2012-2013 UVa-Wise Student Handbook
The online UVa-Wise Student Handbook is updated annually and serves as a student's guide to life at UVa-Wise. In it, you 'll find the College's mission and goals, student life and governance information, and other guidelines and policies.
STUDENT HANDBOOK 2012-2013 An Office of Student Life publication The University of Virginia's College at Wise 1 College Avenue Wise, Virginia 24293 276-328-0214 | www.uvawise.edu/studentlife CONTENTS ACADEMIC CALENDAR 4-5 WELCOME TO UVA-WISE 6 STATEMENT OF INSTITUTIONAL DESIRED ACCOMPLISHMENTS & GOALS 7 STATEMENT OF INSTITUTIONAL MISSION 7 ACADEMICS 8-10 STUDENT LIFE 10-16 Academic advising - 8 Academic assistance - 8 Assistance for students with disabilities - 8 Attendance - 8 Changing advisors - 8 Drop-add - 8 Enrollment – 8-9 Library - 9 Release of student information (FERPA) - 9-10 Voluntary withdrawal - 10 Withholding academic transcripts - 10 DEAN OF STUDENTS AREA - 10-13 C. Bascom Slemp Student Center – 10-11 Center for Student Development (Career Services, Counseling Services, Health Services, and Multi-Cultural Affairs) – 11 Collegiate Ministries – 11-12 Greek Life - 11-12 Housing & Residence Life - 12 Judicial Affairs - 12 Leadership - 12 Student Activities, Intramurals & Outdoor Recreation – 12-13 ADDITIONAL INFORMATION - 13-16 Athletics - 13 Bookstore - 13 Campus Police - 13-14 Cavs Card – 14-15 Clubs & Organizations - 15 Cultural Activities – 15 Dining Services - 15 Information Technology – 15-16 My UVa-Wise Portal - 16 Post Office - 16 Social Events and Meetings – 16 Student Publications - 16 Town & Gown Collaboration - 16 STUDENT GOVERNANCE Code of Conduct - 17-18 Honor System - 18-22 Judicial System - 22-25 Residence Hall Guidelines - 25-34 Student Government Association – 34-43 Vehicle Rules & Regulations – 43-46 17-46 2012-2013 UVa-Wise Student Handbook 2 UVA-WISE POLICIES 46-54 Alcohol/ Drugs - 46-49 Copyright Policy for Students - 49 Degree Revocation - 49 Domestic Animal and Wildlife Management – 49-50 Fishing - 50 Grievance Procedure - 50 Hazing - 50 Involuntary Withdrawal – 50-51 Parental Notification Policy - 51 Pets - 51 Sexual/Discriminatory Harassment – 51-52 Skateboarding - 53 Smoking - 53 Solicitation and Salesmen - 53 Students Exhibiting Suicidal Tendencies or Behaviors - 53 Weapons Storage Policy – 53-54 ** SPECIAL NOTICES** As campus construction projects continue to evolve, we will be required to adjust designated parking areas. Please visit the News & Updates section of the College’s construction webpage at www.uvawise.edu/construction for more information. Entry into designated construction/work zones is prohibited. Violators are subject to judicial sanctions. 2012-2013 UVa-Wise Student Handbook 3 ACADEMIC CALENDAR Fall Semester â€” 2012 Friday, August 17 Expedition Begins; Residence Halls Open for New Students Sunday, August 19 Residence Halls open for returning students Monday, August 20 Orientation; Registration; Payment of Fees Tuesday, August 21 Registration continues; FALL CONVOCATION Wednesday, August 22 Classes Begin Friday, August 24 STUDENTS DROPPED FROM COURSES FOR NON-PAYMENT OF FEES Wednesday, August 29 Last Day to Add a New Course Wednesday, September 12 Last Day to Drop first 7-Weeks Course Monday, October 1 Graduation Applications Due for next term Friday, October 5 Mid-semester grades due; First half semester courses end Saturday, October 6 Residence Halls Close; Fall Break Begins Sunday, October 14 Residence Halls Open Monday, October 15 Second half semester courses begin Friday, October 19 Last day to add second 7-weeks course; Last day to Drop a course Wednesday, October 24 Last day to drop second 7-weeks course Friday, November 9 Registration for Spring 2013 Wednesday, November 21 Residence Halls Close; Thanksgiving Break Begins Sunday, November 25 Residence Halls open Friday, December 7 December Graduates Recognition Day; CLASSES END Saturday, December 8 Reading Day Monday, December 10 Exams Begin Friday, December 14 Exams End Monday, December 17 Grades Posted by 5 pm 2012-2013 UVa-Wise Student Handbook 4 Spring Semester â€” 2013 Sunday, January 13 Residence halls open, 9 am Monday, January 14 Orientation; Registration; Payment of fees Tuesday, January 15 CLASSES BEGIN Friday, January 18 STUDENTS DROPPED FROM COURSES FOR NON-PAYMENT OF FEES Tuesday, January 22 Last day to add a new course Friday, January 25 Last day to drop 1st 7-weeks course Friday, February 1 Graduation applications due for next term Friday, March 8 Mid-semester grades due; First half semester courses end Saturday, March 9 Spring break begins; Residence halls close Sunday, March 17 Spring break ends; Residence halls open Monday, March 18 Second half semester courses begin Wednesday, March 27 Last day to add second 7-weeks course; Last day to drop a course Monday, March 25 Registration for Summer begins Thursday, March 28 Last day to drop second 7-weeks course Friday, April 5 Registration for Fall 2013 Friday, May 3 CLASSES END Saturday, May 4 Reading Day Monday, May 6 Exams Begin Friday, May 10 Exams End Monday, May 13 Grades Posted by 5:00pm Saturday, May 18 COMMENCEMENT **The spring academic calendar printed here was approved on March 20, 2012.** **Visit http://www.uvawise.edu/registrar/acad_cal to view the most current calendars.** 2012-2013 UVa-Wise Student Handbook 5 WELCOME TO UVA-WISE Welcome to Campus I have the distinct honor and pleasure of serving you as the Student Government President. The purpose of the Student Government Association is to promote the wants and needs of all students while enrolled at UVa-Wise. By choosing to come to college here, you’ve already taken two steps in the right direction: choosing to better yourself and choosing UVa-Wise as your new home. The college is rapidly growing and we are truly privileged to be in the middle of it. During your time here, you will charter lifelong friendships, experience many new opportunities, and matriculate into adulthood. These next few years are the most important years of your life. Students come to college for many different reasons. Whatever yours may be, I encourage you to focus primarily on your education and embrace opportunities that are afforded to you. It is important to put forth effort in your studies; however, it is equally important to find yourself by becoming involved in extracurricular activities while on campus. With more than 50 active clubs and organizations there is certainly something that appeals to you — and if there isn’t, lead the way and create your own organization. The sole purpose of the SGA is to serve and represent you — the students. If there is ever a time when I or any of the other SGA officers may be of service to you, please feel free to contact us. Welcome home! Phillip Blevins SGA President Welcome to Your Future On behalf of the Student Life team, I would like to welcome you to a new academic year at The University of Virginia’s College at Wise. Someone once said, “The nicest thing about the future is that it comes one day at a time.” Here at UVa-Wise, you will have an opportunity to build toward your future with experiences, both within and outside the classroom that may well impact your choices for the remainder of your life. Your college success is built one class at a time. While college offers a variety of experiences, class attendance and course completion are necessary for you to successfully graduate in four years. UVa-Wise has a gifted faculty and our academic and pre-professional programs are excellent. As you engage in academic coursework, research, and writing, you are building toward your goal of a four-year degree. Additionally, UVa-Wise affords opportunities such as Greek life, intercollegiate athletics, a vibrant residence life program, leadership development, community service projects, student activities and intramurals, and a wide variety of clubs and organizations. These activities and experiences outside the classroom will afford opportunities for you to demonstrate the ability to multitask, to organize, and to lead — experiences which help build a strong resumé, preparing you for life after college. Your success, both now and in the future, is truly built one day at a time — one experience at a time. And, success comes through hard work, self discipline, motivation, and the ability to establish priorities. Whether a first year student or upperclassman, I wish you the best as you pursue your future here at UVa-Wise! Jewell B. Worley Dean of Students 2012-2013 UVa-Wise Student Handbook 6 STATEMENT OF INSTITUTIONAL DESIRED ACCOMPLISHMENTS & GOALS Teaching and learning at The University of Virginia’s College at Wise are transformational experiences. Students gain the skills necessary to continue to educate themselves. Students are prepared to assume responsibility of citizenship. Students learn to appreciate and respect diverse cultures. Students discover the importance of being involved in the community. Students understand the value of education. Students acquire an international perspective. Students value honor and integrity. Students develop leadership skills. The University of Virginia’s College at Wise is nationally recognized for academic excellence in the liberal arts and specialized programs of study and is the college of choice for Southwest Virginia students. The College is a community of learners supported by all constituents, faculty, staff, and students. The College attracts and retains a talented faculty. The College provides resources necessary for the continued professional growth and development of the faculty. The College recruits a talented, culturally and geographically diverse student body. The College’s staff believes in its mission, support its programs, and genuinely care about its students. The College combines the natural beauty of Southwest Virginia with state-of-the-art campus facilities. The Colleges offers nationally recognized science and technology programs, which have a strong foundation in the liberal arts. The University of Virginia’s College at Wise has built a strong sense of community and improved the quality of life for the region. The College is the cultural center for the region. The College is an engine for economic growth. The College continues to strengthen the quality of K-12 education in Southwest Virginia in partnership with local schools. The College is a leader in environmental stewardship. The College plays an integral role in improving access to and the quality of healthcare in the region. STATEMENT OF INSTITUTIONAL MISSION The University of Virginia’s College at Wise, a public liberal arts institution, provides students with learning experiences that offer opportunities to develop the insight, competence, sensitivity, and integrity necessary for living enriched lives and for enriching the lives of others. Established in 1954 as a college of the University of Virginia, it is guided by the values of citizenship and altruism. Proud of its Appalachian heritage, the College continues to honor its commitment of service to Southwest Virginia, the nation, and the world. The College is guided by a legacy of teaching and scholarly excellence and by a dedication to quality in both the arts and sciences and professional programs. Above all, The University of Virginia’s College at Wise is a diverse community of people who believe that information can be transformed into knowledge and that teaching and learning create a foundation for wisdom. 2012-2013 UVa-Wise Student Handbook 7 ACADEMICS ACADEMIC ADVISING The advising system at UVa-Wise is designed to assist students in their transition from high school to college. A select group of faculty members with special training in the techniques and principles of advising works closely with first-year students in the seminar course, which is required of all first-time freshmen. Each faculty member advises approximately 20 students and meets with them on a weekly basis. The system is designed to provide information to both students and advisors so realistic academic decisions can be made. Upon completion of 60 hours, the student must have selected a tentative major; however, students are encouraged to declare their major earlier if they have made even a tentative choice. Students must complete the declaration of major by meeting with the chair of the department, who will record the information and assign advisors. The advising function then shifts to the academic department housing the major program of study. Specialists at this stage work with the student to ensure the selection of courses appropriate to the student's goals and special interests. ACADEMIC ASSISTANCE Academic Support Services offers tutoring, advising, and enrichment opportunities for students who evidence need and can satisfy the eligibility requirements. The project is funded by the United States Department of Education. The Tutor Connection, located in Zehmer Hall, serves all students who request tutoring. Peer tutors, working under the supervision of UVa-Wise faculty and staff, provide free tutoring in all subject areas. Hours of operation are 8:00 am - 10:00 pm weekdays; and weekend hours are arranged as needed (summer hours vary). Call 276-328-0177 for more information. ASSISTANCE FOR STUDENTS WITH DISABILITIES In compliance with Section 504 and ADA legislation, UVa-Wise provides services for students with disabilities to assure their access to both facilities and educational programs. Students in need of assistance should contact Whitney Wells, Disability Services, by calling 276-328-0177 or via e-mail at email@example.com. Students needing academic adjustments must provide documentation of the disability from a physician, state or local agency or other licensed professional. Documentation should be recent (within the last three years) and should include recommendations for services based on the evaluation. ATTENDANCE Class and laboratory attendance is expected. A student who attends fewer than fifty percent of the lectures or laboratories in a course is not eligible to receive credit for that course; faculty are free to set attendance policies for their own courses. A student who is absent from classes or labs because of serious illness, a death in the immediate family, or hospitalization, may be excused the absence but remain responsible for the work. This decision is up to the individual instructor. A student who is absent for any officially-authorized reason may be excused for a stated period by the Academic Dean. Students who are absent for a prolonged period should contact Elizabeth Steele, Coordinator of Advising, Retention & Assessment, at 276-328-0313. CHANGING ADVISORS A student may change advisors, after his/her first year, by requesting a change at the Registrar's Office or with Elizabeth Steele, Coordinator of Advising, Retention & Assessment. The appropriate Department Chair will assign an advisor when a student declares a major. DROP-ADD To add or drop a class, students may use the my.uvawise portal during open registration time periods. For any add/drops outside of the available times in the portal, the student is required to obtain the signature of his/her academic advisor on a Schedule Action Form (available online at www.uvawise.edu/registrar) and must then submit to the Registrar. Permission and signatures of the academic advisor and the Academic Dean are required. See the Academic Calendar for actual deadlines. ENROLLMENT A student will be considered enrolled if the following conditions are met: A. The student is pre-registered for courses for a particular semester or summer session, and; B. The studentâ€™s account balance in the Business Office is $0 or shows a credit. A student who pre-registers for classes and who receives financial aid must notify the Office of the Registrar or the Cashierâ€™s Office within ten days of the beginning of classes if he or she does not intend to enroll for the semester. If a student fails to do so: A. FINANCIAL AID WILL BE AWARDED RESULTING IN THE USE OF ONE SEMESTER OF ELIGIBILITY; AND 2012-2013 UVa-Wise Student Handbook 8 B. A GRADE OF “F” WILL BE EARNED FOR ALL COURSES IN WHICH THE STUDENT WAS PRE-REGISTERED. LIBRARY John Cook Wyllie Library houses the collection of books, periodicals, documents , audio-visual materials, and electronic database collections for The University of Virginia's College at Wise. It also is a depository for federal and state documents, especially those related to Southwest Virginia and coal mining. Wyllie Library subscribes to magazines and newspapers of academic, general and local interest. The library is open seven days each week during the academic year for study, reading and research. Both quiet study and group study areas are available. The Books and Brew Café, located in the Reading Room, offers pastries, specialty coffees, salads, and sandwiches. For more information about any Library services, call 276-328-0150 or visit library.uvawise.edu. Circulation Books and other materials may be checked out for three weeks and audio-visual materials for three days. The Cavs Card (student ID) is your library card and is required for material check out and renewal. Reference Services The Library’s Reference staff is happy to assist in locating and using the Library’s online and print resources. We have a large collection of electronic databases, journals, and books for class preparation and research. Interlibrary Loan Interlibrary Loan allows students to obtain material not owned by the Wyllie Library. Requests can be submitted online. Interlibrary Loan materials may be retrieved through a College email account or at the circulation desk. Requests are limited to five (5) per week for students. Reserve Material Reserve materials are set aside by the faculty for easy student access. All materials on reserve are listed in the Reserve module of the Library's online catalog by instructor, course name and course number. These materials may be requested at the circulation desk. Audio-Visuals The audio-visual collection includes videos, DVDs, music and data CDs, and other materials available for check out. Archives and Special Collections For historical studies, we have many historical and genealogical collections housed in the archives and special collections area of the Library. Rare or regional materials, including material about the College, form the bulk of these collections. RELEASE OF STUDENT INFORMATION UVa-Wise complies with the Family Educational Rights and Privacy Act of 1974 (FERPA). This act restricts the information concerning the students that the college can make available without the student’s consent. A complete review of the Release of Student Information Policy may be obtained from the Registrar’s Office. The University of Virginia’s College at Wise maintains the confidentiality of education records; neither such records, nor personally identifiable information contained therein, except for directory information, shall be released without student permission except as authorized by the Act. Exceptions to this policy are only made under the conditions specified by the Family Educational Rights and Privacy Act. They are: a) directory information (Information contained in an education record of a student that would not generally be considered b) release of information in an emergency where such information is necessary for the protection of the health or safety of the student, release of information to other College staff members who have a legitimate educational need for the information, in connection with financial aid for which a student has applied, under court order or subpoena. c) d) e) harmful or an invasion of privacy if disclosed. This information may be released by the University unless the student requests the restriction of its release. Directory information includes the student's name; home and school address; home and school telephone number; e-mail address; UVA computing ID; date of birth; place of birth; country of citizenship; major field of study; school of enrollment; location of attendance; full-time/part-time status; level and year in school; participation in officially recognized activities and sports; weight and height of the members of athletic teams; dates of attendance; candidacy for degree; degrees, honors, scholarships, and awards received; the most recent previous educational agency or institution attended; the names of a student's parents or guardians; any unique identifying number created for the purpose of compiling, releasing, or transmitting directory information; and photographic images of the student.), The College, of course, recognizes that parents are very much interested in the progress and welfare of their sons and daughters, and the staff is anxious to address parents’ concerns. Parents and students are encouraged to discuss their feelings about the need to receive information the College would otherwise consider confidential and arrive at an understanding about this important matter. In compliance with House Bill No. 1058, effective July 1, 2008, UVa-Wise has developed a policy and procedure providing for the release of educational records of dependent students to a parent at his/her request. This shall be implemented as follows: 2012-2013 UVa-Wise Student Handbook 9 1. The UVa-Wise Office of Information Technology shall electronically solicit dependency status from all incoming and returning students and shall store such data on the College’s central student system of record; and 2. A parent also may provide his/her tax records to the University to demonstrate a student’s dependent status to ensure that such status is accurately recorded in the central student system of record; and 3. The College’s Provost and Vice Chancellor for Academic Affairs shall designate the office within his/her division as being primarily responsible for collecting and responding to requests from parents of dependent students for academic records; and 4. The Dean of Students shall designate the office within his/her division as being primarily responsible for collecting and responding to requests from parents of dependent students for non-academic records; and 5. Appropriate personnel in the offices charged hereunder shall consult the College’s central student system of record to confirm a student’s dependent status prior to furnishing educational records to parents under this policy; and 6. The foregoing is subject at all times to the authority and direction of the College officials charged hereunder to develop and implement specific procedures as may be desirable or necessary including designating other College offices or personnel to respond to requests for records under this policy as may be necessary or appropriate under the circumstances. Please also note that according to the Family Educational Rights and Privacy Act (FERPA), “When a student turns 18 years old or enters a postsecondary institution at any age, all rights afforded to parents under FERPA transfer to the student. However, FERPA also provides ways in which schools may share information with parents without the student’s consent.” See the Parental Notification Policy in the UVa-Wise Policies section for more information. VOLUNTARY WITHDRAWAL You must file an official application to withdraw from the College with Elizabeth Steele, Coordinator of Advising, Retention & Assessment, at 276-328-0313. An exit interview with the Coordinator of Advising, Retention & Assessment also is required. Please note, while the portal offers the opportunity to drop all courses, it does not officially withdraw you from the College and/or potential financial obligations. WITHHOLDING ACADEMIC TRANSCRIPTS Transcripts will not be released for students who have failed to meet financial obligations. STUDENT LIFE Student life at The University of Virginia's College at Wise extends far beyond the classroom. Exciting athletic events, hearty intramural competition, leadership and mentoring opportunities, and a variety of clubs and organizations all contribute to the rich UVa-Wise experience. The units of the Office of Student Life (Dean of Students Area) — C. Bascom Slemp Student Center, Center for Student Development (career, counseling & health services and multi-cultural affairs), Collegiate Ministries, Greek Life & Leadership, Housing & Residence Life, Intramurals, Outdoor Recreation, and Student Activities — work together to offer students a wealth of extracurricular activities that support the academic experience. Additional opportunities for student involvement and/or assistance are provided through Athletics, Campus Mail Services, Campus Police, Dining Services, and Student Support Services. DEAN OF STUDENTS AREA C. BASCOM SLEMP STUDENT CENTER The C. Bascom Slemp Student Center effectively bridges the upper and lower campus while providing varied recreational spaces. In addition to the offices of Student Activities, Intramurals, Leadership & Greek Life, Outdoor Recreation, and Conferences & Events, it offers office and meeting areas for the Student Government Association, Highland Cavalier, Honor Court, Jimson Weed, Student Activities Board, Greek organizations, and other student organizations. The Slemp Student Center houses the Bookstore, racquetball courts and locker rooms, a game room, fitness center, aerobics room, Student Leadership wing for club and organizations, Coyote Jack’s and Mondo Subs eateries, Post Office (mail services & Cavs Card IDs), the Jefferson Lounge, the Honor Court Conference Room and offices, and the Dogwood and Rhododendron Rooms (conference meeting facilities). The 3rd floor check desk provides equipment check-outs and towels for usage in the recreational areas of the building. 