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EB team transition guidelines Transition from term 2011-2012 to 2012-2013


Before transition


Define WHAT the current team wants from the transition period in regards to: * skills needed for the new EB * transfer of knowledge from one term to the other (strategic plan, results, learnings, projects from previous term) * team bonding for the new team, feedback and inputs on the new teams plan Set clear EXPECTATIONS with the new team in terms of: * their role - to learn and ask questions * your role - to teach, help them get the knowledge they need in order to perform in their term * honesty (the current EB team to admit their mistakes so that the new team can learn from them & for the current EB team to give honest feedback and input on how they see the new team working & new EB team to express very clearly and honesltly what they What to do feel they are lacking in terms of skills or information) before transition Define HOW you will meet the main objectives of the transition (here are some examples) * functional area transition (LCVP - LCVP) starts * team transition (EB - EB) * trainings * sharing * online materials Define WHEN you will deliver everything * set clear dates for all the sessions (remember to consider: conferences, exams, Easter holiday, and when the projects are supposed to be delivered) Define WHO will deliver what sessions: * EB members * MC members * externals (alumni, trainers, etc)


Transition blocks and sessions


AIESEC knowledge

AIESEC Norway

Our LC

Functional knowledge

Skills


Block

AIESEC knowledge

Session

Description

Brief description of AIESEC in the beginning (reason of starting the AIESEC history organisation), development throughout the years, AIESEC now - What is AIESEC - What we envision AIESEC Way - Our impact - The way we do it - Our values - 2015 statements & BHAG - The 3 wheels (Global Youth Voice, First AIESEC 2015 choice partner, Positive impact) - 2015 goals - Engagement with AIESEC - ELD – GIP, GCDP, TMP, TLP – program The AIESEC canvases experience - Lifelong connection

AIESEC structure AI < regions < MCs < LCs

AIESEC trends International drivers

Outcome New EBs understand why the organisation was created and they understand why it's important to work for "Peace&fulfillment..."

New EB understand the theory behind the organisation

New EB connects and understands 2015 and they start asking themselves how their term will contribute to the 2015 mid-term ambition

New EB understands the magnitude of the organisation and how it work from international to local level New EB understands the new trends in the international network, they get connected to what's happening at international level. -> open their mind, think beyond your LC


Block

Session History

Description

Outcome

New EB understands how AIESEC Norway developed from 1948 til now

Present the projects and New EB learns what is the reality of each LC in Insight in the other LCs performance of each LC in the past 3 AIESEC Norway and think about where they want to years be NEB, MC, BoD, LCP, MCP, EB, LC AIESEC roles and responsibilities; Norway AIESEC Norway governance structure communication flow and reporting line

AIESEC Norway Compendium

Present the national compendium role and rules

New EB understands the governance structure and tey understand their role in AIESEC Norway

New EB knows what they have to deliver and what are the deadlines stated in the compendium that they have to follow


Block

Session History

Roles and responsibilities LC

LC management

Description

Outcome The new team understands what has been a bit of LC history and focus more on the past the focus, achievements and nonyear achievements of the previous term, they learn from the successes and challenges Everyone understands who is responsible Defining better each role: LCP, VP, EB with clear for what, what is the reporting line in the responsibilities and tasks LC and EB - Whatâ&#x20AC;&#x2122;s the EB role in the LC management - Explain the hierarchy structure of an LC (communication and reporting flow) New EB understands their role and - How to engage our members responsibility towards the LC - How to communicate with our members - EB = role-model of the LC

Local compendium Present the local compendium - role and rules

New EB understand how they can use it


Block

Session GIP ICX GCDP ICX GIP OGX GCDP OGX

Finance Functional knowledge

Communication

TMP and TLP

Description

Outcome

- Business model â&#x20AC;&#x201C; for each program - How to package each experience (GIP or GCDP) - How to sell each product New EB understands better the X products - International peaks - platform management of GIP and GCDP - Financial model - ERMF - MC-LC fees - Financial state of each LC - Main incomes and expenses - EP, TN fees

New EB understands better the finance area in AIESEC Norway

- AIESEC brand (rules and regulations on how to use it) New EB understands better the COM area - How to communicate about AIESEC and they think how they want to develop - Role of Communication it further

- Business model â&#x20AC;&#x201C; for each program - Elements of Human Resource Management - Platform management of TMP and TLP

New EB understands better the TMP an TLP, they think about what kind of experiences the want to offer to their members and HOW they re going to do that


Block

Session Time management Team management

Description

Outcome

Project management Skills

Planning - tracking - evaluation Leadership vs. management Coaching Facilitating - meetings, trainings, etc

The new EB gets basic skills that will help them in their term


How to prepare for transition Make sure that you (or who should deliver the sessions) are prepared to deliver a QUALITATIVE session

Prepare the materials needed (hand-outs, ppts, online materials, etc). Make sure that you also put all the documents in a database that can be used for future preparations.

Make sure that everyone knows when and where the sessions will be delivered and get everyone from the new EB there -> the new EB needs to understand the RELEVANCE & IMPORTANCE of transition.

Make sure that the new EB understands what you are teaching them. Evaluate on-going how is the transition for them.


REMEMBER You are responsible to ensure the best preparation to your successor

Transition is still part of your term

Transition (the preparation of the new EB) will influence the performance of the new team Transition is in the time when people have exams and have to deliver on the last months of the term â&#x20AC;&#x201C; time is short so PREPARE beforehand

Transition is the responsibility of all EB members, not just the LCP.

EB transition guidelines  

EB team transition guidelines Transition from term 2011-2012 to 2012-2013 Before transition What to do before transition starts Transition b...

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