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Alexandria Students' Scientific Association Member of IFMSA (International Federation of Medical Students' Associations) ‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية‬ ‫عضو االتحاد الفيدرالي الدولي لجمعيات طالب الطب‬

I.

Message from ASSA-Alexandria Team

2

II.

Organizer Qualifications

3

III.

Venue

4

IV.

Preliminary Program

7

V.

Registration & Lodging

8

VI.

Social Program and Dinner

10

VII.

Preliminary Budget

13

10000111110 :‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية – المبنى األكاديمي – الدور الخامس – تليفون‬ ASSA – Faculty of Medicine – Alexandria University. Egypt – Tel.: +201111323701 E-mail: info@assa-alex.org Website: www.assa-alex.org

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Index of Content


Alexandria Students' Scientific Association Member of IFMSA (International Federation of Medical Students' Associations) ‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية‬ ‫عضو االتحاد الفيدرالي الدولي لجمعيات طالب الطب‬

Message from ASSA-Alexandria Team We are honored to invite the IFMSA-Egypt family to hold its 3 General Assembly of the term 2012/2013 in our Mediterranean city, Alexandria. ASSA-Alexandra is hereby presenting to you our bid to host this major event of our federation. rd

With this proposal you shall find the intended facilities & means to implement sessions, trainings, plenaries, accommodation and finally the social program to conclude a memorable 2 day gathering in our beautiful city. Our association has a history of hosting IFMSA-Egypt General Assemblies, most recently in April of the year 2011 &2012, the ASSA-Alexandria family would gladly revive the Alexandrian Experience bringing together IFMSA-Egypt to experience a great meeting and the Alexandrian hospitality. With the start of the term 2 012/2013, our federation held its first 2 General Assemblies and Winter Camp. As the 3 General Assembly approaches, it is our aim to meet the expectations of the IFMSA-Egypt members by meeting the standards of a national meeting of our growing federation. rd

We would like to thank you in advance for your consideration with high hope you shall share our vision for the upcoming gathering of the IFMSA-Egypt family.

Sincerest regards,

10000111110 :‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية – المبنى األكاديمي – الدور الخامس – تليفون‬ ASSA – Faculty of Medicine – Alexandria University. Egypt – Tel.: +201111323701 E-mail: info@assa-alex.org Website: www.assa-alex.org

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ASSA-Alexandria Team of Officials


Alexandria Students' Scientific Association Member of IFMSA (International Federation of Medical Students' Associations) ‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية‬ ‫عضو االتحاد الفيدرالي الدولي لجمعيات طالب الطب‬

Organizer’s Qualification Alexandria Students’ Scientific Association - ASSA Alexandria Students' Scientific Association (ASSA) is a non-political, non-religious, non-profit organisation run by medical students in Alexandria faculty of Medicine. ASSA is officially recognized as a scientific association by the administration of Alexandria Faculty of Medicine – Alexandria University since 1969. ASSA does not belong to the students’ union or follow its activities. Our mission is to qualify medical students and empower them with a sense of social responsibility to achieve community welfare. ASSA aims at improving medical education and increasing the awareness of medical students about public health issues as well as providing them with a fruitful impressive social life inside the faculty through carrying up different activities based on the purpose of serving medical students and enhancing their role in community service and through this mission ASSA supports the values of teamwork, devotion, friendship, respect and passing the knowledge and experience to newer generations who will exert their efforts to accomplish the same mission. ASSA is a full member of the International Federation of Medical Students’ Associations–Egypt (IFMSA-Egypt) which itself is a full member of the International Federation of Medical Students’ Associations (IFMSA). ASSA has its own operational office located at the 5th Floor – Academic Building – Alexandria Faculty of Medicine – Khartoum sq. – Alexandria – Egypt and has its bank account in the NSGB Bank – Alexandria monitored by the financial authorities of Alexandria Faculty of Medicine.

