Institute of Community Services
2012 - 2013 Annual Report
Making Small Miracles a Great Success
The ICS Vision By 2018, ICS will be a premier “Program of Excellence” providing quality comprehensive services by: • Improving Employee Morale • Improving Internal and External Communications • Building and Strengthening Partnerships • Enhancing Leadership • Exceeding State Licensure Requirements • Improving School Readiness. • Establishing an Accountability and Liability Plan for the Program
The ICS Mission ICS provides high quality comprehensive child and family services which ensure the development of skills for success throughout life.
Table of Contents 2.
From the Executive Director
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From the Board Chair
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From the Policy Council
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Classroom Quality - Academic Qualifications of Head Start Teaching Staff
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School Readiness
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Performance of Head Start Children on the Learning Accomplishment Profile (LAP III) 2012-2013
10. Photos 11. Photos 12. School Readiness Goal Achievement 13. Children Served 14. Nutrition 15. Health 16. Parent Engagement Report 17. Parent Activities 18. Budget 19. Expenses 20. From the Office of Public Relations
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From the Executive Director Quality services for our children and families are utmost important. Today’s society is driven by data and research. At ICS, we are proud to share with you the results of our children’s assessments for the program year 2012-2013. We are preparing our children for school readiness. In order to do this we must ensure that all staff members are well trained. Our teachers at ICS all have bachelor degrees and all teacher assistants have a CDA (Child Development Associate’s) certificate or an A.A. (Associate of Arts) degree in early childhood education. ICS wants to fulfill our mission which is: “ICS L-R: Angela Mayfield, Administrative Assistant; Eloise McClinton, ICS Executive provides high quality comprehensive child and family Director; Barbara Campbell, Executive Administrative Assistant. services which ensure the development of skills for success thoughout life”. Our motto is: “Making Small Miracles a Great Success”. This is a momentous time in young children’s lives when each child enters Head Start with different strengths, weaknesses, skills, and needs. At ICS, we want to overcome the challenges that our children might encounter and
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we work hard to enhance their strengths. We want our children to be kindergarten ready. That’s why we have great partnership arrangements with our school districts. The transition process with the school districts and Head Start is quite effective. Our assessment data is submitted to our school districts and they submit feedback to our agency on how well our children are performing. What a great collaborative working relationship we have that will only help our children to learn more! ICS serves 14 counties in northeast Mississippi. We serve children from birth to five years of age, and a group of expectant mothers. Our staff numbers over 850 employees and approximately 25 million dollars annually to provide the best early childhood experiences for our children, families, and the community. For the program year 2011-12, the Head Start review report indicated that our Head Start and Early Head Start programs are in compliance with all applicable Head Start program Performance Standards, laws, regulations and policy requirements. No corrective action is required. You are welcome to visit your local Head Start Center and see the wonders of the ICS Head Start organization. Regards, Eloise McClinton Executive Director
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From the Board Chair Each year we face challenges and we are now accustomed to that. The Institute of Community Services (ICS) has a rich history of turning challenges into accomplishments. Today we face challenges on all levels. The State of Mississippi has adopted the Common Core Curriculum, and we too must adjust to this change. Because ICS’s goal is to become a premier agency, we welcome this new challenge. We fully understand that to achieve this goal there are things that we are going to have to do differently. All involved in this agency maintain that the children and families are the reason we do what we do; each decision must be made with the children and families as the focal point. I commend the stakeholders for their positive involvement with this agency. I send a special thanks to the parents who entrust their most precious gifts (their children) to us each day and to an outstanding group of employees that determine and develop the image of the Institute of Community Services. Finally, on behalf of the Board of Directors, we welcome Benton County on board and look forward to serving them for many years to come. Regards, Howard Hollins Chairman of the Board
