CAREER DEVELOPMENT AND WORKPLACE SKILLS
Minute Taking Overview This workshop will teach participants how to take effective minutes so meeting outcomes are maximized. No matter who you are or what you do, whether at work or in the community, you are involved in meetings. To ensure meetings are productive and worth the expense involved, three ingredients are necessary: 1. An assurance of closure 2. A strong chair or leader, and 3. Accurate minute taking.
Workshop components Taking and Writing Minutes – The purpose of your meeting and your minutes – How much detail is really needed in your minutes?
From Notes to Minutes – Writing and editing the draft minutes into the final version – Checking accuracy of minutes prior to circulation – Obtaining sign-off
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Taking Minutes – The Agenda – The purpose, content and structure of the meeting’s agenda. What the items mean – Writing the agenda as a control tool for the Chair – Adequate and inadequate agendas
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Taking Minutes – Format of Minutes – What goes where? – Making the minutes useful but easy to read – Minute Terminology
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Taking Minutes – Responsibilities and Preparation – You and the Chair – Who does what? – Before, during and after the meeting – Good preparation – Building a working partnership
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Taking Minutes – Listening and Note Taking – Barriers to good listening. What gets in the way? Overcoming the barriers – Tips for improving your listening when taking minutes – Keeping up. What to do when you get lost
Learning outcomes Participants will: Develop the confidence and skills to take accurate and concise minutes
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Understand best practice theories to prepare for meetings and write effective minutes
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Clearly identify your role before, during and after the meeting
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Identify positive strategies for listening and summarising
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Deal with jargon and technical language professionally
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Identify different methods of Minute Taking and organising your material
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Learn techniques to identify and highlight important points.
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Suitable for All staff
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Taking Minutes –
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When Semesters 1 and 2 Duration 4 hours How to register/apply Register your attendance through HRonline Related programs Business Writing
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Report Writing
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