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GETTING THINGS DONE Mr. Allen


How did I get to this?


Have you ever....


HABIT 21 days


HABIT 1. Clean your head  

  

Create an inbox Get all the things, tasks, ideas away from your head Dont use your brain as a memory card – you can remember around 7 things Create a system Iphone - Things, BB, Notepad, Paper notes – you need to have it with you all the time and use head for thinking Firstly 2-3 hours and clear everything you have


HABIT 2. Define goals and purpose 

 

Why are you doing this things? Why are you working on this exactly? How does successful project looks like? What is goal of it? Remind yourself why you are doing this Find what motivates you: „Nothing in the world can take the place of Persistence. Talent will not; nothing is more common than unsuccessful men with talent. Genius will not; unrewarded genius is almost a proverb. Education will not; the world is full of educated derelicts. Persistence and determination alone are omnipotent. The slogan 'Press On' has solved and always will solve the problems of the human race.“


PROJECTS


HABIT 3. Go to smaller actions   

What is project and what is action? The method makes you use actions in every project If you dont have actions in project defined usually you procrastinate because it is too big  Reminds

you of something?  Remind you of your colleges who are sending you urgent emails? 

What does every action mean? How much time for action and for project? Can I delegate?


HABIT 4. Use context to define actions 

Computer, Phone, Office, Jake, Maybe/Sometimes, Waiting for Working on the things which are possible for me now! No stress! Waiting for – all the delegated things, helps you to have overview what you delegated Maybe/Sometimes – Things to do before I die – 101 To do list


Workflow Diagram - Processing

"STUFF" In-Basket

W hat is it ?

T rash

Is it act ionable ?

Projects

Multistep Projects

No

Someday / Maybe

Reference

Yes W hat 's t he next act ion?

Project Plans

Will it take less than 2 minutes?

Yes

No

Delegat e it

Do it

W ait ing

Defer it

Calendar

Next Actions


HABIT 5. Weekly review     

1-2 hours every week Usually the most difficult part BUT the MOST important!!!! Can be the reason for failure Review projects, what has been done, what needs to be done next week


ENERGY MANAGEMENT


Energy management It’s subjective  You need to treat it.  Exercise of things that make you feel like ”wow”  Will you use the 20% of your time for these things that will bring you the 80% of energy? 


Energy management IN Addition:  eat less but more often (every 3-4 hours instead of 2 times full meal)  stretch yourself - do exercises!  music  combine different activities – change type of work  Motivation picture


Performance curve


EXERCISE

How is your performance curve?


EXERCISE

How can we use this information?

How to divide your energy?


Planning your performance 

Plan just 60% of the day, leave 40% for firefighting. Plan also future work. When are you the most efficent – get to know yourself and plan your work based on that Do not plan too many things – have buffers – always plan rather less – psychology!!!! During planned work do not take phones, be in DND, go away – if disturbed 15 min to get back


TIPS AND TRICKS


Communication Management Principle 

OHIO  Only  Handle

 It  Once

Meetings

E-mail

Team mates

Information


Mails 

Do not download mail every 5 min – define time when you are doing it during the day. 4T: Task, Transfer, Toss, Tackle G-mail tips: use folders/labels, boxes, different signs for “stared” mails, calendar, recently used google documents


Calendar   

Use only for fixed things 60 %!!! Do not forget lunch, dinner...


Physical scenary


Why GTD? 

It will not make you to SUPERMAN who can do everything But it will help you to see what you can do and what not!


Useful links     

Do It - https://i.doit.im/ Remember the milk – www.rememberthemilk.com Basecamp Toodledo Davidco.com


Getting things done