AJAY KUMAR GUPTA Westmere Condominium, Unit #07-08, Block 71, Jurong East Street 13, Singapore 609650
HP : +65- 83050987
CAREER OBJECTIVE Extensive and successful experience through diverse roles and responsibilities in extremely challenging environment of EPC (Engineering, Procurement & Construction) project procurement, Project management, global sourcing, international contracts and cost control makes me seek more challenging positions and superior growth opportunities.
EDUCATIONAL QUALIFICATION Bachelor of Engineering, Mechanical (first class) from Malaviya Regional Engineering College, Jaipur, India, University of Rajasthan - May 1999
AFFILIATIONS ď‚ˇ Member of Institute of Supply Management (ISM), USA ď‚ˇ Member of International Association for Contract & Commercial Management (IACCM), USA
PROFILE Proven expertise with strong track record in EPC project Procurement, Expediting, Losgistics & Supply Chain Management. Skilled negotiator with demonstrated ability to achieve cost reduction. Highly organized with the ability to manage multiple projects & meet deadlines. Background & experience working at responsible positions in procurement management on a variety of large scale, multi million dollars turnkey and EPC projects in India & Indonesia. Experienced of working, interacting, supervising in Multiethnic, Multinational & Multi cultural environment. Familiar with all major European, US & South East Asian Suppliers and Contractors / Service Providers and Engineering Consultants. Proven, broad-based strengths and accomplishments in : EPC Procurement Management
Contractual Disputes and Claims
Vendor Document Management
Negotiation & Influencing Skills
Estimation & Tendering Management
Project Specific Procedures
Supplier Relationships Management
Cost & Material Control
Project Close Outs
Worldwide Vendor Database
PROFESSIONAL EXPERIENCE SWIBER OFFSHORE CONSTRUCTION PTE. LTD, Singapore September 2010- Present (A subsidiary of Swiber Holdings Ltd., provides offshore engineering, procurement, construction, installation and commission (EPCIC) services to Oil & Gas industry. A prominent player amongst major offshore oil and gas service companies with close to 1000 employees, headquartered in Singapore with offices in Brunei, India, Indonesia, Malaysia, Middle East and Thailand) Senior Procurement Manager Plans, organizes and manages the efficient procurement of EPCIC projects in accordance with company and client requirements; and in accordance with established company policies and procedures. Handle all matters related to the procurement of a Projects material, equipment and services scope. Project Handled ■ MHNRD II project (Pipeline and offshore platforms modification) for ONGC, India (USD 148 Million) ■ North Tapti Gas Field Dev Project (Offshore Platforms-2 Nos) for ONGC, India (USD 118 Million) Key Job Functions Oversees all Procurement activities associated with the effective purchasing of Project by the Procurement Department in accordance with Project or end user schedules, specifications and budgets. Develops in conjunction with Project Procurement Managers/Coordinators the Project Procurement Execution Strategy for individual Projects. Manage effectively, the Procurement Department to undertake Project RFQ’s, commercial evaluations, PO award and PO administration to final delivery and PO close out. Resolution of all commercial and Terms & Conditions criteria and issues related to RFQ’s and PO’s. Provide procurement support to the Procurement Proposals Coordinator and the bid proposals process including RFQ’s and commercial bid evaluations. Where necessary participate in bid review meetings. Monitor all procurement-related activities and performance, providing direction and support needed to team members, so as to ensure the successful delivery of project and non-project requirements. Undertake regular staff performance reviews. Liaise with Vendors and coordinate and assume lead participation in all Vendor commercial clarification meetings and/or conference calls and act as the company focal on all commercial communications with Vendors during the full purchase order cycle i.e. from proposal phase RFQ to final PO close out. Review and approve of all commercial bid evaluations, purchase orders and PO revisions in accordance with the Delegated Authority matrix. Liaise with individual Project Procurement Managers/Coordinators on all procurement matters related to the execution of the Project Procurement Strategy and the effective acquisition of the Project materials, equipment & services scope. Liaise with Fabrication and Marine operations personnel on materials, equipment or service requirements and/or procurement related matters and undertake tasks or actions as needed. Liaise with the coordinator– Expediting and Inspection Projects and individual Project Lead Expeditors on Vendor performance matters and PO expediting requirements including resolution of Vendor PO performance issues and/or recovery actions. Liaise with Engineering and QC on technical/Quality matters related to an RFQ and/or PO. Liaise with Legal, Accounts Payable, Project Planning, Shipping & Logistics team and Document Control on all matters related to the procurement activities as necessary. Sustain conformance with the company policies and Procurement Procedures by the Project Procurement group and contribute to continuous improvement of procurement work methodologies and processes.
