URGENT VACANCIES - SOMALIA Background; Action Africa Help International (AAH-I) is an Africa-led international NGO that has been working in Africa since 1993. AAH-I is currently implementing logistics management projects in South Sudan, Zambia, Uganda, and Somalia, among other countries. AAH-I is seeking to recruit for the roll out of the Somalia programme as follows:
1. JOB TITLE: # Position: Reports to: Duty Station: Start Date: Project Duration:
Micro-Credit Enterprise Manager (MCEM) One (1) Project Coordinator Hergeisa â€“ Somaliland 1st January 2014 12 months
ROLE The MCEM supports the Project Coordinator by providing community mobilization and establishment of Income-Generating Activities (IGAs) leadership among host communities, asylum seekers, and refugees. The post-holder will work closely with local government structures and partners/stakeholders to ensure project alignment with AAH-I mandate in the region. RESPONSIBILITIES: Projects Initiation, Implementations, monitoring and reporting I. Carry out participatory needs assessments, identify appropriate income-generating activities (IGA) to improve the resilience of the community II. Propose objectives, elaborate work plans, facilitate implementation and formulate monitoring plans for projects in consultation with the Projects Coordinator. III. Conduct comprehensive baseline survey to guide project planning IV. Plan and implement projects with relevant local partners with emphasis on promoting group development through support, coaching, mentoring, regular feedback and identification of investment needs and opportunities. V. Facilitate the development of community dialogues to enhance sustainable IGAs roll out VI. To build capacity of communities in community managed disaster risk reduction and resilience building efforts VII. Liaise and build linkages between communities and local governments as well as other players in the region to ensure synergy and collaboration VIII. Support the project team in the development of new project concepts and proposals using result based management (RBM) approach with reference to specific donor regulations. IX. Conduct timely monitoring of projects and develop reports for management and donors X. Ensure learning and knowledge management in relevant areas.
Technical support Provide technical support to AAH-I and local partners staff teams in project planning and implementation and quality control while building staff and partner capacity in technical areas of expertise. Representation Support the project coordinator to develop relationships, and ensure a smooth collaboration with stakeholders - local government, communities, local potential partners Represent AAH-I in relevant coordination meetings, and national meetings as agreed with the Project Coordinator Budget management Ensure appropriate and prudent use of funds allocated to project he/she is responsible for during implementation and all field missions as per AAH-I and specific donor policies.
MINIMUM REQUIREMENTS Education University degree in either Micro-Enterprise Management or Community Development (or other related fields) from a recognized university. Knowledge and experience I. At least 5 years’ experience and expertise in community mobilization in difficult and insecure environments setting up community groups to participate in income-generating activities. II. Have good knowledge and experience working in Somaliland or the greater Somalia. III. Working Knowledge on participatory methodologies of empowerment of communities including Community based approaches in development – Community Managed Disaster Risk Reduction (CMDRR), Asset Based Community Development (ABCD), and Village Community Banking (VICOBA). IV. Be fully conversant with the local language of Somali and/or Amharic Skills I. II. III. IV. V. VI. VII. VIII.
Ability to articulate IGA community groupings and diversification of activities Computer literacy with very good MS Word and Power point Strong interpersonal and communication skills Good writing and reporting skills Ability to work under pressure in remote areas with difficult communities Ability to deal with conflict and crises and mobilize communities for appropriate response Excellent planning and organizational skills Proven ability to work with a range of local stakeholders including civil authorities, local government and project partners
Attitudes Team player
Attentive to detail Flexible Identify him/herself with the mission, vision and values of AAH-I Display of intercultural sensitivity Respect in dealing with others Affinity for INGO work in general
2. JOB TITLE: # positions: Reports to: Duty Station:
Finance & Admin Officer
One Programme Coordinator (with technical responsibility to the FAD) Hargeisa (with frequent field travels)
Job Summary: To ensure all financial and admin processes are functioning effectively and efficiently. S/he will plan, execute and evaluate all activities of financial management of the logistics’ project financial and accounting processes in the field location and be responsible for creating, reviewing, updating and enforcing compliance of the project’s financial policies and procedures. Duties & Responsibilities Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting, cost control and procedural standards. Oversee all admin and procurement duties of the programme Support the development and analysis of budgets, preparing periodic reports that compare budgeted costs to actual costs. Advise management about issues such as resource utilization, tax strategies, and the assumptions underlying budget forecasts. Support the internal and external auditing processes with an aim to close identified gaps. Ensure that project finance policies and procedures are in harmony with the country financial and admin policies and procedures; and are make sure they are understood by staff. Ensure effective, timely and accurate functioning and monitoring of the financial software system including maintaining the completeness and integrity of data within the system, compliance, generating necessary reports and authorising monthly data compilation in the system. Undertake banking duties as needed. Cash planning through preparation of weekly and monthly cash flow forecasts and generation of the cash flow statements as required Reconcile bank statements on a monthly basis Ensure that donor and institutional accounting requirements are adhered to and financial reports are submitted on time Prepare income and expenditure narrative and financial reports for the FAD. Support the budget preparation and proposal writing efforts through provision of information and advice during the budget preparation and proposal writing processes.
