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Great Events Great Occasions

PCO | PROFESSIONAL CONGRESS ORGANIZER w w w. a b r e u p c o . c o m

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ABREU – PROFESSIONAL CONGRESS ORGANISER Organising congresses is a core Abreu company service. A specialist field first launched in 1978 in order to provide a range of high quality and efficient services rendered by a multilingual, dynamic and creative team endowed with both specific competences and a proven track record. Today, ABREU-PCO runs a portfolio of events reflecting its experience in staging major events on behalf of national and international institutions and companies and from across a highly diverse range of sectors. The higher quality and efficiency of Abreu are underpinned by its recognition and accreditation by the ICCA - International Congress & Convention Association as a “Professional Congress Organiser.”

A Priority Partner Through seeking out and selecting the best resources, allied by in-depth knowledge on the local marketplace reality, enables ABREU-PCO to propose and recommend the very best solutions tailored to your particular event. The financial stability of the company, its credibility and reputation are all decisive factors to the competitiveness of ABREU and its capacity to turn in the best results within the framework of a highly competitive pricing policy.

Quality, Professionalism and Versatility ensure our team becomes your “priority partner.”

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SECRETARIAT AND REGISTRATIONS

Executive and Financial Secretariat • Designing and implementing the online registration form • Registration reception and management • Ongoing and direct confirmation of participant registrations • Online credit card payment • Payments management • Sending of receipts to participants • Regular sending of registration lists to the event holder • Regular updating of the amounts received • Direct support to participants throughout both the pre and the post-conference periods

General Coordination The ABREU-PCO team deployed to provide such secretariat services guarantees both constant supervision and high standards of implementation

Hospitality Desk Within the framework of its secretariat services and throughout the duration of your event, ABREU-PCO runs a secretarial service desk providing direct support to the Organising Committee and event participants as well as organising and coordinating the other services ensured by ABREU.

Registration Management The ABREU-PCO registration management platform was recently launched in accordance with changes in the technological processes involved in event registration. For your event, ABREU-PCO sets up and makes available an online registration form enabling participants to make their registration in a simple and swift fashion.

Highlights • Tailor-made Online Registration Form • Immediate confirmation of registration submission • Online credit card payment with automatic issuing of receipts • Online security protocol • Generation of different types of listings

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ONLINE MANAGEMENT OF HOTELS AND ABSTRACTS

Bookings Accommodation for guests and direct sales to participants with the very best rates guaranteed. Bookings and payments online Designing and implementing the online booking form is a service carried out by ABREU-PCO without any costs to the Organising Committee.

Management of Abstracts Submission ABREU-PCO runs its own platform for the management of abstracts and thereby facilitating the online submission and management of all works. Under the auspices of a mini-website, the following menus are set up and made available: Home Page Information on the rules of presentation, other instructions and contacts. Abstracts Author’s reserved area to add, alter and submit their abstracts. Evaluations Access restricted to the scientific committee appointed to evaluate online the abstracts submitted.

Other functions • Prior uploading of the themes and types of work for submission • Definition of the respective experts as well as the themes and works for evaluation • Evaluator notification of the respective dates and deadlines alongside with the log-in ­information • Automatic author notification of their respective evaluation results • Publication of abstract contents in either book or digital format

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OPERATIONAL SECRETARIAT The ABREU-PCO registration management platform enables the provision of additional services that enhance and contribute to the success of your event.

Delegate Badge ID Badge printed at the time of participant arrival. Personalised badge featuring also the event logotype and a barcode.

Certificates Kiosk for the automatic printing of certificates using the badges’s barcode.

Access Control Scanning the barcode enables: • Control the access to sessions, lunches, dinners, tours, and among others • Up to date information on participant numbers • Final reports on the attendance at the various different stages of the event.

Hostesses The ABREU-PCO team of hostesses sets the standard for competence, professionalism and charm across the most varied facets of your event: • Guest reception • Secretariat support • Room supervision and support • Access control • Other tasks

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CONTRACT, MANAGEMENT AND COORDINATION

Congress and Convention Centres Propose the most appropriate solutions, renting and managing spaces, audiovisual equipment, simultaneous translation, signage, decoration.

Posters Area Management of the posters area, rental and labelling of poster-boards.

Exhibition Areas Layouts design, management of spaces, exhibitir’s manuals, rental of furniture, decoration, catering, storage and transport of material.

Food and Beverage Coffee breaks and lunches.

Material Badges, lanyard, notepads, pens, gifts, maps/local guides.

Transportation Air travel management and reservations for guests and participants. Arrival and departure transfers. Transfers to and from hotels and the event location. Transfers to and from social activities.

Social Programs Guided tours, pre and post-event programs, technical and thematic visits. Cocktails, gala dinners, decoration and entertainment. Suggestion and organisation of performances, with contracting both the venues and the artists.

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ADDITIONAL SERVICES

Graphic Image, Design and Production With renowned professionals in the fields of graphic design and web design, ABREU-PCO may help you develop and produce:

• An image for your event • Website • Banners • Flyers, posters, roll ups • Programs • Abstracts book • Digital format abstracts • Pre-printed certificates and badges

Freight forwarder Abreu-Carga, a fully owned ABREU group subsidiary, operates via land, air and sea, simplifying and enabling issues stemming from the transport of event material, and including:

• Collection • Delivery • Storage • Customs procedures • Import and export requirements

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porto

Lisboa

Madrid

Barcelona

Your valuable partner. Rio de Janeiro S達o Paulo

ABREU PCO-Lisboa Tel: (+351) 21 415 6065 pcoportugal@abreu.pt

ABREU PCO-Madrid Tel : (+34) 91 700 44 16 pcospain@viajesabreu.es

ABREU PCO-Rio de Janeiro Tel : (+55) 21 2586 1820 pcobrazil@abreutur.com.br

ABREU PCO-Porto Tel: (+351) 22 204 3570 pcoportugal@abreu.pt

ABREU PCO-Barcelona Tel : (+34) 93 481 61 52 pcospain@viajesabreu.es

ABREU PCO-S達o Paulo Tel : (+55) 21 2586 1820 pcobrazil@abreutur.com.br

www.abreupco.com Associated Member:

RNAVT 1702

Abreu PCO 2014  

English version