2012-2013 UVa-Wise Student Handbook 10 Construction of the Winston Ely Health and Wellness Center which will add 11,000 square feet to the current fitness facility will begin in summer 2012. The center will house a new exercise area with state of the art equipment, a multipurpose room for yoga, Pilates, dance and other activities, two conference rooms for individual and group health advising and instruction, and locker rooms. CENTER for STUDENT DEVELOPMENT The Center for Student Development promotes positive choices regarding physical, mental, and social well-being by fostering the development of insights, values, and ideas toward implementation of each individual’s personal, academic and professional goals. Career Services Career Services offers resources and services to students and alumni to assist in developing and implementing career goals. Services include a resource library, self-assessment tests, computer programs, graduate school information, and assistance with internships and job placement. Individual career counseling is also available to help students decide on a major, choose a career, learn job search techniques, and research graduate schools. A variety of workshops are offered each semester on topics such as: resume and cover letter writing, networking, job search skills, and preparing for life after graduation. Job listings are posted, as received, for part-time and full-time openings, summer employment, internships, fellowships, and cooperative education opportunities via UVa-Wise link. UVa-Wise link is an online resource available to students and alumni which assists with resume and career letter writing, as well as employment and internship opportunities. Counseling Services All students have concerns from time to time. Counselors offer free, confidential, counseling services to all enrolled students in a safe and non-threatening environment. Counseling assists students with a wide range of issues that may be affecting academic, social and personal success. These issues may include, but are not limited to, adjustment to college, stress, anxiety, time management, self-esteem, roommate conflict, grief and loss, relationships, and depression. Services include individual and/or group counseling, consultations, referrals, and educational workshop s on topics such as time, stress and conflict management, alcohol awareness, healthy eating, safe spring break, etc. A variety of educational and interactive programs are also offered throughout the academic year, which promotes overall student health and wellness. Health Services Student fees provide health care services to students through our contract provider — Norton Community Hospital. A Registered Nurse is available on-campus Monday-Friday, 8 am – 5 pm. Assessment by the nurse, basic first aid/wound care, educational materials, and over-the-counter medications are available in Health Services at no charge. Additionally, a Nurse Practitioner is available on-campus to students one day per week. After regular Health Services office hours, students may seek health care at NCH’s Community Physicians Services (Wise, Norton and Coeburn) or the NCH Emergency Room. Any and all expenses incurred are the responsibility of the student or the student’s insurance. All students are required to have insurance coverage. A copy of the insurance card and a completed Pre-Entrance Health Form (medical history/immunization record) must be on file in Health Services. Students will not be treated without these forms on file. The Wise County Health Department also provides family planning and consultation services to students in the Center for Student Development each Tuesday on the lower-level of Cantrell Hall. Fees are income-based for these services for those students without insurance. For an appointment, call Health Services at 276-376-1005. Multi-Cultural Affairs Multi-Cultural Affairs at UVa-Wise provides students opportunities for leadership development, academic and personal growth, added awareness of their own cultural histories, and the experience of enriching the knowledge of cultural and ethnic diversity to all. Trips, dinners and other campus events are only part of Multi-Cultural Affairs’ agenda for enriching the campus community. Campus student organizations, such as the Multi-Cultural Alliance (MCA), are open to all students, and offer the chance to share knowledge of cultures and traditions with the entire campus community. COLLEGIATE MINISTRIES Although non-denominational, UVa-Wise offers students many opportunities for spiritual growth and development. Collegiate Ministries seeks to provide and assist with the varied religious activities and opportunities available to students at The University of Virginia's College at Wise. On campus, we have an active United Methodist Wesley Fellowship, Baptist Collegiate Ministry and Catholic Campus Ministry with campus staff appointed to UVa-Wise. Each group provides many opportunities for making friends, support, spiritual growth, mission trips, and ministry projects. Campus ministers offer pastoral counseling, friendship, missions, weekly dinners, and programming for students of all faiths. The BCM and Wesley also have buildings adjacent to campus that are available daily for recreation, study or to 2012-2013 UVa-Wise Student Handbook 11 just ‘hang out.’ Catholic Campus Ministry, Mt. Olive Ministry, Tupos, Wesley and BCM are currently-active student organizations at UVaWise. Churches representing almost every expression of faith are represented in Wise County. Many world religions also are practiced in Southwest Virginia. Contact one of our campus ministers for more information – Conan Sherlin (BCM), Beth Tipton (Wesley) and Brad Mathisen (Catholic Campus Ministry). GREEK LIFE The Greek Life system at UVa-Wise seeks to cultivate a community of excellence among its member fraternities and sororities. Additionally, members seek to positively impact the College community through dedication to philanthropy and member contributions. The UVa-Wise Greek Life system is comprised of nine national fraternities and sororities which belong to governing councils and/or report to the Office of Greek Life. Most sororities are members of the Panhellenic Council (PHC) and fraternities are members of the Interfraternity Council (IFC). IFC members include: Alpha Sigma Phi, Kappa Sigma, Pi Kappa Phi, and Pi Lambda Phi. Panhellenic Council members include: Alpha Sigma Tau, Phi Sigma Sigma, Sigma Alpha Omega (national Christian sorority and associate PHC member), and Theta Phi Alpha. UVa-Wise is also home to one active national Panhellenic Council (NPHC) sorority, Delta Sigma Theta. The Greek Judicial Council (GJC) is the judicial body of the Greek community and exists to advance the general interests of the Greek community in connection with the welfare of the student body and the College as a whole, as well as to exercise such judicial controls as might be necessary to accomplish such ends. The GJC hears judicial matters pertaining to Greek organizations as a whole; it does not handle individual judicial violations or violations of the UVa-Wise Student Code of Conduct. Greek organization complaints should be directed to the Assistant Director of Leadership and Greek Life, advisor of the GJC. HOUSING & RESIDENCE LIFE UVa-Wise is first and foremost an academic institution. The goal of residence life is to support the academic program by providing a living and learning residential environment that is conducive to the growth and development of liberally educated students so they become full participants in a democratic society and the world at large. A variety of campus living options – traditional, apartment and suite – are available to accommodate more than 700 residential students. UVa-Wise has a freshman residency requirement for all new students who live outside the Wise County/City of Norton area. Commonwealth and McCraray Halls are designated for freshmen. Upperclass students reside in Asbury, Culbertson, Henson, Martha Randolph, and Thompson Halls and the Houses and Townhouses. See the Residence Hall Guidelines section for more information. JUDICIAL AFFAIRS UVa-Wise students are expected to conduct themselves in a manner befitting a civilized society, both within the College and elsewhere. The Judicial Affairs system is intended to be educational, rather than punitive, in nature. The three levels of the system are administrative settlements, hearings, and the appeals process. See Student Code of Conduct and the Judicial System sections for more information. LEADERSHIP The Office of Student Life promotes the development of student leadership through a variety of initiatives including leadership retreats and other leadership trainings, Q&A luncheon forums, club sponsors & presidents appreciation luncheons, the Outstanding Student Leadership Award, the Emerging Leader Award, club and organization officer training programs, and lectures and other resources. It also sponsors the annual Student Leadership Banquet honoring student leaders from clubs and organizations, Expedition, Housing and Residence Life, Multicultural Affairs, Student Government Association, Honor Court and Greek Life, the C. Bascom Slemp Student Center, Student Activities, Intramurals and Outdoor Recreation, and Who’s Who in American Colleges and Universities. STUDENT ACTIVITIES, INTRAMURALS & OUTDOOR RECREATION The University of Virginia’s College at Wise offers students and employees a wide range of social and recreational opportunities through the Student Activities, Intramurals and Outdoor Recreation programs. The programs boast more than 15,000 annual participants. For more information about individual events and schedules, consult the current Student Activities Calendar that is available around campus and on-line (www.uvawise.edu/studentactivities) at the start of the fall and spring semesters. Student Activities The Office of Student Activities enhances the educational experience through exposure to programs and activities that promote intellectual, cultural, social, recreational, and personal growth. Through Student Activities, the student-led Student Activities Board (SAB), plans, promotes, and implements a variety of programs designed to meet the needs of a diverse student body through both contracted and ‘home-grown’ events. Weekly SAB meetings are open to all students. Campus participants enjoy musicians, comedians, magicians, hypnotists, various trips, a movie series, ‘Cavs Have Talent,’ as well as events such as making their own street signs, lip balm, Valentine bears, and more. A Student Activities Calendar is distributed each fall and spring semesters to the campus community to promote the many campus activities available. Seventy+ clubs and organizations provide students with academic, political, service, Greek, social leadership, and fellowship opportunities. The Student Organization Handbook, annually published online by the Office of Student Activities, provides students 2012-2013 UVa-Wise Student Handbook 12 and advisors guidance for establishment of new organizations, management of current organizations, policies and procedures, available campus resources, and a directory of current organizations and their leadership contacts. Intramurals UVa-Wise, a registered NIRSA member, offers one of the best small college intramural programs in the country with facilities which include lighted recreational fields, Greear Gymnasium and Greear Pool. Seasonal and single day events fill the campus calendar with a multitude of traditional and nontraditional sports and table-top competitions including soccer, flag football, volleyball, indoor soccer, basketball, softball, 4x4 flag football, inner-tube water polo, dodgeball, wallyball, kickball, sand volleyball, Xbox 360 and Playstation 3 tournaments, billiards, table tennis, corn hole, disc golf, homerun derby, football skills challenge, bowling, racquetball, Highland Challenge, golf tournaments, water basketball, horseshoes, swim meets, Greek Games, badminton, fantasy sports and much more. Outdoor Recreation The Outdoor Recreation program takes advantage of the opportunities afforded by the natural surroundings of the Southwest Virginia mountains. The Outdoor Recreation Club assists with planning, organizing, and executing at least two-three trips per month. Events include ski trips, overnight camping, white water adventures, hiking/picnic trips, skydiving jumps, portable climbing walls, professional sporting events, spelunking, paintball trips, and more. The program also has various camping and outdoor equipment available for students to use on their own weekend treks. ADDITIONAL INFORMATION ATHLETICS UVa-Wise offers every student an opportunity to engage in sports as both a participant and a spectator. UVa-Wise, is a member of the National Association of Intercollegiate Athletics (NAIA) Division I, and competes in the Mid South Conference. In the 2012-2013 academic year, UVa-Wise has been accepted into NCAA Division II candidacy. UVa-Wise sponsors the following sports: Women's sports: basketball, cross country, golf, softball, tennis, and volleyball. Men's sports: baseball, basketball, cross country, football, golf, and tennis. Students and employees with a valid Cavs Card ID are admitted without charge to all home athletic events, excluding NAIA tournaments. BOOKSTORE The UVa-Wise Bookstore is a College-owned and operated non-profit organization. All Bookstore endeavors focus on support and enhancement of the Collegeâ€™s educational mission. We strive to provide appropriate goods and services at a reasonable and competitive price while helping to develop and maintain an effective learning environment. We provide new and used textbooks for purchase, with some titles available for rent. The Textbook Rental Program provides students the opportunity to rent selected titles at a reduced rental price compared to the purchase price. The UVa-Wise Bookstore is the official retail outlet for all student needs. We offer: school, office and computer supplies; a great selection of officially-licensed collegiate apparel for men, women and kids; graduation items such as diploma frames, class rings and announcements available from Balfour; gift cards and campus print cards; convenience items such as drinks, snacks and toiletries; and special order of items not currently in stock. The Bookstore accepts cash, personal checks, Visa, Mastercard, Discover, and Student Charge (deadlines apply) as forms of payment. Hours of operation during the academic year are 8 am to 5 pm Monday through Friday. We are closed on weekends, except for select athletic events or special campus events. Visit www.uvawise.edu/bookstore for more details. CAMPUS POLICE The Campus Police Department provides a twenty-four hour, seven day per-week patrol of the campus. The Department is responsible for the safety of all students, faculty, staff and visitors to the campus. All officers are trained in law enforcement and are state-certified by the Department of Criminal Justice Services; they are empowered to enforce all state and local laws. The College, as with any other public or private entity, cannot assure or guarantee a crime-free living or working environment. Even though UVa-Wise takes many common sense precautions for safety, it is the responsibility of members of the College community to act in a security-conscious manner to avoid actions which jeopardize their security as well as the security of others. Individuals can reduce risk by thinking about personal safety and taking practical precautions such as not leaving valuables in open areas or unattended, locking car and room doors when absent, walking on lighted pathways, walking with friends or utilizing the campus transport service available upon request in the evenings. Assistance call boxes are available around campus for immediate contact with a campus police officer. Any suspected criminal or suspicious activities or other emergency situations should be reported immediately to the campus police. ď‚§ Office of Campus Police 276-328-0190 or 276-328-COPS The Office of Campus Police is located in Cantrell Hall and is open each weekday from 8 am-5 pm. 2012-2013 UVa-Wise Student Handbook 13 Emergencies 911 The Campus Police Department offers a variety of services and resources to the campus community, including: Campus Patrols Officers provide patrols of campus grounds and facilities 24 hours per day, 365 days per year. Campus Transport Service On-campus transportation is provided to those individuals who have legitimate concerns for their personal safety while on campus. Call the office (276-328-0190 or 276-328-COPS) during weekday regular business hours or after hours and on weekends, call 276-328-3756 to request an officer. As always, in the event of an emergency situation, call 911. Emergency Call Boxes Emergency call boxes are located on campus and may be activated by pushing a button. The activated call box will automatically notify Campus Police. The caller should give the necessary emergency information to the officer and, if possible, remain at the call box until an officer arrives. Tampering with these units or making false emergency calls is strictly prohibited. Violators will be subject to disciplinary action. Educational Programming The Campus Police Department offers a variety of educational programs for the campus community and in the residence halls. Topics include drug and alcohol awareness, crime prevention and safety, internet awareness and safety, personal safety, travel safety, etc. RAD (Rape, Aggression, Defense) courses are also offered for academic credit to female students during the fall and spring semesters. Emergency Response The UVa-Wise Crisis Management Team and Crisis Communication Team provide updates and other information regarding emergency response on their website at www.uvawise.edu/emergency. Operation ID Participants are given the opportunity to label personal property and valuables brought to campus with hand-held engravers. The Department maintains records of these items. Semester & Year-End Transports The Campus Police Department works with the Director of Residence Life to provide transportation assistance for residential students who are leaving campus for semester and/or year-end breaks. This transportation is only provided to students who do not have a vehicle on campus. A shuttle schedule is coordinated to the Tri-Cities Regional Airport and to the Greyhound Station in Bristol, VA. There is a $25 roundtrip fee required for each transport, and it may be charged to the student's account. Students must provide at least a five day advance notice of their need for transportation. Siren Alert System & AlertNow An emergency alert siren system with voice broadcast capability is installed on top of Darden Hall that can be activated by Campus Police portable radio. In the event the siren is activated, please remain in your building, office or room and seek additional information from the Emergency Response webpage. The campus also utilizes the Alert Now Rapid Communication Service that permits voice and/or text messaging emergency situation notifications to members of the campus community. You may register up to six (6) numbers for campus alerts and notifications [here]. Uniform Crime Report The UVa-Wise Police Department monitors all on-campus activities and reports all crimes to the FBI’s Uniform Crime Reporting System. The College does not monitor or record statistics for crimes involving UVa-Wise students that occur in other jurisdictions and that are investigated by other police agencies. All such offenses are recorded by that jurisdiction as part of their Uniform Crime Report. Visit the Campus Police website at www.uvawise.edu/campuspolice/resources. Vehicles & Parking All vehicles parked on campus must be registered with the Campus Police Department and display a valid parking decal. Decals, which are valid for one year (August to August), may be purchased in the Campus Police office for a $60 annual fee for full-time employees and students; a $24 annual fee is charged for part-time employees and students. See the Rules & Regulations brochure which is provided at the time of registration, the Student Governance section of this handbook, or the Campus Police website (www.uvawise.edu/campuspolice) for more information. CAVS CARD — your official student ID card The Cavs Card is the official UVa-Wise student identification card. Cards are issued in the Post Office located on the 4th floor of the Slemp Student Center. Each card is $5.00. Cavs Cards are automatically validated each semester in the Cashier's Office after students have paid their tuition and fees. Replacement Cards are available for $15.00 each. Cavs Cards are non-transferable and expire when a student is no longer enrolled at the College. Additionally, the Cavs Card serves as library card, athletic pass, student center pass, meal card, campus debit card, laundry card, vending card, and for door access in certain locations. The Debit System allows students, faculty and staff to deposit monies on their card either online at https://uvawise.managemyid.com the value port located on the 4th floor of the Slemp Student Center, or at the Cashier's Office. Funds added to a student’s declining balance account can be used to make 'just like cash' purchases in The Bookstore, Papa Joe's, Post Office, Coyote Jack’s/Mondo Subs, laundry rooms, and all concession stand locations. Dining Dollars can be purchased, but these funds can only be used in Smith Dining Commons, Papa Joes, Coyote Jack’s/Mondo Subs, and concession stand locations. 2012-2013 UVa-Wise Student Handbook 14 If you have questions about account balances or adding monies to your card, please visit https://uvawise.managemyid.com. CLUBS AND ORGANIZATIONS UVa-Wise provides a variety of clubs and organizations to enhance student life. Students also are encouraged to explore the creation of clubs and organizations not currently on campus. A list of current UVa-Wise campus clubs and organizations can be found on-line on the Student Activities office webpage at www.uvawise.edu/studentlife/clubs. Please contact the Assistant Director of Student Activities and Recreation on the 3rd floor of the Slemp Student Center for current advisor information. Additionally, student groups desiring to organize on campus must first consult the Assistant Director of Student Activities and Recreation to initiate the process of establishing a new organization. Final approval of establishment of a new organization lies with the Senate of the Student Government Association. CULTURAL ACTIVITIES UVa-Wise demonstrates its commitment to the liberal arts by fostering a variety of cultural and artistic experiences for students including the Cohen Lectures, and Pro-Art Association plays, concerts, dance performances and lectures. The Lilyan Cohen Memorial Concert Endowment Fund provides funds to subsidize the appearance of musical groups on the campus. The Entertainment Committee also provides a variety of activities and concerts, all of which are free to students. These events also offer students the opportunity to earn required cultural activity credits. For more information about events approved for cultural activity credit, visit http://www.uvawise.edu/academicaffairs/cultural_activity_requirement. DINING SERVICES Dining Services provides convenient dining options in three campus locations. The Smith Dining Commons, named for long-time benefactor Hunter J. Smith, is located on the lower campus and serves as the College’s primary dining space. The Dining Hall is located on the upper level and provides a variety of all-you-can-eat menu options in a cafeteria-style setting for three meals per weekday and two on weekends. Papa Joe’s, downstairs in Smith, offers an additional on-campus dining location with a variety of pizzas, pastas, wraps, salads, espresso drinks & more. Yet another campus eatery on the fourth floor of the Slemp Student Center offers two fast food style options, Coyote Jack’s Grill and Mondo’s Subs. Coyote Jack’s offers burgers, chicken and fries while Mondo’s offers a variety of hot or cold subs, wraps & salads. The Books & Brew Café in the Wyllie Library provides espresso drinks, coffee, muffins, pastries, hot grilled panini sandwiches, salads & other snacks. All residential students are required to purchase a meal plan — plans include the Freedom 12, Freedom 15 and Traditional 19. Students residing in halls with kitchen facilities are automatically enrolled in the Freedom 12 plan, but may choose to purchase any of the other meal plans if more meals are desired. All other residential students will be automatically enrolled in the Traditional 19 with the option to upgrade to the Freedom 15 at any time. Three meals per weekday and two on weekends are provided in the Dining Hall at Smith Dining Commons. Meal exchanges are available at select times at the Slemp Student Center eatery and Papa Joe’s Cafe. Each time a meal is used, it is subtracted from the weekly balance. Weekly meal balances do not carry over from week to week and are reset each Thursday night. Students may upgrade meal plans by contacting the Cashier’s Office at 276-328-0108. Commuting students, faculty and staff may purchase a block meal plan consisting of 25, 50 or 80 meals to be used throughout each semester. Block meal plans provide the flexibility of carrying remaining meals over from week to week throughout the semester. Block plans are only good for one semester and may be used in the Dining Hall at Smith Dining Commons, the Slemp Student Center eatery and Papa Joe’s Cafe. For even more flexibility, add Dining Dollars to your Cavs Card. Dining Dollars work much like a debit account. Simply add Dining Dollars to your Cavs Card and each time you make a purchase, the balance declines. There is a $25 minimum purchase and you may add more Dining Dollars any time throughout the year. Dining Dollars carry over from semester to semester but not year to year. Visit www.dineoncampus.com/uvawise for more information. Please note: the Cavs Card ID serves as the meal card for all plans. INFORMATION TECHNOLOGY The Office of Information Technology (OIT) provides access to the UVa-Wise campus network. Ethernet ports are available for each residential student in each residence hall room, as well as elsewhere across campus. These ports are located behind the College’s firewall system. Please note that users must provide their own ethernet cables. Connecting to the UVa-Wise network means that you have read and agree to abide by the rules and policies outlined by the Office of Information Technology (www.uvawise.edu/oit). While we do not have the resources to repair student computers throughout the academic year, we will be available during Move-in Days to help establish Internet connections. We also provide assistance for email and other-related issues through the Technical Assistance Center (TAC) in Darden Hall 110 or by phone at 276-376-4509 / 4540. If you have a computer security issue or concern, please contact our OIT Security and Policy Coordinator in Smiddy Hall 121 or by phone at 276-376-4641. To report computer abuse, send an email to firstname.lastname@example.org or call 276-376-4641. 