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Safety Briefing November 2020

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Welcome to the Advance TRS November 2020 Safety Briefing Personal Protective Equipment (PPE).................................................................................. 3 Insurances................................................................................................................................... 3 Close Calls................................................................................................................................... 3 Worksafe Procedures.............................................................................................................. 3 Life Saving Rules........................................................................................................................ 4 CIRAS - Confidential reporting for Safety .......................................................................... 5 How to spot signs of drug use in others............................................................................ 5 Know the limits on drink driving .......................................................................................... 6 Mental Health Awareness .....................................................................................................

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Safety Bulletins and alerts....................................................................................................... 10 Important Contact Information............................................................................................. 15

Important Numbers Business Hours Emergency Number

01483 361 061 Out of Hours Emergency Number

07930 384 505 CIRAS:

0800 4101 101 2


Personal Protective Equipment (PPE) All persons on or near the line and on the lineside shall wear at least the following PPE:

All contractors must:

Wear appropriate PPE as defined by the client.

Inform Advance TRS of any damage, deterioration or lack of PPE.

High visibility upper body clothing with reflective tape which complies with BS EN ISO 20471: 2013 and Railway Group Standard GO/RT3279.

High visibility lower body clothing to BS EN ISO 20471:2013 and Railway Group Standard GO/RT3279.

Report any and all PPE that is ill-fitting.

A safety helmet which complies with BS EN 397: 2012.

Safety footwear which complies with BS EN ISO 20345: 2011, provides support to the ankle, includes mid-sole protection and has a protective toe cap. Where used, steel or other conductive toe caps shall be covered.

Ensure that all PPE is used, cleaned and stored in accordance with all health and safety guidelines.

Invoke Worksafe procedures for any ill fitting, inadequate or lack of PPE.

Insurances If you do not have the insurances stipulated in your contract already, you can obtain cover with our insurance partner Kingsbridge Contractor Insurance. You can get a quote by calling 01242 808 740 and or by going online to advancetrs.kingsbridge.co.uk.

To understand more about these insurance requirements, please click here.

Close Calls No matter where you work, reporting Close Calls is vital to improving safety. If you see something with the potential to cause harm, raise the alarm on site

and make it safe. If it is not safe to continue work then stop. Once the hazard has been removed or made safe, ensure that you report it.

Worksafe (Refusal to Work)

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Our Lifesaving Rules Safe behaviour is a requirement of working for Network Rail. These Rules are in place to keep us safe and must never be broken. We will all personally intervene if we feel a situation or behaviour might be unsafe.

Working responsibly

Driving

Always be sure the required plans and permits are in place, before you start a job or go on or near the line.

Never use a hand-held or hands-free phone, or programme any other mobile device, while driving.

Always use equipment that is fit for its intended purpose.

Always obey the speed limit and wear a seat belt.

Never undertake any job unless you have been trained and assessed as competent.

Working at height Always use a safety harness when working at height, unless other protection is in place.

Never work or drive while under the influence of drugs or alcohol.

Working with moving equipment Working with electricity Always test before applying earths or straps.

Never enter the agreed exclusion zone, unless directed to by the person in charge.

Never assume equipment is isolated – always test before touch.

We will always comply with our Lifesaving Rules

For more information about our Lifesaving Rules go to safety.networkrail.co.uk/LSR

July 2014

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CIRAS - Confidential reporting for Safety When it comes to safety, those of you out on site are often most likely to spot ‘accidents waiting to happen’. Fortunately, we have procedures for you to report issues to us, and most of the time this will be the best way for you to tell us what’s concerning you. But what if you want to report something and you are worried about how your manager or workmates might react? Or you’re working on another company site and the concern is about them, but you don’t have access to their reporting channels? Whatever the reason for it, an unreported issue could lead to an incident carrying a high price tag – human and financial. So, we have signed up to CIRAS, a

