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AIESEC Namibia OGX Booklet

This booklet is designed to help you prepare for your experience abroad. It contains a lot of useful advice so we recommend you read it well. Not all of it will apply to you but all the crucial info you need is in here.

Produced by AIESEC Namibia 24 Ibis Street, Hochland Park Windhoek Phone: +264 (0)81 408 5018

Content Content 3 About AIESEC 4 List of AIESEC Countries 6 Our Exchange Programme GoVolunteer GoGlobal




Finances and getting ready 12 Culture Shock and Living Abroad


Coming Back and Telling Your Story Contacts



AIESEC - what we are all about

Our Vision

AIESEC is the largest youth – led organization in the world and acts as a platform for young people to explore and develop their leadership potential. Present at more than 2400 universities in 124 countries, the organization has over 86 000 members, 1 million alumni and has been active for 65 years.

Peace and fulfillment of humankind’s potential.

Recognized by the UN, AIESEC works in order to develop social impact agents and promising young talents. Our international network allows us to get in touch with qualified members worldwide, providing to the productive sectors highly skilled international trainees. The members of AIESEC have the opportunity to develop their leading capability in an integrated experience of cultural exchange and leadership opportunities. Today’s world is more complex and connected than ever before and formal education no longer provides all the skills needed to work in this new environment. AIESECers develop valuable soft-skills and experience during their university degree and finish as more rounded individuals with a global mindset and the skills to work in a globalised world. If you are interested in all the opportunities AIESEC has to offer, approach your local committee or visit www. for further information.

Our values Activating Leadership We lead by example and inspire leadership through our activities. We take full responsibility for developing the youth leadership potential of our members. Demonstrating Integrity We are consistent and transparent in our decisions and actions. We fulfill our commitments and conduct ourselves in a way that is true to our ideals. Living Diversity We seek to learn from the different ways of life and opinions represented in our multicultural environment. We respect and actively encourage the contribution of every individual.

Enjoying Participation We create a dynamic environment created by active and enthusiastic participation of individuals. We enjoy being involved in AIESEC. Striving for Excellence We aim to deliver the highest quality performance in everything we do. Through creativity and innovation we seek to continuously improve. Acting Sustainably We act in a way that is sustainable for our organisation and society. Our decisions take into account the needs of future generations.

A list of the AIESEC countries










































































































Our Exchange Programme Exchange is the defining element of the AIESEC experience. It facilitates an intense intercultural and practical experience in another society, and exposes the intern and those they meet to a different culture, community and its issues. We believe that in order to achieve a peaceful world in which every individual and humanity as a whole has the ability to fulfill their potential, the world needs leaders with the ability and willingness to create change in their communities. Our role in the world is to develop these kinds of people, individuals who are socially responsible, entrepreneurial, culturally sensitive, active learners and proactive agents of change through international work exchanges. Why participate in the international internship programme? • • • • •

You have the opportunity to gain practical experience in a foreign country You have the chance to create a vast network of professional contacts You will experience a new cultural and professional environment You will enhance your abilities and challenge your perspectives on the world around you You have the chance to make a positive impact in society

The GoVolunteer programme is split in three areas: •

GoVolunteer Project management in Cambodia, HIV – education in Mexico or teaching English in Kenya?

Our GoVolunteer programme offers you all this and much more! GoVolunteer consists of projects that are hosted by an AIESEC entity or a non-AIESEC organisation e.g. NGO or schools in another country. We want the intern to be interested in cross-cultural understanding, personal development and the opportunity to contribute to social change. During your internship, you will create workshops and education sessions about different topics e.g. education about sustainable living or HIV/AIDS awareness and prevention education. We offer these opportunities in Asia, Latin America and Eastern Europe but also in near-by countries such as Mozambique and South Africa.

