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Invitation to Tender for Dignity Kits Support to Pregnant & Lactating Mothers

January 2017

Action Works Nepal (AWON) Kathmandu


STATEMENT OF CONFIDENTIALITY 1. Introduction 1.1 Invitation to Tender Action Works Nepal invites your company to submit a tender for Dignity Kits (baby blankets, soap, , torch light, nail cutter tooth brush and paste & mothers warm cloths set) based on the specifications, requirements and terms and condition set forth in this tender document. This tender describes our current understanding of our needs; however these needs are subject to change. 1.2 Information about AWON Action Works Nepal (AWON) is a non-profit, non-governmental and independent organization. AWON started working informally since 2001 and was officially registered with District Administration Office Kathmandu in 2010. The focus is on political, economic, social, cultural, and environmental empowerment. From its inception, AWON has been involved in humanitarian and development activities in the remote mountain regions of Nepal. Action Works Nepal (AWON) has been working in an integrated approach to address the extreme poverty and human rights through "Miteri Gau-Let’s Live Together Campaign." AWON has initiated this campaign which is guided by the philosophy that “Birth Place of an individual is not a Choice”, and “No one has the right to discriminate and everyone is obligate to contribute for living together, no matter who are you, where you are from and what are you doing”. We raise funds through different activities to help marginalized and excluded people. 1.2 Summary of Tender The objective of the tender is to enter into an agreement with suppliers for provision of Dignity Kits (baby Blankets, Soap, Sanitary pad, Torch Light, nail cutter tooth brush and paste & mothers warm cloths set). This award will be conditional on the ability of suppliers to provide goods that meet AWON’s standard specifications (as attached) in accordance with the delivery schedule. Although the successful bidder may become the dedicated supplier, this agreement will not constitute an exclusive contract. In the event that any supplier cannot meet the agreed delivery schedule, another supplier shall may be sought by AWON for that particular purchasing. 1.3 Give 2 Asia funded partner NGO Action Works Nepal (AWON) Suppliers will submit any inquiries, responses of intention to bid, clarifications or requests relating to this tender to the following email address: actionworksnepal.awon10@gmail.com Suppliers must not enter into any communications with other AWON staff about this tender.

G2A/PNGO/KTM Tender Document Dignity Kits

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2. Instructions for intending to respond and submitting of tenders 1. Fully completed Tenders must be returned in a sealed envelope in time to reach the Action Works Nepal (AWON) Nepal, Ka.Na. Pa-37, Kabilmarg, Thapathali, Kathmandu 2. Tender documents received after the closing time may or may not be considered entirely at the discretion. 3. All bidders’ responses and supporting documentation will become the property of AWON and will not be returned. 4. AWON, reserves the right to select any option or combination of options that best meets its business requirements and to hold discussions with any and all bidders at any time at its absolute discretion without informing other bidders. 5. This tender document is provided for the exclusive use of invited suppliers and copies shall not be made available to any other party, without written consent from AWON. 6. AWON will not be liable for any costs incurred by Suppliers in the preparation of any offers, documentation or presentations relating to this tender. 7. Tender form will be available from Office. 3. Required Written Response Suppliers must respond in a format (or separately attached to the tender document) that refers to the following sections and numbered items and must specifically address each and every request for information contained herein. If the tendered is unable to comply with any information requested, an explanation must be provided as part of the response. 3.1 Company Information required 1) 2) 3) 4) 5)

6)

Company’s full name, corporate address, telephone number and fax number. Company’s primary contact and back-up contact. Include title, address, telephone number, fax number and email address. Describe the company’s experience in partnering with other INGOs and or NGO clients (if any). Submit references from other INGO and or NGOs, if any. Provide Company’s audited financial statements for the current year Provide Company’s legal documents;  A copy of VAT Registered Certificate  A copy of Company Registered Certificate  A Copy of Tax Clearance Describe any conflicts of interest that your company may have in entering into a relationship with Give 2 Asia and AWON.