PT. GUNANUSA UTAMA FABRICATOR, Jakarta,Indonesia November 2008- August 2010 (PT Gunanusa Utama Fabricators is a leading EPC contractor operating in Indonesia since 1980 specialized in engineering, fabrication, and installation of offshore platforms, ship building, steel structure, heavy equipment, and modules. To date, we have successfully completed more than 100 offshore structures such as production, compression, well-head platforms/modules and jackets) Procurement Manager Planning and controlling the purchasing activities covering purchasing, expediting, inspection, transport and logistics related to materials, equipment, bulk and services. Establish and implement the overall project procurement plan, policy and procedures including sources of supply, order requirements, commercial terms and conditions and procurement strategies for selected equipment and key performance indicators (KPIs). Project Handled ■ Ujung Pangkah Development Offshore Phase II project for Compression and Processing Platform (CPP) and Accommodation and Utilities Platform (AUP) – USD 139 Million ■ Assist Procurement of long lead items and handle the complex and difficult procurement assignment for ONGC ICP-R and PTTEP Bongkot 4A project Key Job Functions: Plan, supervise, monitor and control procurement activities to ensure equipment, materials and services are supplied to schedule, quality and budget. Manage the complete supply chain that includes procurement, post order expediting, vendor document management, inspection, shipping & logistics, material management, vendor site supervision activities and final close out. Ensure all procurement processes and activities are compliant, auditable and in strict adherence to company policies, standards, local rules and regulations and meeting project objectives. Prepare list of all the equipment, material and services to be procured, collect budget proposals from tendering stage and prepare the Procurement budget sheet for the project for management approval. Prepare Procurement schedule taking input from main contract (what are the key project Milestones), Fabrication team (what is the ROS date as per fabrication sequence), and Engineering sub contractor (issuance date of procurement deliverables). Identify Long Lead Items (LLI) and establish procurement strategy for LLI. Develop Approved Vendor List, Procurement, Shipping and Logistics Procedure. Lead and take ownership of the processes of identifying, qualifying and approving new suppliers as per the strategic plan and execute supplier approval process ensuring Compliance/ Financial screening/Capability screening / Capacity screening. Establish various procurement formats and templates to be used in the project. Arrange internal meeting with procurement team, identify and assign work packages to appropriate procurement personnel, defining their JOB responsibilities and establishing procurement strategies. Plan, staff and mentor procurement team Internal meeting with Logistics team and QAQC outlining their scope of work, defining set-up and strategy. Establish monitor, control & report system, Like PSR, ESR, VDMS, Cash outflow etc Regular meeting and personal interaction with engineering team for timely issuance of procurement deliverable. Review requisition for their completeness and availability of all applicable documents like DS, Specification etc. Executing procurement activities including development of RFQ documents, enquiry issuance, Evaluate tenders, clarification meeting, negotiation, award recommendation and Purchase order documents.
Initiate expediting action, determine extent of surveillance required, exercise desk and field expediting to monitoring the progress of equipment, Conducting regular progress review meetings with suppliers, addressing and closing vendor areas of concern, ensure required vendor documentation is supplied, reviewed and returned back on schedule, pursue all action necessary to detect and avoid late delivery. Ensures that the agreed contract conditions are strictly adhered to by the suppliers to avoid any value leakage. Organise and attended package kick-off meetings, Progress review, Design review, Pre-production, Preinspection meetings. Manage all aspects of Vendor Payments and maintaining cash outflow register. Rate contract of consumable and bulk items with implementation of buy-back policy. Identify Change orders for Procurement items, preparing the back up documents, coordinate with project manager and executing Change order request to client. Coordinate with QA/QC for Planning, organizing, controlling test and inspection activities as per project objectives. Liaise with logistics team to ensure timely collection and delivery of the goods to destination. Monitoring material management activities, expediting resolution of over, short and damaged material reports related to purchased materials and equipment. Preparing vendor site supervision mobilization plan for Pre-commissioning / commissioning activities together with fabrication/commissioning team. Taking all the steps necessary to ensure vendor team is mobilized at yard as per the project requirement. Manage the closeout phase of each purchase order and contract. Maintain positive working relationships with suppliers for their long term support. Provide costing to the tendering department at bidding stage Participate in company management decision making and to identify future departmental needs. PT. WORLEYPARSONS INDONESIA, Jakarta, Indonesia August 2007- Oct 2008 (WorleyParsons, one of the world’s largest engineering and project delivery firms with 14,000 + employees and spread across 73 different offices worldwide, servicing the global resource, energy and infrastructure markets by providing engineering, procurement, construction management, program management and consultancy services to clients in the Hydrocarbons, Power, Minerals and Metals and Infrastructure sectors) Procurement Manager Overall functional direction of the Procurement department, developing strategic plans, objectives, policies and procedures to demonstrate WorleyParsons procurement capabilities to handle EPC/PMC projects. Providing Procurement support for FEED projects to clients, developing vendor list based on vendor prequalification subjected to client review and approval. Providing procurement / expediting support to EPC contractors.. Project Handed ■ Ujung Pangkah Development Offshore Phase II, WHP-B EPCC for Hess Indonesia-Pangkah Limited Procurement support to EPC contractor PT Bakrie Construction for developing their procurement capabilities to handle their first EPC project. Develop and implement overall procurement strategy with special emphasis on long lead and critical items. Prepared realistic procurement schedule. Develop Project Specific Procedures like procurement procedure and project bidder list for client review and approval. Develop various procurement formats and templates Develop monitor, control & report system. Mentoring procurement team to teach basic guidelines of all procurement activities for EPC projects. Directs the development of all material control, procurement, shipping & logistics, Vendor Document Management and field material management activities, from the identification of material and equipment, through Request for Quotations, to close-out.