10000111110 :‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية – المبنى األكاديمي – الدور الخامس – تليفون‬ ASSA – Faculty of Medicine – Alexandria University. Egypt – Tel.: +201111323701 E-mail: info@assa-alex.org Website: www.assa-alex.org

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ASSA is involved in the common vision of IFMSA and its scope activities in the field of public health, medical education, human rights and peace, reproductive health including HIV/AIDS and clinical- and research exchanges.


Alexandria Students' Scientific Association Member of IFMSA (International Federation of Medical Students' Associations) ‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية‬ ‫عضو االتحاد الفيدرالي الدولي لجمعيات طالب الطب‬

Venue Alexandria Medical School Convention Center

10000111110 :‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية – المبنى األكاديمي – الدور الخامس – تليفون‬ ASSA – Faculty of Medicine – Alexandria University. Egypt – Tel.: +201111323701 E-mail: info@assa-alex.org Website: www.assa-alex.org

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The Center is fully Equipped with various facilities that will ensure the best delivery of the conference’s goal including: - A Main Conference Hall accommodating up to 500 people - Exhibition Space - Supporting office for photocopying and printing - Wireless internet connection - Open Space for Conference Catering - Equipped Workshop rooms


Alexandria Students' Scientific Association Member of IFMSA (International Federation of Medical Students' Associations) ‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية‬ ‫عضو االتحاد الفيدرالي الدولي لجمعيات طالب الطب‬

Session halls: 6th floor Academic Building, Faculty of Medicine, Alexandria University. 6 Air conditioned halls with data show and all other facilities for the SC accommodating 80 people per each 1 Big Hall for Presidents Session accommodating 150 people

ASSA-Alexandria provides the highly supplied meeting rooms present in the Alexandria University campus. Our air-conditioned training hall will be provided with: Basic stationary Flipcharts Data-show projector Whiteboard Markers Sticky Notes Sound system

10000111110 :‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية – المبنى األكاديمي – الدور الخامس – تليفون‬ ASSA – Faculty of Medicine – Alexandria University. Egypt – Tel.: +201111323701 E-mail: info@assa-alex.org Website: www.assa-alex.org

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      


Alexandria Students' Scientific Association Member of IFMSA (International Federation of Medical Students' Associations) ‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية‬ ‫عضو االتحاد الفيدرالي الدولي لجمعيات طالب الطب‬

10000111110 :‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية – المبنى األكاديمي – الدور الخامس – تليفون‬ ASSA – Faculty of Medicine – Alexandria University. Egypt – Tel.: +201111323701 E-mail: info@assa-alex.org Website: www.assa-alex.org

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ASSA-Alexandria organizing committee will be able to accommodate any special requirements requested by the Team of Officials that are communicated to the organizing committee within a sufficient period of time in prior. Deadline for special requests will be agreed upon within the channel of communication with the Team of Officials to best suit the Team of Officials’ and the organizing committee’s busy schedule, preparing a high quality General Assembly experience for all IFMSA-Egypt motivated members.


Alexandria Students' Scientific Association Member of IFMSA (International Federation of Medical Students' Associations) ‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية‬ ‫عضو االتحاد الفيدرالي الدولي لجمعيات طالب الطب‬

Preliminary Program Day 1: Thursday, 25th of April 2013 Time 08:30 – 09:30 09:30 – 12:00 12:00 – 13:00 13:00 – 14:30 14:30 – 15:30 15:30 – 17:30 18:00 – 20:00 20:00 – 00:00

Title Arrivals & Registration Standing Committees, Presidents' & LC Management Sessions 1 Coffee Break Standing Committees, Presidents' & LC Management Sessions 2 Lunch Trainings Plenary Social Program & Dinner

Day 2: Friday, 26th of April 2013 08:30 – 09:30 09:30 – 12:00 12:00 – 13:00 13:00 – 14:30 14:30 – 15:30 15:30 – 17:30 18:00 – 20:00

