organizations without SABAC approval. • No speaker who is a member of the Kennesaw State University faculty, staff or student body may receive payment or honorarium for an appearance. • No student activities funds may be used to purchase alcoholic beverages, personal items or support of political candidates or parties (including the federal, state, local or University level). SGA is permitted to spend funds to advertise the student elections. • Only activities, services, physical items or programs that are necessary for an organization’s basic function will be funded. Any physical item, service or activity bought or funded by student funds must be available to all members of the organization. Equipment purchased through student activity funds will be accessible to all areas currently funded by these funds, unless specific equipment is necessary for the daily operation of a particular area. Operators of equipment purchased by student funds must have prior approval through The Department of Student Life. • Domain names for KSU student organizations or student organization business may not be owned by or have the Registrant as a student. Only the organization’s advisor or a member of the Department of Student Life staff may be the domain’s Registrant. • Because Kennesaw State University is committed to democratic practices in representational issues, it is expected that the student membership of each student organization will determine the best use of the funds made available to their organization. It is considered inappropriate and unfair for only officers or individual students and/or advisors to determine expenditures and plan budgets without giving the membership an opportunity for input.
Department of Student Life Operating and Program Funds
There are two avenues through which funding may be requested: the Department of Student Life Operating and Program funds and SABAC funds. Operating Funds: The Department of Student Life provides access to student activity fee funds up to $400.00 for each non-line item, registered student organization that is in good standing with the university and the department. A new student organization approved by SABAC after November 1 will be eligible to receive $200 for the remainder of the academic year; a new student organization approved by SABAC after March 1 will be eligible to receive $75 for the remainder of the academic year; those organizations approved after March 31 will receive no funding for that academic year. Program Funds: In addition to the operating funds, eligible organizations may be able to obtain funds to sponsor programs that are relevant to the organization’s purpose, open to all students and advertised to the campus. Up to $500 per program is available at the discretion of the Assistant Director for Student Involvement to be used toward such items as speaker fees, rental of DVDs, publicity, refreshments and handout materials. This fund is limited and is available on a first-come, first-serve basis. Organizations may only receive program funds once per academic year. To request the funds, a group must complete the Program Fund Request form, found at www.ksustudent.com. NOTE: Line-item organizations are not eligible to request operating and program funds due to the fact that they each have an annual large operating budget. All expenses related to these organizations must be made from their own budgets.
Purchasing Guidelines for Common Student Organization Operations
Depending on the nature of the expense, the Department of Finance and Accounting may request additional supporting documents to further explain the fund expenditure. It is important for any requestor to work cooperatively with the Department of Student Life Business Manager to ensure timely processing of the payment request by responding to requests for additional documentation in a timely fashion.
Accessing Your Organization Club Funds from The Department of Student Life
All business affairs for student organizations are handled through the Department of Student Life’s Business Manager. General hours are Monday-Thursday 10:00am-4:00pm, and travel assistance will be managed by appointment only. To schedule appointments, please send an email to wharrisi@kennesaw.edu. Subject Line: Organization Appointment Request. On Fridays, organization business (advances, payments, reimbursements, check requests) will only be handled on an appointment basis. STUDENT ORGANIZATION MANUAL 2013-2014| 23