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Project Concept/Charter Document Purpose: The purpose of this document is to identify the business opportunity, scope, audience, approach, and approvers of a new project or initiative. Please note that this is a Print View of this document and is a READ ONLY page. If changes are required, please navigate back to the specific page.
SECTION I: GENERAL INFORMATION Project or Initiative Number (from scorecards or sequential) Project or Initiative Name
Submitted By (Your Name)
Your Business Unit
ABM Building and Energy Solutions
Your Email Address
Project or Initiative Status
Type of Project or Initiative
Proposed Executive Sponsor
SECTION II: CONCEPT Proposed Vision Statement
This is what you need to gain approval to proceed and perhaps more importantly, this will help you complete the upfront analysis and initial organization that sets you off on the right track.
A collaborative central location for all potentional and new hires to ABM to engage in the onboarding process with the goal to become the Employer Of Choice Strategic Objective(s) this Project Supports
Refer to the corporate or business unit strategy map; click here to view all maps
Objectiveof this initiative will be a deployment of a company‐wide uniform culture to harness collective strength to:
Cultivate customer partnerships Drive oganic growth Enhance collaboration Generate new or enhance EASI partnerships Improve communications effectiveness Maximize operating efficiency and service offerings Promote a culture of trust in innovation
Clearly articulate the problem that this initiative will solve or the opportunity for improvement.
It will solve the mulitple site presently being used for onboarding by creating one location and one communication will be heard by all. Also to have the new hires feel a part of the OneABM Culture. Possible expanding of the existing HR site: https://connectx.abm.com/HR/default.aspx Risks
What are the business risks of NOT executing this initiative?
The data input that is not kept current Hiring Managers not using the site Project Assumptions
Assumptions that you are operating under, concerning issues such as: available skills and expertise; related business needs that will be filled in some other way. List each assumption.
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Deployment of the onboarding culture site will be used by all Hiring Managers Target Audience (enter as many as applicable)
Who will be impacted (positive and negative) by the outputs or deliverables of this project?
Proposed Communication Plan
How are you going to communicate with your sponsor, stakeholders, and team members ‐ what reports, meeting, briefing, etc. will keep everyone apprised of your progress?
HR EASI Marketing IT Hiring Managers New Hires Potential New Hires Existing ABM Employees
Using an ABMLQ Group
Who will manage or maintain the deliverables from this project after it goes "live" or past its stabilization period? How will it be maintained and managed?
Corporate Marketing HR Benefits Corporate Learning EASI
Project Approach (click insert item to add more) Phase #
Gather and document all functional and technical requirements ‐ submit for approval and submit proposed solution
Based on approved requirements, develop proposed solution
Develop work instructions
Testing functionality of the site. Content review
Announcement and release of Work Instruction on use of new solution
Project Scope (click insert item to add more) IN SCOPE: The following items are specifically in scope for this project: Item #
In Scope This initiateve will focus on the integration of all employees into a uniform corporate culture. The scope will be pre‐employment, employment and post employment considerations
OUT OF SCOPE: The following items are specifically outside the scope of this project: Item #
Out of Scope
Enter the anticipated duration of this project from start to go‐live; include # of weeks or months; you may also add a link to a Gant chart or Excel file Competion date April 2014
SECTION III: FINANCIAL AND LABOR RESOURCES The information provided in this section is only a high level estimate of required resources; details will be solicited in a CapEx Form when the project has been approved. Type of Resources Required
List all required internal resources; indicate roles and number in each role that will be needed, e.g.: 1 Project Manager, 3 JDE Analyst, 2 JDE Programmer, 6 Field Billing Specialists, etc.
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Role (click here to update the "Role" drop down list)
Number Hours Required Required Per Role
Human Resources ‐ Recruiting
Total Hours Required:
Estimated Cost Calculations for Internal Resources A) Estimated total number of hours required of internal team B) Dollar value of internal resource commitment
0 0 A X $60 (average hourly burdened cost per employee)
Total Estimated Financial Commitment for this Project
0 B + E
End of Concept Document