2012-2013 UVa-Wise Student Handbook 15 Campus residents should report all other computer-related issues to the appropriate Resident Advisor (RA). MY UVA-WISE PORTAL The MY.UVAWISE.EDU portal provides all members of the campus community with many helpful online features. Students can access course schedules, unofficial transcripts, grade reports, and course searches, as well as print their own enrollment verification forms by going to the Reports for Students link on the Student Tab. Additionally, the portal provides roommate information for on campus residents, events calendars, and a variety of links and other essential information. The Portal is linked from the Collegeâ€™s homepage (www.uvawise.edu) or may be accessed directly at https://my.uvawise.edu. POST OFFICE Each student, residential or commuter, may register for a free campus mailbox number in the Campus Post Office located on the 4th floor of the Slemp Student Center. For more information, contact Mail Services at 276-328-0209. A campus mail address would read as follows: STUDENT NAME UVa-Wise Campus Box # _____ 1 College Avenue Wise, Virginia 24293-4412 SOCIAL EVENTS AND MEETINGS Student organizations wishing to sponsor a dance or other public social event must complete an Event Planning Form, which requires approval of the Office of Student Activities or appropriate college personnel at least one week in advance of the event. Forms are available in the Leadership Wing on the third floor of the Slemp Student Center, or online at www.uvawise.edu/studentlife/clubs. Contact the Assistant Director of Student Activities and Recreation for more information. It is also the responsibility of the student organization to schedule the necessary facilities. For events in the Slemp Student Center, Greear Gymnasium, Lawn by the Lake, Cantrell Banquet Hall, Cantrell Conference Room, Chapel of All Faiths, or intramural fields, contact the Director of the Slemp Student Center at 276-376-1000. All other campus facilities are to be scheduled with the Facilities Coordinator at 276-328-4522. STUDENT PUBLICATIONS Major student publications include a newspaper, The Highland Cavalier, and a literary publication, The Jimson Weed. Students who wish to publish, distribute, or sell any other publication must first obtain approval of the Dean of Students. The issuance, distribution, or sale of anonymous publications is forbidden. TOWN AND GOWN COLLABORATION The College co-sponsors a series of performing programs with the Pro-Art Association. Each year concerts and other special events, including operas, ballets, orchestras, choirs, plays, vocal recitals, visual arts workshops, and lectures are hosted on campus and in various regional locations. Many performances are by renowned groups such as Symphony of the Mountains and Barter Theatre, as well as international performers. Admission to Pro-Art programs is free to all UVa-Wise students and culture credit is available. The Big Glades Community Square in downtown Wise is also the site of many unique performances open to those in the Wise and UVaWise communities. For more information, visit the Town of Wise website at www.townofwise.net. 2012-2013 UVa-Wise Student Handbook 16 STUDENT GOVERNANCE CODE OF CONDUCT Expectations The College is a community of scholars in which the ideals of freedom of inquiry, freedom of thought, freedom of expression, and freedom of the individual are sustained. It is committed to preserving the exercise of any right guaranteed to individuals by the Constitution. However, the exercise and preservation of these freedoms and rights require a respect for the rights of all in the academic community to enjoy them to the same extent. It is clear that in a community of learning, willful disruption of the educational process, destruction of property, and interference with the orderly process of the College or with the rights of other members of the College cannot be condoned. Students enrolling in the College assume an obligation to conduct themselves in a manner compatible with the College's function as an educational institution. To fulfill its functions of imparting and gaining knowledge, the College retains the authority to maintain order within the College and exclude those who are disruptive of the educational process. Students of the College are expected to conduct themselves in a manner befitting a civilized society, both within the College and elsewhere. For student conduct which is outside the jurisdiction of the Honor Court but which tends to discredit or injure the College, the Chancellor is authorized by the President of the University of Virginia to impose such penalty as he/she may deem appropriate, including expulsion from the College. This authority has been delegated by the Chancellor to the Dean of Students and the Campus Judicial Board. The College reserves the right to suspend, enforce the withdrawal of, or expel a student who violates the Standards of Conduct. Generally, prohibited conduct for which a student is subject to discipline is defined as, but not limited to, the following: 1. Physical and/or emotional abuse of any person on College-owned or controlled property or at College-sponsored or supervised functions, or conduct which threatens or endangers the health or safety of any such person. 2. Sexual misconduct, including sexual assault or sexual intercourse without consent. 3. Unauthorized entry/exit or occupation of College facilities which are locked, closed to student activities, or otherwise restricted as to use. 4. Intentional disruption or obstruction of teaching, research, administration or other College activities, or of other authorized activities on College property. 5. Possession, distribution and/or use of illegal narcotics or drugs, or drug paraphernalia; public intoxication on college property; illegal/underage use of alcohol and/or tobacco products. 6. Falsely pulling or tampering with fire alarm or fire safety equipment. 7. Possession, storage, or use of any kind of weapons, firearms, fireworks or explosives. Please refer to the Weapons and Firearms Policy in the Student Handbook for the full policy and definitions. Please consult the Campus Police Department for additional information. 8. Theft, vandalism, destruction, or unauthorized movement of college property or personal property of other students, faculty, employees, or visitors. 9. Intentionally providing false identification or information to College officials. 10. Failure to exit the building or returning to the building before being told to do so by a College official during a fire alarm. 11. Failure to comply with the reasonable directions of a college official, including Campus Police officers, acting in performance of their duties. 12. Violations of published College policies or College regulations (Such regulations include the Residence Hall Agreement, see policies section). 13. Knowingly violating the terms of any disciplinary sanction imposed in accordance with this code. 14. Conduct that is detrimental to the College or conduct that reflects negatively on the College community. 15. Every user of the College's computing resources, including but not limited to the email system, has the responsibility to use them in an ethical, professional, and legal manner. The primary use of these resources is to support the academic program; any other use may be inappropriate. Inappropriate uses may include but are not limited to the following: ď‚§ ď‚§ sharing your account or password with anyone; attempting to modify or access files or accounts without permission; 2012-2013 UVa-Wise Student Handbook 17 using resources for commercial or criminal purposes; sending threatening, harassing, or obscene messages to any person, sending chain letters, or representing yourself as another user when sending messages; using a machine or other resource (such as a modem) for non-academic purposes when other academic users are waiting; and using resources for illegal copyright infringement activities. 16. Violations of the College Alcohol Policies. 17. Violations of the College Drug Policies. 18. Entry into designated construction/work zones. HONOR SYSTEM UVa-Wise adopted an Honor System in 1956 under which all students pledge to cooperate in acting honestly and honorable. The Honor System is administered by an Honor Court composed of two representatives from each class. Upperclass representatives are elected by the student body each spring and freshman representatives are elected after the start of the fall semester. It is the job of the Honor Court to enforce the Honor System and to adjudicate violations. The Honor Court office and conference room are located in the Student Leadership Center on the third floor of the Slemp Student Center. CONSTITUTION WE, the students of The University of Virginia's College at Wise of the University of Virginia, in order to insure a position of trust among ourselves, faculty, staff and community-at-large, do hereby institute this Honor System at The University of Virginia's College at Wise. It is to be understood that this system is completely student-administered and serves as a vital component of the comprehensive standards of conduct. The Honor System is designed to address inappropriate behavior arising in the academic realm of student life. The University of Virginia's College at Wise Honor System (hereinafter referred to as the Honor System) will be established in accordance with these articles. ARTICLE I: Purpose A. The Honor System of The University of Virginia's College at Wise expects that a student shall act honorably in all phases and relations of student life. It requires honorable behavior in the academic realm. Violations of the Honor System shall include: 1. LYING: Lying shall include, but is not necessarily limited to, the intentional statement of an untruth made with deliberate intent to mislead another about other than trivial matters. Forgery and willful false testimony shall be considered acts of lying. 2. CHEATING: Cheating shall include, but is not necessarily limited to, giving aid to any student or receiving aid without the consent of the instructor on tests, quizzes, assignments or examinations. 3. STEALING: Stealing shall include, but is not necessarily limited to, taking anything of academic value that belongs to another without right or permission. The act of plagiarism is an act of academic stealing and is considered a violation of the Honor System. B. The Honor Pledge shall read: I certify on my honor as a student of The University of Virginia's College at Wise that I have neither received nor given aid on the __________. C. Ignorance of the above statements and Honor Pledge shall not constitute a defense for a violation of the Honor System. ARTICLE II: Membership Section 1 The judicial power of the Honor System is vested in The University of Virginia's College at Wise Honor Court (hereinafter referred to as the Court) by the Board of Visitors of the University of Virginia. Section 2 A. The Court shall consist of two members from each of the four academic classes (freshman class, sophomore class, junior class, senior class). B. These members shall be elected in the following manner. By the third week of April, elections for two representatives to the court from each of the sophomore, junior, and senior classes for the following year shall be held. Their terms shall begin on the first day of June. By the third week of September, two representatives from the freshman class shall be elected. Their terms shall begin immediately. Only members of the respective classes shall vote for the representatives from their class. 2012-2013 UVa-Wise Student Handbook 18 C. The Court will have the right to elect up to two sitting members from the current court to continue on the court for the following year. When a person is elected in this manner, the representatives for that academic class elected in the general election shall be reduced by one. Section 3 A. Before any student may become a candidate for a position on the Court, the student must sign a declaration of candidacy to be filed with the Provost and Senior Vice Chancellor of The University of Virginia's College at Wise no later than five school days prior to the election day. B. In the event that not enough students file declarations of candidacy, two candidates for each vacancy will be designated by the Chairperson of the existing Court with the concurrence of the majority of that Court to be a candidate in the general election. C. All candidates for positions on the Court must be in good standing with the College and have a minimum GPA of 2.5 at the time of election and throughout their terms in office. Section 4 A plurality of the vote is necessary for election of each representative to the Court. Section 5 A permanent Chairperson of the Court shall be chosen from those Court members to be elected in April. The Chairperson shall be elected by a majority vote of the Court members. The Chairperson shall have the same voting powers as the other members of the Court. The Chairperson shall be a returning member of the Court. Section 6 A. A prosecutor shall be chosen by the Court from the student body at large. The prosecutor shall be elected by a two-thirds majority vote of the Court. B. The prosecutor's duties will be to act as counsel for the student body in cases involving alleged violations of the Honor System. C. The prosecutor shall have the power to select an assistant from the The University of Virginia's College at Wise student body with the approval of the Chairperson of the Court to aid in confidential investigations of alleged violations. D. The prosecutor shall have the power to subpoena any member of The University of Virginia's College at Wise student body and request the testimony of others. Request for subpoena should be submitted to the Office of Student Affairs. Failure to comply with a subpoena will be considered a violation of the standards of conduct. The Chairperson may grant exceptions. E. The prosecutor shall have the power to examine and/or subpoena any material evidence relating to the alleged violation. F. For just cause, the Court shall have the power to remove the prosecutor by a two-thirds vote of the Court. Section 7 A. A defender shall be chosen by the Court from the student body at large. The defender shall be elected by a two-thirds majority vote of the court. B. The defender's duties shall be to act as counsel for the accused students in all cases involving alleged violation of the Honor System. C. The defender shall have all powers that are delegated to the prosecutor except for the investigative powers granted to the prosecutor in Art. III, Sect. I, Para. C and D. D. For just cause, the Court shall have the power to remove the defender by a two-thirds vote of the Court. Section 8 A quorum shall consist of five of the existing members of the Court. Section 9 A. When a vacancy occurs on the Court, the Chairperson shall nominate a qualified student to the vacant seat, subject to a twothirds vote of the Court. B. If a vacancy occurs in the position of Chairperson of the Court, a new Chairperson shall be elected by a majority vote of the members of the Court. If a temporary vacancy arises in the position of Chairperson of the Court, the Court by a majority vote of its members shall appoint a temporary Chairperson. C. Any vacancies that occur during the summer sessions shall be temporarily filled in accordance with Sect.9, Para. A. 2012-2013 UVa-Wise Student Handbook 19 D. If a temporary vacancy occurs in the position of prosecutor and/or defender, the vacancy shall be filled in accordance with Art.II, Sect. 6 and 7. Section 10 The Court shall complete an adequate training period before its first hearing. Mistrial Courts shall also complete an adequate training period before the hearing. Section 11 The role of the Honor Court Faculty Advisor shall be to work in conjunction with the Court and the Provost and Senior Vice Chancellor insuring proper training of the Court and to act as an advisor on questions of procedure. The Court shall annually recommend to the Provost and Senior Vice Chancellor a faculty member to serve as Honor Court Advisor. ARTICLE III: PRE-HEARING PROCEDURES Section 1 A. To insure the rights of all involved parties, the basic tenets of due process shall be observed. B. The Honor System of The University of Virginia's College at Wise requires that students and all other members of The University of Virginia's College at Wise community cooperate by notifying the prosecutor of the Court of knowledge or suspicion of any Honor System violation on the part of any member of The University of Virginia's College at Wise student body. C. The alleged violation must be reported to the prosecutor within eight (8) scheduled class and examination days of the alleged violation. D. If the prosecutor finds sufficient evidence of a probable violation and that the accused student should be charged with an Honor System violation, the prosecutor will make this finding known in writing to the Chairperson of the Court within five (5) days of the reported violation. E. The Chairperson of the Court shall then inform the accused student by notifying the student in writing of the charge(s) filed against the student; inform the student of the right to a hearing; and set a hearing date. F. Upon receipt of the statement of the alleged violation(s) charged, the student and defender will also receive names of the expected witnesses, copies of material evidence, and hearing procedures shall be provided by the prosecutor to the accused student and the defender. The accused student shall then have the right to refuse counsel from the defender and may select another student as counsel. G. Upon being informed of the charges, the accused student shall either voluntarily withdraw from The University of Virginia's College at Wise or request a hearing within five scheduled school days. H. If the accused student chooses to voluntarily withdraw from the College prior to a hearing, the Chairperson shall notify the Provost and Senior Vice Chancellor of the withdrawal. The Provost and Senior Vice Chancellor shall give notification to the Admissions Office that the accused student withdrew with charges pending. I. If the accused student requests a hearing, the student shall be given at least ten scheduled school days to prepare his/her case. J. If the accused student does not request a hearing before the Court within five scheduled school days or fails to appear at a scheduled Court hearing, after being notified in writing of the alleged violation(s) of the Honor System, and the date of the Court hearing, and has not been granted a continuance by the Court Chairperson, then the Chancellor or Provost and Senior Vice Chancellor of The University of Virginia's College at Wise shall administratively withdraw the accused student from enrollment at The University of Virginia's College at Wise. Section 2 A. Any student who is accused of a violation of the Honor System shall have the right to student counsel by the Honor Court defender or one chosen by the accused student. Counsel chosen by the accused student, however, shall be a student chosen only from the student body of The University of Virginia's College at Wise. B. An accused student shall not be compelled to testify, nor shall the student be tried twice for the same violation, except as stated in Article V. C. To insure that a just outcome is reached, only those justices who are unbiased shall sit at the hearing. If the accused student, the prosecutor or other involved parties believes a member of the Court to be biased the accused, prosecutor, or other involved parties must present a written statement to the Court giving the reasons why they believe a member of the Court to be biased. 2012-2013 UVa-Wise Student Handbook 20 D. Allegations of bias against more than one (1) Court member shall be considered separately. A Court member may be declared biased by a majority vote of the members of the Court (excluding the member of the Court alleged to be biased). E. If a Court member is found to be biased by the Court, the Chairperson of the Court shall remove the biased member from the case. F. If the Chairperson is found to be biased, then he/she shall be banned from voting on the guilt or innocence of the accused student, or on any sanctions imposed. The Chairperson shall remain on the Court to preside over the hearing. G. If more than three (3) members of the Court are removed, then the Chairperson shall select three qualified students from the student body to fill the vacancies. H. An accused student shall have the right to present not more than two (2) character witnesses in the hearing. With the consent of the accused student, spectators may be present at the hearing. I. Spectators except witnesses shall take no part whatsoever in the hearing and may be removed by a majority vote of the Court for good cause. ARTICLE IV: Hearing Procedures Section 1 A. For the Court to convene and hear an alleged Honor System violation seven (7) members must be present at the beginning of the hearing. A minimum of five (5) members must hear the case after any removals for bias. B. The testimony of a Court hearing shall be recorded. C. In the event of a finding of an Honor System violation, the record of the hearing shall be kept in the custody of the Chairperson of the Court and it shall be the Chairperson's responsibility to see that it is properly stored for three (3) years after the end of the academic year. D. The accused student shall be presumed innocent unless proven guilty. E. During the hearing, the accused student shall be present, unless the student is voluntarily absent from the hearing, shall have the privilege of examining the witnesses in the case, and shall be at liberty to present relevant evidence and testimony in defense of the alleged violation(s). F. If the accused student chooses to remain silent, this silence shall not be deemed as an admission of guilt. Section 2 A. After the presentation of evidence and summations of the prosecution and defense have been heard, the Court shall recess the hearing and deliberate in private; at which time the guilt or innocence of the accused shall be delivered. B. A finding of guilt can be decided only when all the members of the Court present are convinced beyond a reasonable doubt of the guilt of the accused student and so vote. C. In the event of a finding of guilt, the Court may suspend the accused student temporarily or permanently expel the accused student or pronounce any other reasonable and lawful sanction the Court may deem proper. Sanctions begin immediately at the trial's conclusion. D. A simple majority vote shall be required to determine the sanction(s) to be imposed except for expulsion of the accused student, in which event a vote of all the members of the Court present shall be necessary. E. All votes to determine a finding of guilt or innocence and the sanction(s) imposed shall be taken by secret ballot. F. In the event of a finding of not guilty, the Court records of the proceedings against the accused student shall be destroyed and the case shall be considered closed. Section 3 A. A public announcement of the decision of the Court will be made by the Chairperson of the Court through the College newspaper. The identities of the involved parties shall not be disclosed. B. In the event of a finding of guilt and expulsion from The University of Virginia's College at Wise, the student's record shall show 'enrollment discontinued.' C. Failure to comply with sanctions will result in expulsion. 2012-2013 UVa-Wise Student Handbook 21 ARTICLE V: Appeals Process Section 1 A. A hearing resulting in a finding of guilt may be reopened only upon the written request of the guilty student accompanied by the presentation in writing of new and recently discovered evidence bearing directly upon the question of guilt. B. Any person seeking to reopen a case shall then appear before the Court and state the nature of the recently discovered new evidence. C. The Court shall then determine whether the evidence is sufficiently relevant to warrant a new hearing. If a case is reopened, it shall be entirely retried. Section 2 A. A mistrial may be declared by the Chancellor of The University of Virginia's College at Wise for procedural error only. B. If a mistrial is declared, the student's defense counsel and the prosecutor shall go to the Registrar of The University of Virginia's College at Wise, who will at random select eight (or more if needed) full-time students from The University of Virginia's College at Wise student body to hear the case. C. Any student selected to hear the case may, on motion of counsel for the defense or prosecutor, be disqualified for just cause shown. The finding of just cause to disqualify shall be determined by the Chairperson of the Court. This procedure shall continue until eight students are chosen. These students shall constitute the Court and will conduct a new hearing and make findings and impose sanctions in accordance with the procedure set forward in Article IV. The Chairperson of the Court shall preside over the new hearing. ARTICLE VI: Amendments and Ratification Process Section 1 A. Amendments to this constitution may be proposed by any student of The University of Virginia's College at Wise. The Court must approve any new amendments by a majority vote. B. Upon the approval of the Court, the amendments will be posted in the College newspaper for two (2) consecutive weeks or posted prominently, in writing, in not fewer than three (3) public places for not fewer than ten (10) scheduled school days. C. On the scheduled election day, The University of Virginia's College at Wise student body shall vote on the amendment(s) by secret ballot. The amendment(s) shall be adopted if ratified by a 60 percent majority of the voting students of The University of Virginia's College at Wise. Section 2 The ratification and establishment of this constitution shall require approval by not less than 60 percent of The University of Virginia's College at Wise student body voting. Section 3 This Constitution shall succeed the Constitution of the Honor System written in the 1979 academic year and shall take effect August 14, 1995.j JUDICIAL SYSTEM Purpose The Judicial System of UVa-Wise is designed to support the purpose and mission of the College. A fundamental premise of the system is that students are expected to act responsibly so that each student has the opportunity to grow intellectually, spiritually, physically and socially. The System also is designed to encourage accountability by stressing the relationship inherent between individual action and consequences. The System is intended to be educational in nature, rather than punitive. Due process is a fundamental ingredient of the system, yet this principle should not be confused with the legal restrictions associated with criminal courts of law. The principles of fairness and reasonableness serve as foundations for the system. All judicial offenses accumulate during a student's time at the College. Student judicial records are maintained for a minimum of five academic years or longer in the case of more severe or repeat offenders. Structure The Judicial System of UVa-Wise is comprised of three levels. These levels are: 1. Administrative settlements Administrative settlements (in lieu of a hearing) may be offered to students for minor offenses. The student may choose a hearing rather than sign an Administrative Hearing Form. If a student chooses to accept an administrative settlement, there will be no opportunity for appeal. 2012-2013 UVa-Wise Student Handbook 22 2. Hearings Hearings will be arranged to adjudicate all offenses not handled by administrative settlements. The Dean of Students will assign each case to a hearing (administrative or Campus Judicial Board). An Advisor can be present but may not participate in hearings. Every effort will be made to consider the individual circumstances of each case to determine which type of hearing would best serve the student and the College in the judicial process. The judicial process is designed to be educational rather than punitive. Factors weighed in determining whether a case is heard by an administrative hearing or a Campus Judicial Board hearing include, but are not limited to: need for expediency, severity of the alleged offense, sensitivity of the case, and judicial history of the charged student. 1. Administrative hearings Administrative hearings will be provided when, in the judgment of the Dean of Students, there is a clearly demonstrated need to conduct an administrative hearing. Examples include cases involving alleged misconduct at the beginning or end of an academic semester when the Campus Judicial Board cannot be convened or due to the expediency that may need to be exercised as a result of the severity of the alleged offense. The Director of Housing & Residence Life, the Assistant Director of Residence Life, the Dean of Students, the Vice Chancellor for Enrollment Management, and/or their designees may conduct administrative hearings. 