Proposed Policies and added to the schedule for consideration under the rules set out in Sections 22 and 26 of this resolution.
b. The Alberta Liberal Caucus shall not resubmit a provisional policy to the Party that is materially similar to one that has been rejected by an Annual Convention for a period of one (1) year.
EMERGENT POLICY RESOLUTIONS
32. Notwithstanding the Standard Policy Procedure, Emergent Policy Proposals may be considered at a Policy Plenary Session if submitted in writing signed by at least 40 members to the Vice-President, Policy no later than one hour before the opening of the Policy Plenary. REPEAL AND EXPIRATION OF POLICY
REPEAL OF POLICY
33. Policies may be repealed through the same process as implementation, but in no case shall: a. The Alberta Liberal Caucus provisionally repeal a Policy passed by an Annual Convention under Section 26 or the Board of Directors under Section 30;
EXPIRATION OF POLICY
b. The Board of Directors repeal a Policy that has been passed at an Annual Convention within the past six (6) months.
34. Policies passed under this resolution shall expire at the commencement of the third general meeting following their approval. APPEALS AND DISPUTES
DISPUTES ABOUT THE POLICY PROCESS APPEALING A DECISION OF THE VP POLICY
35. Disputes over the execution of the Policy Process as outlined in this resolution by any Party employee or designate of the Vice-President, Policy shall be adjudicated by the Vice-President, Policy.
36. Decisions of the Vice-President, Policy may be appealed within 48 hours of the decision being made to the Executive Committee or designate body. 37. The ability to remedy the situation shall not be restricted to the language in this Resolution.
38. Non-compliance with these rules does not render any act or proceeding void, but such non-compliance may be corrected on such terms as the Vice-President, Policy or any committee hearing an appeal as a result of the non-compliance may direct in order to properly reflect the spirit and intent of this resolution. STATUS UPDATES
STATUS OF PARTY POLICY
39. The Vice-President, Policy will deliver a report to each Annual Convention of the Party on the progress towards adoption and implementation of Policy Resolutions by the Alberta Liberal Party and the Government of Alberta. MISCELLANEOUS
40. The Vice-President, Policy shall make such typographical or other changes as to form not affecting the substance of any Policy Resolution as may be required from time to time.
DESIGNATES OF THE VP POLICY
ABRIDGEMENT OR ENLARGEMENT OF TIMELINES ADDITIONAL RULES
41. The Vice-President, Policy may delegate any of the powers, duties, or responsibilities of the Vice-President, Policy to any other member or duly constituted committee of the Alberta Liberal Party.
42. In case of electoral urgency or other sufficient cause, the Vice-President Policy may either abridge or enlarge a time period prescribed by this resolution. An abridgement or enlargement may be made before or after the expiration of the time period. 43. The Vice-President, Policy may make additional forms and rules provided they are not inconsistent with this resolution.
44. In the event of a conflict between this resolution and the Alberta Liberal Party Bylaws or Societies Act, the document which conflicts with this resolution shall prevail. RESCINDING OF PREVIOUS RULES AND REGULATIONS
RESCINDING OF PREVIOUS RULES AND REGULATIONS
45. The passing of this resolution shall have the effect of rescinding all previous rules and resolutions passed on the policy creation process.