Sage Job Ready - Mobilizing
In the construction industry many of the most critical business decisions happen on the jobsite. This interactive e-book shows construction executives how mobile technology can provide greater access to decision making data in the field. Learn about what to consider before purchasing mobile devices and solutions, the role the “cloud” plays in providing greater business visibility on the jobsite, and suggestions for creating a mobile policy. The e-book also includes a spotlight on how to mobilize the collection and approval of field employee time.
The Construction Executiveâ€™s Interactive Guide to Business Visibility PART 5: MOBILIZING WHENEVER. WHEREVER. In the construction industry, decisions aren’t confined to a desk or executive boardroom. Many of the most critical business decisions happen on the jobsite. Consequently, it’s not surprising that it is here—amid the mud, brick and rebar—that the use of mobile devices is exploding. In fact, according to a McGraw-Hill industry survey, 93% of respondents use some sort of mobile device on their construction sites. 93% of construction professionals use some sort of mobile device on their construction sites. How are the best-run construction firms deploying mobile solutions? What are the most important considerations before purchasing tablets, smartphones, and mobile solutions? And what business benefits can you expect to gain from anytime, anywhere connectivity? This e-book aims to answer these questions and provide Job Ready tips you can use to ensure your business visibility is as mobile as you are. 2 IN THEIR OWN WORDS What your peers and experts say about mobility. “ Field personnel can access plans, documents, and other job-related data from their mobile devices. It is less expensive in both the short and long term to invest in the technology that keeps our team productive in the field.” Maeva Mayes Office Manager Dean Crowder Construction “ The increased popularity and use of laptops, smartphones, and tablets means that a contractor’s IT network can now extend to virtually any location, whether it’s a remote job site, hotel room, or office trailer.” Brian J. Thomas Partner Advisory Services Weaver LLP “ We see two big trends in the construction industry today: mobility and collaboration. By putting the data in the cloud, building team members can gain access to project information on mobile devices. This helps keep all project participants involved.” Jon Witty General Manager and Vice President Sage Construction and Real Estate Solutions “ We can now lower cycle times on projects and integrate wireless mobile applications to full back-office systems. We are sure that those contractors who select these solutions will see dramatic productivity benefits.” Tom Gebes President BuilderMT 3 Mobility is without a doubt changing the way we work. Case in point: Three out of every five workers say they don’t need to be in the office anymore to be productive.1 When asked how “anytime, anywhere” connectivity helps them be more efficient, construction professionals most frequently responded with one of three answers: convenience, communication or collaboration. WHY MOBILITY MATTERS LEARN THE THREE C’S 1 Convenience When field personnel have to call office staff for the latest project information or are tied to the job trailer to request or submit reports, it can interfere with project progress. Mobile solutions enable these frontline workers to access details and execute tasks with a smartphone or tablet. It’s convenient and it keeps projects moving. 2 Communication According to a 2012 ENR survey, communication is the number one way mobile tools improve jobsite productivity2. This communication can entail simply taking pictures with the mobile device and sharing them online with the project team. Or the level of communication can include deeper capabilities, such as accessing back-office financial data on demand or submitting and approving employee time worked on a project on mobile devices. 3 Collaboration General contractors ranked collaboration as the second most important overall factor for using mobile tools in an ENR study. It’s easy to see why: A construction project can involve thousands of decisions, made by dozens of people, from multiple companies. Time is money. So when a significant issue arises, such as a flooded foundation that requires engineering and retrofit, the speed at which the issue gets escalated and communicated to the engineering firm, subcontractors, owners, and other stakeholders has a direct bearing on how profitable the project is. 1 http://mashable.com/2011/08/09/mobile-workers-infographic 2 Engineering News Record, August 2012 construction survey 4 THE ROLE OF THE “CLOUD” IN MOBILIZING Top 5 Motivators for Adopting Cloud Technology: 1. Flexibility and scalability 2. Reduced operating expenses 3. Efﬁciency 4. Reduced capital costs 45% 42% 40% 58% The shift from email in the office to “email everywhere” was the first baby step in what is becoming an all-out sprint toward connectedness. With the widespread use of smartphones and tablets, contractors are looking for new ways to access information and execute tasks on the go. Cloud-based software and apps—particularly those connected to back-office systems— are key to enhancing workforce productivity and the expediency of informed decision making using mobile devices. The most useful cloud applications for construction are those that push meaningful information to field personnel in digestible bites to support decisive decision making at the job site, and those that enable project leaders to execute tasks (such as collecting and approving labor time remotely) and instantly share information with the home office. No matter what the cloud solution is used for, simplicity is a must. 5. Redundancy and disaster recovery 35% Source: 2011 IBM Tech Trends Report, published by IBM’s developerWorks. 5 MOBILITY SPOTLIGHT: COLLECTING AND APPROVING FIELD EMPLOYEE TIME A cloud-based solution for time entry and approval can boost business performance. An employee enters his time from a jobsite using his smartphone. The project manager, working from home, reviews and approves timesheets. Project managers are able to understand the true impact on the budget. The superintendent, working in the field, approves the time report on his tablet. The payroll administrator, at the office, processes the information. Workers get paid via direct-depositâ€”on time, and accurately. 