2. Campus Judicial Board hearings The Campus Judicial Board shall be composed of five members. Membership shall consist of the following: a) b) c) d) e) 3. Three on-campus students nominated by the Director of Housing and Residence Life and approved by the Vice Chancellor for Enrollment Management; Two off-campus students nominated by the Student Government Association and approved by the Vice Chancellor for Enrollment Management; and The Dean of Students shall serve as advisor to the Board. He/she participates in discussions, but does not vote. The student Chair shall be elected by the student membership of the Board. Note: Two alternates may also be selected, one from on-campus and one from off-campus using the process as described above. Members must be in good academic and social standing with the College. Board members shall serve for one year and are eligible for re-nomination. A minimum of three Board members, not including the Dean of Students, is necessary to conduct a hearing. The Board shall meet regularly to hear cases. Appeals process A. For all decisions except suspension or expulsion: B. 1. All judicial hearing decisions may be appealed. Decisions made by the Director of Housing & Residence Life may be appealed to the Dean of Students. Decisions made by the Campus Judicial Board or the Dean of Students may be appealed to the Vice Chancellor for Enrollment Management. 2. Requests for appeal must be initiated in writing to the Vice Chancellor for Enrollment Management by the student within 48 hours of the decision and must state just cause for the appeal. The student may or may not be granted a hearing during the appeal process. If the student is granted an appeal, the hearing will be completed within seven (7) business days of receipt of the appeal request. For suspension and expulsion appeals: 1. Unless the original decision is rendered by the Vice Chancellor for Enrollment Management, the student has the right of two appeals. a. The first appeal would be heard by the Vice Chancellor for Enrollment Management (and/or designee) and the second appeal would be heard by the Chancellor (or designee). b. If the student is suspended or expelled by the Vice Chancellor for Enrollment Management, the student may appeal only to the Chancellor (or designee). 2. Requests for first appeal must be initiated in writing to the Vice Chancellor for Enrollment Management (or to the Chancellor (or designee) if suspended/expelled by the Vice Chancellor for Enrollment Management) by the student within 48 hours of the decision and must state just cause for the appeal. Upon review of the appeal request, the student may or may not be granted a hearing. If the student is granted a hearing, it will be completed within seven (7) business days of receipt of the appeal request. The hearing will be audio recorded and maintained as part of the judicial record. 3. Requests for second appeal are only available to those students who had a first appeal hearing with the Vice Chancellor for Enrollment Management (and/or designee). This appeal request must be initiated in writing to the Chancellor (or designee) by the student within 48 hours of the first appeal decision and must state just cause 2012-2013 UVa-Wise Student Handbook 23 for the appeal. Upon review of the appeal request, the student may or may not be granted a hearing. If a hearing is granted, it will be audio recorded and maintained as part of the judicial record. Judicial sanctions Any of the following sanctions, or combinations of sanctions, may be imposed on a student responsible for a Code of Conduct violation. All sanctions are noted in a judicial record. Disciplinary action other than those outlined below may be taken as the situation warrants. Failure to abide by the imposed sanction may result in additional charges. 1. Oral Reprimand An oral statement to a student that he or she is violating or has violated institutional rules. No admonition shall be entered as a permanent part of a student's record unless issued by an appropriate judicial body. 2. Written Reprimand Notice in writing that continuation or repetition of inappropriate conduct within a period of time stated in the warning may be cause for more severe disciplinary action. 3. Forced Change of Residency Requires the movement of the student from one residence hall area to another. 4. Removal from Campus Housing Requires the student to vacate campus housing by a designated time. 5. Trespass Warning The student is prohibited from visiting or returning to a part or all of any designated area of campus. If the student returns, he/she is subject to arrest and additional judicial action. 6. Fines An appropriate fine may be levied for policy violations or damages incurred. 7. Restitution Restitution of loss encumbered by the individual or College as a result of the student's disciplinary violation. 8. Community Service Community Service and/or participation in educational programs or projects may be assigned. There 9. Loss of privileges Restricting use of stereo, television, radio, amplifying equipment, other sound-creating device or loss of parking privileges. will be a $25.00 per hour fee for community service hours not completed. 10. Disciplinary Probation May include exclusion from participation in privileged or extracurricular College activities as set forth in the notice of probation for a period not exceeding one school year. 11. Minimum Sanctions Applicable for Alcohol Violations First Offense - A $100 fine, 15 hours of mandatory community service, and probation for one year. Note — the $100 fine may either be paid at the Cashier’s Office or campus working arrangements may be made with the Dean of Students to satisfy the fine. Second Offense - Minimum $150 fine, 30 hours of mandatory community service, and probation for one year. Students may additionally be required to complete a community-based alcohol or counseling program, with suspension until written notification of successful completion of the community-based program is received by the Dean of Students,. Note — the $150 fine may either be paid at the Cashier’s Office or campus working arrangements may be made with the Dean of Students to satisfy the fine. Third Offense – Suspension or Expulsion NOTE: Discretion may be used in applying sanctions in cases where violation is of such a nature to warrant additional or more severe actions. 12. Minimum Sanctions Applicable for Drug Violations First Offense - A $150 fine, 24 hours of mandatory community service, and probation for one year. Note — the $150 fine may either be paid at the Cashier’s Office or campus working arrangements may be made with the Dean of Students to satisfy the fine. Second Offense - Suspension or Expulsion 13. Interim Suspension Temporary suspension by an official of the College for a designated period of time. Students who are interim suspended are judged to be disruptive in conduct to the educational mission and/or pose a substantial threat to the health or safety of themselves or others. An interim suspension is made pending a hearing on the alleged offense. 14. Suspension Exclusion from classes and other privileges or activities or from the College, as set forth in the notice of suspension, for a definite period of time. 15. Expulsion Termination of student status for an indefinite period of time. 2012-2013 UVa-Wise Student Handbook 24 NOTE: Students that are suspended or expelled are trespassed from all College property and College-sponsored events without prior approval from the Office of Student Life. Rights of students in judicial hearings These rights include: 1. Right to written notice of all charges against the student (The notice must be received at least 48 hours prior to the scheduled hearing. The student may have the option of waiving the 48-hour notice. It is the student's responsibility to appear at the scheduled hearing. Failure to appear may lead to additional charges. The case will be heard even if the student does not appear and he/she has received the proper notice.); 2. Right of due process within the structured Judicial System, except within the last ten (10) days of each semester and during the summer sessions, during which the Vice Chancellor for Enrollment Management or his designee will address judicial matters; 3. Right to be presumed not responsible until proven responsible; 4. Right to refuse to answer questions that tend to be self-incriminating; 5. Right to a hearing conducted in a timely manner; 6. Right to present material and character witnesses from the College community (Material witnesses are those possessing direct knowledge of the case under consideration or those having technical or expert information relevant to the case. The student may present two character witnesses at a hearing.); 7. Right to a separate hearing upon request; 8. Right to face the accuser (The College may act on behalf of the accuser.); 9. Right to question any material witnesses or evidence; 10. Right to subsequent appeal(s) as outlined in the appeals section of the Judicial System; and 11. Right to waive any of the above rights provided it is done of the student's own free will and in writing. Hearings procedures The hearing procedures for the Campus Judicial Board will generally be as follows: The chair will introduce him/herself, the other Board members, and the Advisor. The accused student will be asked to enter a plea (responsible or not responsible). The case will be discussed. The complainant and the accused will be given the opportunity to call witnesses and each may ask questions of any witnesses. The Board will meet in closed session to determine if the accused if responsible or not responsible. The accused will then be informed of the decision. If the accused is found responsible, the chair will ask for character witnesses and for any previous disciplinary record(s). The Board will again meet in closed session to determine the sanction. RESIDENCE HALL GUIDELINES Statement of Policy The University of Virginia's College at Wise is first an academic institution. The goal of the Residence Life program is to support the academic program by providing a living and learning residential environment that is conducive to the growth and development of liberally educated students so they become full participants in a democratic society and the world at large. In keeping with the policy of The University of Virginia's College at Wise, housing assignments are made without discrimination by reason of age, citizenship, color, handicap, political affiliation, race, religion, sex, sexual orientation, national origin, or status as a disabled veteran or veteran of the Vietnam era. The College reserves the right to make additional regulations necessary for the protection of property and for the safety, health, comfort, and convenience of all residents at any time. The Office of Housing & Residence Life staff reserves the right to move students at any point during the year. 2012-2013 UVa-Wise Student Handbook 25 The occupants and/or Residence Life staff are encouraged to recommend changes in the Terms and Conditions section. Recommended changes must not be contrary to established College policy and must be approved by the proper authority. For additional policy and/or campus information, consult the online Student Handbook. Applying for Housing The Housing Agreement is a binding agreement between the residents of a campus housing facility and UVa-Wise. Unless otherwise stated, this agreement is for one academic year, including fall and spring semesters. Please review the Housing Agreement Terms and Conditions for the events that may cancel an Agreement. Every student seeking campus housing must apply with the Office of Housing & Residence Life in the Office of Student Life and must: Read and understand the entire Housing Agreement, including the First-Year Residency Requirement and the Release from Housing Agreement sections. Complete and sign the Housing Application. Applicants under 18 years of age must also obtain the signature of a parent or guardian. Signing the application indicates agreement to abide by all terms and conditions. Return the Housing Application with the appropriate application fee ($150 prior to May 1, 2012; $250 after May 1, 2012). The entire application fee will be applied toward the student's room bill for the fall semester. For students entering in the spring semester, the application fee is $250 and will applied to the student's room bill for the spring semester. Please note that the application fee may be paid via telephone to the Cashier’s Office at 276-328-0108. First-Year Residency Requirement All UVa-Wise first-year students are required to live in on-campus housing, unless they are permanent residents of Wise County or the city of Norton, if they are married or are age 25 or older. First-year students include: first-time freshmen just graduating from high school, including students with dual enrollment credit, and/or transfer students with less than 30 transferrable hours **Please note that only hours earned after high school graduation will count as transfer credit for housing purposes.** Two halls, Commonwealth Hall and McCraray Hall, are designated for first-year students. McCraray Hall is a living learning community (see Resources/FAQs). Non-traditional first-year students may be assigned to a hall for upperclass students. In the event that firstyear housing needs exceed Commonwealth Hall and McCraray Hall, additional spaces may be assigned in another hall at the discretion of Housing & Residence Life. Exemption requests Any first-year student who is not a permanent resident of Wise County or the City of Norton, not married, or who is under the age of 25 wishing to be exempted from the residency requirement must submit the online Residency Exemption Request Form, along with a completed Housing Application and the appropriate application fee ($150 received or postmarked by 5:00 pm on May 1, 2012; $250 after May 1, 2012 or for spring semester enrollees), by August 1, 2012 for fall enrollees (December 1, 2012 for spring enrollees) to the Office of Housing & Residence Life. Exemption requests are reviewed by the Housing Appeals Committee (HAC) which is comprised of faculty, staff and student members. The HAC submits recommendations to the Dean of Students who makes the final decision. The decision rendered will be provided in writing to the student. In the event a student is exempted from the residency requirement, the full application fee will be refunded. Any first-year student, who does not meet exemption guidelines, who fails to apply for housing or who is not granted an appeal will automatically be assigned a campus housing space and the student’s account will be billed the housing application fee, and room and meal (board) plan rates. Housing Assignments Housing assignments are completed by the Coordinator of Housing Operations as follows: Current students Students currently residing in campus residence halls who participate in the spring semester Housing Lottery (see Lottery section) will receive housing assignments in March for the coming academic year. After these March assignments, priority will be given to new upperclass (transfer) students applying for housing over any returning students who did not participate in the Housing Lottery. First-year and transfer students First-year students entering in the fall semester who have completed the housing application process will begin receiving housing assignment letters in February; transfer students entering in the fall semester will begin receiving housing assignment letters in early summer. Assignments are mailed on a weekly basis. Spring-only students Any students, first-year or transfer, who plan to enroll in the spring semester will receive housing assignments via email in early January. 2012-2013 UVa-Wise Student Handbook 26 Every reasonable effort will be made to accommodate studentsâ€™ roommate requests if housing applications and application fees for all roommates have been submitted to the Office of Housing and Residence Life at approximately the same time, have included the same request, and space is available. After all permanent spaces have been filled, students will be assigned to a temporary space as an RA roommate, a study lounge converted to up to six temporary spaces, or, if necessary, off campus facilities. In the event that off campus facilities are needed for temporary residential spaces, a UVa-Wise shuttle service to and from campus with a designated daily schedule will be provided. Temporary spaces will not be assigned until a few days before the halls open and students will be notified of their temporary assignment by email. When a permanent space becomes available, a student in a temporary space will be notified immediately and will have 48 hours to move from the temporary space to the permanent space. Room changes will be allowed two weeks after the first class day of each semester. Any and all room changes must be pre-approved by the Director of Residence Life or an appointed designee. Room changes not approved by the Office of Housing and Residence Life are subject to a $50 improper room change fee at the discretion of the Director of Residence Life. Refund of Housing Application Fee Any student that withdraws his/her housing application by notifying the Office of Housing and Residence Life in writing by May 1, 2012, will be refunded $100 of the $150 housing application fee. After May 1, 2012, the entire application fee is forfeited. No refund of housing application fee will be made to spring semester enrollees or to students who are dismissed for disciplinary and/or academic actions. Any student who used a deferment of the housing application fee and withdraws his/her housing application by May 1, 2012, will be billed $50, the non-refundable portion of the housing application fee. After May 1, 2012, any student who used a deferment of the housing application fee and withdraws his/her housing application will be billed $250. Release from Housing Agreement Students may request a release from this binding Housing Agreement for fall & spring semesters by completing a Release From Campus Housing Request Form available from the Office of Housing and Residence Life. After May 1, 2012, the entire application fee is forfeited, even if the student is released from the Housing Agreement, including any student who terminates enrollment after the start of the fall or spring semester. A student may be released from the Housing Agreement without the buy-out penalty for the following reasons: 1. A student is not registered for classes; 2. A student graduates before the period of the Housing Agreement is over; 3. A student is required to live elsewhere due to student teaching assignment;* 4. A student is married during the period of the Housing Agreement;* and 5. A student is dismissed from the College for disciplinary and/or academic actions.* * After the start of the semester, the studentâ€™s account will be pro-rated for housing and meals at a rate consistent with the college's published refund policy. A student who is released from his/her Housing Agreement must vacate his/her room within twenty-four (24) hours of the date indicated on the release form. All other requests to be released from a Housing Agreement are heard by the Housing Appeals Committee (HAC). The HAC makes recommendations to the Dean of Students. Financial hardship is not just cause to be released from a Housing Agreement. If a student's request is not granted and the student chooses to move off campus, the student will be billed for housing and meals. A student (excluding a first-year student) also has the option to buy-out his/her Housing Agreement prior to August 10, 2012, for fall semester and January 5, 2013 for spring semester. Buy-out After May 1, 2012, any enrolled upperclass student may buy-out of his/her Housing Agreement. He/she must complete the Release from Campus Housing Form which is available in the Office of Housing and Residence Life. First-year students are not eligible to buy-out of their Housing Agreements. The total buy-out fee is $600. Please remember that after May 1, 2012, the application fee is non-refundable. FALL SEMESTER buy-out details: 1. 2. 3. if a student paid the $150 application fee (before May 1, 2012), the remaining balance due for a buy-out is $450; if a student paid the $250 application fee (after May 1, 2012), the remaining balance due for a buy-out is $350; if a student receives a deferment of the application fee, the full balance due for a buy-out is $600. For the SPRING SEMESTER, the full balance due for a buy-out is $600. 2012-2013 UVa-Wise Student Handbook 27 Students may not buy-out of Housing Agreements for the fall semester after August 10, 2012, or for the spring semester after January 5, 2013. Students may appeal to cancel or buy-out after these dates. Appeals will be reviewed by the Housing Appeals Committee (HAC). The HAC makes recommendations to the Dean of Students who makes the final decision. Violations of the Agreement The following, in addition to non-compliance with the Agreement’s Terms and Conditions, constitute violations of the Housing Agreement and may result in disciplinary action, termination of Agreement, and/or removal from housing: Failure to claim space by 5:00 pm on the first day of classes. Failure to pay charges for housing and meal plan when due. Failure to complete check-in procedures (i.e. pick up key). Possession or storing of gasoline, kerosene, combustible materials, motorcycles, mopeds, or any explosives anywhere in the residence halls. Disturbing normal activities, damaging housing facilities, or interfering with other residents. Permitting students/non-students to reside in a space not assigned to them. Intentionally setting fires; intentionally causing false fire alarms; and vandalizing or tampering with any fire protection equipment, alarms or security devices. Tampering with, including removal of batteries from, battery-operated fire alarms will result in judicial action. Failure to maintain a full academic load of at least 12 hours. Failure to remove personal possessions at the end of the occupancy period. Smoking/use of tobacco in non-permitted areas (see Smoking/Tobacco-use Policy section). Hosting overnight minors (under the age of 18) and visitors of the opposite sex. Operation of a private business from your room. Violation of College disciplinary rules as listed in the online Student Handbook in the Student Code of Conduct, or violations of federal, state or local laws. Terms & Conditions The University of Virginia's College at Wise reserves the right to change or amend any items herein to remain consistent with the goals of the College. Alcohol Illegal or irresponsible use of alcohol will not be tolerated. All drinking games including all forms of "pong" are prohibited regardless if alcohol is being used or not. The official College alcohol policy can be found in the online Student Handbook at www.uvawise.edu/studentlife. Commonwealth, McCraray, Martha Randolph and Thompson Halls, and all Houses are alcohol-free or ‘dry’ facilities regardless of a student’s or visitor’s age. If first-year students are assigned to other halls, those assigned rooms will also be alcohol-free. Alcohol is only permitted in Henson, Culbertson, Asbury, and Townhouse bedrooms in which all occupants permanently assigned to and visiting the room are 21 and older. Alcohol may only be in the common areas of Asbury and Townhouses if all residents permanently assigned to the apartment are 21 or older. Underage residents are not permitted in a permissible room with alcohol or alcohol containers present. Empty alcohol containers will be considered evidence of alcohol consumption and can result in judicial action in dry rooms and/or common areas and rooms where underage students are present. Any alcohol and empty alcohol containers found in the halls in a dry room/common area may be poured out or confiscated and disposed of. Alcohol that is poured out and confiscated bottles will not be returned or reimbursed to the student or to legal-age guests. Guests who bring alcohol into the residence halls put their host at risk for judicial action, and the guest(s) may be prohibited from visiting the residence halls in the future. APPLICATION FEE The Housing Agreement application fee is $150 received or postmarked by 5 pm on May 1, 2012; it is $250 after May 1, 2012 or for spring semester enrollees. The appropriate fee must be included with the Housing Application for an assignment to be made. BREAKS/HOLIDAY PERIODS The residence halls close for Fall Break, Thanksgiving, Spring Break and between semesters. Dining hall operations also cease during these breaks. Residents may not return to the halls during these periods, and also are encouraged to take valuables home. Additional information will be provided to students prior to each break. Note: Keys must be returned to the community office prior to leaving for breaks or a re-key fee will be assessed. Due to special circumstances, however, students may request to stay in the halls by submitting a Stay Over Break Request Form. If the request is granted by the Director of Residence Life for non-College business, a pro-rated, per night charge will be assessed to the resident's bill. Students are responsible for their own meals during this period. Students who are permitted to remain on campus during a specified break period must continue to abide by the Terms & Conditions of the Housing Agreement as well as those additional regulations that apply specifically during break periods. 2012-2013 UVa-Wise Student Handbook 28 Any student found responsible for housing violations during a break period will not be permitted to stay on campus during future break periods. This applies to all students staying on campus during breaks. Business Operations Residence hall rooms are to be used solely for residential purposes. Residents may not operate businesses out of individual rooms/apartments or publicly list residence hall rooms or telephone numbers in advertisements or other business announcements and publications. CHECK-IN DATES Fall semester first-year and/or transfer students with less than 30 hours check in to their residence hall space on the first day of Expedition (extended orientation), which is the Friday before classes begin for the fall semester. McCraray Hall residents check in at that hall, and Commonwealth Hall residents check in at that hall. Fall semester returning students and transfers with more than 30 hours check in on the Sunday before classes begin for the fall semester. Culbertson Hall residents check in at Commonwealth Hall, and all other residents check in at Henson Hall. All spring semester new students check in on the Sunday before classes begin for the spring semester. McCraray Hall residents check in at that hall, Commonwealth Hall residents check in at that hall, Culbertson Hall residents check in at Commonwealth Hall, and all other residents check in at Henson Hall. Early arrival is not permitted for any reason other than official College business. CHECK-IN PROCEDURES Upon assignment of his/her residence hall space, each student will receive a letter outlining check-in procedures. Once a student checks into his/her assigned room with a Residence Life staff member, he/she will be held financially responsible for an entire year of housing and meal charges unless released by the Dean of Students. As a student checks into his/her assigned room or apartment, he/she accepts responsibility for the condition of the room. It is imperative that students take their copy of the Room Condition Report (RCR) and check the room condition. This record will be used at check-out to determine damage(s). If a student does not report any discrepancies to the Community Coordinator (CC) within 24 hours, he/she has agreed to the condition of the room. CHECK-OUT PROCEDURES When leaving housing at the end of the Agreement period, students must follow these steps in order: 1. Move out within 24 hours of your last exam or leaving/withdrawing from the College. 