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Annual R eport 2012 - 2013 Student Affairs

Email For Male: admissionsmen@alfaisal.edu Email For Female: admissionswomen@alfaisal.edu Office of Admissions Alfaisal University P.O. Box 50927 Riyadh 11533 Kingdom of Saudi Arabia Toll Free: 920000570

Annual Report @alfaisaluniv

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S t u d e n t A f f a i r s 2012 - 2013

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alfaisaluniv

alfaisaluniversity

Annual Report

S t u d e n t A f f a i r s 2012 - 2013

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Contents

Vision Alfaisal Student Affairs deanship aims to create a diverse student community that will become responsible global citizens through combining knowledge and effort.

Vision and Mission 4 The department values 7 Strategic goals 8 - 11 Student Affairs core function 11 Admission 13 Registration 14 Services

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Recruitment 16 Involvement 18 Accomplishments 19 Numbers 21 - 22 Activities 23 - 26 Goals 27

Mission

Clubs 28

To provide information and academic services to the University community in an efficient,

Initiative Events and activities 29

user-friendly manner while ensuring accuracy, integrity, and confidentiality of academic

Students Associations 31

records. To provide exemplary service by continually improving our business processes for registration, scheduling, scholarships, academic records, degree audit, and related functions. To provide distinguished student activities and services. To recruit the best students.

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Annual Report

S t u d e n t A f f a i r s 2012 - 2013

Annual Report

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Student Affairs Team

Dean of student Affairs Dr.Mohammed Alowayed

The Assistant Dean: Dr.Hend Al-Sudairy • • • • •

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Alaa Alghofaily Badraa Otaibi Eman Al-Hammad Jihan Alshugair Reem Almakadi

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• • • • • • • • •

Abdullah Al Mosawi Abdullah AlKhrashi Ahmed Adam Alaa Joudeh Mohammad Al Nufaie Mohammed Al Omran Mohammed AlGhamdi Omran Abu Alkhair Waleed Albaty

Dr.Mohammed Alowayed Dean of student Affairs:

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The Department Values • Devotion is an integral part to our teamwork and dedication

to the

advancement of our shared goals.

Strategic Goals 1. Ensure business continuity by investing in staff and technology, managing resources effectively. The success depends on maintaining and nurturing competent and caring staff. It is therefore

• Commitment We honor all commitments to our students and to each other as they are rooted in our service to the university.

a priority to provide opportunities to staff members to develop their skills. Therefore, the staff training fund is permanent item in the budget. These training programs will be utilized to enhance customer service skills and to promote opportunities for personal and professional

• Ethics We believe ethics are the spine bone for all successful interactions. • Respect We are a diverse organization, which values differences

growth.

and

demonstrates respect for human dignity.

• Communication We strive to communicate in ways that reflect the mission and values of our organization.

A continuing goal of the Office of the University Registrar is to enhance the experience of

• Cheerfulness We believe in the importance of humor in the work place and the benefits of laughter in life.

• Accuracy We strive to give accurate information, dates, to help

2. Ensure efficiency quality, documentation of business, and business recovery. faculty, staff and students as they access core services of the department. Student Affairs personnel will be working with Enterprise Systems staff to implement improvements to the student records system and to expand web access to all principal services.

all staff,

students and faculty.

• Accessibility Male and female staff are accessible either through offices hours, email, or tickets.

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Strategic Goals 3. Provide excellent service to students, faculty, staff and external entities.

Strategic Goals 5. Recruit, support, develops and retains academically talented undergraduate and graduate students.

The Student Affairs Staff works extremely hard to provide exemplary customer service

The recruiting team work hard all year long to increase the number of well-qualified students

that is prompt, courteous and meets expectations. However, our goal is to continually

who can be admitted to the university. That includes: school visits; campus visits, higher

improve and enhance the service delivery. Presently, the office offers e-mail, tickets,

education exhibitions. Awards are given in recognition of students’ academic and ‘charitable

and call center to “Contact Us” and reply to questions that are received.

achievements.

