Meeting of The Library Board of Trustees 6:30 pm, October 9, 2014 Main Library 308 Yager Avenue LaGrange, KY 40031
AGENDA Opening Call to Order: Attendance: Review Agenda: Invitation for Public Comment: Consent Agenda 1. Approval of Minutes from meeting of September 11, 2014 2. Approval of Financial Reports & Payment Voucher for September, 2014 Old Business 1. Proposals for replacing the Building Automation System. New Business 1. Audit
Director’s Report Report from KDLA: Communications: Adjourn Next meeting: November 13, 2014
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OLDHAM COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
MINUTES
6:30 pm, October 9, 2014 Main Library 308 Yager Avenue LaGrange, KY 40031 The October, 2014, meeting of the Oldham County Public Library Board of Trustees was called to order at 6:35 pm, October 9, 2014, by Vice President Fred Tolsdorf at the Main Library of the Oldham County Public Library system. Other Trustees present were Lonnie Hardin and Virginia Brown. Bessie Davis attended as Regional Librarian. Also present was Library Director Susan Eubank. Assistant Library Director Mary Mielczarek acted as recorder. A motion to approve the minutes of the September 11, 2014, meeting was made by Virginia Brown and seconded by Fred Tolsdorf. The minutes of the September 11, 2014 meeting were approved. A motion to approve the Financial Reports & Payment Voucher for September, 2014 was made by Lonnie Hardin and seconded by Virginia Brown. The Financial Reports & Payment Voucher for September, 2014, was approved. Old Business After reviewing proposals for replacing the Building Automation System at the Main Library, a motion to approve the purchase and installation quote from Alliance Comfort Systems for $9,487.92 was made by Virginia Brown and seconded by Lonnie Hardin. The purchase of new software and installation was approved. Work will begin as soon as supplies are received. New Business The Director reported that the audit by Deprie and Adkisson, is finished and will be presented to the Board at next month’s meeting. Director’s Report 1. Each year the Friends of KY Libraries presents an Advocacy Award and this year the Friends have chosen Board member Virginia Brown of Wyatt, Tarrant & Combs along with Mark Overstreet of Stites Harbison for an award in recognition of the work contributed on the amicus brief regarding the Northern Kentucky library suit. The Friends will be presenting this award at their annual meeting, Saturday, November 15, in Frankfort at the Capitol Plaza Hotel. 2. The OCPL Outreach Van has been wrapped and will be a moving advertisement for the Library. 3. The Friends of the Oldham County Public Library purchased 4 wireless scanners that will connect to iPads and iPad minis via Bluetooth to use in the book stacks for inventory. They can also be used in the field for issuing new patron cards and as an extra circ station during very busy days. 4. The Trustee Certification Board at the Department for Libraries and Archives is looking for a Trustee who would agree to be nominated for the Board. 5. Sandra Petrosius, the Library’s Personnel Director, recently received her certificate of completion from KCTCS having completed her Library studies. She can now apply for her “paraprofessional” library certification. 6. On two occasions this year the Library received donation checks in honor of staff member Tammy Franklin. Tammy helps patrons with genealogical research. 7. The 1st disbursement of state aid funds for the Library in the amount of $20,469.00 has been direct deposited into the Library’s bank account. This amount represents 75% of the total grant. The remaining balance will be processed in February, 2015. Report from KDLA: 1. Bessie Gray presented KDLA’s monthly report for October. 2
Communications A patron dropped off small bags of candy with thank you cards for the Main Library staff members. Staff member Melinda Fox sent a thank you card to the Library Board for her raise this year. Adjourn: A motion to adjourn the meeting was made by Virginia Brown and seconded by Lonnie Hardin. The meeting was adjourned at 7:00 pm. _____________________________________ President _____________________________________ Secretary _____________________________________ Date Approved
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