Health and Safety (Display Screen Equipment) Regulations 1992, Management of Health and Safety at Work Regulations 1992, Provision and Use of Work Equipment Regulations 1992 and the Workplace (Health, Safety and Welfare) Regulations 1992 Acts all legislate to use a computer equipment. Waitrose`s employees should carry out regular workstation assessments to make sure the computer screens are at the right level and some employees that might suffer an injury, the company will provide him/her ergonomic equipment for example keyboard or a mouse that is designed to reduce the risk of injury. Organisational policies These policies are related to the use of business information and it help to make sure that decisions affecting staff: -
Are understandable and consistent
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Meet legal requirements
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Take full account of their impact
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Contribute to productive of their impact
These policies help to make sure that staff of Waitrose has guidance to help them comply with legislation. They have to make sure that consistent decisions are made because these decisions are important in internal communication as they are in handling customers. Business Continuance Plans This means when a company as Waitrose has steps that puts into place to make sure it is capable of surviving. The processes and procedures an organisation puts in place to ensure that documents can continue during and after a disaster. One of the steps is to make sure the company is producing regular backups of its information. Businesses consider natural disasters for example accidents, fire, hacking into the computer system or deliberate breach of security. Because of that, employees have to make sure that information is stored in a safe place not on their personal hard drive. Costs Many aspects of information management can cost money but small business can’t afford this expenses. When a company decide what policies to adopt need to think carefully as some are expensive to carry out. These are: -
Additional resources needed
These resources means money and the company have to make sure they have enough staff and the computer systems are working and are updated on time. If Waitrose thinks that they might need more staff they have to employ new people and their computer system is updated on time and is safe. -
Cost of development
This is the solution already available or the company need to develop themselves. This costs money because when develop is quite expensive. -
Increasing sophistication
When changes in technology are made can affect the business because it will cost money to train employees to use the equipment and software required to do their job. Waitrose need to make sure all their staffs are trained to use the software effectively. Adelina Romanov