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From the Policy Council Chair “Small Miracles are Becoming Successful Everyday!” This would be my resounding belief of the children served within the Institute of Community Services (ICS) Head Start/ Early Head Start Agency. As I am privileged with the opportunity to work with and to serve with ICS Board of Directors, Policy Council Board, ICS’s Executive Director, agency directors, center directors, teachers, various staff members and parents within the ICS community, I am fully persuaded that the agency is without doubt, “Making Small Miracles a Great Success.” “Move Them Forward” appears to be the underlining theme song of the agency. Center Directors, staff members, parents and communities are all working together in focusing on that which is most important, THE DEVELOPMENT AND THE SUCCESS OF THE CHILDREN SERVED. Teachers and Assistant Teachers are out within their communities making home visits on behalf of the children and families served; centers are highly involved in the planning of their monthly communities meetings as well as other center activities that give the community opportunity to get involved in the development and success of the children of ICS. ICS, as I view it, is beyond doubt, on the move. Raising the bar and setting higher standards for teachers and assistants within the classroom; raising the bar and lifting the standards by way of policies and procedures that hold all employees accountable for the services they are expected to provide; raising the standards in providing continuous staff development training for all staff members so that the children of ICS will experience and receive the best HEAD-START possible! Therefore, as Policy Council Chair, I commend the exemplary work and leadership of ICS’s Executive Director, Mrs. Eloise McClinton, all agency directors and other staff members, center directors and all center staff members in every capacity for going beyond the call of duty in making “Small Miracles A Great Success!” Sincerely, Ricky Garvin Policy Council Chair
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Classroom Quality ICS operates 21 Head Start Centers and10 Early Head Start Centers in 13 counties in north and central Mississippi. The child development area provided educational services for 3,717 children in 163 regular Head Start classrooms, 26 classrooms in 13 elementary school sites, and three classrooms in two child care center partner sites in the last school year. The child development administrative staff has three persons with a bachelor’s degree, five with a master’s degree, and one with a doctorate degree. The following table delineates the educational qualifications of the teaching staff:
Table 1. Academic Qualifications of Head Start Teaching Staff Teachers Master’s % ICS Head Start Sites 10 6% Elementary Schools 0 0% Child Care Centers 0 0% Total 10 5%
Bachelor’s 153 26 3 182
% 94% 100% 100% 95%
Total 163 26 3 192
Total % 100% 100% 100% 100%
Teacher Assistants Master’s Bachelor’s Assoc. CDA High School Diploma ICS Head Start Sites 1 13 67 25 60 Elementary Schools 0 3 3 2 22 Child Care Centers 0 0 1 0 2 Total 1 16 71 27 84
Total 166 30 3 199
ICS defines school readiness as children possessing the skills, knowledge, and attitudes necessary for success in school and for later learning, and life skills. 6.
School Readiness Head Start provides a foundation for learning both academically and socially that will help children achieve and grow. Head Start is an opportunity to learn, to share, to follow instructions, and to begin a foundation that will continue in elementary school. The Head Start environment is structured, but the structure is largely invisible to children. The Head Start child’s cognitive skills are strengthened by engaging in a wide range of hands-on activities (which we call “play”) that challenge children to observe closely, ask questions, test ideas, and solve problems, and meet the school readiness goals. ICS defines school readiness as children possessing the skills, knowledge, and attitudes necessary for success in school and for later learning, and life skills. Children will have foundations in receptive and expressive language, literacy, the cognitive skills in mathematics, science, social studies, critical thinking and reasoning skills, social and emotional development, and physical development and health skills. For parents and families, school readiness means they are engaged in the longterm lifelong success of their child. ICS recognizes that parents are their child’s first teacher and advocate. ICS collaborates with parents in establishing school readiness goals and sharing information about their children’s progress. Progress in learning and achieving child outcomes is a logical result of the Head Start Child Development program. This report is a compilation of the school readiness quality review reports generated by the school readiness task force team in each Head Start center. The purpose of the task force team is to collect and use center-wide classroom quality and child outcome data for continuous improvement toward school readiness goals. The task force team is composed of staff members from each of the service areas represented at the center with the teacher serving as chairperson. Teams meet periodically to discuss accomplishments and achievements toward attainment of the school readiness goals. LAP-3 data were reviewed, tracked, analyzed, and compared to determine if the 85 percent mastery level was met. The information gathered from the ICS assessment process responds to the need to not only 7. address child outcomes, but to contribute to continuous program planning and program improvement.