GoTeach: motivate children and young people to get out of their comfort zone; teach English and create workshops with new interactive elements; get to know new cultures while you report about your own culture GoEntrepreneur: support a NGO in project management, communication or marketing; support the entrepreneurial mindset of students and improve the understanding of social, political and economic issues GoChange: be part of a social or cultural project and improve consciousness about social relevant issues

Details and logistics: • • • • • • •

Duration: 6-12 weeks No salary provided Accommodation and food are usually provided (depending on project) Flight ticket, visa, insurance and additional living costs are NOT covered 2 day cultural preparation seminar (19th and 20th October 2013) Weekly one-to-one consultancy with an AIESEC buddy Contract fee: 1000 N$

GoGlobal You have finished or are about to finish your degree and want to work abroad? You are looking to improve your experience and CV? The GoGlobal programme offers you the opportunity to work in companies around the world and gain experiences in your field of business activity while getting immersed in the local culture. Among the thousands of companies, organisations and non-profits, you can find a position that suits your specific skills and experience. We offer these opportunities in Asia, Latin America and Europe but also in near-by countries such as Mozambique and South Africa.

Details and logistics: • Duration: 3 – 18 months • Salary: will be provided (enough to cover accommodation and living expenses) • Flight ticket, visa and insurance are mostly not covered • 2 day cultural and professional preparation seminar • Monthly one-to-one consultancy with an AIESEC buddy • Support in finding accommodation will be provided • Contract fee: 1000 N$ for access to the database and 1000 N$ once you have been matched to an internship

The GoGlobal programme is split in four areas: • • • •

GoEngineer: for all those students, who study engineering GoMarketing: focus is marketing in each field of studies GoIT: everything about Information Technology GoBusiness: learn more about course of businesses in every area e.g. Human Resources, Event Management, Logistics, Supply Chain Management

Cost of an internship The total fee for a GoVolunteer internship is 1000N$ and for a GoGlobal Internship 2000N$. The fee includes: • Outgoing preparation seminar • Access to our data base • Support before, during and after your internship The fee does not include (amongst other things): • Visa • Flight ticket / other transport • Insurance • Accommodation It is important that to read the terms and conditions and clarify any outstanding questions before signing them.

Getting ready As the saying goes, failing to plan is planning to fail, so we made a quick overview over what to do to be prepared for your experience abroad. • Get a visa: We do provide information on what the visa requirements are but we always recommend to check them yourself as they can change and we cannot accept any liability for that information. Your visa is your responsibility. • Get vaccinations: If you have not spoken to a doctor about your plans to travel abroad pick up the phone and get an appointment now. Vaccines save lives and especially if you are travelling to a region you have not visited before you may need them. They can take time with several doses given over weeks, so make sure you plan ahead. This is also a good time to refresh any old vaccines if necessary.

Back up your computer: If you are planning on taking your laptop (which most people do), invest in an external hard drive and make a backup of at least your essential files, better a bootable backup of your entire drive. Carbon Copy Cloner is free to download and provides the necessary features. Buy a camera: If you don’t have a camera you are comfortable working with and carrying with you, get one. The pictures you will take will be worth any expense now. Book a flight: It’s important, the earlier the (usually) cheaper. An alternative to travel agencies is e.g. or Check with your bank if your cards will work abroad. Most banks require you to tell them so they unblock the cards overseas, this is a security feature but you need to know. Check with your health insurance if you got cover for the stay abroad. Also consider cover for repatriation for medical reasons Be aware that mtc tango SIM cards won’t roam outside South Africa by default. In some countries you will be able to get a SIM card quickly and easily but try to confirm that before departure to make sure you have a means of communication when you arrive.

Don´t forget! • You most likely have an allowance of one bag of about 23kg on your ticket (check, this is not a given!) so we are basing our advice on this • Take clothes for about 10-14 days and make sure you can combine them as flexibly as possible, this will help you save space for other stuff (and souvenirs). • Take a towel for showers with you - you never know! • Medicine you regularly take, stock at least a month of supply. This should give you enough time to establish where to get more in your host country (it might be a

• • •

good idea to ask your doctor for a list of alternatives or a description in English for a doctor there, just in case). Copies of your passport, vaccination certificate, ID card and drivers licence. You might not want to carry the originals all the time, copies are easier to replace. Also, if the originals get lost, copies come in handy - keep them separate. A multi-contact plug with a bit of a cord and ideally a switch, plus one adaptor for your electronics. Electronics and chargers in your hand luggage. A small kit with plasters, desinfectant, pain killers, charcoal tablets etc. can be useful, not in hand-luggage though because of the liquids-rule (No liquids or gels beyond 100ml in hand-luggage on most international flights).

