January 2011 Editor: Melissa Easley, CPS/CAP
Mind, Body, Spirit Rules to Live By Online
to help control who can access your information.
Today’s social networks are great tools for getting information to a wider audience, reaching members of a group, or keeping in contact with old friends. Risk is always present when we are allowing others into our lives. The rewards often are worth the risk as long as we follow a few simple rules:
Many sites, including Facebook, allow you to restrict the availability of your profile to certain individuals. While these settings provide no guarantees, they can be a useful tool in gaining some control over your details and photos.
If you wouldn't post it on your front door, don't post it online. Web transmissions aren't foolproof unless they use secure forms of authentication and encryption. Posting something online is just as open and available to others as posting something on your door. Use privacy settings
Your online profile may be the only impression someone has of you. While close friends may know you're joking about something you've posted, a colleague, staff member, or supervisor who stumbles across your profile may have only that information to gauge who you are. Make sure the image you're projecting online is one that accu-
rately represents you. If your mom, your dad, your supervisor, or the organization wouldn't approve, think twice before posting it. Civility matters (even on the Internet). The web is a great way to connect with others and sites like Facebook, MySpace, Xanga, and Live Journal are great ways to join an ever-growing community. But remember that TAMU and Bryan/College Employers expect a certain level of professionalism, and that community extends into cyberspace. The rules of civility still apply on the web. Be respectful. Be honest. Be responsible.
Certified Professional Secretary (CPS) Certified Administrative Professional (CAP) Exam Dates May 6th, Friday -CAP May 7th, Saturday -CPS Mind, Body, Spirti…………………1 9 Privacy Settings for Facebook………………………...2-3 Events Around Town………….…..4 Chapter Events……………..……...5 President’s Message………...…….5 Fun/Games……………….……….5
Deadline for Registration is February 15th! COMING THIS FALLOrganizational Management, the CAP-OM
The month of January is RAIN FOREST MONTH!
What do you say to a Tropical rain forest that is about to be cut down?
Answer on Page 5
9 Privacy Settings Every Facebook User Should Know Posted by Nick O'Neill on http://www.allfacebook.com/facebook-privacy-2009-02 Below is a step by step process for protecting your privacy.
1. Use Your Friend Lists There are a few very important things to remember about friend lists: • You can add each friend to more than one friend group • Friend groups should be used like “tags” as used elsewhere around the web • Friend Lists can have specific privacy policies applied to them A typical setup for groups would be “Friends”, “Family”, and “Professional”. These three groups can then be used to apply different privacy policies. For example, you may want your friends to see photos from the party you were at last night, but you don’t want your family or professional contacts to see those photos.
be removed totally. Otherwise, you can select another group, such as “My Networks and Friends” which I believe is the default.) Click “Save Changes” By default, Facebook makes your presence visible to the network you are in.
3. Remove Yourself From Google By visiting the same search privacy settings page listed in the previous step, you can control the visibility of your public search listing which is visible to Google and other search engines. You can turn off your public search listing by simply unchecking the box next to the phrase “Create a public search listing for me and submit it for search engine indexing” as pictured in the image below.
2. Remove Yourself From Facebook Search Results
the Infamous Photo/Video Tag Mistake
Now that you’ve decided that you would like to remove yourself from Facebook’s search results, here’s how to do it: Visit your search privacy settings page. 1. Under “Search Visibility” select “Only Friends” (Remember, doing so will remove you from Facebook search results, so make sure you want to
Some have been fired from work after incriminating photos/videos were posted for the boss to see. At the least, a tagged photo/video can result in personal embarrassment. So how do you prevent the infamous tagged photo or video from showing up? It’s pretty simple. First visit your profile privacy page and modify the setting next to “Photos Tagged of You”. Se-
lect the option which says “Customize…” and a box like the one pictured below will pop up. Select the option “Only Me” and then “None of My Networks” if you would like to keep all tagged photos private. If you’d like to make tagged photos visible to certain users you can choose to add them in the box under the “Some Friends” option. In the box that displays after you select “Some Friends” you can type either individual friends or friend lists.
5. Protect Your Albums This setting is more of a reminder than anything else. Frequently people will turn of their tagged photo visibility to certain friend lists yet keep their photo albums public to the world. If you are trying to make all your photos invisible you must do so on an album by album basis. There is a specific Photos Privacy page from which you can manually configure the visibility of each album (as pictured below). This is an extremely useful configuration option and I highly recommend that you take advantage of it. This way you can store your photos indefinitely on Facebook yet ensure that the only people that can view your photos are the ones who you really want to see them.
6. Prevent Stories from Showing up in Your Friends’ News Feedscont. on page 3
P A S S I O N AN D P U R P O S E
The first thing that most people should do is uncheck the box next to “Remove Relationship Status” in the News Feed and Wall Privacy page. Second, your relationship status falls within your “Basic Information” section of your profile. You can control who can see your basic information next to the “Basic Information” setting on the Profile Privacy page. Keep in mind that other relevant profile information like your gender, birth date, networks, and other settings are visible within your basic information section. Making your basic information completely invisible to friends probably isn’t a good idea, but removing the news feed stories about relationship changes most likely is.
