ODU Freshmen move-in Guide 2013
FRESHMEN MOVE-IN A Guide to the First Day of Your College Career! At ODU we try to make your transition as smooth as possible. Use this guide to successfully navigate your way to ODU. Housing & Residence Life ARRIVING TO CAMPUS Friday, August 23, 2013 All freshmen should arrive on campus Friday, August 23, 2013. Centralized check-in begins at the Ted Constant Convocation Center. Check-in at the TED to receive your key, prior to arriving at your building. Move-in times are assigned according to the ﬁrst letter of your last name. The schedule is as follows: 7:00a.m. - 8:00a.m. Letters W-Z 8:00a.m. - 9:00a.m. Letters S-V 9:00a.m. - 10:00a.m. Letters O-R 10:00a.m. - 11:00a.m. Letters K-N 12:00p.m. -1:00p.m. Letters G-J 1:00p.m. - 2:00p.m. Letters D-F 2:00p.m. - 3:00p.m. Letters A-C You must have your ODU identiﬁcation card to check-in. During check-in, your ID will be activated with your meal plan and building access. Staff will be waiting to check you in at the TED Constant Convocation Center! ODU ID CARD EARLY ARRIVAL If you have not gotten your University ID card you must proceed to the Monarch Card Center, located in the Webb Center, prior to checking in at the Ted. BEFORE MOVING TO CAMPUS CHECKLIST Review the “What to Bring/What Not to Bring” to campus list on the housing website: www.odu.edu/housing Contact your roommate(s) Read the Housing & Residence Life Policies and Procedures Handbook located on our website Purchase and pack necessary items Review family insurance for covering belongings while staying with us Get your ODU ID card If you need to arrive early to campus due to a required University sponsored activity, including Preview, you can submit an Early Arrival Request. A $25.00 fee will be assessed to your student account for every night you check in prior to August 23rd. Please check with your University sponsored group to determine if the group is paying for your arrival or if you will be responsible for the costs. Please visit our website beginning August 1 for more information regarding requesting an early arrival. LATE ARRIVAL If you will not be arriving to campus on the date of your scheduled move-in, please contact our office at firstname.lastname@example.org with your full name, building assignment and University Identification Number (UIN) number to alert us of your arrival date. A QUICK NOTE FROM THE ASSISTANT VICE PRESIDENT I hope you will seize every opportunity to immerse yourself in the life of the campus and community. As you prepare to embark upon this next stage of your academic journey, it is important that you understand you are the primary decision maker. You will be responsible for the outcomes that arise out of those decisions. Equally as important to active engagement in your course work is your involvement in the life of the campus. It is through your participation in clubs, organizations, student governance and the myriad of social, cultural, and sports activities offered on campus that you will meet people different from yourself, develop and refine your leadership, communication, problem-solving and decision making skills. Your first semester as a Monarch begins on Friday, August 23, with a full Week Of Welcome (WOW) activities. WOW includes events, activities, and opportunities for you to get to know your campus. Get involved, ask questions, get answers, meet the other students, find out where your classes are held and get ready for your classes that begin on Saturday, August 24. Freshmen Convocation also takes place on Saturday, August 24, at 10 a.m. This academic ceremony formally welcomes you to the ODU community and announces the start of your academic career. Family members are warmly invited to attend the ceremony. It is a REQUIRED event for you. Please plan to arrive at the Ted Constant Convocation Center by 8:45 a.m. as the program will begin promptly at 10 a.m. PARKING & UNLOADING After arriving at the TED Constant Convocation Center, you will be given a loading pass and map to your building. This pass allows you to drive up directly to your assigned building. Please unload items on the curb and leave a friend or family member to attend to the items while the driver parks the vehicle in their identiﬁed lot. This allows for smooth trafﬁc ﬂow as other families are waiting to unload during move-in. ROOM FURNISHINGS All rooms come with basic furnishings to meet your everyday needs. You will have a closet, desk with chair, dresser and bed. Additionally, apartments include a sofa, two chairs and dining room table. If you would like to see your speciﬁc room style, ﬂoor plans are located on our website for each individual building. GARBAGE & RECYCLING Garbage and packing items tend to create a lot of waste during move in. Please consider unpacking appliances from boxes or removing tubes from carpets prior to arriving to reduce packing materials. Additionally, we ask that you not leave trash in the hallways. There are dumpsters for waste disposal conveniently located near each building. SHIPPING ITEMS If you would like to mail some of your belongings prior to arriving on campus, you may do so by contacting our ofﬁce for details and addresses. If items are shipped in advance, please note the residence halls do not begin mail delivery until the ﬁrst week of classes so it is best not to mail items you will need upon your immediate arrival to campus. DINING OPTIONS Throughout the day on Friday, August 23rd, there will be water stations set up at several locations throughout campus. Additionally, Monarch Dining Services will be distributing free samples and special offers for you to enjoy some of our on-campus dining options. There are a variety of menu choices available for under $5.00 to satisfy both your taste buds and your wallet. All of the dining locations accept cash, credit, Monarch Plus, and Flex Points. A campus food map with hours of operation will be available at the TED during check-in. Don Stansberry PROPERTY INSURANCE Prior to moving to campus review your family’s insurance to determine if your belongings will be covered while you attend ODU. Your family’s homeowners insurance may cover this. If your family’s homeowners insurance does not provide coverage, we recommend you purchase renters insurance. ODU is not liable for your personal belongings