Move on to the more sophisticated concept of smart collections. An analogy you may find useful for explaining a smart collection is that it is like a saved search that automatically updates to include each new photograph that meets the search criteria. The exercise in the section “Building smart collections” uses just a few simple search criteria and rules. You can expand on this lesson by having students create more complex smart collections using different criteria and more rules.
Keywording Keywording is a powerful way to categorize and find photographs by subject matter. This section and its subsections show how to create keywords, apply keywords to photographs, and use keywords to find photographs. In addition to using the exercises to demonstrate the mechanics of keywording, supplement the lesson with tips for creating a successful keyword system. Emphasize that the purpose of creating keywords is to build a list of terms that will help a photographer find one or more photographs among many. The key to doing that is to be consistent about keywording. A good time to keyword is right after importing new photographs from a shoot, so the task doesn’t become so large that it overwhelms. And advise students to customize their keyword lists to contain terms they personally would use when searching for a particular photograph.
Moving files and folders It’s common for novice Lightroom users to end up with question marks on folders and exclamation marks on files in the Library module, indicating that files and folders are missing from the catalog. This section and its subsections clarify what causes those problems, how to avoid them, and how to fix them if they do occur. The main point is that files that have been imported into a Lightroom catalog should not be moved between folders outside of Lightroom. Doing so breaks the link between the images and the Lightroom catalog, so that from Lightroom’s point of view the files and sometimes the folders are missing. (This problem can also occur if files or folders are renamed outside of Lightroom.) The section “Moving files inside the Library module” demonstrates how to avoid the problem. The section “Re-linking missing files” shows how to remedy the problem. And the sidebar “Moving a folder and files outside Lightroom” suggests an alternative method for moving large numbers of files to a new location. Don’t let the warning against moving Lightroom photographs scare you away from viewing student work on another computer or allowing students to take their work home. That is possible if you follow the instructions at the beginning of these Instructor Notes in the section “Managing student projects.”