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3.2 Description of goods

Estimated Quantity 1000 1000 1000 2000 3000 1000

Pcs Pcs Pcs Pcs Pcs Pcs

Korean/Chinese/Indian Chinese/Japanese/Korean Chinese/Japanese/Korean Indian Indian Indian/Chinese

7 Nail Cutter

Details Specification n/a With fore With fore n/a n/a Zoom in/out, Chargeable battery n/a

1000

Pcs

Indian

8 Tooth Brush & paste,

n/a

1000

Pcs

Colgate/Pesicone/Sencodinaine

9 Maxi

n/a

1000

Pcs

n/a

1000

Pcs

Indian/Korean

11 Woolen Shawl 12 Dhoti

Long Sweater with fore & Vneck n/a 14 Meter

1000 1000

Pcs Pcs

Indian Indian

13 Petticoat-2

n/a

2000

Pcs

n/a

14 Underwear-2

n/a.

2000

Pcs

n/a

15 Towel

n/a

1000

Pcs

Indian

S.N 1 2 3 4 5 6

Item Baby Blankets Woolen Topi Warm Shocks Bathing Soap Washing Soap Torch Light with battery

10 Sweater

Unit

Brand

Unit Price

Total Amount

Remarks


S.N 16 Comb

Item

17 Bag (with Our Logo)

Details Specification n/a

Estimated Quantity 1000

Pcs

n/a

NA

1000

Pcs

Nepali

G2A/PNGO/KTM Tender Document Dignity Kits

Unit

Brand

Unit Price

Total Amount

Remarks

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4. Timing Dignity Kits (baby Blankets, Soap, Torch Light, nail cutter tooth brush and paste & mothers warm cloths set) must be delivered within 20 days of issuing Purchase Order and bidders must mention the delivery time clearly in tender document. Time is of the Essence; therefore, if the delivery of the goods is later than the stipulated time, a penalty 2.5 % of PO may be charged on weekly basis. The penalty will be deducted at the time of payment. 5. Pricing & Pricing Methodology 1. All prices quoted must remain valid and available for acceptance by AWON for 90 days. 2. All prices quoted shall be inclusive of all Taxes including VAT and Transportation cost. 3. Undisputed invoices shall be paid within thirty (30) days from the date of receipt of the original invoice and goods. 4. Payment shall be in NPR only. Payment will only be made through account payee check after delivery of the goods. 6. Evaluation 6.1 Evaluation Criteria AWON will evaluate proposals and select a supplier, at its absolute discretion. Criteria that may be used includes but is not limited to the following, in no particular order: 1. 2. 3. 4.

Competitive price offered by bidder. Thoroughness of tender preparation. Demonstrated excellence in service, support and extended warranties. Ability to deliver the Dignity Kits (baby Blankets, Soap, Torch Light, nail cutter tooth brush and paste & mothers warm cloths set) by the required dates. 5. Product quality, reputation and performance. 6. Sample verification. 7. Customer service by the supplier and their local representatives. 8. Acceptance of terms & conditions of Give 2 Asia and PNGO AWON. 9. Reliable delivery methods. 10. Proven performance and experiences 6.2 Grounds for disqualification of Tender Bidders will be excluded from participation in a bidding process if: 1. They are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations. 2. They have been guilty of professional misconduct proven by any means which can justify. 3. Not supplying a bid bond or other securities as required by the Tender documents. Bidders must certify that they are not in one of the situations above. 6.3 Exclusion from Award of Contract Contracts may not be awarded to candidates or bidders which, during the procurement procedure: 1. Are subject to a conflict of interests.


7. Please send your Tender proposals to:

Action Works Nepal Kathmandu Municipality-34, Thapathali Nepal

By signing below, you confirm your acceptance of the above condition of Tender:

Signature: _____________________________________________________

Position/Title: __________________________________________________

Name of Company: ______________________________________________

Address: ________________________________________________

Contact Number: __________________________________________

Date: ___________________________________________________

Company seal

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Tendor document tor