6. Support innovation and creativity in extra –curricular activities 4. Provide a work environment that encourages staff development and growth.

community. Our goal is to become an active office of volunteers who expand the circle of

Being part of a family is an important source of security for staff. Also it is important

work to help others by providing opportunities to volunteer on campus and in the community

the feeling that a person has mastery in his/her environment. Student Affairs is keen

during the whole academic year. We continually support Alzheimer society, Zahra society and

to communicate to the staff that they can accomplish their tasks. That will encourage

sending care packages as donation to the needy families in Riyadh.

The Student Affairs Staff acknowledges the value of serving both the university and the

the growth and development of the employees.

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Strategic Goal 7. Develop and support students' rights needs and services. The Student Affairs Staff strives to support the tracking and awarding of approved undergraduate and graduate level certificates of community services. For the first time, these awards will be annotated on transcripts. The Office of the University activity officer will certificate awards and to announce procedures for submission and recording of nomination.

8. To effectively communicate procedures and responsibilities for the successful use of our services. The Student Affairs Staff is keen on introducing policies and services to students. All information are posted on the university site under students ‘handbook where all services are stated. In the orientation day students are introduced to all facilities.

9. To adhere to policies and model the highest standards. A core responsibility for Student Affairs is to maintain and promote Alfaisal University's reputation for excellence and integrity. All employees at all times, conduct his or her activities in accordance with the highest professional and community highest

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Alfaisal University Orientation Day 2012

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Core Function Admission •

Announce admission procedures and deadlines.

Review online applications.

Provide answers to questions and concerns regarding admission.

Admission Assessment Exam for new students.

Certify copies of diplomas for international students.

Provide data entry and imaging of admissions and Students affairs support documents.

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Archive all data and files.

Coordinate student's information change requests and resolves discrepancies.

Provide enrollment certification.

Compile admission reports.

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S t u d e n t A f f a i r s 2012 - 2013

Core Function Registration •

Verify enrollment, academic progress and eligibility.

Coordinate registration of all students

Coordinate the creation, editing and distribution of various enrollment reports to departments and colleges.

Registration for students repeating a course.

Course schedule adjustments during the term.

Drop/add support to student, including class lists and data on students not meeting course prerequisites.

Processes withdrawals, cancellations of registration and replacements.

Provide degree audit.

Processes department requests during term and final exams.

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Core Function Services •

Issue Studnet ID Cards.

Placement test.

Provide lockers to students.

Coordinates processing of requests to review academic records.

Schedule classroom space for instructional activities, seminars, and student meetings.

Coordinate special activities for students.

Design and facilitate student’s recognition and reward activities.

Processes and mail all requests for official transcripts.

Open and sort incoming tickets.

Processes student requests for forms.

Confirm citizenship of students.

Prepare university academic calendar.

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Core Function Recruitment Arrange exhibitions, school and campus visits. Alfaisal student and faculty will share their experience with potential students and visitors. *Interest forms: Provides a means of communicating with potential students. Internal Events: 1-Open House 2-How to choose your major External Events: 1-IECHE 2- Colleges Fair To Increase the general public awareness of Alfaisal University by inviting potential students and their families.

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We are involved

Orphan Day 2012

The Student Affairs’ strong support of the University of Alfaisal’ s Campaign for Charities underscores one of the Alfaisal’ s goals to “work with the surrounding community to improve the quality of life in the community and to ensure a vibrant and sustainable

Alfaisal Graduation Ceromony 2013

environment in which to live and work.” The Office of the activities coordinates many charitable activities some of them to raise money for the needy people, others to extend a hand to the elderly people or to those with special needs.

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S t u d e n t A f f a i r s 2012 - 2013

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Accomplishments Student Affairs represent Alfaisal University in international, national, and regional professional organizations, including:

MOHE Exhibitions

Leaders Committee

Schools Research Committee

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Alfaisal University Graduation 2013

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Numbers

For the period from June 1st, 2012 – May 31st, 2013

Add / Drop

Admission processed files

39,784

Total Enrollment in Classes 12978

Graduates 141

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1,098 application

Numbers

For the period from June 1st, 2012 – May 31st, 2013

Transcript issued

Documents Scanned (Media Tab)

2.075

1780

Withdraw request

Interest Form

Email sent

117

8386

15257

Helpdesk Tickets

Total number of NetClassroom & Email account info created

Activities

1,077

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2,075

School visits

Campus vists

Grade Changes

Events

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70

512

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S t u d e n t A f f a i r s 2012 - 2013

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Activities

Activities

The First Annual Silent Auction Art Gallery

Celebrating Culture and Diversity At the 7th Annual International Festival Students contribute in an open buffet by heritage dishes and food from their homes.