Purchasing transport

Sample transport prices

The fee you pay to AIESEC does NOT include your transportation to your host country and back or transportation in your host country. But we know ways to make travel as cheap as it can be. • Use search special search engines such as skyscanner. com or to compare online prices. These are often the cheapest but you need some way of paying online (credit cards, paypal etc) • Always also check travel agents, they sometimes have special deals. • If your parents fly a lot, ask them if they have frequent flyer miles that you can use • Does anyone in your family work for an airline? This could reduce your ticket price by as much as 70-80%, so ask them! • If you are going to a nearby country, consider busses • Play around with the dates when booking, a day earlier or later can make one or two thousand N$ difference. • Return tickets tend to be cheaper than two singles so try to purchase a full return • Only purchase travel once you confirmed the internship with acceptance notes etc. • If you really need to save, consider flying from Johannesburg and taking a bus there, it can save several thousand Namibian Dollars on some routes.

Here are some example prices for flight tickets. Unless otherwise noted all these are return flight-tickets (prices indicative only). Windhoek – Rio de Janeiro: 13460 N$ Windhoek – Bogota: 20190 N$ Windhoek – Rome: 12114 N$ Windhoek – Warsaw: 12114 N$ Windhoek – Lisbon: 12114 N$ Windhoek – Mexiko City: 18844 N$ Windhoek – Peking: 13460 N$ Windhoek – Madrid: 13460 N$ Windhoek – Capetown: 1000 – 15000 N$ (bus, one way) Windhoek – Johannesburg: 500 – 800 N$ (bus, one way) Johannesburg - Maputo: 330-380 N$ (bus, one way) Windhoek – Delhi: 10768 N$ Windhoek – Sao Paolo: 13460 N$ Windhoek – Nairobi: 8749 N$ Windhoek – Accra: 8749 N$ Windhoek – Budapest: 12787 N$ Windhoek – Denpasar: 20190 N$ Windhoek - Kuala Lumpur: 13460 N$ Windhoek – Cairo: 9422 N$ Windhoek – Frankfurt: 7806 N$ Windhoek – Yaounde: 12114 N$

Arrival - dealing with culture shock Honeymoon



This is the best part, everything is new and fascinating and it all looks like a great big party. The weather is good and food excellent, the people exotic.

After a while the honeymoon is over and you start seeing and feeling the downsides of the host culture. What seemed good weather is just unbearable heat, the excellent food repetitive and dull, the exotic people strange and annoying. You become aware of being an outsider and get frustrated at failing attempts to make local friends. You might start counting down the time until you leave.

Eventually you should manage to recover and foreign becomes the new normal. You know your way around, you start interacting with the locals at ease. Life is good, not as exciting as at first but you could stay for longer.

use this establish routines walks, calling home), MAKE FRIENDS - join everything you can and get away from your laptop. Make sure you remember names and save contact details

Important: time, (sports,

Useful: walk around the area to find local shops and useful places, use Google Earth for more targeted stuff, find out local customs on drinking and relationships(!)

Important: Take a step back and reflect on your feelings, it is your adjustment that is painful and that’s ok. But force yourself out, get up, find a store that sells food from home (or cook), find foreigners that have been there longer to help you out where needed. Observe locals to learn the subtleties of interactions. Consider keeping a journal to reflect about it all.

At this stage you are no longer in need of much help - but there might be fresh interns around so make sure you help them out and take an active role in the small community, e.g. organising weekend trips etc. Also remember, your time is nearing its end, revisit your goals, take pictures and take some time out to hang with your colleagues rather than staying with foreigners all the time.

Other tips and tricks: •

If you usually run (or do other sports), pick it up right away to get into the routine, but take it slow at first to acclimatise, height and climate can be tough!

