SECTION 6: KSU FUNDING FOR YOUR ORGANIZATION Organizations that are eligible to receive funding include RSOs under all categories except individual sorority and fraternity chapters and organizations that are exclusive in nature. The group must be open to all enrolled students at Kennesaw State University, allowing membership and participation to any KSU student. Any organizations that have a selection process that bars membership from students are ineligible to request and receive funds, other than the operational funds granted by the Department of Student Life. University-affiliated organizations receive their own annual budgets to provide regular programs and services throughout the academic year. Staff members who advise these organizations serve as budget directors and work closely with the staff of the Department of Student Life to ensure compliance with University regulations when spending student activity funds. While individual fraternity and sorority chapters that fall under the authority of the OFSL may not request funds, fraternity and sorority councils (Panhellenic, NPHC, IFC, MGC) may request funding from SABAC to attend council conferences and/or meetings, or for programs that are open to the entire student body.
Permitted Uses of Student Activity Fees
• Travel to conferences and competitions related to the registered student organization purposes. • Registration fees for activities and events • Educational programs • Support for organizational operations such as publicity, office supplies, activities of the registered student organization • Movies/films to be shown publicly or to advance the purpose of the registered student organization (please be sure to show the film according to appropriate guidelines) • Speakers/lectures • Student recognition banquets that are open to all KSU students • Other activities consistent with the mission of the RSO and focused on KSU students.
Prohibited Uses/Allocations of Student Activity Fees
• Events which involve alcohol or tobacco • Philanthropic donations, charitable contributions or gifts of any type to organizations outside of KSU • Events that are NOT focused on or open to KSU students • Any item or activity deemed excessive, not justified, and/or in conflict with the mission of KSU and SABAC • Social functions that are not related to a program or educational event • Payment to members of the organization for any purpose outside of constitutionally approved stipends • Organizations not registered with the Department of Student Life or not in good standing.
General Guidelines for Use of Student Activities Funds
These apply both to organizations with university affiliated budgets and to fee-eligible RSOs. • Occasionally, guest speakers or performers come to campus at the invitation of student organizations. Whenever a reception or dinner occurs for these guests, it must be open to all members of the sponsoring organization and the student body. • Sometimes, meals for the guests are required per the contract. Students and staff members who participate in the meal must pay for their own meals from their personal funds. • It is the policy of Kennesaw State University to purchase equipment through competitive bid procedures according to state guidelines regardless of the source of funding. This includes purchases supported by student activities funds. Any unauthorized purchase of equipment will be treated as a personal acquisition. Please consult the The Department of Student Life Business Manager for coordination of equipment purchases through the University’s procurement office. • Funding requests through SABAC hearings must be expended within the same academic year unless special permission is granted by SABAC and with the approval of the Vice President for Financial Services. Expenditures and REGISTERED STUDENT ORGANIZATION MANUAL 2012-2013| 19