Facilitation of extra-curricular activities for

It allows students to link

students comes as an implementation of AU’s

academic knowledge

philosophy, “Student centered University”.

with practical

Students need space to practice what they “love

experience, thereby

to do” alongside doing what they “have to do”.

leading to a better

Moreover, extracurricular activities empower

understanding of their

students to discover and develop practical skills

own abilities, talents,

important to their career path and imperative for

and career goals.

future job success.

Future employers seek individuals with these

Students will have opportunities to improve their

Art Gallery

increased skill levels,

leadership and interpersonal skills while also

making these involved

increasing their self-confidence.

students more viable in

Appreciation for Workers

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the job market.

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Sports Activities

Sports Activities Sports practiced outside of AU’s Campus

Sports Practiced by Al Faial Students Realizing the importance of sports activities to

Because of none-existence of sport facilities,

students’ life at campus, and responding to it, AU

an alternative solution had to be considered.

has been and will continue providing students

Hence, with the generosity of King Faisal

with needed sportive facilities and equipment

Schools an agreement is reached with KFS

within AU’s present capabilities. Limited space

that allows AU’s students to use KFS’s sport

and facilities utilizable for sportive proposes

facilities of Football and Basketball for two

limits the sport types practiced and the potential

hours (5:30pm – 7:30pm) three days a week

of them and forcing us to find alternative

(Sun, Mon and Tus.)

solutions outside of AU, Hence, students practice some of their sports at campus and some outside of campus.

Sports practiced at AU’s Campus Lack of space at AU determines the type of practicable sports to indoor table based sports:

-Football Basket Ball Open Tournament AU›s Basket Ball team has participated in PSU›s open tournament and did a very good results by qualifying to the semifinal.

Students play Football casually at KFS every Sunday, Monday and Tuesday from 5:30pm to 7:30pm.

-Basketball

-Ping Pong

Students play Basketball casually at KFS every

Students play Ping Pong casually on the Ping

Sunday, Monday and Tuesday from 5:30pm to 7:30pm

Pong Table placed near the students’ dine in area at campus.

- Billiard Responding to students’ desire, a Billiard table is provided near dine in area inside the campus.

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S t u d e n t A f f a i r s 2012 - 2013

Annual Report

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Goals of Acitivities

Clubs Any group of students with common interest in any type of hobby, Art, activity, Culture or sport can come together under an organized Students Club, established by students themselves and funded by AU. There are 13 registered clubs:

Support students’ extra-curricular initiatives

Respond to students extra-curricular needs

To encourage students to be involved in community

Provide space where students practice organized team work

To complement the educational life of the university

Enforce the image of Alfaisal as a student centered university

OutLoud Club Movie as a visual Literature Club

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Promote practical ethics

Encourage unity within diversity

Improve University-Students relationship

Annual Report

S t u d e n t A f f a i r s 2012 - 2013

Debate Club

Kung FU Club Males Islamic Club Drama Club Billiard Club

Book Club

Health Club Community and Service Club

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Initiative Events and Activities

Initiative Events and Activities

Students have been active thru the first semester of current academic year (2012 -2013). They have shown a high level of organizing and running the events, and each organized event becomes a motivation to other students to organize another event. Here is a list of events organized by students from deferent associations and clubs: #

Event title

Brief Description

Organizer

Date

1

Qura'an Recitation competition

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Alzheimer's Day

An exhibition to increase the awareness of Alzheimer disease

Bandar Al Shammary

23/09/2012

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Safe Driving And car racing seminar