Collaborate with the Administration/Operations to ensure that all AAH assets at the field base are recorded and properly maintained with adequate security. Development and monitoring of the field base recharge mechanisms and advise management on cost effective proposal reviews Ensure compliance with necessary legal and statutory financial reporting in country, recommending change to procedures where required. Lead on field base audits and follow up on recommendations. Ensure information is provided to the external and/or internal auditors as required during the audit process and follow up to close any identified audit gaps. Contribute to the design of and oversee the preparation of regular (weekly/monthly/quarterly) management reports to meet the needs of FAD, country programme, and also meet the requirements for regular reporting set by the Donor, ensuring timeliness and accuracy. Oversee preparation and consolidation of UNHCR financial report for the location. Assess finance staff gaps within the team and advice the Programme Coordinator.
Expected Outcomes Financial expenditure is in compliance with Donor contract requirements. Complete and accurate PASTEL data and reports. Cash flow forecasts, statements and bank reconciliations available on a monthly basis. Local payroll is prepared and implemented by 20th of every month. Assets are properly tagged, and an up to date asset register and inventory available at all times. Audit recommendations are followed through to closure. Timely planning of Donor audits are done in less than 30 days after the end of the audit period. Staff have clear objectives, supported to perform and their performance reviewed on time Timely preparation and implementation of payments. Accurate and up to date Finance files. Staff imprests and advances are properly registered and recovered as per the Finance Manual Banking and bank reconciliations done on time QUALIFICATION A bachelor’s degree in either Commerce, Finance or Business Administration. Certified or Chartered Public Accountant with a valid professional membership. At least 3 years’ experience in similar position in a field location for an INGO. At least 3 years’ experience in NGO admin and procurement roles Previous stint of service in Somalia Sudan will be an added advantage. SKILLS AND COMPETENCE:
Able to follow set procedures and instructions under limited supervision. Ability to formulate recommendations to improve accounting systems. Good team player and builder Good familiarity with Microsoft Office packages and PASTEL accounting software
Good communication and interpersonal skills. Good analytical skills with good attention to detail Commitment to and understanding of AAH’s values Excellent team-player, resilient and self-energizing for the field posting. 3. JOB TITLE:
# Position: Reports to: Duty Station: Start Date: Project Duration:
Senior Motor Vehicle Mechanic One (1) Project Coordinator Hergeisa – Somaliland 1st January 2014 12 months
ROLE The Senior Mechanic will oversee the fleet management for AAH-I, UNHCR, and other partners, making sure that all vehicles are well maintained and regularly serviced. S/He will be in charge of drivers and other fleet staff. RESPONSIBILITIES:
Day to day supervision of drivers. Responsible for scheduling and planning for drivers leave. Ensure weekly vehicle movement plans in place to meet programmatic and operational needs and are adhered to by all users. Ensure all vehicles fuel tanks above half tank at all times and responsible to prepare monthly fuel reports. Ensure daily vehicle checklist report is filed for each vehicle. Ensure vehicle service and maintenance plans are in place and are adhered to all drivers. Prepare and submit weekly vehicle overview status report/breakdowns etc. Ensure that all vehicles are clean, safe and road-worthy. Collecting and distributing of vehicle log-sheets to drivers; responsible for monthly compilation and submission of log-sheets. Ensuring weekly cut off /review of vehicle logs Oversee and ensure proper use of the vehicles and report incidences of noncompliance. Oversee fuel consumption purchase and provide monthly tracking reports liaison with fuel station station(s) and participate in fuel account liquidation. Organize regular service schedules for vehicles and responsible to maintain service maintenance files. Collect Vehicle Service Requests from drivers and submit them to procurement for processing and approval as per policy. Ensure major repairs are done in a timely manner and according to plan after approvals. Ensure security measures for vehicles are in place in parking and safe custody of vehicle keys, vehicle tools/ emergency supplies, etc.
Ensure drivers taking leave must document handover report to be signed by both drivers. Asset responsibility should also be signed for that particular vehicle. Ensure that security incident reports are completed and filed (if related to vehicles) and file accordingly in each vehicle file. Document any weekly summary reports of poor quality service/delays of vehicle maintenance Responsible for processing vehicle insurance and inspection including tracking of insurance and inspection schedules. Adhere to AAH-I policies processing vehicle needs and working with procurement section procuring the services. Establish work plans for each driver with clear deliverables with deadlines. Ensure that accident reports are investigated by the police, completed and filed. Ensure that all vehicles have maps for local areas covered including contact lists. This should include 1st aid kits and fire extinguishers. Plan and schedule safety trainings for drivers in liaison with supervisor. Ensure appropriate and prudent use of funds allocated to M/V maintenance
MINIMUM REQUIREMENTS Diploma in Motor Vehicle Mechanics or Craft Grade 1 qualification Over 5 years’ experience as a senior mechanic in an NGO context Good knowledge of UNHCR fleet management procedures Accident free driving license covering all motor vehicles and motor cycles Experience managing and maintaining generators and solar systems Have good knowledge and experience working in Somaliland or the greater Somalia. Be conversant with the local language of Somali and/or Amharic Excellent planning and organizational skills Proven ability to work with a range of local stakeholders including civil authorities, local government and project partners APPLICATION INSTRUCTIONS All applicants will be recruited from the Head Office and posted to live and work in Somaliland in very remote rural set up where only basic facilities are available. Due to the urgency of the positions, applications will be reviewed as they are received and only those selected for the interviews will be contacted. Email applications together with CVs (indicating day telephone number, a functional email address and contact details for 3 referees) should be addressed to: email@example.com to be received by Friday 20th December, 2013 at 5:00 pm. The email Subject Line must show the job title of the position applied for. AAH is an equal-opportunity employer and women are strongly encouraged to apply.