Title Arrivals & Registration Standing Committees, Presidents' & LC Management Sessions Coffee Break Standing Committees, Presidents' & LC Management Sessions 2 Lunch Trainings Plenary

10000111110 :‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية – المبنى األكاديمي – الدور الخامس – تليفون‬ ASSA – Faculty of Medicine – Alexandria University. Egypt – Tel.: +201111323701 E-mail: info@assa-alex.org Website: www.assa-alex.org

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Time


Alexandria Students' Scientific Association Member of IFMSA (International Federation of Medical Students' Associations) ‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية‬ ‫عضو االتحاد الفيدرالي الدولي لجمعيات طالب الطب‬

Registration Registration fees will include the following:

      

I.

Registration Package (Pen, Notebook and Folder). Nametag. Coffee Break for 2 days in. Lunch Break for 2 days. Social program and dinner for the first day. Certifications for the trainees. All requested printings by the Team of Officials.

Fees:  Early Registration  Late Registration  On-spot Registration

II.

Deadlines  Early Registration  Late Registration  On-spot Registration

III.

90 EGP 100 EGP 115 EGP

16 of April 2013 22 of April 2013 25 of April 2013 th

nd th

Accommodation & Lodging

Accommodation will be at Sea Star (three-star hotel) in double and triple rooms equipped with comfortable beds, in-room toilets, Televisions and refrigerators.

10000111110 :‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية – المبنى األكاديمي – الدور الخامس – تليفون‬ ASSA – Faculty of Medicine – Alexandria University. Egypt – Tel.: +201111323701 E-mail: info@assa-alex.org Website: www.assa-alex.org

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Sea star hotel is situated at 5 minute walking distance from the medical campus at Ramlah Station which is called “The heart of Alexandria”.


Alexandria Students' Scientific Association Member of IFMSA (International Federation of Medical Students' Associations) ‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية‬ ‫عضو االتحاد الفيدرالي الدولي لجمعيات طالب الطب‬

Within range there are cafes, 24 hours restaurants, super markets and telecom companies’ branches. All basic and secondary life needs are available within a range of 5-10 minute walking. Sea Star hotel is also at a distance of 5 minute walking from the magnificent sea side of Alexandria. An organizing committee member will be available on call for any case of emergency during your pleasant stay in Alexandria. Emergency numbers will be announced later on over the servers. Accommodation Fees for a single night will be 85 EGP. Deadline for reserving accommodation is 22nd of April with the priority for the early registration.

10000111110 :‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية – المبنى األكاديمي – الدور الخامس – تليفون‬ ASSA – Faculty of Medicine – Alexandria University. Egypt – Tel.: +201111323701 E-mail: info@assa-alex.org Website: www.assa-alex.org

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Some extra charges might be required in accordance to the vacancies and accommodation is not assured for on-spot registration.


Alexandria Students' Scientific Association Member of IFMSA (International Federation of Medical Students' Associations) ‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية‬ ‫عضو االتحاد الفيدرالي الدولي لجمعيات طالب الطب‬

Social Program and Dinner

10000111110 :‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية – المبنى األكاديمي – الدور الخامس – تليفون‬ ASSA – Faculty of Medicine – Alexandria University. Egypt – Tel.: +201111323701 E-mail: info@assa-alex.org Website: www.assa-alex.org

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For the social program, ASSA-Alexandria is preparing a pure Alexandrian surprise for all IFMSA-Egypt General Assembly Delegates


Alexandria Students' Scientific Association Member of IFMSA (International Federation of Medical Students' Associations) ‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية‬ ‫عضو االتحاد الفيدرالي الدولي لجمعيات طالب الطب‬

Alexandria in Brief Getting to Alexandria: Trains & buses are most preferable Getting around: Temperature:

Trams, taxis & microbuses (Public)

