CONSTRUCTION MANUAL OF INSTRUCTION ProjectWise Form or Form or Document Document Type & Location
Initiated By
Submitted Through/To
When Required
Purpose
Reference
Section 01721
Close-Out Documents As-constructed Plans
Close-out Docs/ ProjectWise
Contractor
RE/Project Office
Before contract completion
Document asconstructed features
C-127 Final Estimate Package Check List
Close-out Docs/ ProjectWise
Region Contracts Specialist
Contracts, Compliance & Certification Manager
When processing final estimate
Ensure complete documentation for closing of contract
C-128 Report on Assembly of Final Estimate (Generated by PDBS)
Close-out Docs/ PDBS
PDBS/Region Contracts Specialist
Contracts, Compliance & Certification Manager
When processing final estimate
Ensure complete documentation for closing of contract
To document Substantial, Physical, and Contract Completion
Section 00555 and 00727
C-190 Project Acceptance Report used for Substantial, Physical, and Contract Completion milestones
Close-out Docs/ ProjectWise
RE/ Project office
Contractor, PM, Region Contracts Specialist
Upon Notice from the Contractor of Substantial and Physical Completion Upon RE determination of Contract Completion
C-196 Project Materials Certification
Close-out Docs/ ProjectWise
RE/Project Office
District Engineer
At contract completion
Certification of project materials
23 CFR 637
C-196 Attachment A Exceptions to the approved plans, specifications, and QA program
Close-out Docs/ ProjectWise
RE/Project Office
District Engineer
At contract completion
Certification of project materials
23 CFR 637
C-197 Project Final Packet Checklist
Close-out Docs/ ProjectWise
RE/Project Office
Region Contracts Specialist
At time of notifying Region that project records are complete
Ensure complete documentation
C-199 Post Construction Conference Report
Close-out Docs/ ProjectWise
RE/Project Office
Region Contracts Specialist
At completion of post construction meeting
Document any outstanding disputes or issues Lessons learned
Section 00727
Contractor/ Land Owner
RE/Project Office/ Region Contracts Specialist
At physical completion
Document Contractor’s agreement with landowner has been satisfied
Section 01455
C-200 Certificate of Receipt and Release By Property Owner
126
Close-out Docs/ ProjectWise
Required Forms
Utah Department of Transportation