Performance of Head Start Children on the Learning Accomplishment Profile (LAP-III) 2012 - 2013 Assessment is the ongoing procedure used by appropriate qualified personnel throughout the period of a child’s eligibility to identify the child’s unique strengths and needs and the services appropriate to meet those needs. As a criterion-referenced assessment instrument, the LAP-3 provides a systematic method for observing children’s skill development in eleven Child Outcomes Domains:
1. Language Development 2. Literacy Knowledge & Skills 3. Mathematics Knowledge & Skills 4. Logic & Reasoning 5. Science Knowledge & Skills 6. Creative Arts Expression 7. Social Studies Knowledge & Skills 9. Physical Development & Health 10. Social & Emotional Development 11. Approaches to Learning
The domains of Language Development, Literacy, and Mathematics contain the domain elements and indicators mandated by the 1998 Head Start reauthorization legislation. The following table shows the progress that children made in each of the domains.
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Performance of Head Start Children on the Learning Accomplishment Profile (LAP-III) 2012 - 2013
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ICS - Making a difference in the lives of children and families in 13 counties in Northeast Mississippi.
ICS "Making Small Miracles a Great Success"
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School Readiness Goal Achievement
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Children Served Early Head Start enrolled 279 children during the 2012-2013 school year and 93% were income eligible. Among these participants 99% of the participants’ primary language was English and 1% Spanish. Enrollment Year: August 20, 2012 – May 31, 2013 Funded Enrollment: 252 Under 1 year – 35 1 Year Olds – 101 2 Year Olds – 116 Total Children Enrolled during 2012-2013 Enrollment Year: 279 Income Eligible: 254 Over Income: 4 10% - 130% Over Income: 0
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NUTRITION
Total Meals Served ICS Head Start Centers and Blended Partner Sites 2012-2013
Snack - 483737, 34%
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Breakfast - 457621, 33%
Lunch - 463273, 33%
HEALTH 2011/12 YEAR END STATISTICS: % of the 3890 CHILDREN with parent permission who RECEIVED MEDICAL EXAMINATIONS = 96% % of the 3722 CHILDREN with parent permission who RECEIVED DENTAL EXAMINATIONS = 92% CURRENT YEAR: 2012/13 MID YEAR HEALTH SERVICE DATA: 74% of the children/families had Medical Homes when staff began working with them (at enrollment), while at mid-year 85% of the children/ families had Medical Homes; an increase/improvement of 429. At mid-point of the school year, 5% of the children showed a need for medical treatment. 98% of the ICS children had Health Insurance. 87% of the children had Medicaid/CHIP. This is the same level as last year sustaining a remarkable achievement. 11% of the children had private health insurance. 2% of the children were without health insurance. 59% of the families received WIC. 58% of the families received SNAP. CHRONIC HEALTH CONDITIONS: 2012/2013 YEAR: Anemia 91 children 2% Asthma 171 children 4% Hearing 93 children 2% Vision 131 children 3% Lead 30 children 1% Diabetes 58 children 1.5% Underweight 407 children 11% Overweight 1317 children* see below 34%
2011/12 School Year Mid Point Anemia 94 children Asthma 178 children Hearing 79 children Vision 159 children Lead 32 children Diabetes 72 children
3% 5% 2% 4% 1% 2%
Overweight
16%
638 children
*Obese 761 children 20% of ICS 2012/13 children. *Of these 1317 Overweight children, 761 (58%) were charted at OBESE by BMI (Body mass index). Last year’s data appeared that unhealthy weight in the pre-school children served was shrinking and improving.
Total Children Served: - Head Start Funded Enrollment: 3,524
- Actual Children Served: 3,881 - Families Served: 3,826 - Average Daily Attendance (ADA): 88.12% - Eligible Students Served: 92%
15. “Making Small Miracles a Great Success”
Parental Involvement Parent Engagement Goals
Accomplishments
Teaching staff will collaborate with families consistently to gather child information to inform teaching.