2. Remove all personal belongings from the room and into your vehicle (do not drive or park on sidewalks). 3. Clean your room and return it to itâ€™s original move-in condition, including: All furniture must be in the room and properly set up. Floor swept. Bathroom cleaned (not including Commonwealth and McCraray Halls which have public bathrooms). Trash taken out to dumpster. If you rented a MicroFridge unit, it must be emptied, completely defrosted, and cleaned, otherwise you will be assessed a fine. Rented loft kits may remain in the room and do not need to be removed or un-lofted; DO NOT PUT LOFT KITS IN THE HALLWAY. **Steps 1-3 must be complete before continuing to Step 4** 4. Return with your key to your Community Office (see section below) during posted hours. (If you need to check out outside of posted hours, go to the Office of Housing & Residence Life in Cantrell Hall to schedule a check-out time at least 24 hours in advance of your preferred time.). Please be patient and understand that other students may also be checking out during posted hours; plan ahead if you need to leave by a certain time. Staff will return with you (parents and friends may not check-out for you) to your room, review the room for damages, have you complete and sign the Room Condition Report (RCR), and collect your key. Please note the following: The Director of Residence Life (not the RA) assesses any damages to your account after review of the RCR. Keys may not be left in rooms, slid under staff doors, mailed back, or returned late; any keys not returned at check-out will result in an immediate re-core of the lock for security reasons and a $55-$70 re-keying fee to your account (dependent on residence hall). Failure to follow these check-out steps will result in an improper check-out fine of at least $25 and forfeiture of any rights to appeal damages. All remaining personal items left in the room will be immediately donated to a local charity. 2012-2013 UVa-Wise Student Handbook 29 Community Offices All halls have a designated community office with posted staff hours for your convenience. A community office is in McCraray Hall for McCraray residents, in Commonwealth Hall for Culbertson and Commonwealth residents, and in Henson Hall for all other residents. Damage Fee / Public Damage Assessment The DRL and ADRL review RCRs for individual rooms and assess conditions for all common/public areas at the end of each semester. Any damage not determined to be normal â€˜wear and tearâ€™ will be charged to the student or divided equally among the residents of the room or apartment. There are times when damages and/or vandalism occur in the public areas. When this occurs, every effort is made to find the person or persons responsible. When this is not possible, all students of that particular building or area will be billed. Students should talk with their fellow residents about damages to their surroundings. If a student needs assistance with this, he/she should contact a Residence Life staff member. Every resident has the right to appeal any bill that he/she receives, unless that resident checks out improperly and thus waives his/her rights. Appeal of a bill must be received in writing no later than 30 days of receipt of the bill. Appeals should state the reason a waiver or reduction of the bill has been requested. Appeals will be decided by the DRL. Eligibility All full-time students are eligible to reside in the residence halls. A full-time student is one that is registered for an academic load of at least 12 hours per semester. Should a residential student need to drop below 12 hours per semester (i.e. fulltime status), a letter requesting to stay in campus housing must be submitted to the Director of Residence Life. The letter must state the reason(s) for the request. Requests of this nature are usually only granted once during a studentâ€™s enrollment at the College. Entry of Room The College reserves the right to enter a student's room for the purpose of room inspections, maintenance and repairs, renovations, medical emergencies, policy enforcement, or any other purpose consistent with the mission of the College. 1. Inspection of student rooms for the purposes of ascertaining damages, needed maintenance, and insuring safety and sanitation standards will be conducted as needed. Notice of the inspections will be posted and announced on the floor at least forty-eight (48) hours in advance. In addition to scheduled room inspections, an inspection of every room will be conducted by a member of the Residence Life staff when each occupant vacates the room and during official College breaks. 2. Entry of a student room for other than room inspections may occur when the Residence Life staff has reason to believe that established policies are being violated, when emergency conditions exist, or when it is necessary to check on utilities, handle maintenance requests or the closing/locking of doors and windows prior to the closing of the building for an extended period. 3. No Residence Life staff member shall enter a student room alone in the absence of occupant(s), except a) when emergency conditions exist that make entry necessary; or b) when showing a visitor a student room if the occupants have agreed that their room may be entered for this purpose. 4. A Residence Life staff member desiring to enter a room for any of the above stated reasons will, in the absence of an emergency, knock and announce his/her identity. If no response is received or if an occupant fails to open the door within a reasonable period, the staff member may open the door and enter the room. 5. If there is reason to believe that a student has violated UVa-Wise regulations, the Dean of Students or his/her designee, after reviewing the circumstances, may authorize an inspection of the student's possessions. Entry of student rooms for the purpose of searching a student's possessions should only occur at the direction of the Dean of Students or, in the case of his/her unavailability, his/her authorized representative. Except in cases in which circumstances make it impossible or impractical for the student to be present, any inspection of a student's possessions shall be made in the presence of the student. 6. Police officers desiring to conduct a search of a student's possessions in the residence halls must be able to present a search warrant authorizing their search before they proceed, or have consent given to search by the residents. The presentation of a search warrant by a police officer nullifies the need for approval from any Student Life representative. Fire Alarms Fire alarms and extinguishers are located on each floor in the halls. There are many dangers and risks to residents, fire fighters and hall staff associated with false fire alarms, intentionally set fires, and vandalizing or tampering with fire equipment. Any of these actions or tampering with smoke detectors, including removal of batteries, will result in judicial action. 2012-2013 UVa-Wise Student Handbook 30 Residents must check that their room/suite’s battery-operated smoke detector is working properly and initial the form provided on the back of the room entry door every seven (7) days – the form cannot be pre- or post-dated. If residents find that the detector is not working, they should notify their RA immediately. Failure to complete these will result in a Health & Safety Violation. FIRE DRILLS Fire drills will be conducted by the Residence Life staff at least six times per academic year. Failure to leave at any time for any alarm will result in disciplinary action. FLOOR OR FACILITY MEETINGS Floor or facility meetings will be scheduled by Residence Life staff. Notice of all meetings will be posted forty-eight (48) hours in advance. All residential students must attend these meetings. Any residents not in attendance are subject to judicial charges. FOOD SERVICE All students living in a campus housing facility must purchase a meal (board) plan. For more details about board plans, please visit the Dining Services website at www.dineoncampus.com/uvawise. HEALTH & SAFETY INSPECTIONS The UVa-Wise Housekeeping Staff is responsible for disinfecting and minor cleaning in public areas in the residence halls. Students are responsible for all space(s) within their individual rooms, houses, apartments, or suites. Food should be kept in a refrigerator or, if a refrigerator is not required, food should be kept in a closed container. Food odors and/or food scraps attract pests and insects. Violations in regard to room sanitation may be considered as health & safety violations and treated as such. All residential facilities will be inspected on a monthly basis and prior to the end of each semester and break. Advance notice will be given to residents regarding when and where the inspections will take place. The areas that will be given special attention are the bathrooms, kitchens and other common living areas. The Office of Housing & Residence Life reserves the right to conduct a Health and Safety Inspection at other times if deemed necessary. HEALTH & SAFETY VIOLATIONS The following are Health & Safety violations: 1. Keeping animals other than those that are fully aquatic and non-poisonous (which must be kept in a properly maintained aquarium of not larger than 10 gallons in size) — any animals not permitted must be removed immediately; 2. Failure to pass Health and Safety inspection (Examples include uncovered food items and excessive trash or untidiness); 3. Placement of common area furnishings in a student’s room, apartment or suite; 4. Use of non-permissible electrical equipment or other items; 5. Covering more than 10% of the walls, including the doors, or any other decoration policy violations; 6. Failure to check operability, notify RA of inoperability and/or initial form for battery-operated smoke detector every seven (7) days; and/or 7. All other Health & Safety concerns as determined by the Office of Housing & Residence Life. Health & Safety violations will result in the following sanctions: first offense - written warning second offense - $50 fine third offense - $100 fine fourth offense - $100 fine and ten (10) hours of community service fifth offense - $125 fine and fifteen (15) hours of community service sixth offense or more - referral to judicial process Appeals concerning Health & Safety violations will be reviewed by the DRL. IMPLIED CONSENT Each resident is responsible for all activities that occur in his or her assigned room. By allowing the existence of behaviors or items that violate residence hall or College policy, the resident has nonverbally consented to the violations. Each resident is responsible for taking an active role in ensuring that unlawful or inappropriate behaviors or items do not exist in his or her residence hall room. It is the resident's responsibility to report behaviors or items that violate residence hall or College policy to a staff member. Passive participation in events that violate College policy or residence hall regulations will not be tolerated. KEYS/ENTRY OF RESIDENCE HALLS All campus housing facility keys are the property of UVa-Wise and must be returned to the community office prior to leaving at each break (fall, Thanksgiving, winter, spring), as well as when a resident checks out of a room or facility. Duplicate keys are not to be made for any reason. Any duplication of keys may result in removal from campus housing and referral to the campus judicial process. All exterior doors of residence halls with common/community entrances are locked each evening. Students utilize their room keys for entry to the halls (Culbertson & Commonwealth Hall residents use their Cavs Card ID rather than room key). 2012-2013 UVa-Wise Student Handbook 31 For any lost key or key that has not been returned, the charge is $55 for replacement of the lock and key in McCraray, Commonwealth, Culbertson, and Henson Halls; and $70 in all other facilities since both bedroom and exterior doors must be rekeyed. Re-keying costs will be charged to the student who lost or failed to return his/her key to the RA. If a Residence Life staff member must key a student into his/her room more than five times per semester, the student will be charged $25 for each additional lockout. LENGTH OF AGREEMENT This Agreement is for one academic year – fall & spring semesters. If a student enters in the spring, the Agreement is for the spring semester only. This Housing Agreement will be in effect immediately upon its signing and terminated 24 hours after the student's last exam or at the closing of the halls at the conclusion of the academic year. If a student otherwise terminates enrollment at the College (i.e. December graduation, mid-year transfer, etc.), his/her Agreement is also terminated. LIABILITY - COLLEGE The College assumes no liability for the loss, theft or damage to personal property. Students are encouraged to consult with their parents/guardians regarding insurance coverage. Students may purchase renter's insurance from many local insurance companies. LIABILITY - STUDENT Students assume responsibility for all the furnishings in their rooms at the time of check-in. Students also agree to pay for damages to the furniture or room not caused by normal use. The College does not provide storage of furniture not wanted in individual rooms. At the time of check-out, all furniture listed on the Room Condition Report at check-in must be in the room in its original location. If it is not, the student agrees to pay replacement costs. LOTTERY Each spring semester, current residential students may participate in the Housing Lottery. Each student will draw one number and based upon that number, attend housing sign-up day, select a space and eligible roommate, and/or choose to be placed on the waiting list (if all spaces have been filled). A limited number of residential spaces will be available through the lottery process. MAINTENANCE REQUESTS Students should report any maintenance concerns in writing to their RA or to their Community Office during posted hours. In turn, Residence Life staff will then report problems to the College’s Facilities staff. Emergencies will be attended to as quickly as possible. Non-emergencies will be reported to the Facilities staff each weekday as requests are received. Any maintenance request that has not been fulfilled within seven (7) business days should be reported to the RA or CC so that he/she can follow-up on the initial request. MEDICAL EMERGENCIES/INJURIES In the event of an injury or illness which requires immediate attention, call Campus Police at 276-328-COPS (2677). Be prepared to provide name(s), location and nature of incident. NOISE/QUIET HOURS Every student has the right to live and study without undue interference in his/her room. As a residential student, it is important to understand that what may be acceptable in other settings may be inappropriate in a residential environment and will not be permitted. Specific limitations have been established for acceptable volumes for individual stereos, televisions, radios and amplified music devices. Students should request that any neighbors who are too noisy lower their noise levels and, in turn, reciprocate respect by honoring such requests by neighbors. Courtesy hours are in effect 24 hours per day, 7 days per week. The following minimum standard will be used by the Residence Life staff in determining unacceptable volume during courtesy hours — a person, stereo, television, radio or other device creating sound that can be heard from two doors away will be considered too loud. Quiet hours for all residential areas, including living and community spaces, halls, lobbies, etc., will be strictly enforced and will be in effect from: o 10 pm - 9 am, Sunday - Thursday, and o midnight - 9 am on Friday and Saturday. The following minimum standard will be used by the Residence Life staff in determining unacceptable volume during quiet hours — a person, stereo, television, radio or other device creating sound that can be heard from one door away will be considered too loud. During exam week, all residential areas are 24 hours quiet to provide all residents with the environment necessary for sleep and study. This will begin at 10 pm on the last day of classes and will continue until halls close. 2012-2013 UVa-Wise Student Handbook 32 Violations of noise/quiet hours may result in judicial action. OVERNIGHT GUESTS Guests of the same sex may stay overnight in UVa-Wise campus housing facilities provided the visit is agreed upon by the roommate(s). The resident sponsoring the guest is responsible for the behavior and actions of the guest and is liable for any violations or damages that might occur. Guests must be accompanied by the resident when in the building and cannot remain in room without host resident present. No more than one (1) guest is allowed per student per night and a guest may not visit more than two (2) consecutive nights in a week, or more than ten (10) nights per semester. Opposite sex guests may not stay overnight under any circumstances. Violations of this policy may result in judicial sanctions. Guests under the age of 18 may not stay overnight without approval of the Director of Residence Life. The Director of Residence Life has the authority to deny overnight guest visitation or trespass a guest from campus housing. PERIOD OF OCCUPANCY A student's occupancy begins the day the halls open and ends 24 hours after the student's last exam or at the closing of the halls at the conclusion of the academic year. If a student otherwise terminates enrollment at the College (i.e. December graduation, mid-year transfer, etc.), his/her period of occupancy also ends. Students must claim their spaces before 5:00 pm on the first day of classes. Students arriving after that date must notify the Office of Student Life in writing to make arrangements to keep their assigned space. Failure to do so may result in the reassignment of the student's space. In the event that a student who lived in campus housing for the fall semester determines in January that he/she is unable to re-enroll for the spring semester, he/she must check out of the residence hall by noon on the day before spring housing check-in. If the student fails do to so, a per night fee will be assessed until check out with a staff member has been completed. ROOM/ROOMMATE CHANGES Adjusting to living with a roommate is part of the collegiate experience, and we find that most students quickly bond with their new roommate(s). The Residence Life staff is available to mediate roommate conflicts. After the start of the semester, room, roommate and/or housing facility changes are handled on an individual basis between the student and the Office of Housing & Residence Life during the room change period that begins two weeks after the start of each semester. A student may not move from one campus housing facility and/or room to another without the written permission of the Office of Housing & Residence Life. Remember, first-year students may only reside in McCraray Hall & Commonwealth Hall. A $50 fine will be assessed for making an improper room change. After room changes, or should the need otherwise arise, the Director of Residence Life will consolidate rooms. Students will not be permitted to remain in a double occupancy room without a roommate unless the single room fee (see below) is paid. SINGLE ROOM After room changes (see above) and any consolidations have been completed, students who do not have an assigned roommate may declare their room as private by seeing the Director of Residence Life. The fee for a single room is an additional one-half of the hallâ€™s room rate. Upon approval, the room will remain a single room until the end of the current semester. Any and all single room assignments must be approved by the DRL. SKATEBOARDS Skateboarding is prohibited on all campus sidewalks, stairs and plazas. SMOKING/TOBACCO USE Smoking and the use of all tobacco products is prohibited in all residence halls. Smoking is prohibited in all campus buildings, within 25 feet of building entrances, and within the seating areas/stands of all college outdoor athletic facilities. SPECIAL ACCOMMODATIONS Any and all students needing special accommodations need to contact the Office of Housing and Residence Life. All special needs, circumstances and requests will be addressed on a case by case basis. STORAGE Small suitcases and bulky items may be stored in each room. The College does not provide storage outside of a studentâ€™s assigned room. All personal property must be removed when the period of occupancy ends. A charge will be made to cover the cost of extra custodial service required to remove personal property left in rooms, suites or apartments. THEFTS Thefts should be immediately reported to Campus Police and to the Resident Advisor (RA). 2012-2013 UVa-Wise Student Handbook 33 TRASH All room/suite/apartment trash must be taken by residents outside to the designated dumpster for that hall. Leaving trash and/or bags of trash in bathrooms, common areas or other areas inside/outside of buildings will result in assessed fees. VISITATION HOURS Visitation is the right of residents to have guests of the opposite gender present in their rooms during posted times. The host residents must be awake and present in their rooms for visitation. All residence halls will begin the fall semester with the following visitation hours: Sunday - Thursday, 8 am - midnight and Friday - Saturday, 8 am - 2 am. Members of the opposite sex are prohibited at all other times. Violations will result in judicial action. Commonwealth and McCraray Halls will maintain the hours listed above all year. RAs from upperclass residence halls will schedule a floor meeting two weeks into the semester in order to allow residents of each hall to democratically select their own visitation hours for the remainder of the year from the following three options: Sunday-Saturday 8 am – midnight Sunday-Thursday Friday-Saturday 8 am - midnight & 8 am - 2 am Unlimited (24 hours) Use of opposite sex bathrooms is prohibited and is considered a violation of the visitation policy. Unauthorized entry into the residence halls during a break period is also considered a visitation violation. STUDENT GOVERNMENT ASSOCIATION The Student Government Association represents the student body in matters affecting student life and affairs of the College, promotes and supervises student organizations and activities, and promotes improvement of community conditions. All students enrolled for six or more semester hours are voting members of the SGA. OFFICERS President – Phillip Blevins Vice President – Robert ‘Bo’ Endean Secretary – Kimberly Hamm Treasurer – Keenan France CONSTITUTION Preamble Under the charter of The University of Virginia’s College at Wise, all powers and responsibilities are vested in the Chancellor and through that Office certain privileges and powers have been delegated to the Administration, Faculty, Staff, and Students. We, the Students of The University of Virginia’s College at Wise, realizing the necessity for an effective student government for the purpose of articulation and implementing the views of the Student Body and of furthering the general welfare of the Student Body and of the College, do hereby establish this Constitution of the Student Government Association. TITLE I: NAME AND MEMBERSHIP ARTICLE I: Name Section 1 The name of this organization shall be the Student Government Association of The University of Virginia’s College at Wise; referred to hereinafter as the Student Government Association or abbreviated as SGA. ARTICLE II: Membership Section 1 All persons enrolled for six or more semester hours at The University of Virginia’s College at Wise are considered members of the Student Government Association during the time of their enrollment and shall be entitled to all the rights and privileges thereof. TITLE II: LEGISLATIVE BRANCH ARTICLE I: Name and Purpose Section 1 The legislative body of the Student Body shall be the Senate of the Student Government Association. Section 2 The Senate shall have the following expressed purpose: 2012-2013 UVa-Wise Student Handbook 34 A. B. C. D. E. F. to to to to to to express the concerns and interests of the Student Body. facilitate communication between the Administration, Faculty, Staff, and Students; promote and supervise student organizations and activities, in conjuncture with the Office of Student Activities. promote the improvement of the College community; (College is always in Caps is refers to UVa-Wise) encourage student involvement in campus life; recognize student organizations. ARTICLE II: Membership Section 1 The members of Senate shall be elected from the Student Body of the College. All Senators must be fulltime students with a GPA of 2.0 and no Honor Court or judicial violations with the College at the time of the election and during their term in office. Section 2 No member of the Senate shall hold office on the Honor Court. Section 3 The sixteen seats on the Senate shall be appointed in the following manner: A. three Senators elected from and to represent the Senior class; B. three Senators elected from and to represent the Junior class; C. three Senators elected from and to represent the Sophomore class; D. three Senators elected from and to represent the Freshman class; E. three Senators elected from and to represent the Student Body at Large; one in the fall term F. one international senator may be chosen and appointed by the Senate. ARTICLE III: Enumerated Powers of the Senate Section 1 The Senate shall have the following powers: A. to interpret this Constitution; B. to approve, and recommend to the Office of the Dean of Students, all student organizations and clubs on the College campus and keep a list of approved organizations; C. to debate and approve all financial expenditures of the Student Government Association and maintain a balanced budget; D. to review and make recommendations regarding all Student Organization fund requests; E. to investigate any matter affecting the welfare of the Student Body and the College and to make recommendations that will foster the best interests of the College and the Student Body; F. to maintain an open relationship with the College community at all times through the Student Government Associationâ€™s Office G. to ratify by two-thirds vote of members all appointments made by the President of the Student Government Association or those that require Senate approval. Less than two-thirds majority constitutes a rejection H. to hear impeachment charges brought about by the Student Body; I. to have certain designated meetings of the Senate closed to the College public, NO vote may be taken in such meeting; J. to approve, instate, and amend the SGA Policy Book. ARTICLE IV: Duties and Powers of Senators Section 1 Senators shall act as voting delegates of their constituencies. (period at end of all for continuity) Section 2 Senators shall perform such other duties as the President or Senate may direct. Section 3 Senators shall not allocate or disperse funds from the Student Government budget without the consent of the President and the Treasurer. Section 4 Senators shall be present and assist with working all SGA sponsored events. Section 5 Senators shall complete two office hours per week in the SGA Office. Section 6 Senators shall perform all duties and powers set forth in the SGA Policy Book. Section 7 Senators shall attend all SGA meetings. Section 8 Senators shall serve on at least one SGA committee per semester. ARTICLE V: Removal From Office Section 1 The Senate shall have the power to regulate the behavior of its members while they are conducting the official business of the Student Government Association and may impeach any member for misconduct, misuse of authority, neglect of duties, and violations of this Constitution. Section 2 The Senate shall have the power to impeach any member of the Executive Board for misconduct, misuse of authority, neglect of duties, and violations of this Constitution. 