confidential reporting line which allows you to report health and safety concerns in complete confidence. We want to make sure you always have a way to tell us what’s concerning you – even if you don’t want us to know who you are. Although it operates independently, CIRAS is an important part of our safety system because it provides us with a ‘safety net’. If you want to use CIRAS, all you need to do is contact them directly and they will talk through your concern with you. They will write a report – minus any information that could identify you – and send it to us. CIRAS doesn’t investigate or make recommendations - it just brings the concern to light so we can

look into it. We respond directly to them and they share this with you. CIRAS will take reports on any health and safety concern. Common issues people report about include fatigue and rostering, unsafe working practices and issues with equipment. If in doubt, just get in touch. If it’s something they can’t help you with, they will advise you on how to deal with it. Report hotline: 0800 4101 101 Report Textline: 07507 285887 Freepost CIRAS www.ciras.org.uk

Spotting signs of drug use in others Excessive intakes of prescription drugs may make a person appear drunk, have slurred speech, droopy eyes and cause him/her to fall asleep at strange times. Look out for hidden medicines in the house. If someone’s taking opiates (such as heroin) they may have pupils that appear like pinpoints, have itchy and scratchy skin, go round asking for money and be either very hyperactive or very lethargic. Physically they may have a red nose and needle marks on their arms, behind the knees or ankles. They also may be very sick

one day with cold symptoms, cramps, diarrhea or an upset stomach and then be perfectly fine the next day. Crack and cocaine users tend to have glassy eyes, very large pupils and a nose that is red and raw. There may be marks, scabs, burns in the mouth and/or on the fingers and arms. Behavior can be very erratic and users become anxious and restless with a tendency to rambling conversations in which they jump from one subject to the next. Cocaine users constantly sniff, lick their lips and feel very thirsty. Look out for little

bags of white powder, crystal-looking residue, glass pipes, needles etc. The signs of Marijuana abuse include irritated, bloodshot eyes, an expressionless appearance, dry lips and a strong odour of burnt rope or grass. Users walk around in a daze, they exhibit a lack of emotion, stare out into space and go into fits of laughter when there is nothing to laugh about. Watch out for them washing their clothes immediately upon coming home or taking a quick shower before being around others.

Getting help There are a wide range of advice, treatment and support services for addiction in the UK. Anyone with a substance related problem can have access to such services. Your GP might offer to treat you or might refer you to your local specialist drug service. Most local

community drug units also run drop-in centres which don’t require a referral from a doctor. You should be able to find information about these on the internet or ask at your doctors’ surgery.

Don’t forget you can call Frank to discuss any issues you have confidentially on: 0800 776600.

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Know the limits Most of us have had days where we’ve felt the effects of the night before, but one extra pint on a night out can have serious consequences the next day. If alcohol is still in your system the morning after, think about the impact that could have when driving your colleagues to site or taking your children to school.

Safety tips

Did you know? Network Rail’s alcohol limit is one third of the England and Wales drink drive limit.

To help reduce the risk, and to enjoy alcohol responsibly: • Remember that the Network Rail policy and our Lifesaving Rules state that you must never be under the influence of drugs or alcohol while at work, or when travelling to and from work. • When taking prescription drugs, always ask your GP about any possible side effects. If in doubt contact the medication enquiry service via our occupational health provider. Plus, it is helpful to share information about your prescription drugs (and their side effects) with your line manager.

Look out for each other this winter

www.iamroadsmart.com

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As we are fast approaching the end of Autumn and going into the Winter months, it’s important to stay safe and be aware of the seasonal changes. We want to ensure that we all stay safe and get home safely every day. Here are some top tips to help you through the winter months, accessed by Track Safety Alliance (TSA) Staying safe consists of being prepared for the various weather conditions: Correct clothing and PPE • Wear layers of clothing under your PPE to stay warm • Keep your hands warm as cold hands will affect dexterity Site preparation • Be aware of underfoot conditions • Check equipment is safe • Does the new ballast have anti-icer? • Are the water pipes suitably lagged? • Have you spread rock salt at access points and SAC cabins wherever possible that isn’t on the rails? Welfare and Fatigue • Make sure teams have access to hot food and drinks • Colder temperatures exacerbate tiredness and increase fatigue, avoid standing around whilst waiting to access the track Winter Driving • Make sure you drive with due care and attention • Top up your windscreen wash • Pack de-icer and an ice scraper in your vehicle • Pack spare clothes/blanket and food/drink for emergencies • Make sure you have sufficient fuel for your journey and emergencies Did you know? Seasonal Affective Disorder is a type of depression that comes and goes in a seasonal pattern and is currently estimated to affect up to 2 million people in the UK. You can find out more and seek help through the charity Mind.