98% of parents agree that they collaborate with teaching staff to share information about the child’s learning
Teachers and parents will share information about children’s social, emotional, and cognitive development and the importance of the home language (especially with families of children who are dual language learners).
98% of parents share information on the thinking, social, emotional, and physical development stages of their child
Teachers and parents will share information about approaches that promote child outcomes outlined in The Head Start Child Development and Early Learning Framework and The Program Performance Measures for Head Start Programs Serving Infants and Toddlers. Teachers will engage parents in conversations where child assessment data are shared and parents learn about children’s progress. The Head Start and Early Head Start staff will use a management information system that assists teachers in sharing child assessment information in an understandable, familyfriendly format. Teaching staff will provide families with information about the impact of transitions on children across early childhood and school settings.
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96% of parents agree that they are an important part of the decision-making process for developing the Head Start program 99% of the parents state that they are provided regular reports on their child’s progress 92% of the parents state that they are included in making decision related to the educational process of their child 98% of parents help with their child’s education by providing home and community learning activities Research shows that teacher-parent face-to-face meetings play a major role in establishing, and cementing parent/teacher relationships. A minimum of 2 home visits and 2 parent conferences are conducted for each child. 91% of parents state that they are included in making decisions related to the educational placement and progress of their child 99% of parents agree that Head Start has prepared their child for kindergarten 99% of parents agree that Head Start provides activities for transitioning the child from EHS to Head Start and from HS to kindergarten
Parent Engagement Activities Dad’s Read Day Donut’s for Dad Fatherhood Breakfast Fatherhood Summit Fatherhood Toy Drive Muffin’s for Mom Grandparent’s Day Multi-Cultural Day Meet and Greet Breakfast with Snowman Head Start Awareness Day Health/Wellness Fair Career Day Financial Training Voter Registration Campaign Sweethearts’ Day End of the Year Activity
Parent and Family Engagement in Head Start encompasses building relationships that support family well-being, strong relationships between parents and their children, and on-going learning and development for both parents and children. 17.
Budget
January 31, 2012
Our audit was conducted for the purpose of forming an opinion on the financial statements of Institute of Community Services, Inc. taken as a whole. The accompaning Schedule of Expenditures of Federal Awards is presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Institute of Community Services, and is not required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as whole. Frances Reola Young Fiscal Officer
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Funding Sources
$15,204,872 5,722,798 20,927,670 485,972 133,800 1,250,421 123,285 431,003 104,915 269,199 1,465,803 126,779 1,346,435 562,965 52,789 57,753 282,388 1,390,935 210,718 35,809 7,803 923,292 30,189,734 63,642 $30,253,376
Expenses
Salaries Employee benefits and payroll taxes Total Salaries and Related Expenses Travel Property and equipment Supplies Medical and dental services Contractual services Training Insurance Occupancy Child Care providers Transportation Repairs and maintenance Equipment rental Parent/Children Activity Telephone Food Other expenses Construction Interest Value of Other In-kind Services Total Expenses before Depreciation Depreciation Total Expenses
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From the Office of Public Relations To our “Stakeholders”, we say thank you for the support given to the Institute of Community Services, Inc. It has always been our pleasure to serve our children and families offering the highest quality comprehensive services possible. Our commitment will continue to be that of total professionalism. This means that each one of us must continue to work together as we move forward “Making Small Miracles a Great Success.” Again, we thank you for your continued support of the Institute of Community Services, Inc. (ICS). Sincerely Fannie L. Lampley Public Relations Director
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Institute of Community Services, Inc. P.O. Box 160 • 160 West Valley Avenue Holly Springs, Mississippi 38635 662.252.1582 • 662.252.7253 Fax www.ics-hs.org
The Institute of Community Services, Inc. is an equal opportunity employer. No person shall be discriminated against because of race, religion, color, sex, age, disability, or natural origin.