2012-2013 UVa-Wise Student Handbook 35 Section 3 Three tardies, meaning arriving after roll call, in any academic semester are equivalent to one absence without an excuse. Two unexcused absences in an academic semester from regularly called meetings of the Senate without compelling reasons acceptable to the Executive Board shall make such a member subject to impeachment proceedings. Three excused absences in a semester are equivalent to one absence without an excuse. The President or Secretary must receive written notice, at least twenty-four hours in advance, for absences to be excused. The President does have discretion of excusing absences in cases or emergencies. Failure to complete the weekly SGA Office hours will result in one unexcused absence per violation. ARTICLE VI: Special Committees Section 1 The Senate shall have the power to establish for itself special committees. Section 2 Senate special committees shall have the power to investigate matters placed before them, call persons to appear before them to testify, to formulate resolutions and motions for recommendations to the Senate, and to carry out such business as they may be authorized to do by the Senate as a whole. TITLE III: EXECUTIVE BRANCH ARTICLE 1: Purpose Section 1 The Executive Board of the Student Government Association shall serve the following purposes: A. to serve as the chair of the Senate for the exercise of official business; B. to serve as representatives of the Student Body before the Administration, Faculty, and the community at large; C. to oversee the day to day operations of the Student Government Association; D. to see that all provisions of this Constitution are faithfully executed. ARTICLE II: Membership Section 1 The officers of the Executive Board shall be elected by the Student Body of the College. All officers shall be full-time students with a GPA of 2.0 and no Honor Court or judicial violations with the College at the time of their election and during the term of office, and shall have been enrolled as full-time students for two full semesters at the College. Section 2 The President shall be classified by the College as a junior or senior during his/her term of office and shall have the intention of serving throughout the following fall and spring semesters. Section 3 The Executive Board shall consist of the President, the Vice-President, the Secretary, and the Treasurer of the Student Government Association. ARTICLE III: President Section 1 The head of the Executive Board shall be the President of the Student Government Association. Section 2 The President shall be an ex officio member of the Senate and all of its committees and shall reserve the right to vote except in the case of a tie. Section 3 The President shall be the chairperson of the Senate. Section 4 The President shall have the power to appoint members of Senate standing committees. Section 5 The President shall complete at least two office hours per week. Section 6 The President shall have the power to appoint a replacement for the Executive Board members should there occur a vacancy or absence in the office or to fill all vacancies of the Senate not otherwise provided for in this Constitution, subject to a two-thirds confirmation vote by the Senate. The Senate shall have one week after the announced nomination by the President to familiarize themselves with the nominee, and be provided time to formulate questions, before a confirmation vote is held. Section 7 The President shall report to the Faculty at their monthly meeting. Section 8 The President shall have the power to call and preside over convocations of the Student Body. Section 9 The President shall have the power, by executive order, to send a question, which is before the Senate, to the Student Body as a referendum. In this event, voting on the question by the Senate shall be tabled until the results are known. This referendum shall be conducted by the Election Committee. Section 10 The President shall not allocate or disperse funds from the Student Government budget without the consent of the Treasurer. Section 11 The President, in cooperation with the Executive Board, shall see that all provisions of this Constitution are faithfully executed. 2012-2013 UVa-Wise Student Handbook 36 ARTICLE IV: Vice-President Section 1 The Vice-President of the Student Government Association shall be an ex-officio member of the Senate. Section 2 The Vice-President shall serve as the chairperson of the Senate in absence of the President and shall be the successor to the office of the President should the President be removed from office for any reason. Section 3 The Vice-President shall act as a liaison between standing and special committees and the Senate, and as such shall serve as an ex-officio of all SGA committees. Section 4 The Vice-President shall withhold the right to vote at all times. Section 5 The Vice-President shall complete at least two office hours per week. Section 6 The Vice-President shall have the power to create special committees to serve in a temporary capacity and to appoint members to said committee. Section 7 The Vice-President shall appoint special committee chairs upon Senate approval. Section 8 The Vice-President shall perform such other duties as the President or Senate may direct. ARTICLE V: Secretary Section 1 The Secretary of the Student Government Association shall be an ex-officio member of the Senate. Section 2 The Secretary shall be responsible for maintaining comprehensive minutes of all official business transpiring in regular or special meetings of the Senate and of the Executive Cabinet. Section 3 The Secretary shall be responsible for maintaining records of meeting and event attendances, absences, and weekly office hours. Section 4 The Secretary shall conduct the correspondence of the Senate, send out notices, keep a list of members, and be responsible for the upkeep of the SGA website. Section 5 The Secretary shall be responsible for confirming the eligibility of all members of the Senate to serve each semester based on attendance and, through the Office of the Dean of Students, academic and judicial eligibility. Section 6 The Secretary shall complete at least two office hours per week. Section 7 The Secretary shall perform such other duties as the President or Senate may direct. Section 8 The Secretary shall withhold the right to vote at all times. ARTICLE VI: Treasurer Section 1 The Treasurer of the Student Government Association shall be an ex-officio member of the Senate. Section 2 The Treasurer shall have charge of all funds of the Senate and must keep accurate records of expenditures. All funds must be expended through the proper channels, as directed by the Dean of Students. Section 3 The Treasurer shall present a full financial report at each meeting of the Senate. Section 4 The Treasurer shall not allocate or disperse funds from the Student Government budget without the consent of the President. Section 5 The Treasurer shall complete at least two office hours per week. Section 6 The Treasurer shall perform any other duties as the President or the Senate may direct. Section 7 The Treasurer shall withhold the right to vote at all times. TITLE IV: SENATE PROCEDURE ARTICLE I: General Provisions Section 1 All meetings of the Senate shall be open, unless a closed session is designated by a two-thirds vote by the Senate. No formal vote may be taken at a closed meeting. Any student shall be permitted to participate in discussion although only Senate 2012-2013 UVa-Wise Student Handbook 37 members may make motions and vote. Any person requesting to be placed on the agenda must make such request at least three days in advance of the meeting. Section 2 At the discretion of the President, all resolutions, motions, or proposed amendments shall be submitted in writing to the Secretary before a vote may be held. Section 3 The Senate shall meet weekly at a time and place which it shall designate with the exception of the last week of classes each semester. Section 4 Special meetings may be called by the President by posting time, place, and nature of the meeting at least forty-eight hours prior to the special meeting. Section 5 A quorum must be present to hold an official vote in accordance with Robert’s Rules of Order. Two-thirds of the voting members of the Senate (11) shall constitute a quorum, but no official vote can be taken. The Senate may meet in informal session with less than a quorum, but no official vote can be taken. Those abstaining from voting shall not be included in the final vote tally as either for or against. A simple majority of those voting is needed for any motion or resolution of the Senate to pass, so long as quorum is present for an official vote to be taken. Section 6 The Senate meetings shall be conducted professionally. Student conduct during the said meetings shall be cordial and professional; this includes verbal and non-verbal conduct. The Senate may address professionalism issues by establishing a Code of Conduct in the SGA Policy Book. Section 7 The roll shall be called at the beginning of each meeting. Failure to answer any roll call shall count as an absence unless tardy. Section 8 In the absence of the President and Vice-President, the Treasurer shall preside over the meeting. In the absence of the aforementioned officers, the Senate may meet but only in informal session and no official vote may be taken. Section 9 In the absence of the Secretary, the presiding officer shall appoint a temporary Secretary. ARTICLE II: Installation Section 1 The installation of Senators and executive officers shall take place in special session immediately after the last regular Senate meeting of the spring semester. Section 2 The installation of Senators elected in the Fall shall take place on the first meeting following elections. Section 3 The installation oath administered to the newly elected Senators shall be as follows and administered by the President: “I (state your full name) do solemnly swear that I will fulfill the duties of the office entrusted to me to the utmost of my ability and to support and uphold the Constitution of the Student Government Association and the honor of The University of Virginia’s College at Wise.” Section 4 The installation oath administered to the newly elected executive officers shall be as follows and administered by the Chancellor of the College or his designee: “I (state you full name) do solemnly swear that I will fulfill the duties of (state office) entrusted to me to the utmost of my ability and to support and uphold the Constitution of the Student Government Association and the honor of The University of Virginia’s College at Wise.” ARTICLE III: Committees Section 1 Standing committees shall be those committees which shall continue from semester to semester and year to year until altered by the constitutional amendment. Section 2 The Standing committees of the Senate shall be as follows: A. Communications Committee B. Election Committee Section 3 All special committees formed by the Senate or by the President shall continue from semester to semester and from year to year until the committees complete their assigned functions or until they are formally abolished by vote of the Senate. Section 4 Any issues between committee members may be brought before the Senate for resolution. Section 5 Any member of a standing or special committee may be removed for neglect of duties by a two-thirds vote of the Senate. Section 6 No committee shall consist of less than five people. 2012-2013 UVa-Wise Student Handbook 38 Section 7 The President shall have the power to appoint the chairpersons of the standing committees unless otherwise provided for by the Constitution. Section 8 The Vice-President shall have the power to appoint the chairpersons of the special committees unless otherwise provided for by the Constitution. Section 9 Committee chairpersons shall be empowered to call meetings of their committees. ARTICLE IV: Communications Committee Section 1 The Communications Committee shall be charged with the responsibility of informing the College public and the Student Body of activities and actions of the Senate through printed and electronic media in a timely fashion. Section 2 The Secretary shall be the chairperson of the Communications Committee. Section 3 The leaders of the Senate recognized student media or their designees shall be ex-officio members of the Committee. Section 4 The Communications Committee shall be charged with the task of taking the appropriate measure to document, via written and photographic means, all the activities and events of the Student Government Association. This record shall be included in the College newspaper and the Student Government Association Website. ARTICLE V: Election Committee Section 1 The Election Committee shall be charged with the officiating of all campus elections and referenda. All committee members must be approved by the Senate. Section 2 The Election Committee shall be composed of no less than ten members. Section 3 A member of the Election Committee may not be a candidate for office. Section 4 All members of the Election Committee shall be qualified voters and students with a GPA of 2.0 and no Honor Court or Judicial violations with the College. Section 5 The Chairperson of the Election Committee shall also be known as the Election Commissioner. Section 6 The Election Commissioner and the Election Committee members shall be empowered to assist in the enforcement of campaign rules. Section 7 All meetings of the Election Committee shall be held open to the College community with notice given in a public forum at least 48 hours in advance of the meeting. Section 8 Any resigning member of the Election Committee shall give immediate notice of their vacancy to the Election Commissioner, who will report their resignation to the Senate. Section 9 The Election Commissioner or a Committee member shall give Committee reports to the Senate as the President deems necessary. ARTICLE VI: Impeachment and Removal Proceedings Section 1 Any member of the Student Body who is a qualified voter may file a motion to begin impeachment proceedings. Such a motion to begin an investigation must be sponsored by a Senator and a one-third vote to approve said motion. Any student who shall deliberately present false charges for impeachment shall be forwarded to the Honor Court for investigation. Section 2 An investigating committee shall be appointed by the President or the Senate charged with responsibility of deciding whether or not there is evidence to impeach and to formulate the charge(s) and specifications if the committee finds it desirable to proceed with a hearing. Section 3 Following investigative report, the Senate may agree by majority vote to continue the proceedings, the presiding officer shall set a time and a place for the hearing. Section 4 The impeached officer or Senator shall receive a formal notice of the intent to remove at least one week before the hearing. The impeached member shall have at least one week to prepare a defense. Section 5 The Senate shall meet in special session for the hearing and this meeting shall be in addition to the regular meeting of the week. Section 6 The President shall preside over the hearing if a Senator is being impeached, while the Chair of the Honor Court shall preside if an Executive Board Officer is being impeached. 2012-2013 UVa-Wise Student Handbook 39 Section 7 The formal charge of the impeachment shall be read at the beginning of the hearing. Section 8 The Senators or officers who initiated the motion for the hearing shall present reasons for the motion to impeach and remove. The aforementioned person or persons may call witnesses in support of the removal action. Section 9 The impeached Senator or officer shall have the opportunity to cross examine all witnesses brought against them and shall have the opportunity to present witnesses on their behalf. Section 10 Following the presentation of arguments from both sides, the Senate shall be allowed to question any witness and to examine any evidence presented. Section 11 The Senate shall then be allowed to deliberate in private session and to vote by secret ballot. The accused and the accuser shall be excluded from the deliberation and voting process. Section 12 The presiding officer, Secretary and Advisor shall tally the votes. A two-thirds vote shall be necessary for removal from office. Section 13 During the impeachment and removal proceedings, all voting members of the Senate must be present. ARTICLE VII: Vacancies in Office Section 1 If the President of the Student Government Association is removed from office for any reason, the Vice-President shall automatically become President. Section 2 If both the President and the Vice-President are removed from office for any reason, the Treasurer shall serve as interim President until a special election can be held to elect a new President and Vice-President. Said elections shall be held no more than three weeks from the vacancy. Section 3 Officers or Senators who are impeached and removed from office may not be candidates to fill their vacant seats. TITLE V: ORGANIZATIONS ARTICLE I: Classification Section 1 Any Student Organization at the College that desires to be recognized by the College as an Official Student Organization, must be initially chartered by the SGA and the Office of Student Activities. The process for which shall be defined by the Office of Student Activities and included in the SGA Policy Book. ARTICLE II: Requirements Section 1 Membership in Student Organizations is subject to the specific membership requirements stated in their constitutions and to the provisions of the College's nondiscrimination policy. Section 2 All Student Organizations must have a University of Virginiaâ€™s College at Wise faculty or staff member as an advisor. Section 3 If a Student Organization has an affiliation with an academic department, the organization must secure the approval of the department chairperson. Section 4 All Student Organization officers must be in good standing with the College. Section 5 All Student Organizations must be re-chartered annually through the Office of Student Activities and all Student Organizations are subject to periodic review by the SGA. ARTICLE III: Registration, Organization, and Evaluation Section 1 Student Organizations may exist without Senate approval, but are not eligible for any College benefits or privileges as may be determined by the Senate and the Office of Student Activities. Section 2 Any group desiring to organize a Student Organization should seek permission to form through the Office of Student Activities. The Office of Student Activities will work with the SGA to serve as the repository and record keeper for all student clubs and organizations. Section 3 The Office of Student Activities shall assist the group in forming and at such a time as they have met the necessary requirements will forward their complete application to the Senate for approval. At a minimum the group should have 5 active members, a viable constitution, a list of officers and a UVa-Wise faculty or staff member serving as an advisor. Section 4 Any group seeking to form a Greek Letter Organization must first seek the approval and recommendation of the appropriate Greek council for recognition and acceptance. Each Greek council reserves the right to accept or reject any newly formed 2012-2013 UVa-Wise Student Handbook 40 Greek Letter organization and to make a recommendation to the Student Government Association. Greek Letter organizations will not be approved as a Greek Letter Organization by the Senate without approval and acceptance by the appropriate Greek council. Section 5 After the Senate has voted to approve an organization, it shall recommend to the Dean of Students that said organization should be approved by the College Administration as an official College recognized Student Organization with all the rights and privileges thereof. Section 6 Any group seeking to reactivate a Senate approved student organization which has lost their recognition for whatever reason must follow the same steps as those of a newly formed Student Organization. Section 7 All Senate approved organizations are subject to annual review by the Senate and may be removed from the approved list at any time by a three-fourths vote of the Senate. Appeals to cases of removal from the approved list may be made to the Dean of Students. Section 8 All Student Organizations should provide a current copy of their organizational constitutions including any constitutional amendments and an updated roster of members and officers to the Office of Student Activities by the second week of the fall semester before the Senate will continue to approve the group as a student organization. ARTICLE IV: Relationship of Student Organizations with the Student Government Association Section 1 Being that the SGA is not the only College sponsored Student Organization, the SGA understands that additional College sponsored Organizations shall be self governing and in a co-sovereign relationship with the SGA. Section 2 These Organizations will comply with the same guidelines for registration and recognition but shall operate outside of the Student Government Association's jurisdiction and shall be free of SGA oversight in day to day operations. Section 3 In matters of conflicting jurisdiction, the Student Government Association shall be supreme. TITLE VI: ELECTIONS ARTICLE I: Conduction of Elections Section 1 The Senate shall have the power to set and hold elections for membership, referendum, amendments, and such other business as it may deem necessary to bring before the Student Body as a whole. Section 2 The Senate shall hold two general elections each spring semester. The first election shall be in the first week in April to elect officers of the executive board and the second election shall be by the third week in April to elect Senators. The exact date for holding the election shall be set by the Election Committee. Freshman Senators and any other positions not filled in the spring election shall be elected in the fall semester by the third week in September. Section 3 All officers of the Executive Board: the President, Vice-President, Secretary, and Treasurer, shall be elected by the plurality vote of the Student Body. Senators shall be elected by plurality vote of their respected class. Senators at Large shall be elected by plurality vote of the Student Body. ARTICLE II: Voter Eligibility Section 1 All persons taking six semester hours or more at the College at the time of the elections shall be entitled to vote in all elections set by the Senate and conducted by the Election Committee. Section 2 Students may vote for their own class Senators as they are listed in the most recent notification from the Registrarâ€™s Office. All students who are qualified voters may vote for officers of the Executive Board and the Senators at Large. Section 3 Any student who knowingly violates the above clause with the intent to defraud the elections shall be guilty of lying under the Honor System and shall be referred to the Honor Court for investigation. ARTICLE III: Voting Stations Section 1 Voting shall be administered through the Student Portal. Polls will be open for three (3) days. Voting will take place at the discretion of the Elections Committee. Section 2 The station(s) for holding elections shall be published in the College newspaper or other authorized College media at least ten days prior to the elections. Section 3 Email/Internet voting: All students will receive an e-mail that will lead them to another website into which they will cast their vote and their name will be put on a list of people who have already voted. Section 4 Absentee ballots may be obtained from the Election Commissioner upon the Commissionerâ€™s discretion. The absentee ballot must be returned to the Commissioner before the closing of the polls. ARTICLE IV: Ballot Laws 2012-2013 UVa-Wise Student Handbook 41 Section 1 If a candidate for President, Vice-President, Secretary, or Treasurer obtains the signatures of fifty qualified voters, he/she shall be qualified to run provided he/she meets all the other qualifications according to the Constitution. If a candidate for Senator obtains the signature of thirty qualified voters, he/she shall be qualified to run provided he/she meets the other qualifications according to the Constitution. Petitions shall be made available seventeen days before the election. Petitions shall be in the Office of the Student Government Association no later than 4:30 p.m. ten days prior to the election date. Failure to turn in the petition by that time will result in disqualification. It shall be the responsibility of each candidate to see that his/her petition is filed properly. A petition filed for one election/seat does not qualify that person in the election of another office/seat. Section 2 No candidate can run for two offices simultaneously. Section 3 Voting shall be by secret ballot. Section 4 The SGA, with assistance from the IT Department, will establish a voting link/portal that will be open for 72 hours. Students may vote through the portal either via the link which will be provided in