Most people get digestive problems in a new environment - this is normal. It usually helps to eat locally produced yoghurt

Find a local market, ideally with the help of some local colleagues, and shop for some traditional clothes - great souvenirs and they tend to be much more appropriate for the climate than ours.

People are likely to look differently from you and this can make you very self-conscious and feel out of place. It’ll go away, be aware of the feeling and keep yourself from trying to stick with your own kind.

Know that you are exotic for them too - be patient answering questions

about home and ask them about their culture. This can include touching your hair or skin. Smile and be patient, enjoy the fame as far as you feel comfortable, otherwise explain clear boundaries. •

Be aware of your surroundings, if a situation seems tense or dodgy figure out how to get out. If somebody tries to pick a fight with you or your group, exit immediately, whatever the cost. You are unlikely to get support from a crowd and it’s not worth the risk.

Resist demands for money. You won’t change the outcome and help continue a situation of dependence on such activities. Know that most children begging, cleaning shoes etc. tend to be organised by gangs and will not benefit hugely from your kindness. Your contribution lies in the work you do.

Avoid paying bribes, it is not good practice and patience can get you there as well

Coming back - Reverse culture shock and telling your story Reverse Culture Shock ... can be nasty and unexpected. Especially if the culture shock in the destination country went relatively well and fast you might have a hard time to re-adjust back. This is perfectly normal and nothing you need to worry about - after all, you already gathered experience with culture shock before. Apply similar rules from before, don’t stay in and feel sorry for yourself, go out, join reunions and reconnect with the friends you haven’t spoken to for all this time. You probably had an amazing and life-changing experience, in some cases you will have changed so much it will be hard to fit back in, that is also ok. We re-negotiate our roles constantly so just be yourself and talk about it with those closest to you. But don’t keep going on about your experience beyond all reason. It will make you look like a show-off to many people if you constantly recount anecdotes from abroad. Show some pictures if they ask but don’t force it on them.

Telling your story In order to talk about your experience and show your friends and family, make sure you take plenty of pictures and keep them safe. If you are good at writing you could also consider a blog although these require a good deal of discipline to maintain. If you don’t feel like running an entire blog but would like to publish a few stories nonetheless - we will be publishing selected stories from interns abroad on our website. To participate, e-mail your stories straight to info@ If you would like to share and discuss your experience with other interns, we have our facebook group for all Namibian interns as well as our ReIntegration Seminars, one-day events where you get to connect with other interns and AIESECers and close your experience. On top of that, if you have any videos or imagery you think we could publish, send it to us! We’ll select the best entries and put them up for everyone to see!

Vital Contacts

If things go wrong

AIESEC Namibia 24 Ibis Street Hochland Park Windhoek

We strive for excellence in everything we do, but we are not perfect. In case you do run into trouble abroad please follow the steps below: • Get in touch with people at work (if it is work related) - dealing directly with people tends to be easiest • Get in touch with the TN-Manager or buddy in your host committee - they know most about the place and job and are usually better placed to help than we are from Namibia. • Try other people in the host committee (Especially “LCVP ICX” or similar, they are in charge of incoming exchange. • Contact AIESEC Namibia (details on the left) if you can’t get a solution from anyone in your host committee. We will be doing the best we can to resolve any issues using the global nework. • If you run into trouble with police: Find out who provides consulary service for Namibians in that country and contact them

AIESEC Namibia via Phone Outgoing Exchange, Finance: Matthias Kunz: +264(0)81 408 5018 Incoming Exchange, Communications (Emergencies if above not working): Djamila Silva: +264(0)81 407 5348 Or:

Generally it is important to be proactive about issues before they become major problems - but remember to remain polite. If you have any questions before departure, please contact your EP Buddy first.

AIESEC Namibia 24 Ibis Street, Hochland Park, Windhoek Tel: +264 (0)81 408 5018

Namibia Outgoing Preparation Booklet  

This is AIESEC Namibia's outgoing preparation booklet with vital information for everyone starting their time abroad with AIESEC Namibia.

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