7. Make Your Contact Information Private Your contact privacy can be edited right from your profile. If you have chosen to enter this information, you should see a “Contact Information” area under the “Info” tab in your profile. If it displays, you simply click “Edit” and then a screen like the one pictured below will show up. For each contact item that you have in your profile you should set custom privacy settings (as pictured below) so that contacts that you aren’t close to don’t have access to your phone number and/or email. It’s a small change but it can save you the hassle of being pestered by peoP A S S I O N AN D P U R P O S E
ple you don’t know well. Also, protecting your privacy is generally a good practice to get in the habit of doing. As a side note, this is a great area to take advantage of friend lists. By getting in the habit of grouping your friends, you can ensure that you are navigating Facebook safely through privacy settings that are attached to your friend lists.
8. Avoid Embarrassing Wall Posts Just because you use Facebook for business doesn’t mean your friends do. That’s why Facebook has provided you with the ability to customize your wall postings visibility. You can also control which friends can post on your wall. There are two places you can control these things. Adjust Wall Posting Visibility Within your profile page you can control who can view wall postings made by your friends. To do so, click on the “Settings” icon on the wall in your profile page. Next, find the box pictured in the image above and adjust the setting which says “Who can see posts made by friends?” I’d suggest using a strategy similar to the one outlined in the previous step regarding contact information. Control Who Can Post to Your Wall If you visit the Profile Privacy settings page, there is a section labeled “Wall Posts”. From this area you can completely disable your friends’ ability to post on your wall. You can also select specific friend
lists that can post on your wall. If you want to limit who can post wall posts on your profile, this is where you can do it.
9. Keep Your Friendships Private To modify the visibility of your friends, visit the Profile Privacy page. Navigate down to the setting which says “Friends” and then modify the setting to whatever is right for you.
Conclusion Keep in mind that while you may have turned off the visibility of many profile sections, there is no way to prevent all photos or videos from being visible if friends of yours make the images visible. The best way to prevent embarrassing items from showing up on Facebook in the future is to not make bad judgments in your personal life. We’re all human though and being completely paranoid about every choice you make is probably not the best way to live your life. Be aware of what privacy settings are available and be conscious of what your friends may be publishing about you.
Officers: President Sheila Dotson email@example.com 979-845-1649
Follow Us: http://twitter.com/AggielandIAAP http://www.iaap-aggieland.org http://www.facebook.com/aggielandiaap
Welcome New Members Rebecca Eaton
Joy Ramsey CAP
Vice President Tammy Prater firstname.lastname@example.org 979-218-7034 Secretary Sandy Samford email@example.com 979-845-7485 Treasurer Lea Ann Westmoreland firstname.lastname@example.org 979-845-7995
Events Around Town White Christmas The Theatre Company , Bryan Â Date: January 21st and 22nd Time: 6:30pm - 9:00pm Website URL: http://www.thetheatrecompany.com/ current.php#white Phone: (979) 779-1302 Location: 725 E. Villa Maria Rd. , Bryan , Texas 77802
Date: January 30 Time: 2:30pm - 4:30pm Cost: FREE Website URL: http://www.hiltoncs.com/email_wedding.html Phone: (979) 694-4904 Location: Hilton Hotel and Conference College Station
P A S S I O N AN D P U R P O S E
Upcoming Chapter Events & President’s Message January 21 at 11:30 am
TAMU General Services Complex, Room 101A
Protect Your Health with Office Ergonomics Presented by Lea Shawstad, Consultant with Perry Office Plus
1 Recertification Point will be awarded
Admin Power - What's in your Toolkit? Start planning today to attend the 2011 T-L Division Annual Meeting to be held May 12-15, 2011 at the Crowne Plaza Houston - North Greenspoint. Registration to begin February 1, 2011. This is a great way to get a bigger picture view of IAAP, and earn lots of recertification points in a short period of time. You will also have a chance to volunteer on Division Committees at this event. This will help Aggieland chapter earn the Chapter of Excellence, and help you meet people and learn more about the Division processes at the same time. Congratulations to our newest CPS/CAP recipients! Tammy Prater CPS/CAP, Denise Vajdak CPS/CAP, and Sylvia Ware CPS If you passed and aren’t listed please let me know so we can celebrate with you! Bring $1 to our January 21st meeting to enter a raffle for two tickets to the MSC OPAS “The Color Purple” February 8th @ 7:30 ($108.00 value tickets) contact Lea Ann if you will not be at the meeting, but would like to purchase tickets email@example.com Drawing will be held at the end of the meeting. If you are not receiving emails from firstname.lastname@example.org please let me know. All chapter information will be on the website and it will be the main authority, but the emails are a good way to keep in touch with what is going on with the chapter if you don’t have time to go to the website. Another good way to keep up with Aggieland is joining our Aggieland eGroup! Any messages sent will also be posted on the eGroup. Be sure and also complete your profiles on the IAAP International site including adding a picture of you. This is a great resource and you will be able to network with members from all over the world with through this medium! Thanks! Sheila Dotson CPS/CAP
Notable Quotables: It is a medium of entertainment which permits millions of people to listen to the same joke at the same time, and yet remain lonesome. ~T.S. Eliot
Answer from Page 1:
P A S S I O N AN D P U R P O S E
(speaking about radio but still applies today with the social networks) Page 5