an email to the student listserve or on the SGA webpage. Section 5 The votes shall not be counted until the polls are closed. Section 6 No one except the Election Committee may count the votes. Section 7 Only the candidates and the President shall be allowed in the room as observers. Section 8 Counting shall be conducted behind closed doors and once counting has commenced, it shall not stop until the official count is recorded. Section 9 The voting results must be published in the following ways: a. Highland Cavalier newspaper (earliest edition possible) b. A student-wide email needs to be sent to every student c. Posted in the Slemp Student Center ARTICLE V: Recall and Contested Elections Section 1 By a petition signed by fifteen percent of a Senator’s constituency, the Senator’s electorate may recall any elected Senator for a vote of confidence. Thirty percent of the Senator’s constituency must vote no confidence in order to remove a Senator from office. Section 2 By a petition signed by thirty percent of the Student Body, the electorate may recall any elected President, Vice-President, Secretary, or Treasurer for a vote of confidence. Thirty percent of the Student Body must vote in the recall and two-thirds of those voting must vote no confidence in order to remove any of those officials from office. Section 3 Any Senator or Executive Board officer brought up for recall vote shall have no less than one week between the time he or she is given the completed petition and the time of the recall vote. Section 4 Any candidate has forty-eight hours to contest, in writing, any election to the Elections Commissioner. The Election Commissioner must immediately bring this contest to the attention of the President. The candidate must show just cause to call for a new election. The Senate has forty-eight hours to rule on the matter by majority vote. If just cause is shown, a new election for that office must be held within one week of the Senate’s decision. ARTICLE VI: Referendum Section 1 The Senate must hold a referendum on any issue upon presentation of a written petition signed by five percent of the Student Body or by executive order of the President. This referendum must take place at or before the next Senate elections. The referendum shall be declared adopted upon an affirmative plurality vote and the results shall be binding on the Senate. TITLE VII: AMENDMENTS AND RATIFICATION ARTICLE I: Amendments Section 1 Amendments to this Constitution may be proposed to the Senate by any member of the Student Body submitting a petition containing the signatures of fifteen percent of the Student Body or by a two-thirds vote of the total membership of the Senate. Section 2 The proposed amendment shall be posted ten days around campus and published in the College Media prior to the election. Section 3 Voting on proposed amendments will take place during the spring elections conducted by the Election Committee, unless another time is specified by a two-thirds vote of the Senate. The amendment shall be considered ratified upon two-thirds affirmative vote by the Student Body and shall go into effect immediately. It shall be declared adopted provided it is not contrary to the administrative policy of the College. ARTICLE II: Ratification 2012-2013 UVa-Wise Student Handbook 42 Section 1 This Constitution of the Student Government Association shall be considered ratified upon a two-thirds affirmative vote. Section 2 The officers and representatives elected to the Student Council in the 1994 Spring elections shall be considered the Charter members of the Senate and shall assume their equal positions in the Senate upon the date this Constitution shall take effect. Section 3 This Constitution shall succeed the Constitution of the Student Government Association written in the 1976-1977 academic year and shall take effect July 1, 1998. Section 4 This Constitution shall be amended and reenacted into effect by the ten amendments adopted by the Student Body and 2002-2003 Student Government Association Senate and shall take effect September 17, 2002. Section 5 This Constitution shall succeed the Constitution of the Student Government Association which took effect on September 12, 2002 and shall itself take effect on September 21, 2006. Section 6 This Constitution shall succeed the Constitution of the Student Government Association which took effect on September 21, 2006 and shall itself take effect on July 1, 2009. Section 7 This Constitution shall succeed the Constitution of the Student Government Association which took effect on July 1, 2009 and shall itself take effect on July 1, 2012. VEHICLE RULES & REGULATIONS ** As our many campus construction projects continue to evolve, we will be required to adjust designated parking areas. Please visit the News & Updates section of the Collegeâ€™s construction webpage at www.uvawise.edu/construction for more information.** VEHICLE REGISTRATION & PARKING DECALS All vehicles (auto, motorcycle, scooter, and/or bicycle) parked on campus must be registered at the Campus Police Department. A valid parking decal must be properly displayed on the vehicle. Vehicles that fail to properly display a valid parking decal will be cited. All decals are valid for one year, from August 15 - August 15. Decals are not transferrable to other individuals, but may be transferred to the holderâ€™s new/other vehicle upon request. Vehicle decals (bicycle decals are provided at no charge) may be purchased at the Campus Police Department. A proper vehicle registration form must be shown for each vehicle registered. The following annual fees are applicable to faculty, staff and students: Full-Time.........................................................$60 Part-Time........................................................$24 Secondary/replacement decal............................$ 5 NOTE: Multiple employee and/or students within the same household must pay full decal amount for all primary use vehicles. A limit of three vehicles per person may be registered. All vehicles must be registered & a new decal properly displayed prior to the first day of class at the start of each academic year. Vehicles which are not registered and do not properly display a valid decal are subject to being ticketed with a parking fine of not less than $20.00, and/or being towed from campus at the owner's/operator's expense. Each individual vehicle must properly display the current valid parking decal on the back of the rearview mirror (or on the handlebars of bicycles/motorcycles). Only the current parking decal should be displayed on the vehicle. A lost or defaced decal must be replaced at the Campus Police Department (defaced decal must be returned). A fee of $5.00 will be charged for each replacement decal. All changes to the vehicle (ex. license plate number) or changes in residence address should be reported to the Campus Police Department immediately. PENALTIES, VIOLATIONS & FINES Upon arrival to campus, individuals are expected to follow all vehicle rules and regulations; no warning tickets will be issued. Fines are issued to the person in whose name the vehicle is registered with the Campus Police Department. All fines are to be paid immediately at the Cashier's Office located in Crockett Hall, Monday - Friday from 8 am to 4:30 pm. 2012-2013 UVa-Wise Student Handbook 43 Fines are recorded on the student's financial account and must be paid in order to receive aid checks/refunds. Registration for future semesters may be denied pending payment of the fine(s). A fine for parking in a reserved space that is paid within a 24-hour period will be reduced by $5.00. The parking fines and amounts are as follows: Parked in ADA Space Boot Charge Tampering with Boot Parked in Fire Lane Parked on Grass No Parking Zone Blocking Traffic Parked in Service Area Parked in Reserved Space Improper Parking/Not in Designated Space No/Improperly Displayed Decal Speeding $100 $ 50 $ 50 $ 25 $ 25 $ 25 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 DISPUTING TICKETS Any individual who receives a parking ticket may submit an appeal to the Parking Appeals Committee if he/she feels that the ticket was issued in error or that he/she did not commit a violation. Financial considerations and stating that no sign was present to indicate one could not park in a particular location are not valid reasons and will not be accepted in the appeals process. The Parking Appeals Committee (members include faculty, staff and students) will review all appeals. Appeals for a parking or decal violation fine must be submitted within five (5) working days of receiving the violation in writing on the Appeals Form available in the Campus Police Department and on its website. PARKING REGULATIONS Parking regulations must be followed at all times â€” 24 hours per day, seven days per week. The College does not guarantee a parking space to any individual student or employee. Permits are issued to correspond with the noted parking lot colors, as noted below. Students may not use faculty and staff decals or other decals different than their own student status. Vehicles parked in lots other than those assigned are subject to ticketing/booting/towing. RED.....................................Faculty and Staff GREEN..................Commuter & Townhouses BLUE......................Residential Junior/Senior BROWN....Residential Freshman/Sophomore Bicycles must be parked in the racks provided at various locations on campus. Bicycles parked at locations other than those designated are subject to removal, storage and a fine for improper parking. Any person with a physical disability (temporary or permanent) which impedes walking may apply, with the authorized documentation, for a special disabled hangtag or permit. Wheelchair-bound registrants are entitled to a reserved disabled parking space. All spaces designated for the disabled are reserved 24 hours per day. Unauthorized vehicles parked in disabled spaces will be ticketed and are subject to booting/towing. Vehicles larger than the parking space allocated must be parked in the upper-campus commuter lot. Vehicles may also not be parked outside of the marked spaces (i.e. entrances, exits, and roadways). The person in whose name the vehicle (auto/motorcycle/bicycle) is registered on campus (not actual vehicle ownership registration) is held liable and responsible for compliance with all parking and operation regulations and rules. The College neither assumes nor accepts any responsibility for the care or protection of any vehicle operated or parked on campus. Further, the College does not assume responsibility for the protection of the contents contained in the vehicle. The College is not liable for any damage or losses resulting from larceny or vandalism to any vehicle parked on the campus. Students who have access to faculty or staff vehicles must not park in faculty or staff parking lots. Students must park in designated student lots while on campus. 2012-2013 UVa-Wise Student Handbook 44 A limited number of visitor/guest parking spaces are available on campus. Campus members who park in these spaces are subject to citations. Students who wish to leave their vehicles on campus over any break period must provide the Campus Police Department with emergency contact and length of absence information prior to leaving campus. ON-CAMPUS OPERATION RULES Motor vehicles must be operated in a safe and careful manner at all times in accordance with the laws of the Commonwealth of Virginia and Wise County. Traffic signs, signals, and instructions of the Campus Police Department shall be obeyed. It is unlawful to remove, alter, or change any traffic control device, sign, barricade, or traffic cone. It also is unlawful to drive around barricades or traffic cones in the roadway of parking lots that are closed by the Campus Police Department. Traffic rules, regulations and directive signs governing the use of motor vehicles are in effect 24 hours per day, all year. All vehicles are required to follow the posted 25 mph speed limit on campus. Individuals ticketed for exceeding the speed limit may be referred to Municipal Court in addition to any action taken by the College. Motorists shall yield the right-of-way to pedestrians within a crosswalk. Driving or parking on the grass, walkways or shoulders of the road is prohibited. Accidents that occur on campus involving personal injury or property damage must be reported immediately to the Campus Police Department. Unattended and/or inoperative vehicles on campus are subject to towing/storage at the owner’s expense. Owners of such vehicles are required to immediately notify the Campus Police Department for assistance. DESIGNATED PARKING AREAS **DUE TO CURRENT & PENDING CAMPUS CONSTRUCTION PROJECTS, DESIGNATED PARKING AREAS ARE SUBJECT TO CHANGE. ANY CHANGES WILL BE COMMUNICATED TO THE CAMPUS COMMUNITY VIA THE WEBPAGE AND LISTSERVES.** ADA Parking and Visitor Parking — ADA spaces are located at various campus lots. Visitor spaces are also provided. All visitors desiring to park a vehicle on College property must register the vehicle with the Campus Police Department. A temporary parking permit will be issued to the visitor at no cost. Visitors must comply with the College’s Vehicle Rules & Regulations. A visitor who receives five parking tickets will lose parking privileges and will be towed without warning. Faculty and Staff Parking — The following lots are designated for faculty and staff weekdays until 5 pm – Center for Teaching Excellence, Greear Gymnasium, McCraray Hall, Resource Center, and first lot on left of the upper campus Commuter Lot (designated with red striping). Zehmer Hall lot is designated for faculty & staff weekdays until 7 pm. Residential freshmen and sophomores must park in the designated area of the Upper Campus Lot during weekdays. Their vehicles are permitted on the main campus only after 5 pm on Friday and must be moved back to the above designated lots by Monday at 7 am. Residential juniors and seniors (excluding Townhouse residents, see below) may park in the Culbertson Hall lot, Martha Randolph Hall lot, McCraray Hall gravel lot, and the softball lot. Faculty and staff lots are available evenings after 5 pm; Zehmer lot after 7 pm; however vehicles must be returned to designated lots each morning by 7 am. Townhouses residents must park in the commuter student parking areas when on campus. Faculty and staff lots are available evenings after 5 pm; Zehmer lot after 7 pm; however vehicles must be returned to designated lots each morning by 7 am. Commuting Students may park in the green-striped designated area of the Upper Campus Lot (upper campus above Science Center, excluding red lines in first lot on left), as well as the gravel lot behind McCraray Hall, the softball lot, the white spaces of Greear Gym lot, and the Pool/Tennis lot. Faculty/staff lots are available evenings after 5 pm; Zehmer lot after 7 pm; however vehicles must be returned to designated lots each morning by 7 am. Community Parking Areas — Designated visitor spaces are available at Crockett Hall, Greear Gym and the Upper Campus lot. Faculty and staff lots are available evenings after 5 pm (Zehmer lot after 7 pm). The Crockett Hall lot is designated for visitors and ADA parking. Spaces will be designated temporary parking to accommodate brief business in surrounding buildings. Booting of violators in these spaces will be enforced. 2012-2013 UVa-Wise Student Handbook 45 VEHICLE REMOVAL AND IMMOBILIZATION Campus Police are authorized to tow or have put into storage any vehicle parked in a tow-away zone, loading zone, disabled personâ€™s space, or on the grass. A vehicle that is disabled or abandoned for three or more days, or is obstructing vehicular or pedestrian traffic will be towed at owner/operator's expense. A vehicle that receives three or more parking tickets within the academic year also is subject to being towed. Cost of immobilization or towing and storage will be the responsibility of the operator or the person in whose name the vehicle is registered on campus or whose name the state registration is issued. Vehicles may not block specific areas on campus. Emergency and fire department access areas, loading zones, handicapped access areas, and entrance and egress areas of roads and parking lots must remain clear. Campus Police is authorized to immobilize or tow any unattended vehicle that blocks these areas. The cost of such action is charged to the owner/operator and must be paid in order to retrieve the vehicle. COMMENTS/SUGGESTIONS Please note that six emergency phones are located conveniently throughout campus that provide immediate contact with an officer. Your cooperation in providing a safe campus is appreciated by all members of the campus community. Comments or suggestions about parking may be directed to the Campus Police Chief or the Vice Chancellor for Finance & Administration. 2012-2013 UVa-Wise Student Handbook 46 UVA-WISE POLICIES ALCOHOL AND DRUGS POLICIES UVa-Wise does not condone the illegal or otherwise irresponsible use of alcohol and other drugs. It is the responsibility of every member of the College community to know the risks associated with substance use and abuse. This responsibility obligates students and employees to know relevant College policies and federal, state and local laws and to conduct themselves in accordance with these laws and policies. To these ends, the College publishes the following information regarding College policies and sanctions; laws and penalties concerning substance use and abuse; health and behavioral risks of drug use; and resources for treatment and educational programming. ALCOHOL POLICY The College hopes the Alcohol Policy will encourage students to make responsible decisions about the use of alcoholic beverages. The policy is intended to promote safe, legal and healthy decisions related to alcohol and social interaction. We recognize that our students are responsible adults and believe that students should behave in a manner that is not disruptive or endangering to themselves or others and is in compliance with state and local laws regarding the possession, consumption, sale, and delivery of alcohol. UVa-Wise does not encourage the use of alcoholic beverages and does not condone the illegal or otherwise irresponsible use of alcohol. In accordance with State and Federal law, the College prohibits the unlawful possession, use or distribution of alcohol on College property or at College-sponsored functions. All members of the College community are expected to know and act in accordance with Virginia State laws concerning the purchase, possession, consumption, sales and storage of alcoholic beverages. In this connection, members of the College community are reminded of the following: 1. Any sale of an alcoholic beverage requires an ABC license. 2. Alcoholic beverages are not to be given or sold to persons who are under the legal drinking age, which is 21 years of age. 3. Alcoholic beverages are not to be given or sold to persons who are intoxicated. 4. State law prohibits drinking in unlicensed public places; possession of an alcoholic beverage by a person under the legal drinking age; falsely representing one's age for the purpose of procuring alcohol; and purchasing an alcoholic beverage for a person who is under the legal drinking age. Violations of state alcohol laws are criminal misdemeanors punishable by fines of up to $2,500, imprisonment for up to 12 months, and suspension of driver's license. 5. All persons on College property consuming or possessing alcohol must carry a valid driver’s license or state identification card, military identification card, or passport. In addition, students must carry their CAVS ID Card at all times. 6. Being under the influence of any amount of alcohol while underage is considered a violation of the alcohol policy. 7. Unsafe or irresponsible behavior is defined as actions that are harmful or potentially harmful to one’s self or others involving the use of alcohol. Unsafe behavior includes, but is not limited to, consuming through beer bongs, participating in or facilitating drinking games or progressive parties, taking shots of liquor, or consuming an excessive quantity in a short amount of time. Irresponsible behavior includes, but is not limited to, the use or attempted use of fraudulent identification in order to obtain alcohol or making alcohol available to underage drinkers. 8. It shall be a violation of the alcohol policy to engage in an action while under the influence of alcohol that is disruptive to the community. Such behavior includes, but is not limited to, vomiting in public, public urination, fighting, exhibiting disorderly conduct, damaging property, throwing bottles, blocking or lying across or otherwise preventing or interfering with access to or passage across an entryway or thoroughfare, or cursing or shouting at others. 9. In the residence halls, alcohol is only allowed in the rooms of legal age residents in facilities that have not been designated alcohol-free. It is the responsibility of those residents who are of age to ensure that underage drinking does not occur in their room or apartment. 10. The use of alcoholic beverages as a prize in a contest, drawing, lottery, etc., is prohibited. 11. The use of alcoholic beverages in games (e.g., quarters, drink-offs, “beer pong,” etc.) is prohibited. 12. Only university-approved bartenders are permitted to distribute alcohol on campus, including alcohol from common-source containers. 13. Except at events in a licensed facility providing a cash bar, no spirituous liquor or fortified wines may be served to undergraduates. 14. Alcohol may not be brought in glass containers to BYOB events that require registration by submission of an Event Planning Form. 15. The College recognizes the value of group-sponsored social events. Groups are permitted to hold open or closed (by invitation only or through the use of guest lists) social events. Groups or individual group members may be held accountable for underage possession, unsafe or irresponsible behavior and/or violations of the risk management policy that occur during a group-sponsored event. 16. All club or organization events without alcohol require completion of the General Events Planning Form, and those events with alcohol require completion of the Alcohol Event Planning Form. The appropriate form must be submitted to the Office of Student Activities at least seven (7) days prior to the event. The event cannot move forward or be held until approval is granted. See the appropriate planning form for specifics. Any member of the College community who violates state alcohol control laws is subject to prosecution. Whether or not criminal charges are brought, all students are subject to College discipline for any violation of state alcohol laws that occurs (i) on College-owned or leased property, or (ii) at College-sponsored or supervised functions, or (iii) under other circumstances involving a direct and 2012-2013 UVa-Wise Student Handbook 47 substantial connection to the College. Any student found to have engaged in such conduct is subject to the entire range of sanctions, including suspension and expulsion. UVa-Wise assumes no responsibility for any liability incurred at any event not sponsored by the College where alcohol is served and/or sold. Students and recognized student organizations are always expected to conduct themselves in accordance with the laws of the Commonwealth of Virginia and to assume full responsibility for their activities and events. See No. 11 under Judicial Sanctions in the Student Code of Conduct section. Areas of Emphasis 1. The Chancellor and his/her designee approve all public areas on the campus of The University of Virginia's College at Wise where alcoholic beverages may be provided. 2. College funds may not be used for the illegal purchase of alcoholic beverages. 3. Alcoholic beverages purchased with College funds may be used only in compliance with State law. 4. Alcoholic beverages should not be served at any function or event sponsored by the College or held on College-owned or leased property without the permission of the Chancellor or his/her designee. Requests for permission must be made in advance to the Chancellor or his/her designee. 5. Non-alcoholic beverages and food items should be present at the College-sponsored events where alcoholic beverages are served. 6. Alcoholic beverages should not be mentioned in the advertising or publicizing of a College-sponsored event. 7. Organizations serving alcohol at College-sponsored events should not permit the entry or exit of persons with beverage containers. 8. Organizations must check for proper age identification of individuals attending events when alcohol is served. Organizations must submit an Alcohol Event Planning Form for approval at least seven (7) days before an event. The event cannot move forward or be held until approval is granted. See the appropriate planning form for specifics. 9. A student may not let another person use his/her student ID for the purpose of obtaining an alcoholic beverage. 10. Dining Services is the only organization eligible to obtain an ABC license for the purpose of selling alcoholic beverages on campus. 11. Any organization, as well as its leadership, sponsoring an event at the College will be responsible for following all State laws relative to the serving and/or selling of alcoholic beverages. 12. Members of the College community living on property owned or leased by the College, and their invited guests, who are lawfully permitted to purchase, possess and consume alcohol, may do so in the residence or on any immediately adjacent area devoted to residential use. They should not do so, however, in public places or in any area owned by the College which is devoted to common use. Public areas include, but are not limited to, hallways, lounges, patios or parking lots. The presence of underage family members, employees or guests does not preclude the serving of alcohol in College-owned or leased housing provided an appropriate of-age family member and/or host is willing to assume the legal responsibility for insuring compliance with state law. 13. The possession of kegs, pony kegs, beer bongs, or any common source container is prohibited in College-owned residence facilities or at College organization events. 