A lecture around Safe Driving And car racing delivered By Saudi racing champion Saeed Al Moori

Mohammed Ashor & Naif Ghazal

10/06/2012

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World Sight Day 2012

A small Fun-educational exhibition to increase awareness of the eye's health

Karam Haweah

10/10/2012

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Freestyle Football Show

A free styling football show delivered by a professional freestyle band at the campus of AU

Rashid Shahid

16/10/2012

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Toy Donation Campaign

A campaign organized to collect debatable toys for orphan children

Lucman Anwar

16/10/2012

20 Future Trends In Electronics

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ESA 8x8 Football Tournament

A Mega football tournament that sets 16 teams from different parts of Riyadh to compete in on day

Naif Ghazal

17/10/2012

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Blood Drive Campaign

CAS club has organized a blood drive campaign inside .campus for 4 days

CAS Club

10/11/2012

Paper Recycling Project

CAS club has distributed recycling bins around the campus and offices aiming to promote paper recycling

CAS Club

20/11/2012

Mohammed Al Khani

22/12/2012

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A competition around Qura'an Recitation and it's arts Ahmad Shamiyah from 1st Week after Ramadan judged by Shaikh Naser Al Qutamy CoM Holydays

Collaborative Activities with 16 "Riyaly" program

A presentation delivered by Dr. Suhad Al Moygel from 10 How To Promote Healthy Diet MOHE on Healthy diets 11

Ping Pong Tournament

A Ping Pong tournament that sets 16 players from AU to .compete for the title

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BLS introductory Campaign

A Small campaign inside AU to raze awareness of Basic Life Support

Mohammad Adam Kassab

25/12/2012

A campaign organized in cooperation with "Naqa'a" to introduce new effective methodologies to quit smoking

Ahmed Al Agha

31/12/2012

13 Smoking Awareness Campaign

Naif Al Obaidallah

27/11/2012 - 25

SEDCO Holding's flagship Riyali CSR program, educates the Saudi population on financial literacy Alfaisal Community & and empower them with personal financial skills )Service Club (CAS to achieve a desirable standard of living. The first .phase of this program targets college students

16/2/2013

A series of sessions around Qura'an Recitation and Alfaisal Islamic Club .memorization organized by AU Islamic Club

Every Saturday

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Qura'an Memorization Halaqa

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ESA 2 vs. 2

A one day knock-out football tournament organized by ESA for all students where 16 teams of two players compete for the title

ESA

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Counter-Strike Night

Open intra-network Video Gaming competition .between students

Mutaz Chamseddin

13/03/2013

paper on "Future Trends In Electronics" presented by guest speaker hosted by ESA

ESA

02/04/2013

AU's Basket Ball team has participated in PSU's open tournament and did a very good results by .qualifying to the semifinal

Basket Ball Team

Training Program for students

Student Affairs

2013 /4/ 5-9

Basket Ball Open Tournament

Collaborative Activities with 22 Abu Dawood Training Center foundation 23

Collaborative Activities with Injaz company

Training Program for students

Student Affairs

2013 /4/ 12-23

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ESA ROBOGAMES

a competition in assembling and programming robots organized by EAS

Faisal Al Jadaan

13/5/2013

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Art Gallery

the first annual Silent Auction Art Gallery

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Collaborative Activities with AFTA  foundation

Series of activities in collaboration with AFTA to promote for them as community service

Alfaisal Community & )Service Club (CAS

09/05/2013

2013 /5/ 5-6

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Collaborative Activities with SANAD

Series of activities in collaboration with SANAD to promote for them as community service

Alfaisal Community & )Service Club (CAS

09/02/2013

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Food Day

Students contribute in a large lunch open buffet by heritage dishes and food from their homes

MSA

19/5/2013

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ESA Paintball

An entertainment night at a Paintball center for CoE students

ESA

12/2/2013

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End of The Year Series of Events

Series of entertaining activities at rented "esteraha" for Med students for 3 days for deferent years .batches

MSA

4-6/6/2013

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Student Association There are four students Associations, each college has one, they are:

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Alfaisal University Open House

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Alfaisal University Student Affairs Annual Report