6 SECURING MOBILE DEVICES AND YOUR COMPANY DATA Learn how the cloud will reshape construction: The productivity benefits of mobility are clear. However, as the number of employees who do their jobs outside the secure boundaries of your home office increases, so too does the risk of compromising your company data. What follows are four suggestions for developing an enterprise mobile security policy plus a short video that illustrates how Microsoft technologies simplify the security challenge. Suggestions for creating a mobile policy: 1. Determine if you will issue company-owned devices, enable employees to bring their own device (BYOD), or do a combination of both. Understanding the costs involved and your risk is very important in this step. 2. Specify which devices your company will support, including which mobile operating systems. If you are supplying the devices, clarify who is eligible to receive them. 3. If your employees are able to use their own devices for work, consider using a container approach, such as mobile device management (MDM) software, which keeps corporate information separate and appropriately secured. 4. Specify and communicate security guidelines to guard against a data or security breach. These guidelines should include password protection, autolocking, and encryption. Put into place the ability to enable a â€œremote wipeâ€? if a device is lost or stolen. 7 The era of business mobility has arrived. But investing in mobile and cloud solutions for the construction industry requires special consideration. To achieve maximum value, use this checklist to help ensure you’re investing in a solution that will hold up to the demands on the job site and wherever else your work takes you. The solution: Is designed for the construction industry. Has the ability to connect to your office systems, such as your job costing and payroll software. Enables your selected construction project team to work together with shared information. Provides full administration control over who sees what project and which details. Maintains projects, people, documents, and/or back-office financial and operations data securely. Makes it easy to invite new people from various companies to a project. Documents projects from preconstruction through post-construction services. Requires little or no training. Is accessible anytime, anywhere. BUYER’S CHECKLIST FOR MOBILE AND CLOUD SOLUTIONS AND APPS Three factors to consider before buying a mobile device: 1. Durability—Can the device stand up to the rugged conditions of the job site? Some mobile device manufacturers are introducing more durable models. There are also rugged cases you can purchase as accessories. 2. Screen size—If you are going to review documents and drawings, it’s important to choose a device with a screen that’s large enough for proper display. 3. Network speed—Project managers won’t wait around for connectivity. Look for a 4G LTE device that can handle the data-intensive apps and programs. 8 LEARN MORE ABOUT THE FIVE TYPES OF VISIBILITY EVERY CONSTRUCTION FIRM SHOULD HAVE Read the entire five-part series on business visibility: 1 Reporting 2 Monitoring 3 Analyzing 4 Predicting 5 Mobilizing Reporting See what happened already. High-performing construction firms can synthesize large amounts of data into snapshot reports, summary reports, and financial statements. Download the business visibility basics poster: Business without blind spots. Five Types of Visibility Every Construction Firm Should Have Sign up to be notified when new eBooks are available: Sign up for Job Ready notifications. We’ll let you know when new e-books and other valuable tools and resources are available on the Job Ready website. Share the Sage Job Ready website with your peers: Monitoring Learn what’s happening now. Construction executives must be able to filter through data to track major risk areas and act quickly. Analyzing Understand why it happened. Strong analytic capabilities help executives assess the company’s performance and plan business strategy. Predicting Know what might happen. Spotting trends and forecasting costs are critical to ensuring project profitability. Mobilizing Access it from anywhere. If project leaders and executives can’t access key details while on the road, it can bring the work to a halt. Project and Field Reports Alerts Cross-Project Analytic Reports Historical Data Mining Mobile Reports These reports show project activity at a glance, including change orders, safety, labor, equipment, schedules, and more. These instant notifications are triggered when certain conditions are met and sent through email or text message. Knowing what’s happening across all your projects can help you think more strategically about the future. To evaluate future projects and buyouts, it’s essential to be able to look at past performance and adjust based on shifting variables—such as material costs, labor costs, and interest rates. Helps you answer questions like: • What is my projected margin? The ability to access key project information securely on mobile devices can help your people make informed decisions—even while away from their desks. Gives you anytime, anywhere access to details like: • Labor productivity • Labor cost per hour • Projected margin • Change orders Financial Statements Dashboards Spreadsheet Analysis • What might happen if labor costs continue to run over by 10%? • How at risk is my project for cost overruns? • Am I better off buying or renting equipment? Bankers and bonding agents demand audited statements that measure the health of your company. A strong project dashboard can display important project metrics on a single page. Using standard spreadsheets to crunch numbers and display data can be helpful in evaluating business performance. Get Job Ready visibility with Sage. Drill Downs Key Performance Indicators Ad-hoc Report Query With a clear line of sight into project and financial data, your construction or contracting business can think boldly and act decisively. To ensure information accuracy, it’s important to be able to drill down to the source data. Helps you answer questions like: • What variances exist between project costs and the contract? • How many safety issues have there been? • What is my debt-to-equity ratio? • How long does it take to collect receivables? KPIs help you know where your projects and company stand on a variety of issues. Helps you answer questions like: • How productive is my labor? • What is labor costing me per hour? • What is my gross profit margin? • Does one of my subcontractors have insurance that expires this week? The ability to create custom reports ensures you don’t have to wait around for over-burdened IT folks to build reports for you. Helps you answer questions like: • What type of work is most profitable for my business? • What impact are change orders having on my projects? • What subcontractors are performing at the highest level? • How closely do my estimated costs resemble my actual costs? ©2012 Sage Software, Inc. All rights reserved. SPK 12-02417 10/12 ©2013 Sage Software, Inc. 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