semester hours (excluding activity and/or performance courses not required for the major) in a further attempt to achieve the requirements for retention. Seniors will be afforded this extension only one time. This extension applies to seniors enrolled in more than six hours. Seniors enrolled in six or fewer hours will be placed on academic suspension after two successive enrollments with less than the required GPA for their classification. The university reserves the right to place on academic warning a student whose semester grades fall below a 2.000. The academic warning letter will indicate what the student needs to do academically to retain a good academic standing with the university.
Appeal of Academic Dismissal
A student has the right to appeal academic dismissal due to substandard academic performance. The student may, within fourteen days, excluding official university holidays, of the receipt of the written notice of dismissal, initiate an appeal in the following manner: 1. The student must submit a written appeal to the registrar. The appeal should have as much detail as possible, stating all aspects of the issue that the student thinks pertinent. It is the responsibility of the student to initiate the process and follow it through. Failure of the student to move the appeal forward in the specified time limit will terminate the appeal. 2. After making a determination that the appeal is filed in a timely manner, the registrar will convene the Student Probation and Petitions Committee to consider the student’s appeal within ten school days of its receipt. School days are defined as Monday through Friday, when classes are in session, excluding breaks, final exam periods, and official university holidays. The Student Probation and Petitions Committee will review all documentation and reach a decision on the appeal. The committee may request additional documentation and may postpone the hearing until that documentation is available. The student has the right to appear before the committee; however, to the fullest extent possible, the decision will be based on written documentation provided. 3. The committee may affirm the decision to dismiss, overturn the decision to dismiss, or qualify the decision to dismiss. 4. If the committee affirms the decision to dismiss, the provost may review the documentation to determine that these procedures were followed. The provost review will only address procedural matters. 5. The assistant provost will notify the student within three school days of the decision of the committee. NOTE: This procedure applies to all departments and schools
within the university except the School of Law. Appeals of academic dismissal in the School of Law are heard by the Law School’s Petitions and Retention Committee under the procedures and regulations set forth in the Law School’s Student Handbook. Decisions of that committee are final, except that the president may review the documentation solely to determine that due process has been followed.
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Academic Regulations
2013-14
GRADUATION PROCEDURES AND COMMENCEMENT
Degree candidates, in the latter part of their junior year, should check with their advisor on their progress in satisfying graduation requirements. Students who plan to graduate should file an application for graduation in the Registrar’s Office before the deadline specified in the academic calendar. There are three graduation dates (fall, spring, and summer) and one commencement ceremony (May). Students completing degree requirements in the fall participate in the following May commencement ceremony. Students completing degree requirements in the spring term participate in the May commencement ceremony following the end of that term. Students completing degree requirements in the summer terms participate in the May commencement ceremony of that same calendar year. All students should complete the application for graduation by the appropriate deadline published in the academic calendar. A student on track to complete degree requirements in the fall semester of the following academic year may participate in the May commencement ceremony of that calendar year. To do so, the student must request permission from the Academic Affairs Office before the application deadline published in the academic calendar. Completion of any degree-required comprehensive exam is not a requirement for participation in the commencement ceremony. Before filing the application for graduation, each candidate should contact his or her academic advisor to initiate a final degree review. A final degree certification must be submitted to the Registrar’s Office by the appropriate dean. Consult the appropriate pages under education for the requirements pertinent to certification. A candidate for a degree must have a cumulative GPA of not less than 2.00 for the degree to be conferred. Only courses taken at Oklahoma City University are used in calculating the GPA. Responsibility for meeting graduation requirements lies with the student. The date recorded on a diploma will be the conferral date following the semester or summer session in which the student completes all requirements for the degree based on the last day of the course(s). The date recorded on a diploma for a degree with a required comprehensive exam will be the next conferral date after all requirements including any comprehensive exams have been successfully completed. The Office of the Provost coordinates the commencement ceremonies for the university. Graduates are required to wear the appropriate cap and gown to participate in the ceremony. The only cords or stoles permitted to be worn with a graduate’s academic dress during the ceremony are those awarded by the university or honor societies of the university.
undergraduate catalog