while you reside on campus. Pack smart! Use boxes and bags for quicker move-in PETS If you would like a companion while at college we do allow fish to accompany you to ODU. Otherwise, please do not bring pets to visit or live with you while you reside on campus. BICYCLE REGISTRATION As part of the City of Norfolk compliance, all bikes on campus need to be registered. The University Police are happy to assist you with registration at either of their locations in the University Village or Powhatan Apartments. SMOKING INTERNET & CABLE Smoking is prohibited inside all of our residential facilities. If you do smoke, you Your housing fee includes wireless, must be at least 20 feet away from the high-speed internet access and cable outside of the building. television service. If you need help getting connected once you arrive to campus your Resident Assistant will be TRANSPORTATION SERVICES happy to assist you. Freshmen students are unable to bring cars to campus their ﬁrst year living on campus. The Parking and Transportation Services Ofﬁce provides a free shuttle service around campus and to local retailers for your convenience. Visit www.odutransit.com for more information and route schedules. Additionally, Zip Cars are available on campus to anyone over the age of 18; see Parking and Transportation Services (PTS) website for more information about all campus transportation options: www.odu.edu/af/parking MEAL PLANS You can begin using your meal plan on August 23rd. You have the option to change your meal plan one time during the Meal Plan Change Period; you can change your meal plan online at www.odu.edu/cardcenter starting August 30th through September 7th for the fall semester and/or January 14th through January 18th for the spring semester. It is recommended you try your plan for a few days to see if it fits with your eating schedule. If you need additional information please stop in the Card Center located in Webb University Center to pick up a meal plan brochure, visit www.odu.edu/cardcenter, or email email@example.com WEEK OF WELCOME During the ﬁrst week of the fall semester, there are many events and activities during the Week of Welcome! This is a great opportunity to meet new friends, learn your way around campus, and get involved! Some of the highlights this year include: LAUNDRY FACILITIES You will have 30 loads or 60 starts, each semester, for the laundry machines located in each residence hall, available via your ODU ID card. You may add additional funding to your card via the Card Center Office located in the Webb Center. Friday, August 23: Send off Dinner The Party Casino Night FORGET SOMETHING? Our fully stocked campus bookstore will be open Friday, August 23rd from 8:00 a.m. until 7:00 p.m. Saturday, August 24: New Student Convocation Academic Sessions Rec & Wellness Block Party Football Fanfest HOUSEKEEPING Our housekeeping staff is responsible for cleaning the common areas of the building. We recommend you bring cleaning supplies for your personal space, including your bathroom. Sunday, August 25: Bus Trips to VA Beach Residence Hall Floor Meetings Trafﬁc will be heavy make sure you follow the provided directions! Wednesday, August 28: Intramural Round Robin Thursday, August 29: Main Street Organization Fair Aerobathon on the Quad Aqua Zumba Launch Party Saturday, August 31: First football Game at ECU (buses available for students) For more information please visit: http://studentaffairs.odu.edu/wow/ index.shtml Suggested Packing List Bedding Extra long twin sheet sets, blankets, quilts or comforters, pillows, pillowcases Important Paperwork Medical insurance card, University paperwork, insurance paperwork, car registration (if applicable), bank information Common Acronyms in HRL AHD - Assistant Hall Director DR- Desk Receptionist HRL - Housing & Residence Life NDR - Night Desk Receptionist OA - Office Assistant P.O.D.- Provisions on Demand are campus convenient stores located in Dominion House and on Monarch Way in the University Village Quad - Residence Halls located in the center of campus (Scotland, England, Virginia, Ireland, France and Dominion houses) RA - Resident Assistant RCR - Room Condition Report RHA - Residence Hall Association RHD - Residence Hall Director SCA - Summer Conference Assistant TED - Ted Constant Convocation Center UIN- University Identification Number Cleaning Supplies Sponges, disinfectant wipes, dish and laundry detergent, all-purpose cleaner, broom, mop, mop bucket, vacuum, fabric softener, stain remover, paper towels, garbage bags Bath Bath towels, washcloths, bath mat, bathrobe, shower caddy, personal hygiene products, toilet paper, tissue Medical Supplies First-aid kit, prescription medication, cold medicines Bedroom Clothes, desk lamp, hangers, laundry basket, storage tubs/ organizers, iron, ironing board, coffee maker (w/ auto off) School Supplies Notebooks, binders, pens, pencils, highlighters, scissors, tape, stapler, calendar, calculator, backpack Electronics Television, cell phone, stereo and speakers, DVD player, camera, batteries, Wi-Fi ready computer, printer; printer paper, surge protectors, Ink cartridges, ďŹ‚ash drive/ CDs, mini-fridge (up to 4.3 cu. ft.) Home Decor Area rugs, posters, plants, photo albums, memo boards CONTACT US: Housing & Residence Life 4603 Elkhorn Ave, Suite 1208 Norfolk, VA 23529 Email: firstname.lastname@example.org Phone: (757) 683-4283 Fax: (757)683-4863 www.odu.edu/housing www.facebook/ODUHousingandResLife If you own a dolly, bring it with you; it can save you time unloading! Important Dates: August 24: First day of classes August 26: Tuition, Room and Board Fees Due September 2: Labor Day - No Classes (Halls are open) September 3: Last day to add and drop classes October 12-15: Fall Break - No Classes (Halls are open) November 11-22: Spring class registration period November 27: Residence halls close at 10 a.m. for Thanksgiving Break December 1: Residence halls re-open at 10 a.m. December 6: Classes End/Exams begin December 14: Residence Halls close at 10 a.m. for semester break January 12: Residence Halls re-open at 10 a.m. January 20: Martin Luther King Jr. Day - No Classes March 8: Residence Halls close at 10 a.m. for Spring Break March 16: Residence Halls re-open at 10 a.m. May 10: Residence Halls end of year closing at 10 a.m.