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Mental Health Awareness Mental Health Awareness Week takes place every year, starting on the second Monday of May. The aim of this week is to raise awareness about mental health with lots of group activities and simple exercises to get people talking about mental health. If you notice a colleague acting out of the ordinary, you

might want to check in to see if they are ok! Most of us commonly reply with ‘I’m ok thanks’ when asked how we are, but it takes just an extra second to double check. For more information on mental health awareness and training, go to: www.mhfaengland.org.

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Coronavirus

Wash your hands more often for 20 seconds Use soap and water or a hand sanitiser when you: • Get home or into work • Blow your nose, sneeze or cough • Eat or handle food

CORONAVIRUS

PROTECT For more information and the Government’s Action Plan go to nhs.uk/coronavirus

YOURSELF & OTHERS

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Audience: Siemens Mobility Limited

EHS Guidance

Subject: On–Site Drug & Alcohol screening during COVID-19 Version 1. Issue date 02/07/20 Introduction Returning our business to full operational capacity without compromising our robust assurance processes presents us with many new challenges as we consider what the new Normal might look like. For many of our site teams the first step in that assurance process is the site induction and the accompanying Drug and Alcohol indicative screening process. This EHS Guidance therefore provides an outline induction methodology that can be adopted/adjusted to suit the needs of particular project environments where indicative Drug and Alcohol screening forms part of the standard induction process. The guiding principals given below should be applied at all times. Personal Hygiene Hand washing facilities should be in close proximity to the induction room and used prior to the induction. Social Distancing The standard 2 metre separation must be maintained at all times when carrying out all aspects of the site induction including the standard indicative Drugs and Alcohol screening test. Equipment Drug and Alcohol screening will be undertaken using our standard issue digital alcometers and saliva swabs Location Each project will provide a suitable induction environment of sufficient size to accommodate social distancing during the induction process. Record Keeping Project induction forms will be laid out in advance of the induction onto a cleaned surface/desk and completed by the inductees during the induction. Following the induction the completed forms are left face up on the desk. The inductor then takes digital photographs of the forms and uploads them to the project file. Once all photographs have been taken the inductees place the forms into a project supplied paper shredder. PPE The inductor will wear Nitrile gloves and a Surgical/FFP2 face mask throughout the Drug and Alcohol screening process.

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Audience: Siemens Mobility Limited

EHS Guidance

Subject: On–Site Drug & Alcohol screening during COVID-19

Denotes action by inductor

Denotes action by inductee

Version 1. Issue date 02/07/20

Prepare the room

The Induction room is prepared in advance with appropriate social distancing measures applied and communicated

Carry out visual check of pre-packed saliva swabs

Pre-packed D&A kits are checked in advance of the induction. Any with broken seals are disposed of and not used

Retrieve D&A testing kit from desk

Pre-packed D&A kits are checked in advance of the induction. Any with broken seals are disposed of and not used

Retrieve D&A testing kit from desk

Label D&A testing kit with your personal identifier using the marker pen provided

Self administer the D&A test

The test is self administered by the inductee under the guidance of the inductor

Complete induction documentation

Leave completed documentation on the desk face up ready to be photographed

Enter into project file

Upload digital records of induction into the project file

Dispose of used equipment

Paper records are shredded in the induction room – used D&A kits are placed in a refuse sac ready for disposal

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Serious incident at Trewern Mill user worked crossing Scope:

Network Rail line managers, safety professionals and accredited contractors

Ref:

NRX20-07

Date:

07/10/2020

Location:

Trewern Mill, Wales

Contact:

Matthew Lupton, Principal Engineer

Overview At 13:53 on 20th July a signaller at Whitland signal box received a request to cross the line from users at Trewern Mill user worked crossing. The signaller checked the box diagram as a train was in the area. The signaller saw that the track circuit where the level crossing was shown was clear and the next track circuit showing occupied. Believing the train had already passed Trewern Mill UWC, the signaller had already gave permission for the user to cross. At 13:56 the user contacted the signaller to confirm they had crossed and advised a train had travelled over the crossing once they opened the gates after permission was granted. The user was fortunately not on the crossing when the train passed over and it was not reported as a near miss by the train driver. Investigation discovered Trewern Mill UWC was shown in the wrong location on the signal box diagram. •

The Route Asset Management team altered various signal box diagrams in Wales in 2019, adding level crossings and mileages following a RAIB recommendation from a fatality. Three of the four User Worked Crossings that were added to the Whitland signal box diagram were depicted incorrectly relative to other items of infrastructure. All have now been rectified.

Other locations may also contain similar errors. •

All changes to signal box diagrams and workstation screens must be undertaken using the normal signalling design process. When existing User Worked Crossings are provided with telephones, the signal box diagram and signalling records should be updated using the normal signalling design process. Distances quoted on signal box diagrams should be consistent (in this case the miles and chains were given for level crossings while signals were in yards).

Discussion Points •

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How would you find the process to get a signal box diagram updated should you become aware of a change that affects it? Who must be told immediately if you find any errors? How would you check which records (including those of other disciplines) should be updated to reflect changes you are making to infrastructure? What is the best way to check information you are providing on any drawing/diagram is correct, complete and consistent? (E.g. not using mixed measurements systems/units).

Part of our group of Safety Bulletins

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Rail Wellbeing Live Issued to:

All Network Rail line managers, safety professionals and accredited contractors

Ref:

NRH20-04

Date of issue: 19/10/2020 Location:

National

Overview COVID-19 is increasing pressure on mental and physical health within the rail industry. Rail Wellbeing Live is a new free industry-wide event designed to help people manage this pressure. Within the railway industry there are serious mental and physical health challenges affecting many of us. Suicide rates are 1.6 times higher than the UK average, absence rates due to illness are 3.6% higher than the private sector and ill health costs the industry £889 million a year. The work we deliver can be both physically and mentally demanding, with the pressures of short deadlines and the responsibility that comes with running a safe railway for millions of passengers every day. The ongoing COVID-19 pandemic has added to this pressure. Our safety, and that of the team we work with, is dependent on the actions we take. Making the right decisions is harder when we are suffering from ill health or poor mental wellbeing.

Rail Wellbeing Live is a new virtual annual event, created to help and support people within the railway industry to improve their mental and physical wellbeing. • • • •

4 & 5 November completely FREE and for everyone 80 sessions and more than 140 speakers pick which sessions to attend

The agenda covers a wide variety of subjects including nutrition and shift work, strategies for managing back pain, managing fatigue and what wellbeing can learn from safety behaviour culture change. There's some lighter content too such as laughing yoga and virtual tai chi, alongside some famous presenters like comedian and mental health advocate Ruby Wax and BBC Breakfast's Dr Rangan Chatterjee. Once you've registered your attendance, you will have 24-hour access to all the content from the event for a further two weeks.

Discussion Points • •

Have you signed up to the event? Register here. Do you talk about wellbeing enough in your team?

Do you know where to go and what support is available if you have a wellbeing issue?

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Business Hours Emergency Number:

01483 361061

Out of Hours Emergency Number:

07930 384505

Rail Industry Confidential Reporting:

0800 4 101101

Email: info@advance-trs.com Tel:

+44 (0) 1483 361 061

Fax:

+44 (0) 1483 431 958

Registered Address: Stamford House, 91 Woodbridge Road, Guildford, Surrey, GU1 4QD Website: www.Advance-TRS.com

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Advance TRS Safety Briefing November 2020  

Advance TRS Safety Briefing November 2020  

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