14. Possession of alcohol is prohibited in residence facilities where none of the permanent residents are of legal drinking age. 15. Intoxication is strictly prohibited. DRUG POLICY Unauthorized manufacture, distribution and possession of "controlled substances" (illegal drugs), including marijuana, cocaine and LSD, are prohibited by both state and federal law and are punishable by severe penalties. The College does not tolerate or condone such conduct. Students who violate state or federal drug laws may be referred by College authorities for criminal prosecution and, if convicted, may be subject to the penalties described herein. Whether or not a criminal charge is brought, a student is also subject to College discipline for illegally manufacturing, distributing, possessing or using any controlled substance (i) on College-owned or leased property or (ii) at College-sponsored or supervised 2012-2013 UVa-Wise Student Handbook 48 functions or (iii) under other circumstances involving a direct and substantial connection to the College. Any student found to have engaged in such conduct is subject to an entire range of sanctions, including suspension or expulsion. Federal and State Penalties Under the Federal Controlled Substance Act and the Virginia Control Act, the law penalized for unlawful manufacturing, distribution, use and possession of controlled substances. The penalties vary based on the type of drug involved, possession and intent to distribute. Federal law sets penalties for the first offenses ranging from one year to life imprisonment and/or $100,000 to $4 million fines. Penalties may include forfeiture of property, including vehicles used to possess, transport or conceal a controlled substance or denial of Federal benefits such as student loans and professional licenses. Convictions under State law may be misdemeanor or felony crimes with sanctions ranging from six month to life imprisonment and/or $250 to $100,000 fines. Federal law holds that any person who distributes, possesses with intent to distribute, or manufactures a controlled substance in, or within one thousand feet of an educational facility is subject to a doubling of the applicable maximum punishments and fines. A similar state law carries sanctions of up to five years imprisonment and up to $100.00 fine for similar violations. Drug-Free Workplace Policy The use of alcohol by employees while on The University of Virginia's College at Wise owned or controlled property, including meal periods and breaks, is absolutely prohibited except when authorized by the College for approved College functions. No employee will report to work while under the influence of alcohol or illegal drugs. Violations of these rules by an employee will be reason for evaluation/treatment for a substance use disorder or for disciplinary action up to and including removal. This policy applies to all employees (full-time, part-time, students. etc.) Health and Behavioral Risks The negative physical and mental effects of the use of alcohol and other drugs are well-documented. Use of these drugs may cause: blackouts, poisoning and overdose; physical and psychological dependence; damage to vital organs such as the brain, heart and liver; inability to learn and remember information; and psychological problems including depression, psychosis and severe anxiety. Risks associated with specific drugs are described later in this section. Impaired judgment and coordination resulting from the use of drugs associated with acquaintance assault and rape: DUI/DWI arrests; hazing; falls, drowning and other injuries; contracting sexuallytransmitted diseases including AIDS; and unwanted or unplanned sexual experiences and pregnancy. The substance abuse of family members and friends may also be of concern to students. Patterns of risk-taking behavior and dependency not only interfere in the lives of the abuser, but can also have a negative impact on the affected students' academic work, emotional well-being and adjustment to college life. Students who are concerned about their own health or that of a friend should consult a physician or mental health professional. More information and assistance can be obtained by contacting one of the College's substance abuse resources listed in this policy or a community resource listed in the yellow pages of the telephone directory. COPYRIGHT POLICY FOR STUDENTS The College is committed to maintaining traditional incentives for scholarly work and its dissemination while protecting, within the framework of copyright law, the rights of individuals and the College. Students shall retain all rights related to copyright ownership of materials they have prepared on their own initiative. The copyright in an original work which a student develops in connection with course work and which is copyrightable shall belong to the student. In the case of a work which a student develops through significant use of College equipment, facilities, personnel, or resources, or a work which a student produces through the use of sponsor-provided resources administered and controlled by the College, the College may claim a copyright interest, particularly if such works are not related to coursework. In such a case, if the work generates royalty payments or if the work is of commercial value that can be realized by College marketing efforts, the College will share royalties with the author(s). Copyright ownership issues may be more complicated where students are also College employees. In those instances, the College would observe the following University policy to determine ownershipâ€Ś https://policy.itc.virginia.edu/policy/policydisplay?id=RES-001. The Academic Dean is responsible for administering the student copyright policy. DEGREE REVOCATION In the event a student is found responsible of some behavior through the Campus Judicial Board, Honor Court, or Administrative Settlement or Hearing, possible sanctions can include denying the student further membership in the College community and therefore the student is not entitled to hold or receive a degree from The University of Virginia's College at Wise. In such cases a recommendation is made to revoke degrees awarded to students who have breached the Honor Code or Student Code of Conduct during their tenure as students, following proceedings consistent with due process of law. DOMESTIC ANIMAL AND WILDLIFE MANAGEMENT 2012-2013 UVa-Wise Student Handbook 49 This policy is developed in the event a domesticated animal or wildlife needs to be removed from campus grounds. The following procedures should be utilized. Efforts should be made to remove any animal from campus in the most humane manner possible. Removal of domesticated animals In the event the animal is domesticated (i.e., dog, cat, etc.) the Wise County Animal Control Officer will be contacted. The Animal Control Officer will assume primary responsibilities for the removal of the animal, unless there is clear and imminent danger and time is of the essence. The standard practice and procedures for capture, removal, and/or disposal of the animal will be the responsibility of the Animal Control Officer. Removal of wildlife The Wise County Game Warden will be contacted to provide guidance on the best means for removal of the animal, unless imminent danger is present. The Wise County Game Warden will have responsibility for the removal, relocation, and/or subsequent disposal of the animal. Any wildlife or domesticated animal that is inadvertently killed on campus as a result of vehicular traffic will be buried by Campus Police or Physical Plant personnel. In addition to consultation with the Wise County Game Warden, it may be prudent to consult with local rehabber(s) that are predetermined by Campus Police and recommended by the Wise County Game Warden. Notification of the campus community On an annual basis, Campus Police will provide to the campus community a written reminder that it is ill advised for any employee or student to feed wildlife. The Chief of Campus Police will have the responsibility and duty of implementing this policy. The policy will be issued as standing orders. FISHING POLICY No fishing is permitted in the campus lake except during designated College-sponsored events. GRIEVANCE PROCEDURE Academic Grievance Procedure Students who have a grievance relating to a faculty member, department chair, or dean are invited to discuss their academic grievance in the following manner: Concerns related to a faculty member that cannot be resolved between the two parties should be discussed with the Department Chair on a person-to-person basis; Should the concern be related to the Department Chair, the grievance would be filed with the Academic Dean; Should the concern be related to the Academic Dean, the grievance would be filed with the Provost; Should the level of concern relate to the Provost, appropriate documentation should be presented in writing to the Chancellor of the College. Non-Academic Grievance Procedure The respect for others and the value of diverse opinions and viewpoints is critical in resolving concerns. Informal, candid discussion should always be a primary goal. As part of the educational process, students are encouraged to mediate concerns themselves leading to amiable resolution of disagreements. In the event that informal resolution is not successful, students may file a formal grievance, in writing, with the Dean of Students. The Dean of Students will investigate the grievance and determine its merit. The process is as follows: Any student may submit a formal written grievance within 30 calendar days of the event or encounter in question. The written grievance must contain, including but not limited to, the following: the date of the alleged incident, a statement indicating the College policy, regulation, or rule which the student alleges has been violated and any individuals who are allegedly involved in the violation; a statement summarizing any action the student has taken to attempt to resolve the matter prior to filing the complaint and the results, if any. The Dean of Students or her designee will review the written grievance and schedule a meeting with the student within 5 (five) business days. The Dean of Students or her designee will conduct an investigation if circumstances warrant additional information is needed. The Dean of Students or her designee will issue a response, either through a scheduled meeting with the student or a written response, within seven (7) business days of the initial meeting with the student who filed the written grievance. HAZING Hazing is prohibited under the State statute on hazing (Virginia Hazing, Civil and Criminal Liability, Code of Virginia, 18.2-56) as well as by College policy. The College does not condone hazing in any form. The term "hazing" means any action taken or situation created by a member(s) of a student organization toward one or more organization members or toward prospective members (as a part of the new member selection process), that occurs on College-owned or leased property or at College-sponsored or supervised functions or at the local residence of any College student, faculty member, or employee, and that is designed to or produces mental or physical harassment, discomfort, or ridicule. Such activities and situations include, but are not limited to, creation of excessive physical or psychological shock, fatigue, stress, injury, or harm. Student organizations and/or individual members found to have engaged in hazing shall be in violation of College policy and may also be in violation of the State statute. See the Student Organization Handbook for more information. INVOLUNTARY WITHDRAWAL Students may be involuntarily withdrawn from the College for habitual delinquency in class, habitual idleness, through either a judicial 2012-2013 UVa-Wise Student Handbook 50 or honor court process, or any other fault that prevents the student from fulfilling the purpose implied by registration at the College. Students who have been involuntarily withdrawn must apply for re-admission to the Admission's Office in the same manner as a suspended student. Students who display behavior that is disruptive to the educational process may be required to complete an assessment with a college counselor. Based on recommendations from the counseling staff and the Dean of Students to the Vice Chancellor for Enrollment Management, a student may be involuntarily withdrawn from the College. PARENTAL NOTIFICATION POLICY According to the Family Educational Rights and Privacy Act (FERPA), “When a student turns 18 years old or enters a postsecondary institution at any age, all rights afforded to parents under FERPA transfer to the student. However, FERPA also provides ways in which schools may share information with parents without the student’s consent.” The decision to contact a parent or guardian and the subsequent phone call will be made and documented by the Dean of Students or his/her designee and may occur in the following circumstances: “. . . if the student who is under age 21 has violated any law or its policy concerning the use or possession of alcohol or a controlled substance” “ . . . if a health or safety emergency involves their son or daughter” The decision to notify a parent or guardian in these circumstances is not intended as a punitive measure. Rather, the College will notify a parent or guardian in order to establish a supportive and encouraging network of resources for the student. Note: All above-quoted material is taken from Balancing Student Privacy and School Safety: A Guide to the Family Educational Rights and Privacy Act for Colleges and Universities, published by the Family Policy Compliance Office of the U.S. Department of Education. The Virginia General Assembly has enacted legislation (HB1005) which requires mental health providers to notify parents when dependent students receive mental health treatment if the student is found, by the professional counseling staff, to be in a state of psychological emergency, i.e. “there exists a substantial likelihood that, as a result of mental illness the student will, in the near future (i) cause serious physical harm to himself [herself] or others as evidenced by recent behavior or any other relevant information, or (ii) suffer serious harm due to his [her] lack of capacity to protect himself [herself] from harm or to provide for his [her] basic human needs.” The bill allows such notification to be withheld if the student’s treating physician or treating clinical psychologist has made a part of the student’s record a written statement that, in the exercise of his professional judgment, the notification would be reasonably likely to cause substantial harm to the student or another person. The College’s professional counseling staff in the Center for Student Development will notify the Dean of Students or his/her designee when the professional counseling staff provides treatment to a student who meets the criteria for parental notification under this legislation. The Dean of Students or his/her designee will contact the parent(s) or legal guardian of any student meeting the criteria for parental notification and document the contact. PETS In the interest of promoting greater personal safety, a more healthful environment and increased maintenance efficiency in campus educational, administrative, and general purpose buildings, and on the campus grounds surrounding these facilities, the presence of pets in these areas is prohibited. Exceptions to this policy are limited to guide dogs for the visually disabled; animals, fish, fowl or reptiles under the control of and used by academic departments for approved teaching and/or research purposes; and those animals, fish, fowl or reptiles used in approved art performances. SEXUAL/DISCRIMINATORY HARASSMENT POLICY The University of Virginia's College at Wise strives to provide a working and educational environment for all faculty, staff and students that is free from sexual harassment. Sexual harassment in any form is unacceptable behavior and will not be tolerated. It is a form of misconduct that undermines the institutional mission of the College. Definition Unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct or written communication of a sexual nature is sexual harassment when: 1. Submissions to such conduct is made either explicitly or implicitly a term or condition of an individual's employment or educational experience; 2. Submission to or rejection of such conduct is used as the basis for employment or academic decisions affecting such individuals; or 3. Such conduct has the purpose or effect of unreasonably interfering with an individual's work, academic performance, or participation in extracurricular activities, or creating an intimidating, hostile, or offensive working or learning environment. 2012-2013 UVa-Wise Student Handbook 51 Sexual harassment can take many forms, and the determination of what constitutes sexual harassment will vary according to the particular circumstances. Sexual harassment may be described generally as unwelcome sexual behavior that a reasonable person would find offensive and that adversely affects the working or learning environment. Sexual harassment may involve behavior by a person of the same or opposite gender. Possible examples may include but are not limited to the following: Seeking sexual favors or relationships in return for the promise of a good grade or other academic opportunity. Conditioning an employment-related action (such as hiring, promotion, salary increase, or performance appraisal) on a sexual favor or relationship; Intentional and abusive conduct or utterance that implies hostility toward others because of their sex and that unreasonably interferes with the work of a faculty or staff member or the academic performance of a student; or Intentional and undesired physical contact that adversely affects a person's ability to carry out his or her academic or employment responsibilities. Procedures for Processing Sexual Harassment Complaints 1. The EO/AA Office is responsible for accepting and processing sexual harassment complaints. Investigations will be conducted as promptly and in as confidential a manner as possible. The Director of Human Resources is the EO/AA Officer and her office is located in the Resource Center. 2. The procedure used by the EO/AA Office for processing sexual harassment complaints is described in the policy entitled "Discrimination Complaints Procedures." A copy of this document is available in the EO/AA. 3. This Policy supplements but does not substitute for the Commonwealth of Virginia Sexual Harassment Policy and Procedure, which applies to all employees. A copy of the complete Commonwealth policy is available in the EO/AA Office. Sexual Assault and Rape A victim of sexual assault or rape is encouraged to notify campus officials so they can assist the victim. Reporting the incident to a Resident Assistant (RA), Community Coordinators, Assistant Director of Residence Life, Director of Housing & Residence Life, or Student Life staff does not in any way obligate the victim to file a police report or pursue any judicial action against the victim in getting medical attention, counseling and/or reporting to the police. The staff will explain the various options that the victim can consider and will support the victim in his/her decision. Medical Treatment It is important to seek immediate medical attention for several reasons: to assess and treat any physical injuries you may have sustained, to determine the risk of sexually transmitted diseases or pregnancy and take appropriate medical measures, and to gather evidence which would aid criminal prosecution. Physical evidence should be collected immediately, ideally within 24 hours. The Hospital will collect evidence through a gynecological exam. Reporting to Campus Police Campus Police may be contacted by calling 276-328-0190. Reporting an incident is a separate step from choosing to prosecute. When you file a report, you are not obligated to continue with legal proceedings or campus judicial action. Campus Police will take a written report which will be important to you in case you wish to bring charges, immediately or at a later date. You can request that your identity be kept confidential. Campus Judicial Action If a victim wants to pursue campus judicial action, they must notify the Dean of Students, who will review judicial procedures and assist in taking the appropriate action. This discussion does not obligate the victim to pursue official action. Counseling and Emotional Support The Center for Student Development’s Counseling Services and Health Services provide a number of resource personnel who can assist and support victims. In the residential communities, the on-duty Resident Advisors are students who have some training in helping skills and can listen and provide referral information. A professional Residence Life staff member is also available 24-hours per day, seven days per week, and can provide contacts for students to counselors and other agencies in the community for help. Campus Police can also provide assistance 24-hours per day, seven days per week [(276-328-0190 or 276-328-COPS weekdays in the office) and (276-328-3756 for after-hours non-emergency situations); always call 911 for an emergency]. Below is a list of community resources that are available: Bristol Crisis Center Family Violence and Sexual Assault Hotline Hope House (dating violence, battering) Indian Path Pavilion RESPOND Mtn. View Regional Medical Center 276-466-2312 or 276-628-7731 800-838-8238 800-572-2278 800-366-1132 276-679-9100 2012-2013 UVa-Wise Student Handbook 52 Norton Community Hospital Sexual Assault Hotline Wellmont Nurse Connection (24/7 hotline) 276-679-9600 877-348-3416 800-230-NURS SKATEBOARDING POLICY Skateboarding is prohibited on all campus sidewalks, stairs and plazas. SMOKING POLICY The University of Virginiaâ€™s College at Wise is dedicated to providing a healthy, comfortable, and productive learning environment for faculty, staff and students. Smoking and/or the use of other tobacco forms pose a significant health risk to individual members of the campus community. All members of the campus community are responsible for abiding by the smoking policy outlined below. The College prohibits smoking in all campus buildings, residence halls, seating areas/stands of outdoor athletic facilities, and pool vehicles. Smoking will also be prohibited within 25 feet of entrances to campus buildings and the seating areas/stands of outdoor athletic facilities. All residential facilities are tobacco-free facilities. SOLICITATION & SALESMEN Solicitors and salespersons, except those on official business with the College, are not permitted on campus except with the permission of the Chancellor or designee. This includes any on-campus business operations and door-to-door sales. STUDENTS EXHIBITING SUICIDAL TENDENCIES OR BEHAVIORS UVa-Wise is committed to providing a living-learning environment for all members of the campus community. UVa-Wise annually provides training opportunities and resources to assist students, faculty, and staff, including residence life staff members, in identifying and addressing the immediate needs of students exhibiting suicidal tendencies and/or behaviors. Any member of the campus community who believes that a student is exhibiting behavior detrimental to their welfare should contact the Center for Student Development at 276-376-1005 between the hours of 8:00 am to 5:00 pm Monday through Friday. Campus Police should be contacted after hours at 276-328-3756, or if it is an emergency, call 911. Those desiring training or resources should contact the Center for Student Development office on the lower level of Cantrell Hall by phone at 276-376-1005 or visit their webpage at: http://www.uvawise.edu/student_dev. To fulfill its function of imparting and gaining knowledge, the College retains the authority to maintain order within the College and exclude those who are disruptive of the educational process. No UVa-Wise student shall be penalized or expelled solely for exhibiting suicidal tendencies and/or behaviors or seeking mental health treatment for suicidal tendencies and/or behaviors. College personnel, if the situation so deems, may take appropriate action in requiring treatment or mental health evaluation (campus or community) as a requirement for continued enrollment of a student who has exhibited suicidal tendencies and/or behaviors. This policy will be distributed annually to the campus community through inclusion in the Faculty Handbook, Staff Handbook and Student Handbook. Adopted by Senior Staff, May 16, 2007 WEAPONS & FIREARMS POLICY The University of Virginiaâ€™s College at Wise provides rules and regulations concerning the possession of weapons on college owned property and all facilities in an effort to provide a safe and secure learning and working environment for the students, faculty, staff and visitors in accordance with the University of Virginia Policy: Regulation of Weapons, Fireworks and Explosives , available at https://policy.itc.virginia.edu/policy/policydisplay?id=SEC-030. Weapons are defined as, but not limited, to: 1. any gun, bow, crossbow or other weapon designed or intended to propel a missile or projectile of any kind, including any pistol, revolver, rifle, musket, long gun, or other weapon designed or intended to propel a missile of any kind by action of an explosion of any combustible material; or any object similar in appearance whether capable of being fired or not, in such manner as to reasonably induce fear in the mind of another. 2. any stun weapon, including any device that emits a momentary or pulsed output, which is electrical, audible, optical or electromagnetic in nature and which is designed to temporarily incapacitate a person; 3. any knife, including but not limited to any dirk, bowie knife, switchblade knife, ballistic knife, machete, or razor except a pocket knife having a folding metal blade of less than three inches; 4. any slingshot, spring stick, metal knucks, or blackjack; 5. any flailing instrument consisting of two or more rigid parts connected in such a manner as to allow them to swing freely, which may be known as a nun chahka, nun chuck, nunchaku, shuriken, or fighting chain; 6. any disc, of whatever configuration, having at least two points or pointed blades which is designed to be thrown or propelled and which may be known as a throwing star or oriental dart; 2012-2013 UVa-Wise Student Handbook 53 7. 8. 9. any frame, receiver, muffler, silencer, missile, projectile or ammunition designed for use with a dangerous weapon, including any cartridge, pellet, ball, missile or projectile adapted for use in a firearm; any explosive substance or explosive device, if such substance or device is intended to be used as a weapon that causes but not limited to bodily harm of another person; any person who constructs, uses, places, sends, or causes to be sent any hoax explosive device so as to intentionally cause another person to believe that such device is a bomb or explosive. any tear gas, mustard gas, phosgene gas or other noxious or nauseating gases or mixtures of chemicals designed to, and capable of, producing vile or injurious or nauseating odors or gases, if such gas or chemical is intended to be used as a weapon to cause bodily injury to another person(s). No student, faculty, staff, visitor or affiliate shall carry, possess, maintain, or conceal (concealed handgun carry permits included) on any property owned by The University of Virginiaâ€™s College at Wise. SANCTIONS A student who violates this policy will be subject to disciplinary sanctions under the student judicial code, up to and including expulsion. An employee who violates this policy will be subject to disciplinary sanctions under misconduct policies of the college, up to and including dismissal. An affiliate or visitor who violates this policy will be subject to removal from campus and being trespassed from all college-owned property and special events. 2012-2013 UVa-Wise Student Handbook 54