will make recommendations to the Dean’s Executive Committee. The Executive Committee will have the final vote on whether a proposal gets funded. Review by the Dean’s Advisory Committee has been eliminated.
(6) STANDARDIZED FORMAT FOR NO-COST EXTENSIONS. Whereas No-Cost Extensions (NCEs) have always been available to grantees, the format and guidelines were unclear and subjective. In the updated version of the endowment guidelines, a standardized format is given as well as two strict rules for NCEs. The first rule states that a no-cost extension will have a maximum duration of six months. All work on the project must be completed within that six month extension. The second rule prohibits any investigator on an Alumni Endowment grant from participating on a new Alumni Endowment grant if he or she has not completed a project within deadline for a no-cost extension. This prohibition will last for two years from the deadline of the no-cost extension. Creating these strict rules will ensure that endowment funds are used wisely and projects are completed in a timely manner.
(7) FORMAT FOR FINAL REPORTS. Final reports have also been required in previous versions of the guidelines, but submission was not enforced and the format was subjective. Starting with all grants that are expiring in FY2012 forward, investigators will be required to submit a final report that follows the format provided in the new version of the guidelines. The final report must be submitted to the Chairman of the Committee that awarded the grant. Final reports must be submitted within two months of completing the grant.
(8) SIX-MONTH FOLLOW-UP REPORT (RESEARCH GRANTS ONLY). A six-month follow-up report has been added to the research grant expectations to track investigator progress toward accomplishing the outcome measures stated in the original grant. Six months after completion of the grant, the principal investigator on the grant must submit a one-page report showing progress toward publication and efforts to seek external research funding. This report should be submitted to the Chairman of the Ad Hoc Research Review Committee.
As previously stated, the purpose and structure of all the grants remains the same as the previous grant guidelines. However, the Alumni approved the changes and clarification listed above to help simplify the application process. All previous grantees will be grandfathered into the old system, with the exception of the final and six-month follow-up reports. All new grants submitted in the October 2011 cycle forward will be expected to follow these new guidelines.
For any questions or consultations, please contact Laurie Johnson, Grants Manager, at lwedel1@uthsc.edu, or Dr. Franklin GarciaGodoy, Senior Executive Associate Dean for Research, at godoy@uthsc.edu.
* REMINDER *
ALUMNI ENDOWMENT GRANT DEADLINE – FRIDAY, OCTOBER 28TH This is a reminder that the fall deadline for the Alumni Endowment Grants is FRIDAY, OCTOBER 28TH. The spring 2012 deadline is FRIDAY, APRIL 27TH. •
Professional Development | Academic Enrichment Grants should be submitted to
the President of the Committee of Faculty (Dr. Swati Ahuja – sahuja@uthsc.edu) •
Clinical Research Grants should be submitted to the Chairman of the Ad Hoc Research Review Committee (Dr. Franklin Garcia-Godoy – godoy@uthsc.edu)
All grants must be received BY 5:00 PM CST ON THE 28TH. 5