Early 20 degrees Celsius

1. Bibliotheca Alexandrina The Bibliotheca Alexandrina Located near the site of the ancient library of Alexandria is a place of learning, dialogue and tolerance. Sure you don't want to miss visiting this wonderful piece of modern architecture and to have a look at a place where massive amount of information surrounds. You would like to have a fast look you'll find below some formation, Opening Hours: Saturday to Thursday (including Tuesdays), from 11:00 am to 7:00 pm Friday from 3:00 pm to 7:00 pm

Ticket Charge: Individuals: 10 EGP Antiquities Museum: 20 EGP

10000111110 :‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية – المبنى األكاديمي – الدور الخامس – تليفون‬ ASSA – Faculty of Medicine – Alexandria University. Egypt – Tel.: +201111323701 E-mail: info@assa-alex.org Website: www.assa-alex.org

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Manuscript Museum: 20 EGP


Alexandria Students' Scientific Association Member of IFMSA (International Federation of Medical Students' Associations) ‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية‬ ‫عضو االتحاد الفيدرالي الدولي لجمعيات طالب الطب‬

Visitors may access all library resources and join guided tours. This ticket also includes access to Permanent Exhibitions, as well as Temporary Exhibitions. Collective Ticket: 45 EGP This allows entrance to the Library, exhibitions and museums (antiquities and manuscripts). Admission to the Taha Hussein Library for the visually impaired is free. For more info check: http://www.bibalex.org/English/index.aspx

2. El Montazah Palace Royal Gardens of King Farouk who was the last Egyptian King 1952, it is a vast fresh relaxing place where both water and gardens come together. It is for sure a wonderful place, where you can't resist the that you want to run, jump, play and you will really wish you were a little child so you can do so. Fees: 6 EGP For more info check: http://lexicorient.com/egypt/alexandria12.htm

10000111110 :‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية – المبنى األكاديمي – الدور الخامس – تليفون‬ ASSA – Faculty of Medicine – Alexandria University. Egypt – Tel.: +201111323701 E-mail: info@assa-alex.org Website: www.assa-alex.org

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http://alexandriatour.com/


Alexandria Students' Scientific Association Member of IFMSA (International Federation of Medical Students' Associations) ‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية‬ ‫عضو االتحاد الفيدرالي الدولي لجمعيات طالب الطب‬

3. Qaitbay’s citadel The eighteenth Burji Mamluk sultan of Egypt from 072‐916 A.H. The half century immediately preceding his becoming the sultan was a period of political, economic, and artistic decline. He re-established the authority of the sultanate, stabilized the economy, and oversaw a revival of the arts.

Budget Expected attendance: 200- 300 delegates

Item

Allocated fund

Meeting halls & logistical support

2,500 EGP

Registration package

2,400 EGP

Coffee Break for 2 days

4,000 EGP

Lunch for 2 days

6,000 EGP

Dinner for 1 day

6,000 EGP

Equipment & utilities

730 EGP

Printings

510 EGP

Subtotal Contingency fund Total Minimal expected income from the

22,140 EGP 2,000 EGP 24,140 EGP 18,000 EGP

registration 6,140 EGP

10000111110 :‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية – المبنى األكاديمي – الدور الخامس – تليفون‬ ASSA – Faculty of Medicine – Alexandria University. Egypt – Tel.: +201111323701 E-mail: info@assa-alex.org Website: www.assa-alex.org

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Fundraising Target


10000111110 :‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية – المبنى األكاديمي – الدور الخامس – تليفون‬ ASSA – Faculty of Medicine – Alexandria University. Egypt – Tel.: +201111323701 E-mail: info@assa-alex.org Website: www.assa-alex.org

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Alexandria Students' Scientific Association Member of IFMSA (International Federation of Medical Students' Associations) ‫الجمعية العلمية – كلية الطب – جامعة اإلسكندرية‬ ‫عضو االتحاد الفيدرالي الدولي لجمعيات طالب الطب‬

ASSA Alex Proposal for hosting 3rd IFMSA-Egypt GA  

if you any inquiries don't heitate to contact me

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