Assigns work packages to appropriate procurement and other material management personnel according to the experience and ability of the personnel, the degree of complexity of the work and the urgency of the need for action. ■ Tunu Field Development Phase 11 Offshore Project – TP11S / EPSC 1+2 for Total E&P Indonesie Expediting support to EPC contractor PT Gunanusa for on-time delivery of long lead engineered equipments. Conducting regular progress review meetings with suppliers, monitoring the progress of equipment, address vendor areas of concern, pursue all action necessary to detect and avoid late delivery. Review supplier production schedules, monitor supplier workload and status of sub-orders. Expedite vendor document / drawing submittals, monitoring review cycle. Representing expediting function in weekly coordination meeting between EPC contractor and Client and maintain well-documented files to accurately present a clear audit trail with regards to supplier engineering, documentation, procurement, fabrication, inspection and shipping activities. Procurement Support by sharing vendor database and controlling the flow and break down of Material Requisitions & MTO's PT. NIPPON STEEL CONSTRUCTION INDONESIA, Jakarta, Indonesia April 2005-July 2007 (A subsidiary of Nippon Steel Corporation, Japan, operating in Indonesia since 1972, servicing the major Oil & Gas companies in Asia Pacific region with complete range of onshore and offshore engineering and construction projects especially in offshore platforms, submarine and onland pipelines, oil/gas treating and transfer facilities, LPG/LNG production and storage facilities and steel structures) Procurement Manager Accountable for planning, organizing, monitoring and controlling procurement activities as per project objectives, Controlling Purchasers and expediters, Managing cost and delivery of procured items, Organizing control and report systems to monitor progress of all procurement activities to meet project objectives, Reporting of procurement status to the Project Manager periodically, Controlling delivery time of procured items reflecting the construction schedule. Project Handled ■ Peciko Field Development Project - Phase 5/EPSCI (Offshore Platforms & Pipeline) for Total E&P Indonesie (USD 82 Million) ■ Sisi Nubi Field Development Project, SN1/EPSC 3 (Offshore Platforms-3 Nos) for Total E&P Indonesie (USD184 Million) ■ Yadana Field Development Project (Offshore Platforms) for Total E&P Myanmar (USD 39 Million) Key Job Functions: Managed procurement activities starting from the proposal stage through to post contract award. Procurement status reporting, directing, supervising and administrating complete procurement cycle. Developed and Implemented proactive procurement philosophies, strategies, policies, procedures and systems from the view point of cost, schedule and quality controls for the all procurement stages of purchasing, expediting, test & inspection and transportation. Prepared/Compiled Vendors Lists for EPC contracts and arranged for their approval by PM and client as per contract conditions and level of authority. Established purchasing, expediting and transportation control procedures. Identified long lead items and developing strategy for mitigation of procurement lead times Utilized RFI (Request for Information), RFP (Request for Proposal) and RFQ (Request for Quote) techniques to identify, select and engage with suppliers to ensure competitive market advantage. Monitored and expedited the timely issuance of all procurement documents (i.e. RFI, RFQ, etc.), as well
as receipt and return of vendor documents. Lead negotiations and managing implementation and final resolution of purchase agreements. Reviewed and initialing all Purchase Orders, Contract documents, Letter of Credit applications, Bank Guarantees and its Amendments. Attended package kick-off meetings and pre-production, pre-inspection meetings to identify expediting deliverables. Contacts suppliers to obtain timely submission of engineering data, and to follow-up on material acquisition, production progress and shipment. Established priorities, assigns workloads and review the more difficult and complex assignments. Coordinated with QA/QC for Planning, organizing, controlling test and inspection activities as per project objectives.Controlled shipping / forwarding agent, Planning and staffing procurement team. Evaluated the costs of proposed change and ensuring close-out of all change requests. Monitored and reporting progress against the procurement plan. Maintained liaison with other projects to join in co-operative review and monitoring of supplier base. Managed all aspects of International Payments methods. Developed and managed vendor relationships. Managed the