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POSITION DESCRIPTION

Position Title:

Bushfire – Recovery Coordinator

Position No.:

719

Position Status:

Temporary Full Time

Business Unit:

Community Strengthening

Directorate:

Community & Development

Date Verified:

August 2009

Approved By:

Director Community & Development

Enquiries:

Human Resources Co-ordinator ph: 5142 3450 APPLICATIONS

1.

Please include the following information: Χ Χ Χ Χ Χ

Personal details (telephone number, postal address etc.). Employment history including full details of prior experience and present position. Knowledge/understanding, abilities and skills relevant to the vacant position. Details of formal qualifications (including date of issue). Copies (do not send originals) of recent references or details of referees who may be contacted. Χ Applicants should address key selection criteria (5 items each max. 200 words)

2.

Please do not bind applications or place them in folders. These make it difficult for photocopying and filing and are invariably removed for ease of handling.

3.

Applications to be addressed to: Human Resources Coordinator, at the address below. Email applications are preferred to: careers@wellington.vic.gov.au. Please mark your envelope or email: "Application – No. 719". Civic Centre, Port of Sale 70 Foster Street (PO Box 506) SALE VICTORIA 3850 Tel: 1300 366 244 Fax: (03) 5142 3499 Careers@wellington.vic.gov.au www.wellington.vic.gov.au The Heart of Gippsland


JOB STATEMENT The Bushfire – Recovery Coordinator will liaise closely with the Case Management Supervisor and the Community Development Officer in order to ensure all reporting and accountability tasks are completed in a timely manner. The coordinator will also provide support to the case managers in the absence of the case management supervisor. KEY RESPONSIBILITY AREAS • • •

• • •

Ensure the recovery activities of Wellington Shire Council are being undertaken in a coordinated manner Ensure all funding and service agreement reporting is occurring in a timely manner Provide support and assistance to all bushfire recovery staff as required Provide supervision for case management staff in the absence of the case management coordinator Liaise with the various funding bodies Keep the Municipal Recovery Manager updated on all key recovery activities

General • Utilise the resources and assistance of business units across council to support the recovery process

ORGANISATIONAL RELATIONSHIP •

Reports to: Municipal Recovery Manager

Supervises: Case management staff in the absence of the case managment coordinator

Internal Liaisons: Emergency Management Staff, all Council business units

External Liaisons: All member organisations of the Wellington Recovery Committee Bushfire Recovery funding bodies – Department of Human Services, Department of Planning and Community Development, Victorian Bushfire Recovery and Reconstruction Authority (VBRRA)

JOB ENVIRONMENT Terms and Conditions of employment are in accordance with any Wellington Shire Council industrial agreement. • • • • •

Band 6B 38 hours per week - Temporary Indoor/outdoor Some travel may be required – Council pool vehicle available Local Government


You are expected to: •

As part of a team, contribute to the achievement of the Council Plan and your Business Unit Plan by achieving financial, customer service and other relevant targets as applicable.

As part of a team, contribute to the successful implementation of Council’s Best Value Program.

Take all reasonable steps to provide a safe environment and minimise damage to property by observing Council’s Policies and procedures.

Act in accordance with Council and Administrative Policies, relevant legislation and Council’s Code of Conduct. Particular emphasis is placed staff adherence to the following policies: o

Occupational Health & Safety,

o

Equal Opportunity, Bullying and Harassment

o

Use of Information and Telecommunication Systems

o

Information Privacy.

o

Risk Management

o

Fraud Control


PERSON SPECIFICATION Accountability and Extent of Authority The Bushfire – Recovery Coordinator reports directly to the Municipal Recovery Manager Judgment and Decision Making • • •

Required to evaluate information/situations and action autonomously Required to use initiative in dealing with issues which arise Required to maintain strict confidentiality on sensitive matters

Specialist Knowledge and Skills • •

• • • •

Demonstrates enthusiasm, commitment and capacity for sustained effort and hard work in a high pressure and highly emotional environment. Sets high standards of performance for self and ensures effective follow through to achieve results. Well-developed communication (both oral and written) skills with the capacity to prepare reports and correspondence in clear and concise language and the ability to assimilate information from other sources, present information in a manner appropriate to the purpose and audience. Possess information seeking, analytical and conceptual skills with the ability to assess the needs of client/families in order to develop and implement appropriate action plan/s and implement practical solutions in line with relevant policy and practice Well-developed interpersonal skills with the capacity to liaise effectively with a wide range of clients and service providers. Significant work experience applying personal support in a community development context. Demonstrate resilience to persevere to achieve goals even in the face of obstacles, cope effectively with disappointments and set backs, and remain calm and in control under pressure.

Management Skills • • • •

Well developed communication, negotiation, liaison, diplomatic and interpersonal skills Highly developed analytical and conceptual skills Highly developed problem solving and issue management skills Well developed time and priority management skills

Interpersonal Skills • • • • •

Excellent written and oral skills Ability to liaise with a wide range of people on various levels Ability to remain calm under significant and constantly changing pressures Ability to work independently under limited supervision and as a member of a team within a broad range of contexts Ability to interact with people in a positive and friendly manner Ability to be creative and flexible.


Qualifications and Experience • • •

Formal qualifications in a relevant field would be desirable Experience in a field that demonstrates capacity to coordinate complex situations involving a range of reporting requirements Meets safety screening requirements National Police Records Check.

Physical job related requirements • • •

Ability to sit for long periods of time Eyesight sufficient to read fine print on computer monitor and on written documents Manual dexterity to efficiently operate computer

KEY SELECTION CRITERIA •

• • •

Well-developed communication (both oral and written) skills with the capacity to prepare reports and correspondence in clear and concise language and the ability to assimilate information from other sources, present information in a manner appropriate to the purpose and audience Demonstrated high level interpersonal skills with the capacity to liaise effectively with a wide range of individuals, agencies and service providers Demonstrated enthusiasm, commitment and capacity for sustained effort and hard work in a high pressured and highly emotive environment. Sets high standards of performance for self and ensures effective follow through to achieve results.

“Personal and Health Information collected by Council is used for recruitment purposes and if the applicant is successful will be used for Human Resources Management purposes. The Personal and Health Information will be used solely by Council for this purpose and/or directly related purposes. Council may disclose this information to other organisations if required by Legislation. The applicant understands that the Personal and Health Information provided is for the above purposes and that he or she may apply to Council for access to and/or amendment of the information. Information relating to unsuccessful applicants may be destroyed by Council after 12 months from this time. Requests for access and or correction should be made to Council's Privacy Officer."

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