Meeting of The Library Board of Trustees 6:30 pm, June 13, 2013 Main Library 308 Yager Avenue LaGrange, KY 40031
AGENDA Opening Call to Order: Attendance: Review Agenda: Invitation for Public Comment: Consent Agenda 1. Approval of Minutes from meeting of April 11, 2013 2. Approval of Minutes from meeting of May 9, 2013 3. Approval of Financial Reports & Payment Voucher for May, 2013 Old Business 1. 2014 OCPL Budget Advisement. 2. Ford Transit Van 3. Creasey Mahan Nature Preserve Contract 1. Three new required operational policies for approval. a. Dangerous Weapons on Library Property policy b. Mandatory Reporting of Child Abuse and Neglect c. Library Sponsorship Policy and Procedures New Business 1. Infintech for Credit Card 2. KPLA Advocacy Committee Dues Institutional Membership $200 3. Adoption of E-Rate Technology Plan 4. Signing of Fraud Prevention Policy 5. Reappointment for Sallie Haynes. Report from KDLA: Chris Bischoff will not be attending the meeting. Communications: Adjourn Next meeting: July 11, 2013
OLDHAM COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES June 13, 2013 Main Library 308 Yager Avenue LaGrange, KY 40031 Call to Order The June, 2013, meeting of the Oldham County Public Library Board of Trustees was called to order at 6:30 pm, June 13, 2013, by President Sallie Haynes at the Main Library of the Oldham County Public Library system. Trustees present were Lonnie Hardin, Anne Murner, and Fred Tolsdorf. Also present was Library Director Susan Eubank. Assistant Library Director Mary Mielczarek acted as recorder. Public comment / Guests No guests were present Consent Agenda 1. A motion to approve the minutes of the April 11, 2013 meeting was made by Sallie Haynes and seconded by Lonnie Hardin. The minutes were approved. 2. A motion to approve the minutes of the May 9, 2013 meeting was made by Fred Tolsdorf and seconded by Sallie Haynes. The minutes were approved 3. A motion to approve the Financial Reports & Payment Voucher for May, 2013, was made by Lonnie Hardin and seconded by Sallie Haynes. The Financial Reports & Payment Voucher for May 2013 was approved. Old Business 1. The Director handed out the final signed copies of the 2013-2014 Library budget. On advisement from KDLA, a reserve amount was added that had not been on the original draft version. 2. The Board discussed some reviews and statistic sheets about the 2013 Ford Transit van. The Board is looking at purchasing a van as a routing and Outreach vehicle. Fred Tolsdorf said that he would look into price options for used vans. 3. President Haynes reported that no adjustments were offered by the Board of the Creasey Mahan Nature Preserve regarding the raise in lease amounts for the Mahan Library. The new contract was accepted and signed on the basis of last month’s motion by Sallie Haynes, seconded by Lonnie Hardin because there were no other options available to the Library save as closure of the branch. 4. A motion to approve three new operational policies was made by Anne Murner and seconded by Lonnie Hardin after corrections were made. The policies approved were “Dangerous Weapons on Library Property; Mandatory Reporting of Child Abuse and Neglect and Library Sponsorship Policy and Procedures.” 5. A motion to approve an expenditure of up to $500 for an architect’s rendering of a possible new library building was made by Lonnie Harding and seconded by Fred Tolsdorf. The expenditure was approved. New Business
1. The Director explained how Infintech would provide the option of credit card use both in the Library and online. The Board decided to table approval pending more specific information. 2. A motion to approve a payment of $200 for the KPLA Advocacy Committee Dues was made by Fred Tolsdorf and seconded by Sallie Haynes. The payment was approved. 3. The Director handed out copies of the E-Rate Technology Plan required for libraries intending to file for e-rate subsidies. The Plan had been approved by the Department for Libraries and Archives. A motion to adopt the E-Rate Technology Plan was made by Sallie Haynes and seconded by Lonnie Hardin and approved unanimously. 2
The Director handed out “Fraud Prevention” policies that are required for the Board’s signatures. 5. The Board approved nominating Sallie Haynes for her second term as a Board member. The Director will submit her name along with Mr. Scott Lingo, who has previously been interviewed by the Board committee. 4.
Director’s Report 1. The Director reported that the Oldham County Fiscal Court reviewed the Library 2013-2014 Budget at their meeting on June 4. At this meeting Virginia Snell Brown was appointed to the Board to fill the vacated seat of Julie Wilson. 2. The Director reported that the Kick-off for the SRP saw a registration of 2566. There were 16 booths from other social services organizations outside and inside the Library. The South Oldham Lions Club provided eye assessments for beginning kindergartners and the Oldham County Pre-School provided information on their services. 3. A contractor is erecting scaffolding to remove the existing entry-way siding at the Main Library and replace it with a more suitable trim. The project manager has given assurances that a safe approach to the front door will be available and that the work areas will be encompassed by a four foot tall orange safety fence. Regional Report from Chris Bischoff Chris Bischoff was not present. Communications The Library received thank you letters from AARP tax help for the use of the meeting room, and Summer Reading Program vendors for including them in our Summer Reading Program kick-off. Adjourn A motion to adjourn the meeting was made by Anne Murner and seconded by Fred Tolsdorf. The meeting was adjourned at 7:15 pm.