closeout phase of each purchase order and contract. PT. PUNJ LLOYD INDONESIA, Jakarta, Indonesia August 2002 – March 2005 (An ISO 9001 Engineering, Procurement and Construction company serving major global players in South East Asia’s Oil & Gas sector with EPC, Pipeline, Tankages & Industrial construction Projects) Sr. Engineer (Procurement) Managed all purchase activities of project material (Mechanical, Structural, Electrical, Instrumentation & Piping) including engineered package equipments, construction material & consumables. Conversant with import & master list procedures in Indonesia. Providing estimation supports for bidding Project. Project Handled ■ Tambora Field Development Project Phase2- EPSC 2 for Total E&P Indonesie (USD 29 Million) ■ Peciko Onshore Development Project, Phase IV, EPSC3 for Total E&P Indonesie (USD 86 Million) ■ Tunu Field Development Project Phase 9 EPSC2, Trunklines for Total E&P Indonesie (USD 36 Million) ■ Gas Transmission and Distribution Project, Ext.Line (Penaran-Pemping) for PGN (USD 34 Million) Key Job Functions: All procurement activities starting from tendering stage through project commencement & execution to completion. Undertook day-to-day management and control of the contracts and purchasing activities within an operations management project team including adherence to approved processes. Leaded negotiations with contractors and suppliers in an international multi-cultural environment. Coordinated with vendors for technical evaluation & acceptance of offers by Engineering Finalized purchase orders and contracts within budgeted prices as per project schedule. Carried out all expediting activities for assigned purchase orders. Monitored vendor progress including submission of vendor drawings and documents, placement of material orders, manufacturing, and preparations for delivery. Ensured that any problems that may cause deviation from the technical specifications or project schedule are reported immediately. Coordinated shipments, and monitoring delivery schedules and shipment processes. Produced expediting reports and ensuring follow-up on action items. Monitored and expedited resolution of over, short and damaged material reports related to purchased materials and equipment.
Developed and maintained strong & reliable supplier base in domestic, Asian & European regions Worked with Project Procurement Managers to ensure all terms and conditions of vendor contracts are being adhered to. Maintained positive working relationships with various internal parties such as Project Managers, and the Procurement, Engineering, and Construction teams PUNJ LLOYD LIMITED, New Delhi, India June 1999 - August 2002 (An ISO 9001 & ISO 14001, Asia’s leading Engineering, Procurement & Construction company, serving global markets with projects in Pipelines, Storage Tankages & Terminals, Process Plants & Composite Construction, Civil Construction & Telecom Projects) Engineer (Procurement) Managed purchasing activities of EPC project material Mechanical, Electrical, Instrumentation & Piping including engineered items. Involved in Project execution from its commencement, through to completion and close out. Project Handled ■ VBU and SRU/SWS/ARU unit of Chennai Petroleum Corporation Ltd (USD 63 Million) ■ LNG Storage & Regasification Terminal Phase-II, Dabhol for Enron (USD 100 Million) ■ Sulphur Recovery, Utilities & Offsites unit of IOCL-Guwahati Refinery (USD 29 Million) ■ Banglore-Manglore Pipeline project (USD 19 Million) Key Job Functions: Undertook end-to-end procurement activities related to the purchase and delivery of equipment Prepared and issued RFQ package and obtaining supplier offers in accordance with standard procedure Coordinated between vendors and the concerned Engg. dept for technical evaluation Liaised with vendor to ensure compliance with product specification and delivery time. Conducted price and cost analysis of the offers and prepare formal recommendations to project management for approval. Evaluated, managed and re-negotiated commercial contract terms Prepared orders, contracts, work orders and project reports. Ensured timely availability of material at jobsite with appropriate expediting method. Managed the delivery and obtaining supplies according to engineering specifications and contractual requirements Rate contracting of standard consumable and piping bulk items Developed and maintained a viable supplier database and undertake vendor screening. Maintained excellent working relations with other discipline team members. Provided costing to the tendering department at bidding stage
COMPUTER LITERACY Excellent Computer skills, proficient in MS Office, Outlook & Lotus Notes, Oracle & Axapta.
PERSONAL DETAILS Nationality
Date of birth
: August 16, 1975